Multi-disciplinary professional engineering services (mechanical, electrical and civil/structural engineers) for the 3rd and 4th floor office reconfiguration project at o.R. Tambo international airport — 48 months

The 3rd and 4th Floor Office Reconfiguration Project at O.R. Tambo International Airport (ORTIA) is a strategic initiative to modernise and optimise office spaces to align with ACSA's operational and security requirements. Originally initiated in 2014 and reprioritised after a 2024 security audit, the project addresses spatial and compliance shortcomings while enhancing workplace functionality.

The Quantity Surveyor will provide comprehensive professional services in accordance with SACQSP standards, working collaboratively with appointed architects, engineers and other consultants to ensure accurate cost planning, effective procurement and financial control throughout the project lifecycle.

Scope includes: cost estimation and budget preparation, preparation of Bills of Quantities and tender documentation, tender evaluation and recommendation, contract administration and financial reporting, progress valuations and interim payment certificates, final account preparation and close-out.

Relevant project types for experience: office reconfiguration and fit-out, building services upgrades, multi-storey office renovations, airport terminal construction/upgrades, public sector building projects (excluding schools).

Closing date: 21 October 2026 at 12:00.

No briefing or site visit dates are stated in the document.

Employer: Airports Company South Africa SOC Limited

Address: O.R. Tambo International Airport, Private Bag X1, Kempton Park, 1627

Telephone: +27 11 921 6911

Fax: +27 11 390 1012

Employer's Agent: Kamogelo Molawa

Address: O.R. Tambo International Airport, Private Bag X1, Kempton Park, 1627

No email addresses are stated in the document.

Returnable documents — all must be completed, signed and submitted with the bid:

• Form of Offer and Acceptance (Part C1.1): the signed offer, including the offered total price and any Schedule of Deviations.
• Pricing Data (Part C2): completed Activity Schedule and Price Schedule.
• Contract Data Part Two (C1.2b): consultant details and key person information.
• Occupational Health and Safety Agreement (C1.3): signed Section 37(2) agreement.
• Any securities, bonds, guarantees, proof of insurance and other documentation required by the contract.

Submission method and address: not stated in the document.

Closing time: 12:00 (from tender record).

Evaluation stages and scoring split are not stated in the document.

Stage percentage points (basis for fee payment, not evaluation):

• Stage 1: Inception — 5%
• Stage 2: Concept and Viability — 10%
• Stage 3: Detail Development — 15%
• Stage 4: Documentation and Procurement — 40%
• Stage 5: Construction — 25%
• Stage 6: Close-out — 5%

No minimum qualifying score is stated.

Scope: Provision of professional quantity surveying services for the 3rd and 4th floor office reconfiguration project at O.R. Tambo International Airport (ORTIA).

Services to be rendered across all project stages:

• Stage 1 (Inception): understand client requirements, advise on feasibility, assist with preliminary budget.
• Stage 2 (Concept and Viability): prepare initial cost estimates, advise on design alternatives, identify cost risks.
• Stage 3 (Design Development): refine cost estimates, prepare elemental cost plans, advise on procurement strategies.
• Stage 4 (Documentation and Procurement): prepare Bills of Quantities and tender documentation, conduct tender evaluations, participate in contract negotiations.
• Stage 5 (Construction): administer financial aspects, evaluate claims, issue interim payment certificates, monitor costs.
• Stage 6 (Close-out): prepare final account, reconcile costs, provide final cost report.

Additional responsibilities: comply with SACQSP ethical standards, maintain auditable records, attend project meetings, collaborate with other consultants.

Estimated cost of construction work: R66 429 000,00 (excl. VAT).

Contract period: 48 months (4 years).

Key personnel identified in Clause 22.1 and Annexure C form part of the basis for evaluation and appointment.

Key personnel may not be replaced without prior written approval of the Employer.

Any replacement must possess qualifications, professional registration, experience and competencies equal to or exceeding the individual being replaced and the minimum requirements in Annexure C.

The proposed replacement's CV, qualifications, proof of professional registration and experience records must be submitted for review and approval before deployment.

The Employer may reject any proposed replacement that does not meet these requirements.

Quality policy statement and quality plan must be provided within 4 weeks of the Contract Date.

Defects date: 52 weeks after completion of the whole of the services.

Defects correction period: 2 weeks.

Pricing basis: Priced contract with activity schedule (NEC3 Main Option A).

Fees: standard fees and stages per the Guideline Scope of Services and Recommended Guideline Tariff of Fees for Persons Registered under the Quantity Surveying Profession Act.

Activity Schedule: covers activities and items to be priced. Costs not expressly provided for are deemed included. Bidders may insert additional line items, quantities and rates.

Stage 5 fee payable monthly, pro rata to certified value of works.

Original pricing schedule must not be altered; additional items must be listed separately and marked optional/supplementary.

Prices must be inclusive of all risks, liabilities, obligations, profit, expenses, costs and bonuses.

Disbursements: statutory fees, permits and mandatory charges reimbursable without prior approval; all other disbursements require written approval. Excludes travel, accommodation, vehicle hire, fuel, toll fees, parking, subsistence and per diem costs.

Variations: measured and priced at rates in the Price Schedule; non-scheduled items agreed and priced separately.

Quantities are provisional; balance deducted from contract sum. No claim if quantities are partially or totally removed.

Estimated cost of construction work: R66 429 000,00 excl. VAT.

Partial payment: 60% of stage fee on acceptance of deliverable, remaining 40% on completion of internal governance approval (not applicable to Stage 5).

Price Schedule structure:

• Stage 1: Inception
• Stage 2: Concept and Viability
• Stage 3: Design Development
• Stage 4: Documentation and Procurement
• Stage 5: Construction
• Stage 6: Close-out
• Subtotal 1: Fees
• Disbursements @ 5% of Subtotal 1
• Subtotal 2: Disbursements
• Contingencies @ 10% of (Subtotal 1 + Subtotal 2)
• Subtotal 3: Contingencies
• Total Fees excl. VAT
• Add 15% VAT
• Total Fee incl. VAT (to Form of Offer)

Pricing format: Priced contract with activity schedule (NEC3 Main Option A).

Price Schedule structure:

• Stage fees (Stages 1–6)
• Disbursements at 5% of Subtotal 1 (fees)
• Contingencies at 10% of (Subtotal 1 + Subtotal 2)
• Total fees excl. VAT
• Add 15% VAT
• Total fee incl. VAT (to be carried to Form of Offer)

Payment terms:

• Assessment interval: every 4 weeks, on the 25th day of each month.
• Payment period: 4–6 weeks after receipt of tax invoice.
• Stage 5 fee payable monthly, pro rata to certified value of works.
• Partial payment: 60% of stage fee on acceptance of deliverable, remaining 40% on completion of internal governance approval (not applicable to Stage 5).

Performance bond:

• 10% of total of the Prices.
• To be provided within 14 calendar days of receiving signed contract.
• Unconditional and payable on demand.
• Failure to provide may result in deduction from payments, retention, or termination.

Delay damages: 1% per week, up to maximum 10% of total professional fees.

Interest rate: prime lending rate of Nedbank Bank.

Currency: South African Rand.

Disbursements: statutory fees, permits and mandatory charges reimbursable without prior approval; all other disbursements require written approval. Excludes travel, accommodation, vehicle hire, fuel, toll fees, parking, subsistence and per diem costs.

