Repair of bon accord quarry crusher and asphalt plants – tender in gauteng

Closing date: 27 August 2026 at 10:00.

Compulsory briefing session: 20 August 2026 at 10:00, at 355 Frances Street, Bon Accord, Onderstepoort, Pretoria. Attendance is mandatory; bidders who fail to attend will be disqualified.

Technical enquiries: Abe Komote, (012) 358 0612 / 082 226 9125, [email protected].

Supply Chain enquiries: Josia Masenya, (012) 358 0658, [email protected].

Submission is online only via the City of Tshwane e-tender portal; do not deposit bids in the tender box. Bids must be submitted by 10:00 on 27 August 2026. Bids received after the closing time will not be considered. Bid documents must be completed in black ink, not re-typed or scanned. Corrections on the price schedule must be crossed out in ink and initialled; correction fluid (Tippex) is prohibited and will lead to rejection. Bids remain valid for 90 days after closing. The successful bidder must enter into a Service Level Agreement with the Municipality.

Returnable documents (all compulsory):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality; failure to declare interest disqualifies the bid.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points under the 80/20 system.
• MBD 7.2 (Contract Form – Rendering of Services): signed contract undertaking.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares no abuse of SCM systems, no fraud or corruption convictions, no restricted-supplier listing.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Company Registration Certificate.
• Tax Clearance Certificate or Unique PIN.
• B-BBEE Certificate (or sworn affidavit for EME/QSE).
• Municipal Account Statement (rates and taxes) for the company and its owners/directors, not older than 3 months and not in arrears for more than 90 days, or a signed lease agreement, or a letter from the local councillor for informal settlements.
• CSD summary report.
• Audited financial statements for the most recent three years (or from date of existence if younger), or proof that the bidder is not required by law to prepare audited financial statements.
• Joint Venture agreement if bidding as a JV.
• Proof of attendance at the compulsory briefing session.
• Pricing schedule with all items quoted.

List of returnable documents: Company Registration Certificate, Tax Clearance Certificate or Unique Pin, BBBEE Certificate, Rates and Taxes, CSD summary report. Compulsory returnable documentation: a) Tax compliance status PIN or CSD. b) Copy of CSD registration or CSD Number. c) Municipal Account Statement of the bidder not older than 3 months, account not in arrears for more than 90 days, or signed lease agreement, or letter from local councillor for informal settlements. d) Municipal Account Statement of all owners/members/directors/major shareholders not older than 3 months, not in arrears for more than 90 days, or signed lease agreement, or letter from local councillor. e) Duly signed and completed MBD forms (MBD 1, 4, 5, 8 and 9). f) Audited Financial Statements for the most recent three years, or from date of existence for companies less than three years old, or proof that the bidder is not required by law to prepare audited financial statements. g) Joint Venture agreement if bidding as a JV. h) Proof of attendance at compulsory briefing session. i) Pricing schedule (all items must be quoted).

Evaluation is in three stages:

• Stage 1: Administrative compliance – all returnable documents must be submitted, fully completed and signed; incomplete or improperly corrected documents disqualify the bid.
• Stage 2: Mandatory requirements – bidders must have a valid CIDB grading of 3ME or higher, and must submit at least two signed, contactable reference letters on company letterhead for similar quarry crusher and asphalt plant repair work.
• Stage 3: Price and Preference – 80/20 preference point system under the PPPFA Regulations 2022: 80 points for price, 20 points for specific goals.

Specific goals (points claimed with proof):

• B-BBEE status level: Level 1 – 8 points, Level 2 – 7, Level 3 – 6, Level 4 – 5, Level 5 – 4, Level 6 – 3, Level 7 – 2, Level 8 – 1, Non-compliant – 0.
• EME or QSE – 2 points.
• At least 51% women-owned – 2 points.
• At least 51% owned by people with disability – 2 points.
• At least 51% youth-owned – 2 points.
• Local economic participation: City of Tshwane – 4 points, Gauteng – 2 points, National – 1 point.

Bidders must attend the compulsory briefing session; failure to attend disqualifies the bid.

The contractor will repair and maintain the Bon Accord Quarry Crusher and Asphalt Plants. The asphalt plant manufactures hot-mix asphalt used for road maintenance and pothole repairs; the crusher plant produces road building materials. The scope covers six items:

Item 1: Supply, delivery and installation of conveyor belts and conveyor rollers.

• 750 mm x 2nd hand belting, 1 x 65m roll, thickness 11–15 mm, cold splice.
• 600 mm x 2nd hand belting, 1 x 35m roll, thickness 14 mm, cold splice.
• Conveyor rollers: overall shaft length 300 mm, roll diameter 152 mm, wall thickness 6 mm, shaft diameter 25 mm, slot width 30 mm, closed end (quantity 100).
• Conveyor rollers: overall shaft length 600 mm, same other dimensions (quantity 50).

Item 2: Removal, repair and reinstallation of weighbridges and linked computer and printer systems, including supply of lightning protection units, load cells (HBM C16 / 30 ton), load cells for trolley/bogey/compactor units, weighbridge display/indicator (DUX SL, DUX SS or DUX SG) with power supply, traffic remote display with power supply, and an 8-way PCB for the weighbridge with waterproof junction box, glands, connectors and wiring.

