Lease of johannesburg office space (min. 11,000 m² grade b) for the road accident fund – 5-Year term

Closing date: 05 October 2026 at 11:00 AM. Non-compulsory briefing session: 16 September 2026 at 11:00 AM, held online via Microsoft Teams (link provided in the tender document). Closing date for bid questions and enquiries: 21 September 2026. Publication date for Questions & Answers: 24 September 2026.

Bid enquiries: Matome Ramathoka, Supply Chain Management Office, email: [email protected]. No telephonic enquiries will be entertained. All enquiries must be forwarded in writing to the email address above. Questions and Answers will be published on the RAF website and eTender portal.

Bids must be hand-delivered or couriered and deposited in the tender box at the Road Accident Fund (RAF), Eco Glades 2 Office Park, 420 Witch-hazel Avenue, Centurion, 0046, on or before the closing date and time. Faxed or emailed bids will not be accepted. Bidders must submit an original bid document and a copy, enclosed in the envelope containing the original. The envelope must be clearly marked with the tender number and description. Bids must be submitted on the official forms provided, not re-typed. The proposal must be valid for 120 days from the closing date. Returnable documents (all must be completed, attached and signed): SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 4 (Declaration of Interest), SBD 5 (National Industrial Participation Programme), SBD 6.1 (Preference Points Claim Form), proof of CIDB registration (if applicable), specification document, General Conditions of Contract, Tax TCS PIN, CSD registration, and joint venture agreement (if applicable). Proof of authority to sign (e.g., company resolution) must be submitted. Failure to provide or comply with any of the above may render the bid invalid.

Evaluation is conducted in four phases: Phase 1 – Initial Screening (responses checked against the RFB document); Phase 2 – Mandatory Evaluation (compliance with mandatory requirements); Phase 3 – Technical/Functional Evaluation: Part A requires a minimum threshold of 70 out of 100 points to proceed to Part B (Site Visit); bidders scoring below 70 are disqualified. Part B – Site Visit confirms compliance with infrastructure requirements; Phase 4 – Price and Specific Preference Points evaluation. The applicable preference point system is the 90/10 system: Price (90 points) and Specific Goals (10 points). Specific goals include: South African citizens (minimum 51% ownership) – 5 points; Women (minimum 51% ownership) – 4 points; Persons with disabilities (minimum 51% ownership) – 1 point. Bidders must indicate compliance with mandatory requirements by ticking 'Comply' or 'Not Comply'. Mandatory requirement: the proposed building must be within 1km walking distance from public transport routes, with valid documentary proof of address (utility bill in bidder's name if owner, lease agreement if leasing, or utility bill in owner's name plus lease mandate if property agent).