Professional registration: Quantity Surveyor must be professionally registered with SACQSP as a Professional Quantity Surveyor.

Experience requirement: Proof that the Quantity Surveyor has completed relevant projects with a construction value of R40 million or above (incl. VAT) per project. Relevant project types: office reconfiguration and fit-out, building services upgrades, multi-storey office renovations, airport terminal construction/upgrades, public sector building projects (excluding schools).

B-BBEE: Annual compliant B-BBEE certificate required; failure is a material breach and may lead to contract cancellation.

Insurance:

• COID Act cover for all employees; letter of good standing with Compensation Fund or Licensed Insurer required before work commences.
• Public liability insurance and any other cover required by the contract.

Occupational Health and Safety:

• Section 37(2) agreement must be concluded before work commences.
• Baseline risk assessment required before commencement.
• Only a Section 16.2 appointee may sign the OHS agreement; written authorisation from CEO required.

Key personnel: Key personnel identified in Clause 22.1 and Annexure C form part of the evaluation basis. Replacement requires prior written approval and must meet or exceed the original qualifications and experience.

The Consultant must annually present a compliant B-BBEE certificate.

Failure to adhere to this requirement is a material breach of the contract and may result in cancellation of the contract.

An Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k) must be concluded before any work commences.

Mandatory requirements:

• All employees covered under COID Act; letter of good standing with Compensation Fund or Licensed Insurer required before work starts.
• Public liability insurance and any other cover required by the contract.
• Work performed under close supervision of trained employees.
• Section 16(1) responsibility assigned; copy of any Section 16(2) assignment to be forwarded to the Client.
• Baseline risk assessment by a competent person before commencement, including hazard identification, risk analysis, safe work procedures and monitoring plan.
• Competent persons appointed and trained on OHS aspects.
• PPE issued and worn at all times.
• Written safe working procedures available and enforced.
• No unsafe equipment or machinery used.
• All incidents/accidents reported to Provincial Director: Department of Labour and to the Client.
• No use of Client's machinery, articles, substances or PPE without prior written approval.
• Permits required for certain work must be obtained before work starts.
• No alcohol or intoxicating substances on premises; offenders escorted off.
• Only a Section 16.2 appointee may sign the agreement; written authorisation from CEO required.
• Report any unhealthy or unsafe conditions to Client's management in writing.
• No work may commence until the agreement is duly completed, signed and received by the Client.
• Non-compliance may lead to immediate cancellation of the contract.

Contract form: NEC3 Professional Services Contract, April 2013, Main Option A (Priced contract with activity schedule), with dispute resolution Option W1 and secondary options X7, X10, X11, X13, X18 and Z.

Governing law: Republic of South Africa. Language: English.

Period of reply: 7 days.

Retention period: 7 years after completion or termination.

Starting date: date the Employer signs the contract.

Completion date: 4 years from signing; automatic termination on that date unless extended by mutual written agreement.

Programme: first (preliminary) programme within 14 days of contract date; revised programmes at intervals no longer than 4 weeks.

Quality: quality policy statement and quality plan within 4 weeks of contract date.

Defects date: 52 weeks after completion of the whole of the services. Defects correction period: 2 weeks.

Payment: assessment every 4 weeks on the 25th; payment within 4–6 weeks of tax invoice; interest at Nedbank prime rate.

Insurance: joint names of parties, cover from starting date until Defects Certificate or termination certificate. Minimum limit for employee injury/death per COID Act.

Delay damages: 1% per week, max 10% of total professional fees.

Performance bond: 10% of total Prices, unconditional, payable on demand, within 14 calendar days of signed contract. Failure allows deduction, retention or termination.

Limitation of liability:

• No liability for indirect or consequential loss.
• Liability for loss/damage to Employer's property limited to total of Prices.
• Liability for design defects not on Defects Certificate limited to total of Prices.
• Total aggregate liability limited to total of Prices (excluding delay damages, death/injury, third-party property, IP infringement).
• End of liability: later of 52 weeks after completion or defects date.

Additional conditions (Z clauses):

• Z1: Fees per pricing schedule.
• Z2: Tax invoices must include details stated in Scope and valid tax invoice requirements.
• Z3: Notices deemed received — hand delivery on date, post on 5th calendar day, electronic on next business day.
• Z4: Adjudicator and Arbitrator appointed from panels; deadlock referred to Chairman of Johannesburg Bar Council.
• Z5: Waivers must be in writing.
• Z6: Consultant supervises works and warrants fitness for purpose.
• Z7: Defects date extended if Employer cannot use works due to defect; max extension twice the stated defects period.
• Z8: Business rescue proceedings added as termination event.
• Z9: No cession/delegation without written consent.
• Z10: Anti-corruption and anti-bribery compliance; breach grounds for termination.
• Z11: Confidentiality obligations; images of works require prior written consent.
• Z12: Employer's step-in rights if default not remedied within 2 weeks.
• Z13: IP rights remain with originator; Employer gets irrevocable, royalty-free licence for works.
• Z14: Adjudication on written submissions only; termination disputes go directly to arbitration.
• Z15: Annual B-BBEE certificate required; failure is material breach.
• Z16: Key personnel cannot be replaced without approval; replacements must meet or exceed original requirements.

No additional evaluation criteria beyond the stage percentage points are stated in the document.

The project involves the reconfiguration and refurbishment of the 3rd and 4th floor office spaces at O.R. Tambo International Airport (ORTIA), North Wing. The scope includes design, documentation, coordination, and oversight of all architectural interventions to transform the existing closed-plan office layout into a modern, open-plan configuration in accordance with the ACSA Office Manual and applicable statutory requirements. The services cover all six SACAP work stages, including integration of enhanced security features for executive offices (AGM and GM), provision of dedicated fire escape routes, and coordination with associated engineering and specialist disciplines.

Closing date: 21 October 2026 at 12:00 (as per tender record).

No briefing session or site visit is stated in the document.

Employer's Agent:

• Name: Kamogelo Molawa
• Address: O.R. Tambo International Airport, Private Bag X1, Kempton Park, 1627

Employer (ACSA) general contact:

• Telephone: +27 11 921 6911
• Fax: +27 11 390 1012
• Address: Airports Company South Africa SOC Limited, O.R. Tambo International Airport, Private Bag X1, Kempton Park, 1627

Submission address: not stated in the document.

Returnable documents — all must be completed, signed and submitted with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.1/3.2/3.3 (Pricing Schedule): completed pricing per the activity schedule.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA system.
• SBD 6.2 (Declaration for Local Production and Content): declares local content percentages.
• SBD 7.1/7.2 (Contract Form): the contract form for goods or services.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.
• Completed Form of Offer and Acceptance (Part C1.1) with the offered total price.
• Completed Contract Data Part Two (C1.2b) with consultant details and key personnel.
• Signed Occupational Health and Safety Agreement (C1.3).
• Proof of professional registration (SACAP for architect).
• Proof of relevant project experience (construction value ≥ R40 million per project).
• Valid B-BBEE certificate or affidavit.
• Valid SARS tax clearance and VAT registration if required.
• CIPC registration certificate.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Altering the original pricing schedule.
• Failure to provide the performance bond within 14 days of receiving the signed contract.
• Failure to submit the required insurance documentation.
• Bids received after the closing time.

