Professional engineering services: civil, geotechnical and route determination reports for town-planning subdivisions on city-owned properties — city of tshwane

Closing

• 12 November 2026 at 10:00.

Briefing session

• None. No compulsory briefing session applies to this quotation.

Project milestones (from appointment)

• Inception meeting and site visits: within 1 month.
• Draft reports: within 3 months.
• Final reports: within 5 months.
• Close-out: within 6 months.

Contract duration

• 6 months from the last date of signature of the contract or Service Level Agreement.

Supply chain enquiries

• Contact: Josia Masenya
• Telephone: (012) 358 0658
• Email: [email protected]

Technical enquiries

• Contact: Sabelo Hlatshwayo
• Telephone: (012) 358 8643
• Email: [email protected]

Submission address (online portal)

• Tshwane House
• Supply Chain Management
• 320 Madiba Street
• Pretoria
• GPS: 25.74431°S, 28.19464°E

Submission channel

• Bids must be submitted online through the City of Tshwane e-tender portal. Responses must not be placed in the tender box.
• Closing: 12 November 2026 at 10:00. Late submissions are not accepted.
• Bids remain valid for 90 days after closing.

Document preparation

• Complete bid documents by hand in black pen; re-typed or scanned documents are not accepted.
• Cross out price mistakes in ink and initial each alteration.
• Correction fluid (Tippex or similar) is prohibited. An item priced with correction fluid is rejected; if used on a bill of quantities the whole quotation is repudiated.

Returnable documents

• MBD 1 (Invitation to Bid): bidder details and signed offer.
• MBD 4 (Declaration of Interest): discloses any interest held by directors, members or shareholders in other related businesses; failure to declare disqualifies the bid.
• MBD 5: financial statements declaration.
• MBD 6.1 (Preference Points Claim): claims specific goal points under the 80/20 system.
• MBD 7.2 (Contract Form – Rendering of Services): signed on award.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Company registration certificate.
• Tax compliance status PIN or CSD number.
• B-BBEE certificate or sworn affidavit.
• Municipal account statement for rates and taxes.
• CSD summary report.
• Audited financial statements for the most recent three years, or from date of establishment, or proof that audited statements are not legally required.
• Joint venture: signed JV agreement plus all compliance documents for each party.
• Authorisation letter or delegation of authority where the signatory is not a director, member, owner or shareholder.

Disqualification risks

• Late submission.
• Incomplete pricing schedule — every item must be priced.
• Unsigned or missing MBD forms.
• Correction fluid on the pricing schedule.
• Failure to declare interests on MBD 4.

Evaluation stages

1. Administrative compliance
2. Mandatory requirements
3. Functionality
4. Preference points

Functionality (Stage 3)

• Minimum qualifying score: 70 out of 100. Bids below this are not evaluated further.
• Company experience (25 points): five years or more scores 5; 3 to under 5 years scores 4; 2 to under 3 years scores 3; 1 to under 2 years scores 2; under 1 year scores 1.
• Relevant project experience (25 points): 10 or more completion certificates or reference letters scores 5; 7 to 9 scores 4; 4 to 6 scores 3; 2 to 3 scores 2; 1 scores 1.
• Professional team and staff expertise (25 points): 10 or more years' experience scores 5; 5 to 10 years scores 4; 3 to 5 years scores 3; 1 to 3 years scores 2; under 1 year scores 1.
• Methodology and project approach (25 points): detailed technical approach aligned to scope with risk management and milestones scores 5; generic approach scores 3; inadequate approach scores 1.

Preference points (Stage 4)

• System: 80/20 under the Preferential Procurement Policy Framework Act Regulations 2022.
• Price: 80 points.
• Specific goals: 20 points.
• Non-compliance with specific goals does not disqualify a bidder but scores zero for those goals.

Specific goal points

• B-BBEE level 1: 8; level 2: 7; level 3: 6; level 4: 5; level 5: 4; level 6: 3; level 7: 2; level 8: 1; non-compliant: 0.
• EME or QSE: 2 points.
• At least 51% women-owned: 2 points.
• At least 51% owned by people with disabilities: 2 points.
• At least 51% youth-owned: 2 points.
• Local economic participation: City of Tshwane 4 points; Gauteng 2 points; National 1 point.

Proof required

• B-BBEE: valid certificate, sworn affidavit for EME/QSE, or CIPC B-BBEE certificate.
• EME/QSE: valid sworn affidavit or CIPC B-BBEE certificate.
• Women-owned: certified ID copies and proof of ownership.
• Disability-owned: medical certificate with the doctor's details and proof of ownership.
• Youth-owned: certified ID copies and proof of ownership.
• Local participation: municipal account statement or lease agreement.

Purpose

• Appoint a professional engineering service provider to produce the technical reports needed to unblock stalled town-planning subdivision applications on City-owned properties.

