Supply chain management support services for the nhbrc — 12-Month appointment (nhbrc RFQ 12 07)

NHBRC (National Home Builders Registration Council) requires a service provider for Supply Chain Management support services for 12 months on an as-and-when-required basis.

Purpose: strengthen procurement governance, improve turnaround times, enhance legislative compliance, address operational capacity constraints.

Objectives: ensure SCM legislative and policy compliance; improve procurement planning and demand management; provide expert support for complex procurement; enhance governance and oversight; support tender management; strengthen capacity through skills transfer and mentorship; improve SCM audit outcomes; achieve procurement objectives within prescribed turnaround times.

Service areas: Demand Management, Acquisition Management, Governance Risk and Compliance, Supplier Management, Capacity Building and Skills Transfer, SCM Operational Support (secondment).

Deliverables: procurement plans, demand management reports, tender documentation, BSC/BEC packs and minutes, evaluation/adjudication reports, compliance reports, procurement performance reports, market analysis reports, audit support documentation, skills transfer and mentorship reports.

Closing date and time: 28 October 2026 at 11:00

No compulsory briefing session or site visit is mentioned in the document.

SCM / Bidding procedure enquiries:

• Contact: Dr Godfrey Khoza
• Email: [email protected]
• Telephone: 011 317 0115

Technical enquiries:

• Contact: Mr Kabelo Phalane
• Email: [email protected]
• Telephone: 011 317 0448

Submission email: [email protected]

Two-stage evaluation:

1. Functionality (minimum qualifying score: 70/100) — only bidders scoring 70 or more proceed.

• Bidder Experience (30 points): Public Sector SCM Support Experience (10), Acquisition Management Experience (10), SCM Compliance and Governance Experience (10). Scoring bands: <1 year = 0, 1–2 years = 4, 3–4 years = 7, ≥5 years = 10 per sub-criterion.
• Client References (30 points): SCM Support Services References (15) and Public Sector/SOE SCM References (15). Scoring: 1 valid reference = 5, 2 = 10, ≥3 = 15 per sub-criterion. References must be on letterhead, signed, dated 2021 to date, with contact details and service description.
• Proposed SCM Resources (40 points): Number of resources meeting all requirements: 0–1 = 0, 2 = 10, 3 = 20, 4 = 30, ≥5 = 40. Minimum team: SCM Specialist, Procurement Practitioner, SCM Compliance/Governance Specialist. Each resource must show relevant qualification, knowledge of PFMA/PPPFA/Treasury Instructions, experience with BSC/BEC/BAC, audit query resolution, project management and stakeholder skills.

2. Price and Preference Points (80/20 system): Price = 80 points, Specific Goals = 20 points.

Specific goals and maximum points: Women-owned companies (12), Youth-owned companies (6), People living with disabilities-owned companies (2). Points awarded pro-rata to percentage equity ownership (NEP = NOP × EP). Proof required: certified ID and company registration/CSD report for women/youth ownership; doctor's letter for disability ownership.

Failure to submit required proof for specific goals means no points are claimed for those goals.

Scope: Supply Chain Management support services to NHBRC for 12 months on an as-and-when-required basis.

Key service areas:

• Demand Management: procurement planning monitoring, risk identification and mitigation, market analysis and price advice, procurement strategy development for strategic sourcing, advice on panels/term contracts/framework agreements, specification/TOR drafting support to Bid Specification Committee.
• Acquisition Management (end-to-end tender support): tender strategy development, bid documentation and tender pack drafting, evaluation methodology/criteria development, briefing session facilitation, bid administration, BSC support (TOR input, compliance advice), BEC support (compliance verification, technical/functionality evaluation facilitation, evaluation reports), negotiations and contracting (facilitate negotiations, finalise contractual terms, support contract award, ensure regulatory compliance).
• Governance, Risk and Compliance: compliance reviews, policy/procedure adherence monitoring, risk identification, corrective action plans, continuous improvement of SCM controls, audit readiness and response support, prior audit findings advice, internal/external audit support.
• Compliance with: PFMA, PPPFA and Regulations, National Treasury Instructions and Practice Notes, B-BBEE Act, NHBRC SCM Policies and Procedures, other applicable legislation.
• Supplier Management: supplier performance management design, monitoring and reporting, contract performance reviews, supplier development, ESD initiatives.
• Capacity Building and Skills Transfer: knowledge transfer, coaching/mentoring, internal capability improvement, sustainability of SCM operations.
• SCM Operational Support (secondment as needed): SCM Specialists, Procurement Officers, Contract Management Specialists, Compliance Specialists, Bid Administration Specialists.