The RAF requires leasing of office space for the Johannesburg Office for a period of five (5) years. Minimum requirements: Grade B office accommodation (as defined by SAPOA) of at least 11,000 m² gross lettable area, of which 2,000 m² must be on the ground floor for the Customer Experience Centre and Central Archiving Facilities (CAFS) with approximately 70,000 active files. Location: Parktown, Rosebank, or Marshalltown, within 1km radius of public transport routes. Parking: minimum 520 undercover parking bays (either all on site, or 275 on-site and 245 within 500m walking distance); 20 bays for people with disabilities (on site) and 30 bays for visitors. Additional space: 1,000 m² storage (ideally basement), canteen facility, preferably single-tenant building. If spillover into more than one building, must be on same campus or within 350m walking distance. Building must be existing, free of defects, ready for inspection, with legible to-scale floor plans. Certificate of Occupancy and all Certificates of Compliance must be available at occupation. Building systems: air-conditioned and ventilated per Grade B, functional extraction in ablutions and enclosed areas, backup water supply (at least 50,000 litre capacity) for 24-hour supply, 300L geyser, backup power with generator having 40% spare capacity, UPS with spare capacity, dedicated electrical distribution boards and meter, fire detection and prevention per SANS 10400 Part T, ventilated ablutions per SANS 10400 Parts P and S, maintained lifts and escalators. Security: power in ceiling spaces for cameras, power points in reception for scanners, multiple entrances/exits, adequate security measures (alarm, guarding, electric fences, biometrics), floodlights, fully perimeter enclosed, burglar bars on all openings. ICT: provision for data cable routing, centrally located lockable server/hub rooms with cooling and ventilation, dedicated power, surge arrestors and UPS. Marketing: landlord must allow building wraps, TV advert shoots, bathroom posters, digital screens, information kiosk. Landlord obligations: draft layout drawings and submit to City Council for approval, provide SLA with timelines, maintain air-conditioning, lifts, escalators, exterior windows washed bi-annually, maintain building and gardens, keep premises at minimum Grade B level, fumigate before occupation and quarterly, maintain electrical, water and air-conditioning installations, keep sewerage and drains clear, repair/replace glazing, windows, burglar alarms, automated gates, sprinkler systems, painting, roof leaks, burst pipes and aircons. Special permissions: approval for exterior signage and branding, vending machines, right of first refusal for additional space/lease renewal. Tenant installation: lease must indicate tenant installation allowance; landlord has first right of refusal to carry out installation; landlord must consent to RAF layout plans; alterations must comply with municipal bylaws and National Building Regulations. Reinstatement obligations: RAF responsible for damage caused by negligence, must reinstate alterations to original state, and deep clean. Joint inspection: outgoing inspection within three days prior to lease expiration; if RAF fails to attend, landlord has seven days to assess damages and may deduct costs from deposit.

SCOPE OF WORK The scope of work is listed below: [...] A detailed cost per item (schedule) must be provided (Cost for rental space, Operational [...] Entrance and exit to the office space must make provision for access control and be suitable [...] The Certificate of Occupancy and all Certificates of Compliance must be available at the time [...] The space(s) on offer must have its own dedicated electric distribution board(s) and an up-to- date existing Electrical Certificate of Compliance (COC) must be available at inspection [...] The requirements for health and safety include: [...] box) as per legislative requirements. [...] If the area is bound by any façade/building perimeter walls with openings, all openings must [...] The space must include as a minimum the following: [...] The lease offered must provide the RAF with right of first refusal of additional space/lease [...] RAF should be given right of first refusal to any additional parking that becomes available to [...]

within the borders of the country. The RAF head office is in Centurion, and the RAF has a

national footprint. There will however be Customer Experience Centres in each Province in the

country, in the near future.

The Road Accident Fund (RAF) requires leasing of office space for the Johannesburg Office.

The requirements are for a minimum of Grade B office accommodation of a minimum of 11

000m2 (gross lettable area), 2 000m2 of which must be on the ground floor to accommodate the

Customer Experience Centre and Central Archiving Facilities (CAFS) with approximately 70 000

active files. The office space must be in Parktown, Rosebank, or Marshalltown for a period of

five (5) years with a minimum of five hundred and twenty (520) undercover parking spaces,

twenty (20) of which must be on site to cater for people with disabilities.

3.1. Spatial and Architectural Requirements

4.1. The lease agreement

4.1.1. The lease will be for five (5) years.

4.1.2. A detailed cost per item (schedule) must be provided (Cost for rental space, Operational

Cost, Parking, Storage, etc.)

4.1.3. Special conditions will be defined.

4.1.4. The rental rate must be in line with current SAPOA rates for the area and escalation must be

linked to CPI.

4.2. The requirements for site accessibility include:

4.2.1. Space recommended to be located in Parktown, Rosebank or Marshalltown.

4.2.2. Within 1km radius of public transport routes.

4.2.3. Easily and safely accessible by both staff and public.

4.3. The requirements for the building include:

4.3.1. The space on offer must be an existing building (completely built structure).

4.3.2. Minimum of Grade B (as defined by SAPOA).

4.3.3. Minimum of 11 000m2 office space (gross lettable area), 2 000m2 of which must be on the

ground floor to accommodate the Customer Experience Centre and Central Archiving

Facilities (CAFS).

