Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Passenger Rail Agency of South Africa (PRASA)Location
Gauteng
Closing Date
27 Oct 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
30 WOLMARANS STREET, UMJANTSHI HOUSE - BRAAMFONTEIN - JOHANNESBURG - 2000
Organization Type
GOVERNMENT
Published
13 Oct 2026
OCDS Reference
ocds-9t57fa-173952
Passenger rail agency of south africa (PRASA) seeks to appoint two service providers to service and repair diesel generators on an as-and-when-required basis in the south gauteng region for a 36-month contract period. Bidders must hold a CIDB grading of 4me or higher and demonstrate relevant experience, key personnel certifications, and vehicle resources to pass the 70% functionality threshold before price and specific goals are scored under the 80/20 preference point system.
Closing: 27 October 2026 at 12:00, delivered in a sealed envelope to Umjantshi House, Ground floor, 30 Wolmarans Street, Braamfontein, Johannesburg, 2001.
Mandatory (Stage 1A): Proof of CIDB grading 4ME or higher – automatic disqualification if not submitted.
Stage 2 functionality threshold: 70% minimum – scored on company experience (40%), key personnel (30%), and vehicle resources (30%).
Company experience: at least one successfully completed diesel generator maintenance project in the last 5 years (10/2021–10/2026) with a minimum value of R2,000,000; provide appointment letter/purchase order/contract plus a client-stamped reference/completion letter.
Key personnel: Auto Electrician, Electrician/Millwright (with wireman's licence), and Diesel Mechanic Artisan – each with Red Seal trade test (section 13/26) and relevant certifications; submit CVs and qualification certificates.
Vehicles: proof of ownership or rental agreement for suitable vehicles (bakkies or light-duty pickup trucks); ownership proof from Traffic Dept, rental requires stamped letter of intent on rental company letterhead.
Specific goals (20 points): B-BBEE Level 1 (10 points) and EME/QSE at least 51% black-owned (10 points) – submit SANAS-approved B-BBEE certificate or sworn affidavit, and certified copies of owners' IDs.
Other mandatory documents (Stage 1B): signed submission register, completed RFQ, JV/consortium agreement if applicable, B-BBEE certificate/affidavit, directors' IDs, proof of banking, company registration (CK1), COIDA letter of good standing, SARS PIN, and CSD registration – PRASA may request within 3 working days, failure leads to disqualification.
Award subject to PRASA securing funding; PRASA may cancel the RFQ at any stage before award if budget is not confirmed.
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Date & Time
Tuesday, 27 October 2026 - 12:00
Venue
null
Request for Quotation
30 WOLMARANS STREET, UMJANTSHI HOUSE - BRAAMFONTEIN - JOHANNESBURG - 2000
Tenders in this industry often require registration with these bodies.
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Having these can improve your winning chances: Good Manufacturing Practice (GMP), SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Important Dates
Source: 36.2. Master RFQ GENERATORS.pdf (RFQ)Closing date: 27 October 2026
Closing time: 12:00
No compulsory briefing or site visit is mentioned in the document.
13 Oct
2026
Tender Published
Tender was published
27 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf
PRASA Rail Facilities requires two service providers to carry out preventative and corrective maintenance, servicing and repair of generators in the South Gauteng Region on an as-and-when-required basis, including 24-hour, Monday to Sunday emergency attendance, for a period of 36 months.
36.2. Master RFQ GENERATORS.pdf
PRASA requires two service providers to service and repair generators on an as-and-when-required basis in the South Gauteng Region over a 36-month period. The work is awarded through a two-stage evaluation with a 70% technical threshold, followed by an 80/20 price and specific goals split.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Passenger Rail Agency of South Africa (PRASA)Contact Person
TOKOLLO PRECIUS LEABA
Phone
012-748-7456
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Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 4 312 500
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Contact Information
Source: 36.2. Master RFQ GENERATORS.pdf (RFQ)Enquiries
Submission address
Umjantshi House, Ground floor
30 Wolmarans Street
Braamfontein
Johannesburg
2001
Complaints email: [email protected]
Submission Guidelines
Source: 36.2. Master RFQ GENERATORS.pdf (RFQ)Submission method: sealed envelope delivered to Umjantshi House, Ground floor, 30 Wolmarans Street, Braamfontein, Johannesburg, 2001.