Reports required

• Civil Services Reports: desk studies and site inspections; drainage, road access, soil and flooding/erosion assessment; stormwater system design; internal access road design; impact assessment on existing municipal infrastructure; report in the format prescribed by the Transport Infrastructure Planning (Roads and Stormwater) Division.
• Geotechnical/Geological Reports: desk studies; boreholes, test pits and in-situ tests such as Standard Penetration Tests; soil and rock sampling and laboratory testing; geotechnical design parameters for foundations, earthworks and slope stability; identification of constraints such as dolomitic stability, shallow bedrock, collapsible soils and high water table; report compliant with SANS 634, City of Tshwane and Council for Geoscience requirements.
• Route Determination Reports: site visits; trip generation estimates; traffic impact analysis including levels of service, intersection analysis and sight distance; mitigation measures; report in line with Section 7 of the Gauteng Transport Infrastructure Act and Gautrans standards.

Properties and quantities

• Mabopane CV Erf 1005: Route Determination Report submitted to Gautrans (1).
• Claudius Ext.1 Erf 1243: Geotechnical report with Council for Geoscience comments (1).
• Mamelodi East Erf 32631: Civil Services Report for Roads and Stormwater (1).
• Eersterust Ext.6 Portion 1 Erf 4140: Civil Services Report for Roads and Stormwater (1).
• Mamelodi East Erf 20807: Civil Services Report for Roads and Stormwater (1).
• Farm Hondsrivier 508 JR, Remainder of Portion 11: Civil Services Report for Energy and Electricity capacity (1).

Standards

• Comply with City of Tshwane by-laws, the Gauteng Transport Infrastructure Act, the National Building Regulations (SANS 10400), City of Tshwane Design Guidelines, SANS 1200 Series, TMH Series, SANS 634, SANRAL manuals and SAITT guidelines.

Deliverables

• Final reports must be standalone, verifiable professional documents with colour plans, diagrams and appendices.
• Submit at least one hard copy and one electronic copy (PDF and editable format) of each deliverable.

Team composition

• Option A: a single entity with a team of ECSA-registered professionals.
• Option B: a joint venture or consortium of ECSA-registered professionals.
• Option C: a single Professional Engineer registered in multiple disciplines, with written justification of competence in each discipline.

Subcontracting

• Disclose subcontractor identity, scope, B-BBEE status and personnel qualifications. A subcontractor delivering any of the three report categories must provide an ECSA-registered Professional Engineer in the relevant discipline with certified registration copies.

Additional services

• Work outside the defined scope requires full justification, a detailed cost breakdown and prior written approval from the Group Property Department.

Methodology and project approach (25 points)

• Highest score (5): a detailed technical approach and implementation schedule aligned to the scope, identifying project risks with a robust risk management strategy and key milestones and timelines.
• Middle score (3): a generic technical approach and implementation schedule.
• Lowest score (1): a technical approach and implementation schedule that is inadequate or not specific to the project.
• The methodology must refer to the scope of works and be consistent with the work programme and due dates.

Company experience (25 points)

• Five years or more: 5 points.
• 3 to under 5 years: 4 points.
• 2 to under 3 years: 3 points.
• 1 to under 2 years: 2 points.
• Under 1 year: 1 point.
• A detailed company profile stating the number of years of similar services must be provided.

Relevant project experience (25 points)

• 10 or more completion certificates or reference letters: 5 points.
• 7 to 9: 4 points.
• 4 to 6: 3 points.
• 2 to 3: 2 points.
• 1: 1 point.
• Evidence must be signed completion certificates or reference letters on the company's letterhead with traceable contact details.

Professional team and staff expertise (25 points)

• 10 or more years' experience: 5 points.
• 5 to 10 years: 4 points.
• 3 to 5 years: 3 points.
• 1 to 3 years: 2 points.
• Under 1 year: 1 point.
• The CV of the proposed lead engineer or civil engineer, a registered Professional Engineer (Pr Eng) with ECSA, must be attached with certified copies of qualifications.

Report standards

• Deliverables must comply with City of Tshwane by-laws, the Gauteng Transport Infrastructure Act, the National Building Regulations (SANS 10400) and any other relevant authority's requirements.
• Apply the latest City of Tshwane Design Guidelines, SANS 1200 Series, TMH Series, SANS 634, SANRAL manuals and SAITT guidelines as relevant.
• Geotechnical/Geological Reports must meet SANS 634, City of Tshwane and Council for Geoscience requirements.
• Civil Services Reports must follow the format prescribed by the Transport Infrastructure Planning (Roads and Stormwater) Division.
• Route Determination Reports must follow Section 7 of the Gauteng Transport Infrastructure Act and Gautrans standards.

Deliverables

• Final reports must be comprehensive, standalone and verifiable, with colour plans, diagrams and appendices.
• Provide at least one hard copy and one electronic copy (PDF and editable format) of each deliverable.