4.3.4. Additionally, storage space of 1 000m2 is required, ideally in the basement.

4.3.5. Canteen facility or space suitable to establish such.

4.3.6. Preferably a single tenant building. The RAF should ideally be the only tenant in the building.

4.3.7. If the rentable area cannot be catered for in a single building but spillover into more than one

building, the spillover must be at least on the same campus as the main building or within

walking distance (maximum of 350m).

4.3.8. Energy efficient building will be preferred.

4.3.9. The building must have access for people living with special needs/disability (e.g. handrails

and wheelchair ramps, ablutions, lifts) at the time of occupation – all for the Landlord’s cost.

4.3.10. Office space to be on consecutive floors preferably from the ground floor up.

4.3.11. Entrance and exit to the office space must make provision for access control and be suitable

for staff, clients and service providers, preferably separate entrance for Customer Experience

NB: Where the bidder has ticked ‘Comply’, the bidder

will be deemed compliant to the requirement and where

the bidder ticked ‘Not Comply’, the bidder will be

deemed non-compliant to the requirement.

7.1.3. The minimum gross lettable area of 11 000m2 can be

provided, 2 000m2 of which must be on the ground floor

to cater for the Customer Experience Centre (CEC) and

Central Archiving Facilities (CAFS).

2.1 The bidder must be an eligible, registered service provider in terms of the applicable laws of

the country.

2.2 The bidder must have a business continuity management plan, which must be available for

inspection by the RAF during the subsistence of rendering services to the RAF.

2.3 The Evaluation Criteria that were published with a Request for Proposal/ Bids will be used to

assess bidders’ responses and no amendment are allowed after the closing of a bid. Bid

4.3.12. Buildings with fewer support columns in the usable space will be preferred.

4.3.13. Buildings with good natural light versus artificial light ratio.

4.3.14. Load bearing capacity of floor plates suitable for filing systems / archive filing of 300kg/ m2

around columns.

4.3.15. The building must be free of defects or issues e.g., water leaks, pest infestations, cracks,

damp, etc.

4.3.16. The building must be ready for inspection.

4.3.17. Legible to scale floor plans must be submitted.

4.3.18. The Certificate of Occupancy and all Certificates of Compliance must be available at the time

of occupation.

4.4. The requirements for building systems/services include:

4.4.1. The office accommodation must be air-conditioned and ventilated as per Grade B buildings.

• Outgoing Inspection: The RAF Facilities Management team and the landlord must

conduct a joint exit inspection within three days prior to the expiration of the lease.

• Assessing Damages: The landlord will use this time to identify any repairs or

reinstatement required. If the RAF Facilities Management Team fail to attend the

inspection, the landlord has seven days to assess damages and may deduct the costs

from RAF deposit

NB: Where the bidder has ticked ‘Comply’, the bidder

will be deemed compliant to the requirement and where

the bidder ticked ‘Not Comply’, the bidder will be

deemed non-compliant to the requirement.

7.1.6. The bidder confirms that the rentable space is fully

airconditioned and is maintained with service records

available at the time of inspection.

https://teams.microsoft.com/meet/330477981019522?p=Ze14a0Tr4IRHxmQDg3

Closing date: 05 october 2026 @ 11h00 AM

Note: Faxed and/or Emailed Proposals/ bids will not be accepted, only hand delivered and

couriered Proposals/ bids must be deposited in the tender box on or before the closing date

and time.

Table of contents for bid RAF/2026/00058

1. Part a: invitation to bid

2. Part b: terms and conditions for bidding

3. Sbd 3.1: Pricing schedule (firm prices)

4. Sbd 4: declaration of interest

5. Sbd 5: national industrial participation programme

6. Sbd 6.1: Preference points claim form

Signature of bidder:...................................................

Capacity under which this bid is signed:...................................................