Closing: 27 October 2026 at 12:00.
Late bids are not accepted.
Bids must be on the official forms provided; do not retype.
All returnable documents must be completed, signed and submitted with the quotation.
Mandatory returnable documents (failure to submit = disqualification):
Other mandatory returnable documents (PRASA may request within 3 working days; failure to provide = disqualification):
Validity period: 60 working days from closing date; may be extended on the same terms.
Award is subject to PRASA securing funding and confirming sufficient budget; PRASA may cancel the RFQ at any stage before award if funding is not secured.
Evaluation Criteria
Source: 36.2. Master RFQ GENERATORS.pdf (RFQ)Three-stage evaluation:
Stage 1A – Mandatory Requirements (automatic disqualification if not met):
Stage 1B – Other Mandatory Requirements (may be requested within 3 working days; failure to provide = disqualification):
Stage 2 – Technical / Functionality (minimum threshold 70%):
Stage 3 – Price and Specific Goals (80/20 preference point system):
Objective criteria may be applied to award to a bidder other than the highest scorer (negative track record, spreading awards, avoiding concentration, price difference materiality, specialised nature).
PRASA may split the award among more than one service provider.
PRASA may appoint a bidder other than the successful bidder if the successful bidder fails to sign within 14 days, fails to provide required security/bonds/guarantees, fails to meet a condition precedent, or contract negotiations fail.
Technical Specifications
Source: 36.2. Master RFQ GENERATORS.pdf (RFQ)Scope: Appointment of two (2) service providers to service and repair diesel generators on an as-and-when-required basis in the South Gauteng region for a period of 36 months.
Contract period: 36 months.
Service area: South Gauteng region.
Functionality requirements (Stage 2) as detailed in evaluation criteria:
All completion certificates must be stamped by the client.
CVs and qualification certificates of key personnel must be provided.
Financial Requirements
Source: 36.2. Master RFQ GENERATORS.pdf (RFQ)Pricing: fixed prices in South African Rand, inclusive of all applicable taxes.
Bidders must complete the attached Pricing Schedule Annexure (Bill of Quantities) strictly in the prescribed format; deviation may render the bid non-responsive.
Cost breakdown must be indicated.
Price escalation basis and formula must be indicated.
Discounted prices considered only on an unconditional basis at final evaluation stage.
PRASA may negotiate a market-related price with the highest-scoring bidder; if not agreed, may negotiate with second and third highest; if no agreement, RFQ may be cancelled.
Payment: within 30 days of receipt of correct tax invoice.
No bid security, bond, guarantee, retention or turnover threshold is specified in the document.
Warranty: supplier warrants items free from defects for one year from acceptance (unless another period stated in the order).
Compliance Requirements
Source: 36.2. Master RFQ GENERATORS.pdf (RFQ)Eligibility and mandatory compliance:
Description
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdfServicing and repairs of generators in Gauteng South Region. Scope: preventative and corrective maintenance; 24/7 emergency service; quarterly minor/major services; spare parts installation per quarterly review. Contract period: 36 months. Contractor to ensure unit effectiveness, report defects, complete visitor logs, provide service reports, submit corrective quotations, maintain inventory and job cards.
Contact Information
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Department: PRASA RAIL - FACILITIES (SGR)
Contact name: Not specified
Email: Not specified
Telephone: Not specified
Submission address: Not specified in document
Service/delivery address: Not specified in document
Evaluation Criteria
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Mandatory eligibility criteria (automatic disqualification if not met):
Technical Specifications
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Scope: Preventative and corrective maintenance/repair of generators in Gauteng South Region on an as-and-when-required basis for 36 months.