Deliverables: procurement plans and monitoring reports, demand management reports, tender documentation, BSC/BEC packs and minutes, evaluation and adjudication reports, compliance reports, procurement performance reports, market analysis reports, audit support documentation, skills transfer and mentorship reports.

Professional ethics: honesty, integrity, independence, conflict avoidance, legal compliance, confidentiality. All assigned resources must sign Declarations of Interest and NDAs.

Approach and methodology expectations:

• Demand Research and advisory.
• Acquisition Management (approved tenders only).
• SCM Governance and Compliance.
• Bid Committee Administration (BSC, BEC, BAC support).
• Procurement methodology development.
• Contracting and performance KPI development.
• Capacity Building and Skills Transfer.

Deliverables demonstrating methodology: procurement plans, tender documentation, evaluation reports, compliance reports, performance reports, market analysis, audit support, skills transfer reports.

Company experience (minimum):

• 5 years in public sector SCM advisory and support services.
• Proven experience supporting PFMA entities (SOEs, regulators, constitutional institutions, government departments).
• Demonstrated tender administration experience.
• Proven track record in procurement compliance and governance support.

Key personnel requirements (per proposed resource):

• Relevant qualification in SCM, Procurement, Commerce, Law, Public Administration or related field.
• Extensive knowledge of PFMA, PPPFA and Regulations, Treasury Instructions, Public Sector Procurement Frameworks.
• Experience serving BSC and BEC structures.
• Experience resolving audit queries.
• Strong project management skills.
• Excellent communication and stakeholder management skills.

Evidence required for each proposed resource:

• Detailed CV.
• Certified qualifications.
• Professional memberships (where applicable).
• Evidence of relevant public sector SCM experience.

Minimum team composition: SCM Specialist, Procurement Practitioner, SCM Compliance/Governance Specialist.

Scoring for resources: 0–1 resources = 0 points, 2 = 10, 3 = 20, 4 = 30, ≥5 = 40 points (out of 40).

Quality assurance requirements:

• Compliance reviews of procurement processes.
• Monitoring adherence to SCM policies and procedures.
• Identification of procurement risks.
• Development of corrective action plans.
• Continuous improvement of SCM controls.
• Assistance with audit readiness and audit response processes.
• Advice on prior audit findings.
• Support during internal and external audits (if necessary).
• Compliance with PFMA, PPPFA, National Treasury Instructions, B-BBEE Act, NHBRC SCM Policies, and other applicable legislation.

Pricing must be submitted on the official pricing schedule(s) provided in the bid pack; quotations must not be re-typed.

The pricing schedule forms part of the contract documents (per SBD 7.2).

No bill of quantities, rate schedule, or specific pricing format details are provided in the document beyond the requirement to use the official forms.

Pricing: submitted on the official pricing schedule (SBD 3.1/3.2/3.3 as applicable); quotations must not be re-typed.

Preference point system: 80/20 (price 80 points, specific goals 20 points) for contracts up to R50 million inclusive of taxes.

Payment terms: NHBRC undertakes to pay within 30 days of receipt of an invoice (per SBD 7.2 Part 2).

No bid security, performance bond, guarantee, retention, or minimum turnover requirement is stated in the document.

Mandatory eligibility and compliance:

• CSD registration (CSD number must be provided).
• Valid SARS Tax Compliance Status PIN or printed TCS certificate; each consortium/joint venture/sub-contractor party must submit a separate TCS/PIN/CSD number.
• B-BBEE verification certificate (SANAS-accredited) or sworn affidavit (for EMEs ≤R10m and QSEs ≤R50m) to claim preference points; entities above R50m must submit a valid certificate.
• No quotations accepted from persons in the service of the state.
• Company experience: minimum 5 years in public sector SCM advisory and support services; proven experience supporting PFMA entities (SOEs, regulators, constitutional institutions, government departments); demonstrated tender administration experience; proven track record in procurement compliance and governance support.
• Key personnel: relevant qualification in SCM/Procurement/Commerce/Law/Public Administration or related field; extensive knowledge of PFMA, PPPFA, Treasury Instructions, Public Sector Procurement Frameworks; experience serving BSC/BEC structures; experience resolving audit queries; strong project management and stakeholder management skills.
• Detailed CVs, certified qualifications, professional memberships (where applicable), and evidence of public sector SCM experience for all proposed resources.
• Signed Declarations of Interest and Confidentiality/NDAs for all assigned resources.
• Returnable forms: SBD 1, SBD 4, SBD 6.1, SBD 7.2 (or MBD 7).