(Proof of authority must be submitted e.g. company resolution)

Sbd 3.1

Pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices

Subject to rates of exchange variations) will not be considered

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. A detailed cost per item schedule must be provided (rental space, operational cost, parking, storage, etc.). Rental rate must be in line with current SAPOA rates for the area, and escalation must be linked to CPI. All delivery costs must be included in the bid price. The bid must be valid for 120 days from the closing date. No bid bond or performance guarantee is specified for this tender, except that under the NIP programme, successful bidders with contracts exceeding R10 million must submit a performance guarantee to the dti.

Bidders must be registered on the National Treasury Central Supplier Database (CSD). Tax compliance: bidders must submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate; where no TCS PIN is available, a CSD number must be provided. In bids involving consortia/joint ventures/sub-contractors, each party must submit a separate TCS PIN/CSD number. Bidders must be eligible, registered service providers in terms of applicable laws. Bidders must have a business continuity management plan available for inspection by the RAF. Companies or directors on the National Treasury register of Restricted Suppliers and/or Tender Defaulters will be automatically disqualified. Bidders must not be persons in the service of the state, nor companies with directors who are persons in the service of the state. Bidders must submit SBD 4 (Declaration of Interest) disclosing any employment by an organ of state or relationship with the procuring institution; failure to disclose all CSD-registered active companies linked to directors leads to disqualification. SBD 5 (National Industrial Participation Programme) must be signed and submitted; NIP obligations apply to contracts with imported content equal to or exceeding US$10 million, and successful bidders with contracts exceeding R10 million must report to the dti. SBD 6.1 (Preference Points Claim Form) must be submitted to claim specific goals points. Proof of CIDB registration is required if applicable. Joint venture agreements must be provided if applicable. The successful bidder will be required to sign a written contract form (SBD 7).

Description: High-quality, modern office space that commands top rent.

Features: Modern finishes, excellent security, air-conditioning, and adequate onsite parking.

Age: Usually not older than 15 years, unless recently renovated.

Description: Older buildings that have been renovated to meet modern standards.

Features: Refurbished accommodation, air-conditioning, and onsite parking.

Age: Typically, 10 to 20 years old.

Description: Purely functional office space with older style finishes and services.

Features: Infrastructure is limited. They may lack central air conditioning or large parking lots.

Age: Generally, 20 to 30 years old.

• Accessibility: Ensure compliance with the South African National Standards (SANS 10400-

1990 for accessibility by people living with disabilities, including ramps, elevators, and

ablution facilities.

3.2. Engineering and Building Services

• HVAC: Systems must comply with the Occupational Health and Safety Act, 1993 (Act ) regarding ventilation and air-conditioning.

• Electrical & Water: Specify separate distribution boards and utility metering per floor, along

with backup power solutions (e.g., solar systems or standby generators) and water storage

tanks.

• ICT Infrastructure: Include specifications for high-speed broadband, optic-fibre connectivity,

and server rooms and hub rooms climate control.

3.3. Security and Compliance

• Access Control: Specify biometric, facial recognition or card reader systems, CCTV coverage,

and manned security areas.

• Fire & Safety: Verify that fire detection, prevention infrastructure, and emergency evacuation

plans meet local municipal by-laws.

• Regulatory Compliance: Outline mandatory certificates of compliance and zoning regulations

necessary for legal occupancy.

installation (finished interiors, including air-conditioning /ventilation, electrical and offer the

required infrastructure to support Security, ICT, Marketing and Communications solutions that

will be installed by the RAF). The spaces are to be set up in accordance with the RAF Corporate

request at the time of occupation.

4.4.2. Extraction facilities to be functional in all ablutions and enclosed areas, inclusive of basement

parking and storerooms at the time of occupation.

4.4.3. Back up water supply in case of municipal water disruption sufficient for 24-hour supply

functional at the time of occupation. (At least 50 000 litre capacity) with refill Accessibility: The

system must feature a standardised inlet connection designed specifically for bulk water

tanker trucks to pump directly into the tanks.

4.4.4. Geyser 300L providing hot water to ablutions and kitchen/pause areas.

4.4.5. Back-up power must be provided in case of load shedding or power outages. Noise level

when generator is running must be considered in placement. Generator should have 40%

spare capacity.