Item 3: Repair and maintenance of aggregates chutes – repair aggregate chute on belt no. 2 for gradual and sliding release of stones onto belt no. 2.

Item 4: Repair and maintenance of crusher plant control room – professional welding and reinforcement with steel plates, remove rust, apply rust-inhibiting primer and paint, replace damaged and corroded panels, and seal the control room to prevent dust entry.

Item 5: Repair and maintenance of pumps, motors and motor gearboxes – supply, deliver and install motor gearbox to 19mm stone conveyor belt, diesel pump, bitumen pump, extraction fan motor, water pump, and mixing drum motor.

Item 6: Repair and maintenance of emission stack, boiler, extraction fan and cyclones – sand blast, remove rust and paint emission stack and cyclones, repair boiler diesel combustion system, and repair and realign extraction fan.

The contractor must execute the following scope of work: supply, delivery and installation of conveyor belts and rollers; removal, repair and reinstallation of weighbridges; repair and maintenance of aggregates chutes; repair and maintenance of the crusher plant control room; repair and maintenance of pumps, motors and motor gearboxes; and repair and maintenance of the emission stack, boiler, extraction fan and cyclones. Specific technical specifications are provided for each item, including belt dimensions, roller sizes, load cell types, and required repairs.

Bidders must have prior experience in the repair of quarry crusher and asphalt plants, evidenced by at least two signed, contactable reference letters on company letterhead for similar works. A valid CIDB grading of 3ME or higher is required.

The pricing schedule lists six items with quantities: Item 1 – conveyor belts and rollers (quantities: 2 rolls of 750mm belting, 2 rolls of 600mm belting, 100 rollers of 300mm shaft length, 50 rollers of 600mm shaft length); Item 2 – weighbridge removal/repair/reinstallation (quantity 2); Item 3 – aggregates chute repair (quantity 1); Item 4 – crusher plant control room repair (quantity 3); Item 5 – pumps, motors and gearboxes (quantities: 3 motor gearboxes, 3 diesel pumps, 2 bitumen pumps, 1 extraction fan motor, 1 water pump, 1 mixing drum motor); Item 6 – emission stack, boiler, extraction fan and cyclones (quantity 1 each). Prices are quoted excluding VAT, with VAT at 15% added. The City reserves the right to increase or decrease quantities subject to budget availability.

Pricing schedule: all items must be quoted; incomplete pricing schedules disqualify the bid. Prices are quoted excluding VAT, with VAT at 15% added to arrive at the total including VAT. The City reserves the right to increase or decrease quantities subject to budget availability.

The City may conduct a market analysis: if a price is deemed not viable, the bidder will be asked to confirm they can deliver at that price; if not, the bid is disqualified. The City may also negotiate a market-related price with the highest-scoring bidder, then the second, then the third, and may cancel the quotation if no agreement is reached.

Audited financial statements for the most recent three years (or from date of existence if younger) are required for tenders above R10 million, or proof that the bidder is not required by law to prepare audited financial statements.

CSD registration: bidders must be registered on the Central Supplier Database and provide a valid CSD number; this is a National Treasury requirement.

Tax compliance: bidders must provide a SARS Tax Compliance Status PIN or CSD number; tax status must be compliant before award.

B-BBEE: a valid B-BBEE certificate (or sworn affidavit for EME/QSE) must be submitted to claim preference points.

CIDB: valid CIDB grading of 3ME or higher is mandatory.

Municipal account: the bidding company and its owners/directors must have municipal service charges, rates and taxes up to date – not in arrears for more than 90 days; provide a Municipal Account Statement not older than 3 months, or a signed lease agreement, or a letter from the local councillor for informal settlements.

State service: no bids will be considered from persons in the service of the state; bidders must declare any interest in related companies (MBD 4).

Restricted suppliers: bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters, and must not have been convicted of fraud or corruption in the past five years (MBD 8).

Joint ventures: if bidding as a JV, all required documents must be provided for each JV party, and a signed JV agreement must be submitted; the JV must continue for the duration of the contract unless prior approval is obtained.

The successful bidder must enter into a Service Level Agreement with the Municipality upon appointment. The contract will be governed by the General Conditions of Contract (GCC) and any special conditions. The City may conduct market analysis and negotiate a market-related price; failure to agree may lead to cancellation of the quotation. Non-performance may result in performance warnings and listing on the database of restricted suppliers.

Bids must be submitted online via the e-tender portal by 10:00 on 27 August 2026; late bids will not be considered. Bid documents must be completed in black ink, not re-typed or scanned. Corrections on the price schedule must be crossed out and initialled; correction fluid is prohibited and will lead to rejection. Bids remain valid for 90 days. The successful bidder must enter into a Service Level Agreement.

Only bidders registered on the Central Supplier Database with a CSD number will be considered. Mandatory requirements: prior experience in quarry crusher and asphalt plant repair (at least two signed reference letters) and a valid CIDB grading of 3ME or higher.

Evaluation is in three stages: administrative compliance, mandatory requirements, and price and preference. The 80/20 preference point system applies: 80 points for price, 20 points for specific goals. Specific goals include B-BBEE status, EME/QSE, women-owned, disability-owned, youth-owned, and local economic participation, each with defined point allocations.