Property market dataset and analytical report for the city of tshwane — office, retail and industrial sectors (Q27-01-2026-27)

Closing

• 10 November 2026 at 10:00.

Briefing session

• None scheduled; no compulsory briefing session applies to this quotation.

Validity

• Quotation remains valid for 90 days after the closing date.

Supply chain enquiries

• Contact: Josia Masenya
• Email: [email protected]
• Telephone: (012) 358 0658

Technical enquiries

• Contact: Namugaya Kisuule-Savanhu
• Email: [email protected]
• Telephone: (012) 358 7925

Technical enquiries

• Contact: Dennis Madumo
• Email: [email protected]
• Telephone: (012) 358 1529

Department

• Economic Development and Spatial Planning

Municipal address

Tshwane House

320 Madiba Street

Pretoria

0001

GPS: 25.74431°S, 28.19464°E

Telephone: (012) 358 9999

Submission method

• Online submission through the City of Tshwane e-tender portal. Responses must not be deposited in the tender box.
• Closing time: 10:00 on 10 November 2026. Late submissions are not considered.
• Documents must be completed in black pen; retyped or scanned documents are not accepted.
• Price schedule mistakes must be crossed out in ink and each alteration initialled.

Returnable documents

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director, member, shareholder or their relatives are in the service of the state, and any interest in related companies.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal preference points.
• MBD 7.2 (Contract Form – Rendering of Services): signed contract undertaking by the service provider.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares restricted-supplier listing, tender-defaulter listing, fraud or corruption convictions, municipal arrears and terminated contracts.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently and without collusion.
• Company registration certificate (CIPC).
• Tax compliance status PIN or CSD number.
• B-BBEE certificate or sworn affidavit.
• Municipal account / rates and taxes proof.
• CSD summary report.
• Pricing schedule with every item quoted.
• Authorisation letter or delegation of authority where the signatory is not a director, member, owner or shareholder.

Disqualification risks

• Submission after the closing date and time.
• Any returnable document omitted, unsigned or left blank.
• Pricing schedule not fully quoted.
• Corrections on the price schedule without a signature or initial.
• Use of correction fluid such as Tippex on the price schedule; the quotation may be repudiated.
• Failure to declare interests in related companies.

Evaluation stages

1. Administrative compliance — responsiveness measured against the returnable documents list.
2. Mandatory requirements — a bid failing any mandatory requirement is non-responsive and does not proceed to functionality evaluation.
3. Preference point system — 80/20 in terms of the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.

Scoring

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals points

• B-BBEE Level 1: 8; Level 2: 7; Level 3: 6; Level 4: 5; Level 5: 4; Level 6: 3; Level 7: 2; Level 8: 1; non-compliant: 0.
• EME and/or QSE: 2 points.
• At least 51% women-owned: 2 points.
• At least 51% owned by people with disability: 2 points.
• At least 51% youth-owned: 2 points.
• Local economic participation: City of Tshwane 4 points; Gauteng 2 points; National 1 point.
• No proof submitted for a claim means zero points for that goal.

Mandatory requirements (failure disqualifies)

• Minimum five years' experience in commercial property market research, property market intelligence or property market analytics, evidenced by a company profile.
• At least three contactable reference letters for similar projects involving property market datasets and analytical reporting.
• Proof of legal ownership, licence or authorisation to distribute the datasets offered (licence agreement, distributor agreement or written declaration of ownership).
• Written confirmation that the City will receive the full underlying dataset in Excel (xlsx) with unrestricted internal use and metadata describing the variables.
• Written confirmation that the dataset covers the entire City of Tshwane at node or suburb level.
• Written confirmation of the latest available reporting period plus at least five years of historical data.
• Methodology document of no more than 20 pages.
• Sample dataset of approximately 10–20 anonymised records with map(s).

Purpose

• Once-off supply of a property market dataset and analytical report covering the office, retail and industrial property markets in the City of Tshwane, with full access to the underlying data.
• The output supports the Municipal Spatial Development Framework review, land use management and development control, and economic development planning and policy.