Evaluation stages:

1. Mandatory compliance: verification of CIPC registration, SARS tax clearance, B-BBEE certificate, professional registration, and no outstanding tax or labour disputes.
2. Functionality / technical evaluation: assessment of the bidder's experience, key personnel qualifications, and proposed methodology.
3. Price evaluation: the tendered total of the Prices, evaluated on a 80/20 or 90/10 preference point system (exact split not stated in the document).

Minimum qualifying score: not stated in the document.

Preference points: B-BBEE level will be used to claim preference points under the PPPFA.

Stage percentage points (for fee allocation):

• Stage 1: Project Initiation and Briefing — 2%
• Stage 2: Concept and Feasibility — 15%
• Stage 3: Detail Development — 20%
• Stage 4: Tender Documentation and Procurement — 30%
• Stage 5: Construction and Contract Administration — 30%
• Stage 6: Close-out Services — 3%

Scope of work:

• Provision of comprehensive architectural professional services for the reconfiguration and refurbishment of the 3rd and 4th floor office spaces at O.R. Tambo International Airport (ORTIA), North Wing.
• Transform the existing closed-plan office layout into a modern, open-plan configuration in accordance with the ACSA Office Manual and applicable statutory requirements.
• Services cover all six SACAP work stages: Inception, Concept and Viability, Design Development, Documentation and Procurement, Construction, and Close-out.
• Integrate enhanced security features for executive offices (AGM and GM), including dedicated access control zones, above-ceiling security barriers, and fire escape route planning.
• Coordinate with engineering disciplines (HVAC, wet services, electrical, fire systems) and specialist consultants.
• Ensure compliance with the Occupational Health and Safety Act, National Building Regulations, and other relevant legislation.
• Provide site supervision and quality assurance services during the construction phase.
• Prepare construction drawings, specifications, schedules, and tender documentation.
• Review and approve shop drawings and samples, attend site meetings, issue site instructions, and certify progress claims.
• Conduct final inspections, prepare snag lists, issue practical completion certificates, and assist with as-built drawings and close-out documentation.
• Maintain a digital project record and submit all deliverables in both editable and PDF formats.

Project personnel requirements:

• Architect must be professionally registered with SACAP as a Professional Architect or Architectural Technologist.
• Architect must have completed relevant projects with a construction value of R40 million or above (inclusive of VAT) per project.
• Relevant project types: office reconfiguration and fit out, building services upgrades, multi-storey office renovations, airport terminal construction/upgrades, public sector building projects (excluding schools).
• Key personnel (Project Manager and Architect) are part of the evaluation basis and cannot be replaced without prior written approval of the Employer.

Experience requirements:

• Architect must have completed relevant projects with a construction value of R40 million or above (inclusive of VAT) per project.
• Relevant project types: office reconfiguration and fit out, building services upgrades, multi-storey office renovations, airport terminal construction/upgrades, public sector building projects (excluding schools).

Professional registration:

• Architect must be professionally registered with SACAP as a Professional Architect or Architectural Technologist.

Key personnel:

• Project Manager and Architect are identified as key personnel.
• Key personnel form part of the evaluation basis and cannot be replaced without prior written approval of the Employer.
• Replacements must have qualifications, professional registration, experience and competencies equal to or exceeding the original and the minimum requirements in Annexure C.
• Proposed replacements must submit CV, qualifications, proof of registration, and experience records for approval.

Pricing structure:

• Priced Contract with Activity Schedule.
• Fees per SACAP Scope of Services and Tariff of Fees.
• Activity schedule stages with percentage points: Stage 1 (2%), Stage 2 (15%), Stage 3 (20%), Stage 4 (30%), Stage 5 (30%), Stage 6 (3%).
• Disbursements at 5% of fees; contingencies at 10% of subtotals; 15% VAT added.
• Estimated cost of construction work: R66,429,000 Ex VAT.
• Partial payment of 60% of stage fee upon acceptance of deliverables; remaining 40% after internal governance approval (not applicable to Stage 5).
• Stage 5 fee payable monthly, pro rata to certified works value.
• Prices must be inclusive of all risks, liabilities, obligations, profit, expenses, costs, bonuses.
• No alterations to the original pricing schedule allowed; additional items must be listed separately as optional.
• Variations measured and priced at schedule rates; non-scheduled items agreed and priced separately.
• Quantities are provisional and may be reduced or removed without claim.

Pricing format:

• Priced Contract with Activity Schedule (Main Option A of NEC3 PSC).
• Fees determined per SACAP Scope of Services and Tariff of Fees (Architectural Profession Act, Board Notice 672, Gazette No. 51352, dated 04 October 2024).
• Activity schedule includes six stages with percentage points as listed in evaluation criteria.
• Disbursements at 5% of fees; contingencies at 10% of subtotals; 15% VAT added.
• Estimated cost of construction work: R66,429,000 Ex VAT.

Payment terms:

• Assessment interval: every four weeks, on the 25th day of each successive month.
• Payment period: four to six weeks after receipt of tax invoice.
• Partial payment of 60% of stage fee may be made upon acceptance of deliverables; remaining 40% after internal governance approval (not applicable to Stage 5).
• Stage 5 fee payable monthly, pro rata to the value of works certified.

Bid security / guarantees:

• Performance bond: 10% of the total of the Prices, issued by a registered financial institution or insurer acceptable to the Employer, within 14 calendar days of receiving the signed contract.
• Bond must be unconditional and payable on demand, valid from starting date until Defects Certificate or termination certificate.
• Failure to provide the bond may result in deduction of 10% from payments, retention, or termination.

Insurance:

• Consultant must provide insurance per ACSA Standard Insurance Clauses (joint names, covering from starting date until Defects Certificate).
• Minimum limit for death/bodily injury to employees per COID Act as prescribed.
• Public liability insurance required.

Interest rate: prime lending rate of Nedbank Bank as determined from time to time.

Currency: South African Rand.

Mandatory requirements:

• Legally incorporated entity with CIPC registration.
• Valid SARS tax clearance and VAT registration if required.
• B-BBEE certificate meeting the minimum level specified (exact level not stated in the document; annual presentation of a compliant B-BBEE certificate is a contractual obligation).
• Professional registration with the relevant South African council (architect, engineer, quantity surveyor, construction health and safety agent).
• No outstanding tax or labour disputes.
• Not debarred from public procurement.
• Compliance with anti-corruption and ethics clause (Z10).
• Ability to provide the required performance bond and insurance.
• Submission of all mandatory forms (SBD 1, SBD 3.1/3.2/3.3, SBD 4, SBD 6.1/6.2, SBD 8, SBD 9, SBD 7.1/7.2).
• Provision of approved key personnel details.

Occupational Health and Safety:

• Conclude an OHS Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k) before work commences.
• Submit safety documentation, including Construction Manager appointment, 7 days before work commences.
• Maintain COID coverage and provide a letter of good standing with the Compensation Fund.
• Perform baseline risk assessments, appoint competent persons, enforce safety discipline, provide PPE, and report incidents to the Department of Labour.

Contractual compliance:

• No cession, delegation or assignment without written consent.
• Confidentiality obligations; no images of the works without prior written consent.
• Intellectual property: IP remains with originator, but consultant grants an irrevocable, royalty-free licence to the Employer.
• Key personnel cannot be replaced without prior written approval; replacements must meet or exceed qualifications and experience.

