Adobe creative cloud all apps licenses – supply and delivery (q 2026/034)

Technical enquiries

• Contact: Abdul Gabier
• Telephone: 0860 265 263

SCM enquiries

• Department: Financial Services, Supply Chain Management
• Telephone: 086 126 5263

Submission address

Cape Winelands District Municipality

29 Du Toit Street

Stellenbosch

Submission method: sealed envelope placed in the official tender box at the Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, by the closing time.

• Envelope must be endorsed with the quotation number (Q 2026/034) and description.
• Telexed, faxed or emailed bids are not accepted.
• The complete original quotation document must be returned; missing pages result in disqualification.
• Corrections must be made in black ink and signed; Tippex corrections disqualify the bid.
• The bid must be signed by the bidder or a duly authorised person.
• A copy of the board resolution authorising the signatory must accompany the bid.
• Returnable forms (all must be completed and signed):
• MBD 1 (Invitation to Bid): bidder and contact details.
• MBD 4 (Declaration of Interest): discloses connections to state employees.
• MBD 6.1 (Preference Points Claim Form): claims B-BBEE and locality points.
• MBD 7.1 or 7.2 (Contract Form): purchase of goods or services.
• MBD 8 (Declaration of Past SCM Practices): discloses past conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Questionnaire, Authority for Signatory, Credit Order Instruction, Compulsory Documentation Checklist, Capability of Bidder.
• Tax Compliance Status Pin, B-BBEE certificate or sworn affidavit, certified municipal accounts, signatory resolution.
• Bidders must be registered on the CWDM Supplier Database and the Central Supplier Database.

Evaluation stages:

• Compliance with specifications and requirements.
• Value for money and capability to execute the contract.
• Preference points under the 80/20 system (for contracts up to R50 million).
• Price: 80 points for the lowest compliant price.
• Specific goals: 20 points, split 50/50 between B-BBEE status level and locality.
• B-BBEE points: Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0.
• Locality points: awarded for enterprises located in the district or province; evidence required (municipal account, lease, or bank letter).
• The quotation is evaluated by testing the license code on the Adobe license portal to confirm 12-month validity.
• Award based on total cost (incl. VAT), subject to meeting scope requirements.
• Bidders who do not submit B-BBEE evidence score zero for B-BBEE but are not disqualified.

Supply and delivery of Adobe Creative Cloud All Apps and Adobe Pro license codes.

• Licenses valid for 12 months from date of delivery.
• Each license must grant access to the latest versions of: Illustrator, Premiere Pro, Acrobat Pro, Adobe Express, Adobe Firefly, After Effects, InDesign, Lightroom, Audition, Animate, Dreamweaver, InCopy, Lightroom Classic, Character Animator, Capture, Fresco, Bridge, Photoshop Express, Media Encoder, Aero, Lightroom Web, Adobe Scan, Fill & Sign.
• Estimated quantity: 4 licenses (actual quantity may vary based on operational requirements and budget).
• Applications must be available for download and use on Windows 11 machines.
• Delivery to the Cape Winelands District Municipality within 7 days of order issuance.
• Work must start immediately after acceptance of the quotation.

The appointed bidder must start immediately after acceptance of the quotation. The scope is to supply Adobe license codes as specified; no detailed methodology is required beyond delivery within 7 days of order.

Pricing must be submitted on the prescribed Schedule G pricing schedule, completed in full and signed.

• Prices must be VAT inclusive and fixed for the contract duration.
• No claims for price increases or additional payments.
• Prices must include all labour, transport, consumables, disbursements and related costs.
• If a service is free, indicate R0.
• If a bidder is not VAT registered but quotes VAT, the evaluation price is as submitted; if awarded, payment will be excluding VAT.

Pricing:

• Prices must be VAT inclusive and fixed for the contract duration.
• No claims for price increases or additional payments during the contract.
• The prescribed pricing schedule (Schedule G) must be completed in full and signed; alternative schedules may cause evaluation errors.
• Prices must include all labour, transport, consumables, disbursements and related costs.
• If a service is free, indicate R0.
• If a bidder is not VAT registered but quotes VAT, the evaluation price is as submitted; if awarded, payment will be excluding VAT.

Payment:

• No upfront payments.
• Final payment only on delivery of license codes.
• Invoices must be submitted by the 7th day of the month following service; payable within 30 days.
• Payment within 30 days of receiving a valid invoice.
• Payment in Rand.
• VAT registration required for contracts exceeding R2.3 million (CWDM deems price VAT inclusive).
• VAT registration number of CWDM: 4700193495.

Security and guarantees:

• Performance security may be required within 30 days of award, amount as specified in SCC (not stated in this document).

Registration:

• Must be registered on the CWDM Supplier Database and the Central Supplier Database (CSD).
• Registration details must be updated every 12 months; outdated details may delay payment.

Tax compliance:

• Tax Compliance Status Pin from SARS must accompany the bid; for consortia/JVs, each member submits a separate pin.
• No contract with a bidder whose tax matters are not in order.
• SARS verification of tax status before award.

Municipal accounts:

• Certified copy of the bidder's and directors' municipal accounts for the month preceding closure must accompany the bid.
• Bidders in arrears for more than 3 months without a settlement arrangement before closing will be unsuccessful.
• Renters must prove rental includes municipal rates and taxes and that rent is not in arrears.

B-bbee:

• Original or certified copy of B-BBEE Status Level Verification Certificate required to claim points.
• EMEs (revenue ≤ R10m) may submit a sworn affidavit confirming revenue and black ownership.
• QSEs (revenue R10m–R50m) may submit a sworn affidavit or a verification certificate.
• Trusts, consortia, JVs must submit a consolidated certificate.
• Non-compliant bidders score zero for B-BBEE but are not disqualified.

CIDB:

• CIDB registration number required if applicable; verified during evaluation.

Compensation Fund:

• Letter of Good Standing from the Department of Employment and Labour (or licensed insurer) may be required if specified in SCC; valid at closing date.

Other:

• No contract with a bidder whose municipal rates and taxes are in arrears.
• Bidders must be registered for VAT if contract value exceeds R2.3 million.

Quality management:

• Goods must conform to standards in the bidding documents.
• The municipality may inspect, test or analyse goods at any time; non-compliant goods may be rejected.
• Costs of inspections are borne by the municipality if goods comply, otherwise by the supplier.
• The supplier must replace rejected goods at own cost.
• License codes will be tested on the Adobe license portal to confirm 12-month validity.