Dataset content

• Office sector: vacancy rates overall and by grade where available, gross lettable area (GLA), rental levels (R/m2), development pipeline, node-level performance.
• Industrial sector: vacancy rates by typology (warehousing, manufacturing), GLA and stock levels, rental trends, supply and demand indicators.
• Retail sector: vacancy rates by centre type, trading density where available, rental levels, performance indicators.
• Data fields required as far as available: property identifier or name, location (node/suburb), property type and sub-type, GLA (m2), vacancy (% and/or m2), rental (R/m2), status (occupied/vacant/development), reporting period.

Coverage and time series

• Geographic coverage: entire City of Tshwane, minimum node or suburb level.
• Latest available reporting period is mandatory; historical data of at least five years where available.

Deliverables

• Excel dataset (mandatory) and CSV dataset (optional).
• PDF analytical report with executive summary covering market overview, vacancy and rental trends, supply and demand dynamics, and key findings.
• Presentation to City officials if required.
• Compulsory metadata: data sources, methodology, coverage limitations and dates of data.
• A project schedule showing deliverable milestones, costs, time frames, delivery dates and progress reports.

Raw data

• The full underlying dataset used for the analysis must be supplied in clean, structured, analysis-ready Excel (xlsx) format. Failure to provide or give access to the raw data disqualifies the bid.

Deliverables to be provided:

• Excel dataset (mandatory).
• CSV dataset (optional).
• PDF analytical report with an executive summary.
• Presentation to City officials if required.
• Compulsory metadata covering data sources, methodology, coverage limitations and dates of data.
• A project schedule showing deliverable milestones, costs, time frames, delivery dates and progress reports.

The methodology document (maximum 20 pages) must set out the data collection method, quality assurance procedures, update frequency and dataset limitations.

Mandatory experience

• At least five years' experience in commercial property market research, property market intelligence or property market analytics, evidenced by a company profile.
• Demonstrated experience in similar projects involving property market datasets and analytical reporting, evidenced by at least three contactable reference letters.

Failure to submit the company profile or the minimum number of reference letters disqualifies the bid.

Data rights

• The bidder must prove it legally owns, licenses or is authorised to distribute the datasets offered, through a licence agreement, distributor agreement or written declaration of ownership.

A methodology document of no more than 20 pages must be submitted, covering the data collection methodology, quality assurance procedures, frequency of updates and limitations of the dataset. Failure to submit it disqualifies the bid.

The quoted price must include all data processing, cleaning, validation, quality assurance and consolidation needed to deliver complete, usable datasets in an agreed editable and machine-readable format.

Metadata is compulsory and must describe the data sources, methodology, coverage limitations and dates of the data.

All six items must be quoted on a lump-sum basis; an incomplete pricing schedule disqualifies the bid.

Items

• 3030257 Office Property Market Dataset.
• 3030258 Retail Property Market Dataset.
• 3030259 Industrial Property Market Dataset.
• 3030260 Data Processing, Quality Assurance and Consolidation.
• 3030266 Property Market Analytical Report.
• 3030267 Finalisation and Submission of Complete Deliverables.

Totals

• Subtotal excluding VAT, 15% VAT, and total including VAT must be shown.

Pricing rules

• Prices must cover all costs, including professional fees, data acquisition, data processing, cleaning, validation, quality assurance, report preparation and incorporation of the City's reasonable comments.
• No additional costs are considered for work reasonably required under the quotation unless the City approves it in writing.
• The City may increase or decrease quantities subject to budget availability.
• Corrections must be crossed out in ink and initialled; correction fluid may not be used, and using it may result in the whole quotation being repudiated.

Pricing format

• Lump-sum pricing schedule with six items, all of which must be quoted: office property market dataset (item 3030257); retail property market dataset (3030258); industrial property market dataset (3030259); data processing, quality assurance and consolidation (3030260); property market analytical report (3030266); finalisation and submission of complete deliverables (3030267).
• Bidders must show the subtotal excluding VAT, 15% VAT, and the total including VAT.
• Quoted prices must cover all costs: professional fees, data acquisition, data processing, cleaning, validation, quality assurance, report preparation and incorporation of the City's reasonable comments.
• No additional costs are considered for work reasonably required under the quotation unless the City approves it in writing.
• The City may increase or decrease quantities subject to budget availability.