Occupational Health and Safety Agreement (Section 37(2) of OHS Act and Construction Regulation 5.1(k)):

• Must be concluded before any consultant/subcontracted work commences.
• Mandatary must comply with OHS Act and Construction Regulations.
• Employees must be covered under COID Act; letter of good standing required before work starts.
• Maintain public liability insurance and any other required cover.
• Perform baseline risk assessments before work commences.
• Appoint competent persons and train employees on OHS aspects.
• Enforce safety discipline; provide and wear PPE at all times.
• Report all incidents/accidents to the Provincial Director: Department of Labour and to the Client.
• Obtain permits before work requiring them.
• No alcohol or intoxicating substances on premises.
• Submit safety documentation, including Construction Manager appointment, 7 days before work commences.
• Only a duly authorised Section 16.2 appointee may sign the agreement; signing power must be designated in writing by the CEO.
• Non-compliance may lead to immediate cancellation of the contract.

Additional evaluation criteria:

• Key personnel (Project Manager and Architect) form part of the basis upon which the consultant was evaluated and appointed.
• The architect must have completed relevant projects with a construction value of R40 million or above per project.
• The architect must be professionally registered with SACAP.
• Stage percentage points for fee allocation are as listed in the main evaluation criteria.

Procurement

• Professional services for the 3rd and 4th floor office reconfiguration at O.R. Tambo International Airport, over four years.
• Disciplines, selected by ticking the applicable box: multi-disciplinary engineers; construction health and safety agent; quantity surveyor; architect. Bidders may bid for one or more and must submit a signed contract for each selected discipline.

Background

• Started in 2014 to provide office space for the Process Optimization division; refocused in 2017 with the introduction of GFOM onto the 3rd and 4th floor offices; deferred to FY2027 in 2021; revived early after a December 2024 security audit found critical shortcomings on the 4th floor.

Location

• 3rd and 4th floor offices, North Wing, ORTIA; parking offices at Multi-Storey Parkade 1 (MSP 1), ORTIA.

Objectives

• Open, airier workspace; collaboration through modern design; compliance with building standards and the OHS Act; reduced ergonomic risk.

Closing

• 21 October 2026 at 12h00.

Briefing session (not compulsory)

• 01 October 2026 at 10h00, Microsoft Teams.
• Join link: https://teams.microsoft.com/meet/37646407128382?p=Gbuptc4nkKjphYcuTz
• Meeting ID: 376 464 071 283 82
• Passcode: dB3UW3od
• Dial-in: +27 21 834 0841,,197880296# (South Africa, Cape Town)
• Phone conference ID: 197 880 296#

Site inspection

• Not applicable.

Clarification queries

• Close 08 October 2026 at 16h00. Responses are circulated to all bidders who responded to the invitation.

Bid issue date

• 22 September 2026.

Briefing session — not compulsory

• Date and time: 01 October 2026 at 10h00.
• Venue: Microsoft Teams.
• Join link: https://teams.microsoft.com/meet/37646407128382?p=Gbuptc4nkKjphYcuTz
• Meeting ID: 376 464 071 283 82
• Passcode: dB3UW3od
• Dial-in: +27 21 834 0841,,197880296# (South Africa, Cape Town)
• Phone conference ID: 197 880 296#

Site inspection

• Not applicable.

Bidding procedure enquiries

• Name: Davis Mthethwa
• Role: SCM Senior Buyer
• Email: [email protected]

General ACSA switchboard

• Telephone: +27 11 723 1400
• Fax: +27 11 453 9354

Contact restrictions

• No contact with any other ACSA employee on this bid. Contact with ACSA business unit representatives is permitted only after the letter of award is accepted, or where a pre-existing commercial relationship exists that is unrelated to this bid.

Fraud and corruption reporting (Tip-Offs Anonymous)

• Free call: 0800 00 80 80 or 086 726 1681
• Email: [email protected]

Submission address

Tender Box C

3rd Floor North Wing Offices

OR Tambo International Airport

1 Jones Road

Kempton Park

ACSA head office

Western Precinct, Aviation Park

O.R. Tambo International Airport

1 Jones Road

Kempton Park, 1632

Postal: PO Box 75480, Gardenview, 2047

Submission method

• Hand delivery to the tender box only.
• Address: Tender Box C, 3rd Floor North Wing Offices, OR Tambo International Airport, 1 Jones Road, Kempton Park.
• The Tender Deposit Register must be completed and signed by the person depositing the bid.
• Envelope marking: the bidder's return address, the full bid description, bid number ORTIA8309/2026/RFP and the SCM department details.
• Copies: two original printed sets plus additional copies; all submitted documents are legally binding.
• Documents must be signed by a person authorised to act for the bidder.
• Closing: 21 October 2026 at 12h00. Late bids are not accepted.
• Bids must be completed on the official forms provided and may not be retyped.
• No changes to a bid are permitted after the closing date and time.

Returnable documents — mandatory items omitted disqualify the bid

• Priced offer, NEC3 PSC Part C2.
• Form of Offer and Acceptance (C1.1) for each discipline bid for; the tender comprises four separate NEC contracts, each with its own C1.1.
• Declaration of Interest and Politically Exposed Persons (Section 5).
• Declaration of Forbidden Practices (Section 7).
• Acceptance of the ACSA Terms and Conditions (Sections 8 and 9).
• Confidentiality and Non-Disclosure Agreement (Section 10).
• Appendix A: Certificate of Authority to Sign Tender.
• Appendix B: Certificate of Authority of Joint Ventures, where applicable.
• Appendix C: Record of Addenda to Tender Documents.
• Appendix D: Proposed Amendments and Qualifications.
• Appendices E, F, G and H: evaluation forms for engineering, architecture, quantity surveying and construction health and safety.
• Appendix I: proof of professional registration.
• Appendix M: proposed subcontractor.
• Appendix N: Letter of Good Standing from the Workers' Compensation Commissioner.
• SBD 4: bidder's disclosure of interest.
• SBD 6.1: preference points claim.
• B-BBEE certificate and scorecard, or a QSE/EME affidavit.
• Verifiable medical certificate confirming disability, where disability ownership points are claimed.
• SARS tax compliance PIN.
• Certificate of Incorporation showing the ownership split.
• Central Supplier Database (CSD) report.
• VAT questionnaire.

Disqualification risks

• Mandatory returnable documents or information omitted.
• Bid received after the closing time.
• Any alteration to the bid document.
• A bidder, or its consortium or joint venture members, holding an interest in another bidder for this tender.
• Failure to meet the minimum functionality threshold.

Submission

• Hand delivery only, on or before 12h00 on 21 October 2026, to Tender Box C, 3rd Floor North Wing Offices, OR Tambo International Airport, 1 Jones Road, Kempton Park.
• Envelopes must show the bidder's return address, the full bid description, the bid number and the SCM department details.
• Two original printed sets plus additional copies; all documents are legally binding.
• The Tender Deposit Register must be completed and signed by the person depositing the bid.
• Late bids are not accepted.