4.4.6. Uninterrupted Power Supplies (UPS) with spare capacity must be installed to prevent

damage to IT and electrical equipment in the event of power failure or interruption in the

supply of electricity.

4.4.7. The space(s) on offer must have its own dedicated electric distribution board(s) and an up-to-

date existing Electrical Certificate of Compliance (COC) must be available at inspection

(should the building be selected).

4.4.8. Double tier/compartment power skirtings to interior perimeter and internal brick/concrete

walls.

4.4.9. The space occupied by the RAF must be fitted with a dedicated electricity supply meter. This

will ensure that consumption is monitored, and readings can be compared to the monthly

accounts for electricity.

4.4.10. The accommodation must have existing fire detection and prevention services and make

provision for these in compliance with Part T of SANS 10400.

4.4.11. Ventilated ablution facilities for males and females, inclusive of facilities for the disabled in

accordance with SANS 10400 Parts P and S, must be available and in good working

condition.

4.4.12. All ablution facilities to comply with applicable legislation both in size and quantity and be

located on all floors.

4.4.13. In multi-story buildings lifts and escalators must be maintained and service records must be

provided upon request.

4.5. The requirements for health and safety include:

4.5.1. All safety equipment must be serviced and up to date (e.g., firefighting equipment, First Aid

box) as per legislative requirements.

4.5.2. All requirements in terms of the OHS Act must be complied with.

4.5.3. All building systems must have been serviced as per the original equipment manufacturer

(OEM) requirements in line with relevant legislation (electrical, HVAC, Fire, etc.)

4.6. The requirements for security:

4.6.1. Power in ceiling spaces for future camera installations

4.6.2. Power points in reception for vertical and baggage scanners in reception area.

4.6.3. Buildings should allow for more than one entrance / exit by staff, clients and service

providers.

4.6.4. The building / campus must provide adequate security measures (alarm, guarding, electric

fences, biometrics, etc).

4.6.5. Flood lights must illuminate the area around the building at night.

4.6.6. If in a campus, the campus will be well lit during the night.

4.6.7. Area to be fully perimeter enclosed (including ceiling voids), secure, lockable with a single

point of entry/exit except for the mandatory emergency exits.

4.6.8. If the area is bound by any façade/building perimeter walls with openings, all openings must

be secured with burglar bars, irrespective of height above ground level.

4.7. ICT Requirements:

4.7.1. Provision for routing of data cables, etc. to be made in the ceiling voids, double tier cable

trays, ducts and walls.

4.7.2. A centrally located enclosed and lockable rooms to be utilized as an ICT server and hub

rooms with ample artificial light and mechanical cooling and ventilation – no

windows/perimeter openings permissible.

4.7.3. Provide dedicated power and surge arrestors, normal plugs 4x4 and Uninterrupted Power

Supply (UPS) to hub/server room(s).

4.8. Requirements for Marketing purposes:

4.8.1. The landlord must be willing allow the following:

• Building wraps
• Television advert shoots
• Bathroom posters, digital mirror screens, wall mounted digital screens/monitors in

reception and pause areas and branding in lifts.

• Information kiosk in the reception area

4.9. Landlord must provide:

4.9.1. The lessor must draft the office lay-out submission drawings and submit to the City Council

for approval and for a Certificate of Occupancy and provide RAF with same in digital format.

4.9.2. The lease will provide for a Service Level Agreement (SLA) between the lessee and lessor,

with specific timelines for all calls related to the obligations by the lessor.

4.9.3. The lease offered must provide for air-conditioning and maintenance thereof as part of the

lease.

4.9.4. If the building is fitted with lifts and escalators the landlord must maintain the lifts and

escalators.

4.9.5. All exterior windows and glazed doors must be washed bi-annually.

4.9.6. Ensure maintenance of the building at all times in line with the SLA.

4.9.7. Maintain all garden areas and keep the campus clean of debris.

4.9.8. The expectancy is that the let area will remain at a minimum Grade B level for the duration of

the lease.