Payment

• Payment within 30 days after receipt of an invoice.

Market analysis and price negotiation

• The City may conduct a market analysis; a bidder whose price is not viable must confirm in writing whether it can deliver at that price. A bidder confirming it cannot deliver is disqualified as non-responsive; one confirming it can deliver enters into a tighter contract to mitigate non-performance risk.
• The City may negotiate a market-related price with the highest-scoring bidder, then the second, then the third; if no market-related price is agreed, the quotation may be cancelled.

No bid security or performance guarantee is required by this quotation.

Registration and tax

• Bidders must be registered on the Central Supplier Database and provide a valid CSD number; only CSD-registered bidders are considered.
• A valid SARS tax compliance status PIN, or a CSD record showing compliant tax status, is required. Tax status must be compliant before award.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance certificate, PIN or CSD number.

Municipal accounts

• Original or copy of the bidding company's municipal account statement, not older than three months and not in arrears for more than 90 days; alternatively a signed lease agreement, or a letter from the local councillor for bidders in informal settlements or rural areas.
• The same proof is required for all South African based owners, members, directors and major shareholders.

B-bbee

• A valid B-BBEE certificate, a sworn affidavit for EMEs and QSEs, or a CIPC B-BBEE certificate must be submitted to claim preference points.
• Additional claims require supporting proof: identity documents and proof of ownership for women-owned and youth-owned entities; a medical certificate with the doctor's practice number, physical address and contact numbers plus proof of ownership for disability-owned entities; a municipal account statement or lease agreement for local economic participation.
• Claims without supporting proof score zero points.

Financial statements

• Signed audited annual financial statements for the most recent three years, or from date of establishment for companies younger than three years, or proof that the bidder is not legally required to prepare audited statements. This applies to tenders above R10 million in conjunction with MBD 5.

Joint ventures

• Where bidding as a joint venture, all required documents must be provided for every JV party and a JV agreement signed by all parties must be submitted.
• The successful bidder must continue with the same joint venture for the duration of the contract unless the City grants prior approval.

Signing authority

• The signatory must be authorised to bind the bidder; where the signatory is not a director, member, owner or shareholder, an official authorisation letter or delegation of authority must accompany the bid.

Disqualifying conduct

• Failure to declare interests in related companies, incomplete pricing schedules, and any bidder or director listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters, convicted of fraud or corruption in the past five years, in municipal arrears exceeding three months, or whose public sector contract was terminated in the past five years for non-performance.

The successful bidder must complete and sign contract form MBD 7.2 (Rendering of Services) in duplicate; both the service provider and the City hold an originally signed copy.

The signed bidding documents, tax clearance, pricing schedule, preference claim, declaration of interest, past SCM practices declaration, certificate of independent bid determination and the General Conditions of Contract form part of the agreement.

Payment is made within 30 days after receipt of an invoice.

The successful bidder must continue with the same joint venture for the duration of the contract unless the City grants prior approval for a change.

The City may increase or decrease quantities subject to budget availability, and may negotiate a market-related price with the highest, second or third scoring bidder; if no market-related price is agreed the quotation may be cancelled.

Evaluation runs in three stages: administrative compliance against the returnable documents list, mandatory requirements, and the preference point system.

A bid failing any mandatory requirement is treated as non-responsive and does not proceed to functionality evaluation.

The 80/20 preference point system applies: 80 points for price and 20 points for specific goals, out of 100.

Specific goals points: B-BBEE Level 1 = 8, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0; EME and/or QSE = 2; at least 51% women-owned = 2; at least 51% owned by people with disability = 2; at least 51% youth-owned = 2; local economic participation = City of Tshwane 4, Gauteng 2, National 1.

Claims not supported by the required proof score zero points.