Pricing schedule

• All items must be priced; an incomplete schedule disqualifies the bid.
• Unit price is quoted per report, excluding VAT, quantity 1 each:
• 3030535 Mabopane CV Erf 1005 – Route Determination Report.
• 3030536 Claudius Ext.1 Erf 1243 – Geotechnical report.
• 3030537 Mamelodi East Erf 32631 – Civil Services Report.
• 3030538 Eersterust Ext.6 Portion 1 Erf 4140 – Civil Services Report.
• 3030539 Mamelodi East Erf 20807 – Civil Services Report.
• 3030546 Farm Hondsrivier 508 JR Remainder of Portion 11 – Civil Services Report.
• Totals: total excluding VAT, VAT at 15%, total including VAT.
• Fees must be calculated using the ECSA Manual Guideline of Professional Fees, with a breakdown of the calculation.
• The City may increase or decrease quantities subject to budget availability.
• Quotation validity: 90 days after closing, extendable in writing on request.

Pricing

• Complete every line of the pricing schedule; incomplete pricing disqualifies the bid.
• Fees must be based on the ECSA Manual Guideline of Professional Fees under the Engineering Profession Act, with a breakdown showing how the fees were calculated.
• Project costed against Cost Centre 7210, GL 412639.
• VAT at 15% is added to the total.

Pricing schedule items (unit price excluding VAT, quantity 1 each)

• 3030535 Mabopane CV Erf 1005 – Route Determination Report.
• 3030536 Claudius Ext.1 Erf 1243 – Geotechnical report.
• 3030537 Mamelodi East Erf 32631 – Civil Services Report.
• 3030538 Eersterust Ext.6 Portion 1 Erf 4140 – Civil Services Report.
• 3030539 Mamelodi East Erf 20807 – Civil Services Report.
• 3030546 Farm Hondsrivier 508 JR Remainder of Portion 11 – Civil Services Report.

Validity

• Quotation valid for 90 days after closing; the City may request a written extension before expiry.

Market analysis

• The City may conduct a market analysis. A bidder whose price is deemed unviable must confirm in writing whether it can deliver at that price; if it cannot, it is disqualified as non-responsive. If it can, a tight contract is entered into. The City may negotiate a market-related price with the highest, second or third scoring bidder, and may cancel the quotation if no market-related price is agreed.

Quantities

• The City may increase or decrease quantities subject to budget availability.

Registration and tax

• Valid CSD registration and CSD number; only bidders registered on the Central Supplier Database are considered.
• Tax compliance status PIN or CSD record; tax status must be compliant before award.

Municipal accounts

• Bidder's municipal account statement not older than 3 months and not in arrears for more than 90 days, or a signed lease agreement, or a local councillor letter where rates and taxes are not payable.
• The same proof is required for all South African-based owners, members, directors or major shareholders.

Professional registration (mandatory)

• Certified ECSA registration certificate for each Professional Engineer responsible for the services; registration must be valid and in good standing at submission.
• Route Determination Report: Professional Engineer (Pr Eng) in transportation or civil engineering.
• Geotechnical Report: Professional Engineer (Pr Eng) in geotechnical engineering.
• Civil Services Report: Professional Civil Engineer (Pr Eng).
• Where one engineer covers multiple categories, written justification of expertise in each discipline is required.

B-bbee

• A B-BBEE certificate, sworn affidavit for EME/QSE, or CIPC B-BBEE certificate is required to claim preference points.

Other

• Company registration certificate (CIPC).
• Joint venture: signed JV agreement and all compliance documents for each party; the same JV must continue for the contract duration unless prior approval is obtained.
• Authorisation letter or delegation of authority where the signatory is not a director, member, owner or shareholder.

Health and safety

• Engineering inputs, designs and reports must ensure the properties comply with relevant municipal by-laws, SANS standards and health and safety regulations.

Agreement

• The successful bidder must sign a Service Level Agreement with the City.
• Contract duration: 6 months from the last date of signature of the contract or SLA.
• Work starts on signature of the SLA by both parties.

Milestones

• Inception meeting and site visits: within 1 month of appointment.
• Draft reports: within 3 months.
• Final reports: within 5 months.
• Close-out: within 6 months.

Data ownership

• All information used to generate project outputs remains the property of the City of Tshwane and must be handed over in full at project close. The City retains copyright and all associated intellectual rights.

Subcontracting

• Subcontracting arrangements must be disclosed, including subcontractor identity, scope, B-BBEE status and personnel qualifications. Subcontractors delivering any report category must provide an ECSA-registered Professional Engineer in that discipline with certified registration copies.

Market analysis

• The City may test whether a bidder's price is viable. A bidder that cannot deliver at its price is disqualified as non-responsive; one that can is placed on a tight contract. The City may negotiate a market-related price with the top three scoring bidders and may cancel the quotation if no agreement is reached.

Additional work

• Work outside the defined scope requires justification, a detailed cost breakdown and prior written approval from the Group Property Department.

Functionality scoring (100 points total; minimum 70 to proceed)

• Company experience: 25 points.
• Relevant project experience: 25 points.
• Professional team and staff expertise: 25 points.
• Methodology and project approach: 25 points.

Preference points

• 80/20 system: 80 points for price, 20 points for specific goals.
• Specific goals: B-BBEE level (8 to 0 points by level), EME/QSE (2), 51% women-owned (2), 51% disability-owned (2), 51% youth-owned (2), local economic participation (City of Tshwane 4, Gauteng 2, National 1).
• Supporting proof must be submitted with the bid; unclaimed goals score zero and do not disqualify.