• 1200mm x 600mm suspended ceiling grid/hangers and Ts throughout.

• Plastered ceilings must contain an access panel.

• double tier cable trays in the ceiling void(s)

• drop-in energy efficient light fittings (350 lux) to match suspended ceiling grid module

in compliance with Part O of SANS 10400 with switches and motion detectors in

convenient locations.

• double tier power skirting to all perimeter walls and brick or concrete interior walls
• made good and primed columns, perimeter and permanent walls, ready to receive final

finish i.e., paint and wallpaper.

• air conditioning/HVAC in compliance with Part V of SANS 10400
• existing fire detection and prevention measures in compliance with Parts T and W of

SANS 10400, i.e., fire hose reels, fire extinguishers in key positions, etc.

• Clean and sound screed ready to receive new floor finishes i.e., loose lay carpet tiles,

vinyl flooring, full bodied porcelain tiles.

4.9.9. Keep all sewerage pipes, balcony drains, water traps and wastewater drain, as applicable, on

the Premises, free from obstruction and blockage and shall remove, at his/her/its cost any

blockage or obstruction therein.

4.9.10. Keep the electrical, water and air conditioning installations in good working order and

condition, fair wear and tear excepted and shall not make any additions or alterations to these

installations without warning and approval.

4.9.11. Premises must be fumigated before occupation and once every quarter thereafter.

4.9.12. Adequately maintain and where necessary repair and/or replace at his/her/its cost, glazing,

windows, burglar alarms, automated gates/garage doors and sprinkler systems, painting

outside of building, roof leaks, fixtures damaged by roof leaks, burst pipes and aircons as

detailed in the SLA other than where any damage is caused by the deliberate and/or

negligent actions or omissions of the RAF or his/her/its invitees, in which event it shall be the

RAF’s responsibility.

4.9.13. The Landlord shall be responsible for any maintenance, repairs or replacement, as

necessary, because of fair wear and tear in respect of any of the aforementioned items.

4.10. Special Permissions

4.10.1. Approval for exterior and shop fronts signage and branding must be granted.

4.10.2. Approval to allow vending machines on site.

4.10.3. The lease offered must provide the RAF with right of first refusal of additional space/lease

renewal.

4.11. The requirements for parking include:

4.11.1. Parking bays: minimum of five hundred and twenty (520) parking bays.

Covered parking bays: minimum of five hundred and twenty (520) bays on site. Alternately a

minimum of two hundred and seventy-five (275) covered and secure on-site and two hundred

and forty-five (245) covered and secure parking bays within a 500 m walking distance from

the space on offer.

4.11.2. Twenty (20) of the onsite bays should cater for people living with disabilities must be in

accordance with municipal by-laws and applicable legislation/standards as contained in Part

S of SANS 10400.

4.11.3. Thirty (30) onsite bays should cater for visitors.

4.11.4. Loading zones: At the front and rear entrance / exit of the building with ramps to the doorway.

4.11.5. RAF should be given right of first refusal to any additional parking that becomes available to

the landlord during the lease period.

4.11.6. Parking requirements will be assessed annually and amended in accordance with RAF

demand.

4.12. Tenant Installation

4.12.1. The lease offered must indicate the tenant installation allowance.

4.12.2. The landlord will be afforded the first right of refusal to carry out the tenant installation.

4.12.3. The landlord must consent to the RAF layout plans, as per the supporting Certificates of

Compliance (CoCs) for plumbing, gas, and electricity.

4.12.4. Landlord Approval: All custom fitouts, such as partitioning, flooring, and HVAC modifications,

require prior written approval from the landlord's facilities team before work begins.

4.12.5. Any alterations must comply with municipal bylaws and the National Building Regulations and

5.1. Property Condition & "Make-Good" Obligations

• Fair Wear and Tear: The RAF will not be responsible for natural degradation like faded

paint or slightly worn carpets, but is liable for damage caused by negligence (e.g.,

holes in walls and broken tiles)

• Fixtures and Fittings: alterations made (e.g., installed shelves, mounted TVs, or painted

feature walls), The RAF commit to generally reinstate the space to its original state.

