Fraud risk assessment service provider

Contact person: Bongani Mtshali

Email: [email protected]

Submission address: Proposals to be submitted to Bongani Mtshali, Technology Innovation Agency

No telephone number stated in document

Documents to submit: Proposal covering all three components (fraud risk assessment, fraud risk management documentation, fraud awareness training), separate financial quotations for each component, Pricing Schedule (Annexure A), Declaration of Interest, Declaration of Bidder's Past Supply Chain Management Practices, Certificate of Independent Bid Determination, Authority to Sign/Board Resolution, Disclosure of Employment by Organ of State, CSD registration confirmation, tax compliance proof, BBBE membership proof, and contact information (Bongani Mtshali).

First Phase: Functionality Evaluation

• Experience in Facilitating Fraud Risk Assessment workshops: Lead Facilitator has 5 points for 5+ workshops involving Executive Management and governance structures; 3 points for 3-4 workshops; 1 point for 2 workshops; 0 points for fewer than 2 workshops
• Experience in Developing Fraud Risk Registers: 5 points for 5+ organisations; 3 points for 3-4 organisations; 1 point for 2 organisations; 0 points for fewer than 2 organisations
• Experience in Reviewing and Developing Fraud Risk Management Documentation: 5 points for 5+ PFMA entities; 3 points for 3-4 entities; 1 point for 2 entities; 0 points for fewer than 2 entities
• Experience in Developing and Facilitating Fraud Awareness Training: 5 points for 5+ organisations; 3 points for 3-4 organisations; 1 point for 2 organisations; 0 points for fewer than 2 organisations
• Qualifications and Experience of Proposed Personnel: 5 points for relevant qualifications across all three components; 3 points for 2 components; 1 point for 1 component; 0 points for no supporting personnel or unqualified

Minimum qualifying score: 70/100

Second Phase: Presentation Evaluation

• Demonstrated understanding of TIA's requirements
• Understanding of TIA's operating environment
• Proposed methodology and implementation approach

Third Stage: 80/20 Preference Points System

• Points allocated for price and specific goals (black ownership, black youth, black women, disability)

Scope of work consists of three components:

Component 1: Facilitation of the fraud risk assessment

• Develop project plan and methodology
• Review relevant organisational documentation
• Facilitate Fraud Risk Assessment workshops with Executive Management, Business Unit Heads and Board members
• Identify and assess fraud and corruption risks across TIA's operations
• Assess adequacy and effectiveness of existing fraud prevention and detection controls
• Identify control gaps and recommend appropriate mitigation measures
• Develop an enterprise-wide Fraud Risk Register
• Prepare a Fraud Risk Assessment Report detailing methodology, key findings and recommendations
• Present outcomes to relevant management and governance structures

Component 2: Review and development of fraud risk management documentation

• Review and update the existing Fraud and Corruption Prevention Plan
• Review the Whistleblowing Policy and recommend amendments
• Assess need for standalone Fraud Prevention Strategy
• Develop Fraud Prevention Strategy aligned to TIA's mandate
• Present reviewed and updated documentation to management and governance structures

Component 3: Fraud awareness training

• Develop online fraud awareness training programme for TIA employees (~150)
• Develop training material and supporting learning resources
• Deliver two online fraud awareness training sessions over two days
• Training must support Continuing Professional Development (CPD)
• Service provider must issue participants with certificates of completion/attendance
• Submit report on training conducted, including attendance statistics, participant feedback and recommendations

Bidders must submit proposals covering all three components and separate financial quotations for each component.

Method statement: Development of a project plan and methodology for conducting the Fraud Risk Assessment, creation of an enterprise-wide Fraud Risk Register, preparation of a Fraud Risk Assessment Report detailing methodology, key findings and recommendations, and presentation of outcomes to relevant management and governance structures.

Qualifications requirement: Lead Consultant must have relevant qualifications in Risk Management, Internal Auditing/Auditing, Forensic Auditing/Investigation, Accounting, Governance, Compliance, Law, Ethics, or related fields. Supporting personnel must demonstrate relevant qualifications and experience across the three components (fraud risk assessment, fraud risk management documentation, fraud awareness training).

Pricing requirements: Separate financial quotations for each of the three components (fraud risk assessment, fraud risk management documentation, fraud awareness training) must be provided via the Pricing Schedule (Annexure A). All prices must include VAT for VAT-registered bidders.

Pricing format: Separate financial quotations for each of the three components via Pricing Schedule (Annexure A)

All prices must include VAT for VAT-registered bidders

Validity period: 90 days

No specific bid security, guarantees, or retention requirements stated in document

CSD registration: Mandatory on www.csd.gov.za

Tax compliance: Required by the time TIA appoints

Lead Consultant registration: Must be registered with, or hold current membership of, a recognised professional body relevant to fraud risk management, forensic investigations, governance, risk management, internal auditing, or related disciplines (e.g. ACFE, IRMSA, IIASA)

Proof of current and valid registration or membership must be submitted as part of the proposal

Bidder's Disclosure declaration: Required covering employment by an organ of state, relationships with persons employed by the procuring institution, and interests in other CSD-registered enterprises

Persons listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified

CSD-registered active companies linked to all directors must be disclosed

Preference points claimed for specific goals: At least 51% black ownership (5 points), at least 51% Black youth (5 points), at least 51% Black Women (5 points). Certification of disability ownership status is also required.

TIA reserves the right to amend any RFP conditions, validity period, specifications, or extend the closing date and/or time of RFPs before the closing date. All respondents will be advised in writing of such amendments in good time. TIA may disregard any submission if that bidder, or any of its directors: abused the Supply Chain Management (SCM) system of any Government Department/Institution; committed proven fraud or any other improper conduct in relation to such system; failed to perform on any previous contract and the proof thereof exists. TIA also reserves the right to award this RFP as a whole or in part without furnishing reasons. TIA also reserves the right to cancel or withdraw from this RFP as a whole or in part without furnishing reasons and without attracting any liability. The Bidder hereby offers to render all of the services described in the attached documents to TIA on the terms and conditions and in accordance with the specifications stipulated in this RFP documents. This proposal and its acceptance shall be subject to the terms and conditions contained in this RFP document. Validity period: 90 days. Failure to comply with any of the terms and conditions as set out above will invalidate the Proposal. TIA's decision on proposals received shall be final and binding.

Disclosure requirements: Bidder must confirm whether employed by a state organ, whether they have relationships with persons employed by the procuring institution, and whether they have interests in related enterprises. Bidder certifies truthfulness of all disclosures and accepts potential rejection or restriction from TIA if false. Additional conditions include restrictions on bidding with intent not to win, confidentiality obligations, and prohibitions on abuse of the Supply Chain Management system.

First phase (Functionality Evaluation): Scoring for experience in facilitating fraud risk assessment workshops (up to 5 points), reviewing fraud risk management documentation (up to 5 points), developing fraud risk registers for 5+ organisations (up to 3 points), reviewing fraud prevention strategies (up to 3 points), and developing fraud risk management documentation (up to 5 points). Second phase (Presentation): Evaluated on demonstrated understanding of TIA's requirements (5 points), understanding of TIA's operating environment (5 points), and proposed methodology (5 points). Third stage (80/20 Preference Points System): Points allocated for price and specific goals (black ownership, black youth, black women).