Design, supply, installation and commissioning of a 500 kva backup generator with automatic changeover switch at durban main centre

Employer's Agent (Procurement):

• Name: Vuyiswa Sedutla
• Address: Koedoespoort
• Telephone: 012 391 1518
• Email: [email protected]

Complaints (SCM Complaints office):

• Email: [email protected]

Submission portal: Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net)

Tender documents download: National Treasury eTender Publication Portal (www.etenders.gov.za) and Transnet website (https://transnetetenders.azurewebsites.net).

Submission method: Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Upload bid documents against the tender; multiple uploads allowed, each up to 30 MB. Upload at least a day before closing to avoid technical issues; late submissions are not accepted. No telephonic, telegraphic, facsimile or e-mailed offers accepted. No alternative offers considered. Tenders must be in English.

Returnable documents (all must be completed and signed):

• T2.2-01 Certificate of Attendance of Compulsory Site Briefing (signed by Employer's Representative at the briefing).
• T2.2-02 CIDB Grading Designation (attach copy of CIDB certificate or evidence of capability).
• T2.2-03 Execution Methodology and Work Control (project-specific method statement).
• T2.2-04 Project Programme, Resource Loading and Delivery Credibility.
• T2.2-05 Key Personal Relevant Experience (Annexure A CV, Annexure B affidavit, trade test, wireman licence).
• T2.2-06 Company Previous Experience (signed client reference letters / Annexure C).
• T2.2-07 Authority to Submit Tender (company/partnership/JV/sole proprietor certificate).
• T2.2-08 Letter of Good Standing with Workmen's Compensation Fund.
• T2.2-09 Record of addenda to tender documents.
• T2.2-10 Certificate of Acquaintance with Tender Document.
• Preference Claim Form (SBD 6.1) with evidence for specific goals.
• T2.2-11 CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-12 Non-Disclosure Agreement.
• T2.2-13 Breach of Law declaration.
• T2.2-14 RFQ Declaration Form.
• T2.2-15 Supplier Code of Conduct.
• T2.2-16 Service Provider Integrity Pact.
• T2.2-17 Insurance provided by the Contractor.
• T2.2-18 Supplier Declaration Form.
• C1.1 Form of Offer and Acceptance (offer portion).
• C1.2 Contract Data.
• C1.3 Forms of Securities.
• C2.1 Pricing Instructions (Activity Schedule).

Disqualification risks:

• Failure to attend the compulsory clarification meeting and site walk.
• Not submitting the signed Certificate of Attendance (T2.2-01).
• Not meeting eligibility criteria (CIDB grading, mandatory certifications).
• Late submission or submission via prohibited channels.
• Any returnable form omitted or unsigned.

Evaluation stages:

1. Stage One – Eligibility: attendance at compulsory clarification meeting; CIDB grading 3EB or higher (or capable of being registered prior to evaluation); JV requirements (all members CIDB registered, lead partner at least one level below required grading, combined grading meets requirement, certified JV agreement).
2. Stage One – Mandatory Certification and Specification Compliance: submit all mandatory documents; failure renders bid technically non-responsive.
3. Stage Two – Functionality: minimum qualifying score 85 points out of 100. Only bidders passing Stage 1 are evaluated. Functionality scored by at least 3 evaluators, averaged and weighted.
4. Price and Preference: 80/20 preference point system (80 price, 20 specific goals).

Functionality criteria (total 100 points, minimum 85):

• Execution Methodology and Work Control: 25 points.
• Project Programme, Resource Loading and Delivery Credibility: 25 points.
• Key Personal Relevant Experience (Installation Electrician and Health and Safety Officer): 25 points.
• Company Previous Experience: 25 points.

Specific goals (20 points):

• B-BBEE Level 1 or 2 contributor: 5 points.
• 30% Black women owned entities: 5 points.
• 50% Black Youth Owned entities: 5 points.
• People with Disabilities: 5 points.
• Non-compliant or B-BBEE Level 3–8: 0 points.

Price and Total Cost of Ownership: 80 points.

Transnet may conduct due diligence and risk analysis on preferred bidder; reserves right to award to highest scoring tenderer unless objective criteria justify otherwise.

Scope: Design, supply, delivery, installation, testing and commissioning of a 500 kVA backup/standby generator set with automatic changeover switch (ATS) at Durban Main Centre, for a period of six (6) months.

Key requirements:

• Generator set with automatic changeover switch.
• Coastal corrosion protection.
• Existing-foundation verification.
• ATS and LV modifications.
• Installation, fuel and fire systems.
• Testing, commissioning, documentation, training, snag closure and handover.
• Compliance with specification FAI_DBN_SPEC_056 (material requirements).

Mandatory key personnel:

• Named Installation Electrician: trade test certificate and valid wireman licence/registration; same person identified in organogram and evaluated under Stage 2 criterion 3.
• Named Health and Safety Officer: valid Occupational Health and Safety / Environmental, SAMTRAC or applicable SAQA-aligned certificate; same person identified in organogram and evaluated under Stage 2 criterion 3.

Pricing: Activity Schedule (C2.1) to be completed. No alternative offers accepted. Price and Total Cost of Ownership carries 80 points in evaluation.

Bonds/Guarantees/Insurance: Returnable schedules T2.2-17 (Insurance provided by the Contractor) and T2.2-18 (Supplier Declaration Form) required. Forms of securities (C1.3) included.

Validity period: 12 weeks from closing date; may be extended on same terms if Transnet's evaluation not finalised.

No bid security amount stated. Transnet may request audited financial statements for due diligence.

Eligibility:

• CIDB grading: 3EB or higher (or capable of being registered prior to evaluation). JV: all members CIDB registered, lead partner at least one level below required grading, combined grading meets requirement; certified JV agreement required.
• Must attend compulsory clarification meeting and site walk; submit signed Certificate of Attendance.

Mandatory documents to submit with tender:

• Valid Tax Clearance Certificate (SARS) and TCS PIN.
• Valid B-BBEE Certificate from SANAS-accredited agency, or sworn affidavit confirming annual turnover and black ownership (per code of good practice).
• Valid CIDB certificate in correct grading.
• Proof of registration on Central Supplier Database (CSD).
• Letter of Good Standing with Workmen's Compensation Fund (or separate letters for JV members).

Specific goals evidence:

• B-BBEE: certificate / sworn affidavit / CIPC certificate (JV: consolidated scorecard accepted).
• 50% Black Youth Owned: certified ID copies of owners and B-BBEE evidence.
• 30% Black Women Owned: B-BBEE evidence.
• People with Disabilities: certified ID copies of owners / doctor's note / EEA1 form.

Disqualification:

• Listed on Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act) or Transnet's restricted list.
• Conflicts of interest as per Compulsory Enterprise Questionnaire.
• Failure to meet any mandatory requirement or material specification compliance.