Mandatory returnable documents — non-submission disqualifies

• Priced offer NEC3 PSC Part C2.
• Declaration of Interest and Politically Exposed Persons (Section 5).
• Declaration of Forbidden Practices (Section 7).
• Terms and Conditions of the RFP (Section 8) and acceptance of the ACSA Terms and Conditions (Section 9).
• Confidentiality and Non-Disclosure Agreement (Section 10).
• Appendix A: Certificate of Authority to Sign Tender.
• Appendix B: Certificate of Authority of Joint Ventures, where applicable.
• Appendix C: Record of Addenda to Tender Documents.
• Appendix D: Proposed Amendments and Qualifications.
• Appendices E, F, G and H: evaluation forms per discipline.
• Appendix I: proof of registration.
• Appendix M: proposed subcontractor.
• Appendix N: Letter of Good Standing with the Workers' Compensation Commissioner.
• SBD 4: bidder's disclosure.
• SBD 6.1: preference points claim.
• B-BBEE certificate and scorecard, or a QSE/EME affidavit.
• Verifiable medical certificate confirming disability, where disability points are claimed.
• SARS tax PIN.
• Certificate of Incorporation showing the ownership split.
• CSD report.
• VAT questionnaire.
• Form of Offer in the NEC PSC contract document.

Other returnable documents

• Required but not mandatory at closing; ACSA may request them at specific stages and may only disqualify at that stage after reasonable efforts to obtain them.

Validity

• All submitted documents and information must remain valid for the contract period and be updated immediately when they change.

Staged evaluation — each stage must be passed before the next

1. Mandatory requirements: administrative compliance and returnable documents.
2. Functionality: technical capability.
3. Price and preference.
4. Post-tender negotiations, where applicable.

Functionality

• Minimum qualifying score: 75 out of 100 per service bid for. Bidders below this are not evaluated further on price and preference.
• All key persons must be actively registered with the relevant council recognised by the Council for the Built Environment; ACSA verifies registrations.
• Project reference forms (Appendices E to I) must be completed in full with contactable references; completion certificates and appointment letters are not accepted.
• Only completed projects count; incomplete projects score zero.

Multi-Disciplinary Engineers (100 points)

• Company experience in major civil and structural works, projects of R40 million or more each including VAT: 0–1 projects = 0; 2 = 15; 3 or more = 25.
• Civil/Structural Engineer, ECSA-registered Professional Engineer or Technologist, projects of R40 million or more each: 0–1 = 0; 2 = 20; 3 or more = 25.
• Mechanical Engineer, ECSA registered, projects of R40 million or more each: 0–1 = 0; 2 = 20; 3 or more = 25.
• Electrical Engineer, ECSA registered, projects of R40 million or more each: 0–1 = 0; 2 = 20; 3 or more = 25.

Architect (100 points)

• Company experience in building construction, projects of R13 million or more each: 0–1 = 0; 2 = 35; 3 = 50.
• Architect registered with SACAP as Professional Architect or Professional Senior Architectural Technologist, projects of R13 million or more each: 0–1 = 0; 2 = 40; 3 = 50.

Quantity Surveyor (100 points)

• Company experience in major construction projects of R13 million or more each: 0–1 = 0; 2 = 35; 3 = 50.
• Quantity Surveyor registered with SACQSP as Professional Quantity Surveyor, projects of R13 million or more each: 0–1 = 0; 2 = 40; 3 = 50.

Construction Health and Safety Agent (100 points)

• Company experience in major construction projects of R13 million or more each: 0–1 = 0; 2 = 35; 3 = 50.
• Agent registered with SACPCMP as Construction Health and Safety Agent, projects of R13 million or more each: 0–1 = 0; 2 = 40; 3 = 50.

Accepted project types for all disciplines

• Office reconfiguration and fit-out; building services upgrades; multi-storey office renovations; airport terminal construction or upgrades; public sector building projects other than schools.

Price and preference

• Preference point system: 80/20, applied to bids with a rand value at or below R50 million.
• Price: maximum 80 points, scored as Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the bid price and Pmin the lowest acceptable price.
• Preference: 20 points, scored against the specific goals set out in the B-BBEE section.
• Pricing is submitted on the Form of Offer and Pricing Schedule in the NEC3 Professional Services Contract for the relevant discipline.

Services procured

• Professional services for the reconfiguration of the 3rd and 4th floor offices at O.R. Tambo International Airport, over a period of four years.
• Four disciplines, bid for separately or in combination: multi-disciplinary engineers; construction health and safety agent; quantity surveyor; architect.
• Bidders tick the disciplines they are bidding for and submit a signed contract for each selected discipline.

3rd and 4th floor offices, North Wing, ORTIA

• Convert existing closed offices into open-plan layouts in line with the ACSA Office Manual.
• Security upgrades for AGM and GM offices: dedicated access control systems and above-ceiling measures to prevent forced entry.
• Dedicated fire escape routes for AGM and GM offices.
• Rework all services affected by the layout changes, including air conditioning, wet services and other building systems.

Parking offices, Multi-Storey Parkade 1 (MSP 1)

• Relocate the control room into the existing cashier office space.
• Convert selected offices to open-plan layouts aligned with the ACSA Office Manual.

Project objectives

• A more open, airier working environment for ACSA staff.
• Collaboration through modern office design.
• Compliance with building standards and the Occupational Health and Safety Act.
• Reduced workspace ergonomics risk.

Background

• The project began in 2014 to house the Process Optimization division; the 2017 introduction of GFOM shifted it to optimising the 3rd and 4th floor offices. It was deferred to FY2027 in 2021, then revived early after a December 2024 security audit found critical shortcomings on the 4th floor.

Evaluation is staged, and each stage must be passed before the next:

1. Mandatory requirements — administrative compliance and returnable documents.
2. Functionality — technical capability assessed against experience.
3. Price and preference — 80/20 preference point system.
4. Post-tender negotiations, where applicable.

ACSA may allow bidders reasonable time to submit information required at Stage 1.

Key personnel registration

• All key persons must be registered with the relevant council recognised by the Council for the Built Environment; ACSA verifies registrations.
• Engineers: ECSA Professional Engineer or Engineering Technologist.
• Architect: SACAP Professional Architect or Professional Senior Architectural Technologist.
• Quantity Surveyor: SACQSP Professional Quantity Surveyor.
• Construction Health and Safety Agent: SACPCMP registered agent.

Project values

• Engineering disciplines: completed projects of R40 million or more each, including VAT.
• Architect, Quantity Surveyor and Construction Health and Safety Agent: completed projects of R13 million or more each, including VAT.

Evidence

• Evaluation forms: Appendix E (engineering, Forms 1 to 4), Appendix F (architect, Forms 5 and 6), Appendix G (quantity surveyor, Forms 7 and 8), Appendix H (health and safety agent, Forms 9 and 10), Appendix I (proof of registration).
• Project reference forms must be complete with contactable references; completion certificates and appointment letters are not accepted.
• Only completed projects score points.

Other returnable items

• Appendix M: proposed subcontractor. Appendix N: Letter of Good Standing from the Workers' Compensation Commissioner. SBD 4, SBD 6.1, B-BBEE certificate or QSE/EME affidavit, disability medical certificate where claimed, tax PIN, Certificate of Incorporation, CSD report, VAT questionnaire, ACSA terms and conditions, and the Form of Offer in the NEC PSC contract.
• Submitted information must remain valid for the contract period and be updated immediately when it changes.

Pricing format

• Priced offer submitted as NEC3 PSC Part C2.
• The Form of Offer and Pricing Schedule sit in the NEC3 Professional Services Contract for each discipline; a separate signed C1.1 Form of Offer and Acceptance is required for each discipline bid for.
• Prices must remain firm for 120 business days.