• Deep Cleaning: The RAF commits to thoroughly cleaned the property.

7.1.2. The building in its current state, is a minimum Grade B

building as defined by SAPOA:

• Description: Older buildings that have been

renovated to meet modern standards.

• Features: Refurbished accommodation, air-

conditioning, and onsite parking.

• Age: Typically, 10 to 20 years old.

NB: Where the bidder has ticked ‘Comply’, the bidder

will be deemed compliant to the requirement and where

the bidder ticked ‘Not Comply’, the bidder will be

deemed non-compliant to the requirement.

7.1.10. The premises, as a minimum must have basic (white

shell with) air conditioning, ceiling grid and boards, cable

trays, base coat paint on walls and electrical reticulation

which will not form part of the tenant installation

allowance. Any current installation not compatible with

NB: Where the bidder has ticked ‘Comply’, the

bidder will be deemed compliant to the

requirement and where the bidder ticked ‘Not

Comply’, the bidder will be deemed non-

compliant to the requirement.

7.1.15. Back-up power must be provided in case of

load shedding or power outages (buildings

that are on the priority grid are not exempted

from this requirement).

NO. ** (all applicable taxes included)

• Required by: ........................................

• At: ........................................

.......................................

• Brand and model ........................................

• Country of origin ........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/not firm

• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

*Delete if not applicable

Sbd 4

Bidder’s disclosure

4.1 Once the successful bidder (contractor) has made contact with and furnished the

dti with the information required, the following steps will be followed:

a. The contractor and the dti will determine the NIP obligation;

b. The contractor and the dti will sign the NIP obligation agreement;

c. The contractor will submit a performance guarantee to the dti;

d. The contractor will submit a business concept for consideration and approval by

the dti;

e. Upon approval of the business concept by the dti, the contractor will submit

detailed business plans outlining the business concepts;

f. The contractor will implement the business plans; and

g. The contractor will submit bi-annual progress reports on approved plans to the

dti.

4.2 The NIP obligation agreement is between the dti and the successful bidder (contractor)

and, therefore, does not involve the purchasing institution.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Specification – the road accident fund (raf) seeks to appoint a service

The Road Accident Fund (RAF) is a schedule 3A Public Entity established in terms of the Road

Accident Fund Act, 1996 (Act No. ), as amended. Its mandate is the provision of

compulsory social insurance cover to all users of South African roads, to rehabilitate and

compensate persons injured as a result of the negligent driving of motor vehicles in a timely and

caring manner, and to actively promote the safe use of our roads.

The requirement for the building to be within 1km walking distance from public transport routes must be met at the date of submission. The lessor (as part of the rent/ops cost) commits to certain obligations. Bidders must clearly indicate in their proposal whether they comply with each requirement.

2.1 The bidder must be an eligible, registered service provider in terms of the applicable laws of [...] 2.2 The bidder must have a business continuity management plan, which must be available for inspection by the RAF during the subsistence of rendering services to the RAF. 2.3 The Evaluation Criteria that were published with a Request for Proposal/ Bids will be used to [...] Proposals must be clearly indexed and cross referenced to a Table of Contents. [...] 2.5 As prescribed all Standard Bidding Documents (SBD Forms – Returnable Documents) must be [...] All Returnable Documents must be submitted with the [...]

2.3 The Evaluation Criteria that were published with a Request for Proposal/ Bids will be used to

Customer Experience Centre and Central Archiving Facilities (CAFS) with approximately 70 000

Description: High-quality, modern office space that commands top rent.

Points claim form in terms of the preferential procurement

This preference form must form part of all tenders invited. It contains general information and serves

as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 10

Total points for Price and SPECIFIC GOALS 100

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in

In cases where different delivery points influence the pricing, a

with any competitor regarding the quality, quantity, specifications, prices, including methods,

Preference points claim form in terms of the preferential procurement