Services included:
Response times (SLA):
Standards & references:
Quality: PRASA may conduct independent safety/quality audits; contractor must provide own quality controls.
Workmanship: Poor workmanship not signed off; payments withheld until satisfactory.
Compliance certificates: Required for new work at no cost; for existing installations at prescribed rate.
Material supply: Contractor responsible for all materials per job cards; removed material returned to PRASA unless otherwise stated.
Preventative maintenance schedule: Detailed quarterly checklist covering engine, cooling, fuel, electrical, battery, alternator, fuel tank, alarms, and 20-minute load test with recordings.
Methodology
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Quarterly preventative maintenance checklist (every three months):
Quality Management
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdfQuality management:
Pricing Schedule
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdfSchedule of Rates:
Financial Requirements
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Payment terms:
Invoice requirements:
Pricing structure:
Bill of Quantities: Rates for Years 1, 2, 3 (excl. VAT) for extensive list of generator parts and services (control wiring, fasteners, piston pins, water pump, gaskets, bearings, filters, radiator, battery, wiring, diesel pump, plugs, injectors, oil filter, valves, liners, seats, hoses, belts, starters, fuel tank, control door, breakers, fans, recirculating pumps, strip/assess/reassemble, storage, service book, call-out fee, major services for 800kVA/1000kVA, thermostat).
Rotary Uninterrupted Power System (RUPS): Rates for supply/delivery of MC3 units, radiator cleaning, degreaser, grease, stator wash/bake/test, dynamic balancing, spacers, bearing refurbishment, condition analysis, antifreeze, diesel oil, synthetic oil, troubleshooting, software programming.
Schedule of Rates:
Final Summary: Material List, Health & Safety provision, Maintenance/Service/Repair Rates, Subtotal, VAT 15%, Total per year.
Compliance Requirements
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Mandatory compliance:
No mention of CSD registration, tax clearance, B-BBEE, CIPC, local content thresholds, or professional body registrations beyond accredited person.
Health & Safety
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdfAnnexure 1 – Health & Safety Requirements for Site Access (Contractor Safety File Contents):
Conclusion/Statement of Compliance required.
Environmental
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdfEnvironmental requirements not explicitly detailed. Risk assessments must cover COVID-19 related risks and mitigation measures. Waste management protocol for COVID-19 related waste required in safe working procedures. Control of noise, pollution and all statutory obligations included in contractor's cost obligations.
Contractual Terms
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdfContract period: 36 months.
Service Level Agreement (SLA) to be signed with PRASA-RAIL.
Performance reviews monthly/quarterly covering: breakdown count, emergency callout turnaround, planned vs actual progress, report/invoice/administration submission, invoice payment.
Response time commitments: Emergencies 2 hrs, Urgent 3 hrs, Non-urgent 24 hrs.
Penalties: 10% of work value for missed response times; repeated violation leads to termination.
Proof of work: Before/during/after photos required with claims (electronic submission accepted).
Sub-contracting prohibited without Project Manager authority.
Invoicing: Monthly, within 30 days, strict format requirements, worksheet attachment mandatory.
Accumulative cost schedules for non-contract repairs and vandalism.
No payment for unauthorised work.
PRASA not liable for late payment due to incorrect invoice addressing.
Compliance certificates for new work at no cost; existing installations at prescribed rate.
Material pricing: market rate plus percentage mark-up; PRASA may audit material costs.
Quality: PRASA may conduct independent safety/quality audits; contractor must maintain own quality controls.
Workmanship: Poor workmanship results in payment withholding until rectified.
Special Conditions
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Special conditions (additional):
Requirements
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdf (unknown)Qualification requirements:
Section
Source: Specification_Generators Maintenance in GS Region For a Period Of 36 Months.pdfEvaluation criteria not explicitly defined in document. Mandatory eligibility requirements act as pass/fail gates:
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
30 WOLMARANS STREET, UMJANTSHI HOUSE - BRAAMFONTEIN - JOHANNESBURG - 2000
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
14 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
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