Pricing

• Priced offer submitted as NEC3 PSC Part C2.
• The Form of Offer and Pricing Schedule are contained in the NEC3 Professional Services Contract for each discipline.
• Price carries a maximum of 80 points under the 80/20 preference system, which applies to bids at or below R50 million.
• Price score: Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the bid price and Pmin the lowest acceptable price.

Price validity

• Quoted prices must remain firm for 120 business days from closing.

Eligibility

• Open only to bidders registered and duly authorised to provide the services in South Africa.
• Bidders may bid for one or more of the four disciplines.
• No bidder, consortium or joint venture member may hold an interest in another bidder for this tender.

Tax and registration

• SARS Tax Compliance Status PIN required; a CSD number may be provided where no PIN is available.
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number.
• Central Supplier Database (CSD) report required.
• Certificate of Incorporation showing the ownership split required.
• VAT questionnaire required.
• ACSA will not award to a bidder whose tax affairs are not in order with SARS.

Professional registration — all key persons

• Registration with the relevant council recognised by the Council for the Built Environment; ACSA verifies all registrations.
• Engineers: active ECSA registration as Professional Engineer or Engineering Technologist.
• Architect: active SACAP registration as Professional Architect or Professional Senior Architectural Technologist.
• Quantity Surveyor: active SACQSP registration as Professional Quantity Surveyor.
• Construction Health and Safety Agent: active SACPCMP registration as Construction Health and Safety Agent.
• No points are awarded where the proposed professional is not actively registered.

Statutory and other

• Letter of Good Standing from the Workers' Compensation Commissioner (Appendix N).
• Security vetting may apply, as ACSA is a National Key Point; ACSA will not contract with a bidder that fails the vetting requirement.
• Submitted documents and information must stay valid for the duration of the contract and be updated immediately when they change.

Declarations

• Declaration of Interest and Politically Exposed Persons (Section 5): discloses any relationship between the bidder's owners, directors or senior management and ACSA employees or officials, and any politically exposed or domestic prominent influential persons.
• Declaration of Forbidden Practices (Section 7): discloses any finding or pending allegation of corruption, fraud, B-BBEE fronting or anti-competitive conduct.
• SBD 4: bidder's disclosure of interest.
• SBD 6.1: preference points claim.
• Confidentiality and Non-Disclosure Agreement (Section 10).
• Appendix A: authority to sign the tender; Appendix B: joint venture authority, where applicable.

Preference points are scored out of 20 under the PPP Regulations 2022/2023. A bidder that does not meet a specific goal, or does not submit proof, scores zero for that goal but is not disqualified.

Specific goals under the 80/20 system

• B-BBEE Status Level 1: 5 points
• B-BBEE Status Level 2: 4.5 points
• B-BBEE Status Level 3: 4 points
• B-BBEE Status Level 4: 3 points
• B-BBEE Status Level 5: 2 points
• B-BBEE Status Level 6: 0.5 points
• B-BBEE Status Level 7: 0.3 points
• B-BBEE Status Level 8: 0.1 points
• Black youth majority-owned entities: 5 points
• Black women majority-owned entities: 5 points
• Companies majority owned by people with disabilities: 5 points
• Non-compliant contributor: 0 points

Evidence

• B-BBEE certificate and scorecard, or a QSE/EME affidavit.
• Verifiable medical certificate confirming disability, where disability ownership points are claimed.

Objective

• The reconfiguration must comply with building standards and the Occupational Health and Safety Act.

Scope items with safety implications

• Dedicated fire escape routes for AGM and GM offices.
• Above-ceiling security measures to prevent forced entry.
• Rework of air conditioning, wet services and other building systems affected by the layout changes.

Construction Health and Safety Agent discipline

• The agent must be actively registered with SACPCMP as a Construction Health and Safety Agent.
• Company experience in major construction projects of R13 million or more each, including VAT: 0–1 projects = 0 points; 2 = 35; 3 = 50.
• Agent experience on projects of R13 million or more each: 0–1 = 0; 2 = 40; 3 = 50.
• Evaluation form: Form 10 in Appendix H; failure to complete it means the bidder is not evaluated for that element.

ACSA's rights

• ACSA may award the whole or part of the bid, split the award, negotiate with some or all shortlisted bidders, award to a bidder other than the highest scorer where objective criteria allow, reject the lowest acceptable bid, postpone the closing date, withdraw the bid, or cancel it.
• The bid document may not be altered; any change disqualifies the bid.

Validity

• Quoted prices must remain firm for 120 business days.

Confidentiality

• ACSA will not disclose bid information to third parties or other bidders without written approval, and will not release bidder names until the process is finalised.
• Bidders may not disclose bid information to third parties without ACSA's written approval; third parties consulted must sign confidentiality agreements returned with the bid.

Security

• ACSA is a National Key Point and complies with national security cluster legislation. Bidders may be security vetted, and ACSA will not contract with a bidder that fails vetting.

RFP conditions

• Open only to bidders registered and duly authorised to provide the services in South Africa.
• Bids received after closing are not considered; they are kept unopened and destroyed after award unless the bidder requests their return in writing within 30 days of award.
• Except where the RFP provides otherwise, no bid changes are allowed after closing.
• Submission of a bid constitutes agreement to be legally bound by ACSA's terms and conditions if the bid is accepted.
• ACSA or its appointed representatives are the sole adjudicators of acceptability and feasibility; decisions are final and no reasons are given except where the law requires.
• If an award was based on incorrect information, ACSA may recover costs, losses or damages and/or cancel the award and contract and claim damages.
• The bidder is liable for losses and additional costs ACSA incurs through cancellation, recoverable by set-off against monies due to the bidder.
• If ACSA and the successful bidder do not execute a formal written contract within 30 days of award, or a later date set by ACSA, the award is void; no agreement exists until a formal contract is negotiated and executed.
• ACSA may amend the RFP terms at any time before the contract is finalised, without liability for damages; bids are submitted at the bidder's entire risk.
• Representations, agreements or arrangements arising from bids, including negotiations, bind ACSA only if reduced to writing and signed by a duly authorised representative.

Dispute resolution

• Disputes over the RFP documents, the RFP process or the award are finally resolved by a single arbitrator, agreed between the parties or, failing agreement, nominated by the Arbitration Foundation of Southern Africa (AFSA).
• The arbitrator may review and revise any certificate, opinion, decision, requisition or notice in dispute and decide the matter afresh.
• The arbitrator decides the costs of the reference and award.

Joint ventures

• A joint venture must submit written authority, signed by duly authorised members of the joint venture, for the person who completes and signs the tender on its behalf.

Staged evaluation — each stage must be passed before the next

1. Mandatory requirements: administrative compliance and returnable documents.
2. Functionality: technical capability.
3. Price and preference.
4. Post-tender negotiations, where applicable.

Stage 1

• A separate completed and signed Form of Offer and Acceptance (C1.1) is required for each discipline bid for; the tender comprises four separate NEC contracts, each with its own C1.1.

Stage 2 — functionality

• Minimum qualifying score: 75 out of 100 per service bid for; below this, the bid is not evaluated on price and preference.
• All key persons must be registered with the relevant council recognised by the Council for the Built Environment; ACSA verifies registrations.
• Project reference forms (Appendices E to I) must be complete with contactable references; completion certificates and appointment letters are not accepted.
• Only completed projects score points.