B-BBEE requirements:

• Preference point system: 80/20.
• Specific goals and maximum points: Women-owned companies (12), Youth-owned companies (6), People living with disabilities-owned companies (2).
• Points calculation: NEP = NOP × EP (NOP = max points for goal, EP = percentage equity ownership).
• Required proof: Women/Youth ownership — certified copy of ID and company registration document or CSD report showing equity percentage. Disability ownership — doctor's letter confirming disability.
• B-BBEE verification: Valid SANAS-accredited certificate or sworn affidavit (EMEs ≤R10m, QSEs ≤R50m). Entities >R50m must submit a valid certificate.
• Certificate/affidavit must be submitted to qualify for preference points.
• No B-BBEE improvement/retention plan requirement is stated in the document.

Contract period: 12 months on an as-and-when-required basis, subject to annual performance reviews and budget availability.

Contract form: SBD 7.2 (Rendering of Services) or MBD 7 to be completed and signed by both parties.

Payment: within 30 days of receipt of invoice.

Documents forming the agreement: invitation to bid, pricing schedule(s), filled-in task directive/proposal, B-BBEE preference claims, declaration of interest, declaration of bidder's past SCM practices, certificate of independent bid determination, General Conditions of Contract, and any other specified documents.

Service provider obligations: act honestly, fairly, professionally; maintain integrity and independence; avoid conflicts of interest; comply with all laws; preserve confidentiality of NHBRC information.

All assigned resources must sign Declarations of Interest and Confidentiality/Non-Disclosure Agreements and declare any actual or potential conflicts of interest.

Performance indicators: procurement turnaround times, compliance levels, audit findings reduction, procurement plan implementation, timely report submission, quality of procurement documentation, skills transfer outcomes, stakeholder satisfaction.

Reporting: to NHBRC Manager: Supply Chain Management or delegated official.

Termination and penalties: not detailed in the document beyond standard GCC provisions referenced in SBD 7.2.

Contract period: 12 months as-and-when-required, subject to annual performance reviews and budget availability.

Performance indicators: procurement turnaround times, compliance levels, audit findings reduction, procurement plan implementation, timely report submission, quality of procurement documentation, skills transfer outcomes, stakeholder satisfaction.

Reporting line: NHBRC Manager: Supply Chain Management or delegated official.

All resources must sign Declarations of Interest and Confidentiality/NDAs.

NHBRC reserves the right to verify all references submitted.

Preference points for specific goals require documented proof (certified ID + company registration/CSD for women/youth ownership; doctor's letter for disability ownership).

Failure to submit required proof for specific goals results in zero points for those goals.

Quotations from persons in the service of the state will not be considered.

Minimum requirements:

• Company: 5 years public sector SCM advisory experience; PFMA entity support experience; tender administration experience; procurement compliance and governance track record.
• Key personnel: relevant qualification; knowledge of PFMA, PPPFA, Treasury Instructions, Public Sector Procurement Frameworks; BSC/BEC experience; audit query resolution; project management and stakeholder skills.
• Evidence: company profile, project experience, appointment letters/contracts/POs/completion certificates, client descriptions, contactable reference letters (letterhead, contact details, service description, contract dates, issue date 2021+, authorised signature), detailed CVs, certified qualifications, professional memberships, public sector SCM experience evidence.
• Compliance: CSD registration, valid SARS TCS PIN/certificate, B-BBEE certificate/affidavit, no state employees, signed Declarations of Interest and NDAs for all resources.
• Returnable forms: SBD 1, SBD 4, SBD 6.1, SBD 7.2/MBD 7.

Functionality evaluation (100 points, minimum 70 to proceed):

1. Bidder Experience (30): Public Sector SCM Support (10), Acquisition Management (10), SCM Compliance/Governance (10). Bands: <1yr=0, 1-2yr=4, 3-4yr=7, ≥5yr=10 each.
2. Client References (30): SCM Support References (15), Public Sector/SOE SCM References (15). Bands: 1 ref=5, 2 refs=10, ≥3 refs=15 each. References must be valid, written, contactable, on letterhead, signed, dated 2021+.
3. Proposed SCM Resources (40): Number of resources meeting all requirements: 0-1=0, 2=10, 3=20, 4=30, ≥5=40. Minimum team: SCM Specialist, Procurement Practitioner, SCM Compliance/Governance Specialist. Each must meet competency requirements.

Price and Preference: 80/20 system. Price 80 points, Specific Goals 20 points (Women 12, Youth 6, Disability 2). Points pro-rata to equity ownership (NEP = NOP × EP).