Multi-Disciplinary Engineers (100 points)

• Company experience in major civil and structural works, projects of R40 million or more each including VAT: 0–1 = 0; 2 = 15; 3 or more = 25.
• Civil/Structural Engineer, ECSA registered, projects of R40 million or more each: 0–1 = 0; 2 = 20; 3 or more = 25.
• Mechanical Engineer, ECSA registered, projects of R40 million or more each: 0–1 = 0; 2 = 20; 3 or more = 25.
• Electrical Engineer, ECSA registered, projects of R40 million or more each: 0–1 = 0; 2 = 20; 3 or more = 25.

Architect (100 points)

• Company experience in building construction, projects of R13 million or more each: 0–1 = 0; 2 = 35; 3 = 50.
• Architect registered with SACAP as Professional Architect or Professional Senior Architectural Technologist, projects of R13 million or more each: 0–1 = 0; 2 = 40; 3 = 50.

Quantity Surveyor (100 points)

• Company experience in major construction projects of R13 million or more each: 0–1 = 0; 2 = 35; 3 = 50.
• Quantity Surveyor registered with SACQSP, projects of R13 million or more each: 0–1 = 0; 2 = 40; 3 = 50.

Construction Health and Safety Agent (100 points)

• Company experience in major construction projects of R13 million or more each: 0–1 = 0; 2 = 35; 3 = 50.
• Agent registered with SACPCMP, projects of R13 million or more each: 0–1 = 0; 2 = 40; 3 = 50.

Accepted project types for all disciplines

• Office reconfiguration and fit-out; building services upgrades; multi-storey office renovations; airport terminal construction or upgrades; public sector building projects other than schools.

Stage 3 — price and preference

• Pricing is submitted on the Form of Offer and Pricing Schedule in the NEC3 Professional Services Contract for the relevant discipline.
• Preference point system: 80/20, applied to bids at or below R50 million.
• Price: maximum 80 points, scored as Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the bid price and Pmin the lowest acceptable price.

Scope of work

• The appointed multi-disciplinary engineering team provides professional services for the 3rd and 4th Floor Office Reconfiguration Project at O.R. Tambo International Airport.
• Background: the project was initiated in 2014 and reprioritised after a 2024 security audit to address spatial and compliance shortcomings and improve workplace functionality.
• The team must align the design with ACSA's operational and security requirements and provide technical oversight, quality assurance and support during commissioning and handover.

Closing: 21 October 2026 at 12:00.

Contract milestones

• Starting date: the date the Employer signs the contract.
• Completion date: four (4) years from the starting date; the contract terminates automatically on that date unless extended by written agreement.
• First (preliminary) programme: due 14 days after the contract date.
• Revised programmes: at intervals of no more than four (4) weeks.
• Quality policy statement and quality plan: due within 4 weeks of the contract date.
• Defects date: 52 weeks after completion of the whole of the services.
• Defects correction period: two (2) weeks.
• Performance bond: to be provided within 14 calendar days of receiving the signed contract.
• Safety documentation, including the Construction Regulation 8 Construction Manager appointment: to be submitted 7 days before work commences.

Employer

• Airports Company South Africa SOC Limited
• O.R. Tambo International Airport
• Private Bag X1
• Kempton Park, 1627
• Telephone: +27 11 921 6911
• Fax: +27 11 390 1012

Employer's Agent

• Name: Kamogelo Molawa
• Address: O.R. Tambo International Airport, Private Bag X1, Kempton Park, 1627

Adjudicator and arbitrator panel

• Adv. Ghandi Badela — Gauteng — +27 11 282 3700 — [email protected]
• Mr. Errol Tate Pr. Eng. — Durban — +27 11 262 4001 — [email protected]
• Adv. Saleem Ebrahim — Gauteng — +27 11 535 1800 — [email protected]
• Mr. Sebe Msutwana Pr. Eng. — Gauteng — +27 11 442 8555 — [email protected]
• Mr. Sam Amod — Gauteng — [email protected]
• Adv. Sias Ryneke SC — Gauteng — 083 653 2281 — [email protected]
• Mr. Emeka Ogbugo (Quantity Surveyor) — Pretoria — +27 12 349 2027 — [email protected]

Returnable documents

• Form of Offer and Acceptance (C1.1): signed offer stating the total price inclusive of VAT; the Employer's signed acceptance forms the contract.
• Schedule of Deviations: the only valid place to record any deviation from the tender documents.
• Pricing Data (C2): completed activity schedule and price schedule.
• Occupational Health and Safety Agreement (C1.3): signed by a Section 16.2 appointee before any work starts.
• Annual B-BBEE certificate (Z15).
• Within two weeks of receiving the signed agreement, the consultant must contact the Employer's agent to arrange delivery of securities, bonds, guarantees and proof of insurance.

Evaluation basis

• Key personnel (Mechanical Engineer, Electrical Engineer, Civil/Structural Engineer) are assessed against the minimum requirements and evaluation criteria in Annexure C; the named personnel form part of the basis on which the Consultant is appointed.
• B-BBEE: minimum Level 3.
• Award is on the NEC3 Main Option A priced contract with activity schedule; the tendered total of the Prices is stated in the Form of Offer and Acceptance.
• Key personnel may not be replaced without the Employer's prior written approval; any replacement must meet or exceed the replaced person's qualifications, registration, experience and competencies and the Annexure C criteria.

Scope

• Multi-disciplinary professional engineering services for the reconfiguration of the 3rd and 4th floor offices at O.R. Tambo International Airport, over 48 months.
• Disciplines: mechanical (HVAC, ventilation, heating, cooling, wet services, water supply, drainage, sanitary fittings), electrical (power distribution, lighting, data) and civil/structural (structural modifications and reinforcements).
• Designs and installations must comply with the Occupational Health and Safety Act, National Building Regulations, SANS standards and relevant municipal by-laws.
• Work must be delivered in line with ECSA registration, Continuing Professional Development requirements, the ECSA Identification of Engineering Work (IDoW) and the Guideline Scope of Services and Tariff of Fees.
• Full-time (level 3) site supervision for a period of 16 months.
• Engineers provide technical oversight, quality assurance and support during commissioning and handover.
• Background: the project was initiated in 2014 and reprioritised after a 2024 security audit to address spatial and compliance shortcomings.

Risk register

• Unavailability of as-built information; access to site; site constraints and constructability; statutory requirements and approvals.

Key personnel

• Mechanical Engineer.
• Electrical Engineer.
• Civil/Structural Engineer.
• Each key person's qualifications and experience must be provided.
• Key personnel form part of the basis of appointment and may not be replaced without the Employer's prior written approval.
• Any replacement must meet or exceed the replaced person's qualifications, professional registration, experience and competencies, and the Annexure C minimum requirements; CVs, qualifications, proof of registration and experience records must be submitted for approval before deployment.

Contract data

• Completion: 4 years from the starting date.
• Risk register: availability of as-built information, access to site, progress versus programme, cash flow management.
• Staff rates are as stated in the Pricing Data.
• The Employer provides access to all as-built information and existing services, and to relevant ACSA engineering, operational and maintenance personnel, on award of the project.

Quality requirements

• Quality policy statement and quality plan: due within 4 weeks of the contract date.
• Defects date: 52 weeks after completion of the whole of the services.
• Defects correction period: two (2) weeks.
• The consultant supervises the works and warrants that the completed works are fit for their intended purpose.
• Engineers provide technical oversight, quality assurance and support during commissioning and handover.

Pricing instructions

• Fees follow the Guideline Scope of Services and Recommended Guideline Tariff of Fees for persons registered under the Engineering Profession Act.
• Activity schedule covers the priced activities; costs not expressly provided for are deemed included.
• Stage 5 fees are payable monthly, pro rata to the value of works certified.
• The pricing schedule may not be altered; additional items must be listed separately.
• Prices are inclusive of all risks, liabilities, obligations, profit and expenses.
• Disbursement costs are reimbursable as specified.
• Estimated cost of construction work: R66 429 000,00 excluding VAT.
• Partial payment: 60% of a stage fee on acceptance, 40% on completion of internal governance approval; not applicable to Stage 5.

Price schedule

• Stage 1 Inception; Stage 2 Concept and Viability; Stage 3 Design Development; Stage 4 Documentation and Procurement; Stage 5 Construction; Stage 6 Close-out.
• Disbursements at 5% of Subtotal 1.
• Full-time (level 3) site supervision for 16 months.
• Contingencies at 10% of Subtotal 1 + Subtotal 2 + Subtotal 3.
• Total fees excluding VAT; add 15% VAT; total fee including VAT.

Pricing format

• NEC3 Main Option A priced contract with activity schedule; prices are inclusive of all risks, liabilities, obligations, profit, expenses and costs.
• Fees follow the Guideline Scope of Services and Recommended Guideline Tariff of Fees for persons registered under the Engineering Profession Act.
• The original pricing schedule may not be altered; any additional items must be listed separately and marked optional or supplementary.
• Stage 5 (Documentation and Procurement) fees are payable monthly, pro rata to the value of works certified.

Price schedule build-up

• Stage 1 Inception, Stage 2 Concept and Viability, Stage 3 Design Development, Stage 4 Documentation and Procurement, Stage 5 Construction, Stage 6 Close-out.
• Disbursements at 5% of Subtotal 1.
• Full-time (level 3) site supervision for 16 months.
• Contingencies at 10% of Subtotal 1 + Subtotal 2 + Subtotal 3.
• Add 15% VAT to the total fee.
• Estimated cost of construction work: R66 429 000,00 excluding VAT.

Payment

• Assessment interval: every four (4) weeks, on the 25th day of each successive month.
• Payment: four to six (4-6) weeks after receipt of a valid tax invoice.
• Partial payment of a stage deliverable: 60% on acceptance for internal governance processing, the remaining 40% on completion of that process; this does not apply to Stage 5.
• Currency: South African Rand; interest at the Nedbank prime lending rate.

Security and damages

• Performance bond: 10% of the total of the Prices, unconditional and payable on demand, valid from the starting date until the defects or termination certificate is issued.
• Failure to provide the bond: the Employer may deduct 10% of the Prices from payments, hold it in retention, or treat it as material breach.
• Delay damages: 1% per week, capped at 10% of the professional fees.
• Retention period: 7 years after completion or earlier termination.

Insurance

• Insurance in the joint names of the parties, including Public Liability and Contract Works cover, and professional indemnity for design defects, per the ACSA Standard Insurance Clauses for Landside Construction Contracts (for contracts up to R150 million, construction up to 36 months, defects liability up to 24 months).
• Employees must be covered under the COID Act.

Mandatory

• B-BBEE: minimum Level 3; a compliant B-BBEE certificate must be presented annually, and failure is a material breach that may lead to cancellation.
• Professional registration: personnel registered under the Engineering Profession Act, working within their ECSA categories and CPD requirements.
• Occupational Health and Safety Agreement (Section 37(2) of the OHS Act and Construction Regulation 5.1(k)): must be concluded before any work starts, signed by a Section 16.2 appointee authorised in writing by the CEO.
• COID Act: employees covered, with a letter confirming good standing with the Compensation Fund or a licensed insurer before work starts.
• Insurance: Public Liability and other cover adequate for losses arising from the consultant, subcontractors and employees.
• Key personnel: Mechanical Engineer, Electrical Engineer and Civil/Structural Engineer must be named; no replacement without the Employer's prior written approval.
• Safety documentation, including the Construction Regulation 8 Construction Manager appointment, submitted 7 days before work commences.
• Baseline risk assessment by a competent person before work starts.
• No cession, delegation or assignment without the Employer's written consent.

Occupational Health and Safety Agreement

• Concluded under Section 37(2) of the OHS Act and Construction Regulation 5.1(k).
• Purpose: to help ACSA comply with the OHS Act and the COID Act.
• The consultant (mandatary) must comply with the OHS Act, conduct a baseline risk assessment, appoint competent persons, enforce safety discipline, provide PPE, report incidents, obtain permits and prohibit alcohol on site.
• Insurance cover required: COID and Public Liability.
• The agreement is binding for all work; safety documentation, including the Construction Regulation 8 Construction Manager appointment, must be submitted 7 days before work commences.
• Non-compliance may lead to cancellation of the contract.

Contract data (Part one)

• NEC3 Professional Services Contract, April 2013, Main Option A (priced contract with activity schedule), Dispute Resolution Option W1, Secondary Options X7, X10, X11, X13, X18 and Z.
• Employer: Airports Company South Africa SOC Limited, O.R. Tambo International Airport, Private Bag X1, Kempton Park, 1627; telephone +27 11 921 6911; fax +27 11 390 1012.
• Services: professional multi-disciplinary engineering consultants for the Third and Fourth Floor Office Reconfiguration Project at O.R. Tambo International Airport for 48 months.
• Risk register: unavailability of as-built information, access to site, site constraints and constructability, statutory requirements and approvals.
• Law: Republic of South Africa; language: English; period of reply: 7 days; period of retention: 7 years.
• Starting date: date the Employer signs; completion: 4 years from signing; automatic termination on the completion date unless extended in writing.
• First programme due 14 days after the contract date; revised programmes every 4 weeks.
• Quality policy statement and quality plan within 4 weeks of the contract date; defects date 52 weeks after completion; defects correction period 2 weeks.
• Assessment every 4 weeks on the 25th; payment 4-6 weeks after a valid tax invoice; currency ZAR; interest at the Nedbank prime lending rate.
• Insurance in the joint names of the parties; minimum limit for death or injury to employees as prescribed by the COID Act.
• Delay damages: 1% per week up to a maximum of 10% of the professional fees.
• Employer's Agent: Kamogelo Molawa, O.R. Tambo International Airport, Private Bag X1, Kempton Park, 1627.
• Performance bond: 10% of the total of the Prices, within 14 days, unconditional and payable on demand.
• Limitation of liability: no liability for consequential loss; property damage, design defects and total aggregate liability limited to the total of the Prices; end of liability 52 weeks after completion or the defects date.
• Additional conditions Z1-Z16 cover fees, tax invoices, communications, adjudicator and arbitrator panels, interpretation of law, providing the works, extending the defects date, termination, cession, ethics, confidentiality, step-in rights, intellectual property, dispute resolution, the annual B-BBEE certificate and key personnel replacement.

Stage weighting

• Stage 1 Inception: 5%
• Stage 2 Concept and Viability: 20%
• Stage 3 Design Development: 30%
• Stage 4 Documentation and Procurement: 15%
• Stage 5 Contract Administration and Inspection: 25%
• Stage 6 Close-out: 5%

Quality

• A quality policy statement and quality plan are required within 4 weeks of the contract date.
• The engineers provide technical oversight, quality assurance and support during commissioning and handover.