Professional engineering services for replacement of sewerage pump and control systems at or tambo international airport (nec3 psc)

Professional engineering services for the assessment, design, procurement support, construction-stage services and close-out of the replacement of sewerage pump systems and associated control systems at OR Tambo International Airport. Contract: NEC3 Professional Services Contract (PSC), Main Option A (Priced contract with activity schedule). Duration: 36 months from signing. Location: OR Tambo International Airport, Gauteng.

Closing date and time: 16 November 2026 at 12:00

Starting date: Upon signing of contract by ACSA/Employer

Completion date: 36 months after starting date

First (preliminary) programme due: by tender closing date

Revised programmes: at intervals no longer than 4 weeks

Quality policy statement and quality plan due: within 4 weeks of Contract Date

Defects date: 52 weeks after Completion of the whole of the services

Defects correction period: 2 weeks

Assessment interval: every 4 weeks, on the 25th day of each month

Payment period: 4–6 weeks after receipt of tax invoice (Z2 amends to 4 weeks)

Retention period: 5 years after Completion or earlier termination

Period of reply: 3 working days

End of liability date: 52 weeks after Completion

No compulsory briefing or site visit mentioned in the extracted text.

Employer:

• Name: Airports Company South Africa SOC Limited
• Address: OR Tambo International Airport, Private Bag X1, Kempton Park, 1627
• Telephone: +27 11 921 6911
• Fax: +27 11 390 1012

Employer's Agent:

• Address: OR Tambo International Airport, Private Bag X1, Kempton Park, 1627
• Authority: acts on behalf of the Employer as set out in Contract Data

Adjudicator nominating body: Chairman of Johannesburg Advocates Bar Council

Arbitration venue: Johannesburg, South Africa

Arbitrator nominating body: Chairman of Johannesburg Advocates Bar Council

Submission requirements:

• Form of Offer and Acceptance (C1.1) must be completed, signed and submitted.
• Activity Schedule (Part C2 Pricing Data) with priced activities.
• Returnable Schedules as listed in the Tender Data (specific schedules not detailed in extracted text).
• Proof of insurance, securities, bonds, guarantees to be delivered within two weeks of receiving completed agreement.
• Submission method and address not explicitly stated in the extracted document; refer to ACSA standard procurement channels.
• Late submissions disqualified regardless of reason.

Evaluation methodology not explicitly detailed in the extracted document. Key indicators:

• Contract: NEC3 Professional Services Contract, Main Option A (Priced contract with activity schedule).
• Fee allocation by project stage (Stage 1: 5%, Stage 2: 20%, Stage 3: 20%, Stage 4: 10%, Stage 5: 40%, Stage 6: 5%).
• Mandatory key personnel with specified roles and qualifications.
• Annual compliant B-BBEE certificate required (Z15); failure is material breach.
• No minimum qualifying score, price/functionality split, or preference point system (80/20 or 90/10) stated in the provided text.

Scope: Professional engineering services for assessment, design, procurement support, construction-stage services and close-out of the replacement of sewerage pump systems and associated control systems at OR Tambo International Airport.

Key personnel required (names, qualifications, professional registration, responsibilities and relevant experience to be provided):

1. Project Manager / Lead Professional Engineer – coordination, programme, quality, risk and stakeholder management.
2. Control and Instrumentation Engineer – monitoring philosophy, instrumentation, PLC/RTU, telemetry, I/O and IMCS interface design.
3. Mechanical Engineer – pump-station assessment, operating-state definitions, mechanical interfaces, hydraulics, pump selection, pipework, valves, commissioning.
4. Electrical Engineer – power, MCC, protection, UPS, earthing, electrical interface design.
5. Software / Cloud Engineer – cloud architecture, database, dashboards, API and mobile-platform specification.
6. Cybersecurity Specialist – network segregation, access control, logging, encryption, IEC 62443 / ISO 27001 alignment.

Additional roles listed in Contract Data Part 2: Occupational Health and Safety Practitioner, Environmental Control Officer, Corrosion Specialist, Civil/Structural Engineer, Quantity Surveyor/Cost Engineer.

Project stages and fee allocation:

• Stage 1: Project Initiation and Briefing – 5%
• Stage 2: Concept and Feasibility – 20%
• Stage 3: Detail Development – 20%
• Stage 4: Tender Documentation and Procurement – 10%
• Stage 5: Construction and Contract Administration – 40%
• Stage 6: Close-out Services – 5%

Risk Register includes: existing-information gaps, live-station access, sewage and confined-space hazards, service continuity, uncertain hydraulic duties, equipment condition, temporary pumping, shutdowns, construction interfaces, airport operations.

Access to as-built information, existing services, and ACSA engineering/operational/maintenance personnel granted upon award.

Quality policy statement and quality plan due within 4 weeks of Contract Date.

Defects correction period: 2 weeks.

Retention period for records: 5 years after Completion.

Key personnel (names, qualifications, professional registration, responsibilities, relevant experience to be submitted):

1. Project Manager / Lead Professional Engineer – overall coordination, programme, quality, risk, stakeholder management.
2. Control and Instrumentation Engineer – monitoring philosophy, instrumentation, PLC/RTU, telemetry, I/O, IMCS interface design.
3. Mechanical Engineer – pump-station assessment, operating-state definitions, mechanical interfaces, hydraulics, pump selection, pipework, valves, commissioning.
4. Electrical Engineer – power, MCC, protection, UPS, earthing, electrical interface design.
5. Software / Cloud Engineer – cloud architecture, database, dashboards, API, mobile-platform specification.
6. Cybersecurity Specialist – network segregation, access control, logging, encryption, IEC 62443 / ISO 27001 alignment.

Additional roles required per Contract Data Part 2:

• Occupational Health and Safety Practitioner
• Environmental Control Officer
• Corrosion Specialist
• Civil / Structural Engineer – wet wells, chambers, bases, access, structural modifications
• Quantity Surveyor / Cost Engineer – estimates, pricing documents, cost control

Risk Register matters: Availability of As-Built Information, Access to Site, Progress vs Programme, Cash Flow Management.

Access to as-built information, existing services, and ACSA engineering/operational/maintenance personnel granted upon award.

Quality policy statement and quality plan must be provided within 4 weeks of the Contract Date (clause 40.2).

Defects date: 52 weeks after Completion of the whole of the services (clause 41.2).

Defects correction period: 2 weeks (clause 43.2).

Extended defects date provisions: If Employer cannot use works due to a defect after Completion but before defects date, the defects date is delayed by the period of inability to use (Z7.1). If part of works is replaced due to defect, defects date for that part is delayed by the period between Completion and replacement (Z7.2). Project Manager notifies Consultant of change (Z7.3). Maximum extension: twice the original defects period (Z7.3).

Pricing Data (Part C2) contains the Activity Schedule.

Contract type: Priced contract with activity schedule (Main Option A).

Staff rates: as stated in the Pricing Data.

Tendered total of Prices: entered in Form of Offer and Acceptance (inclusive of VAT).

Fee allocation by project stage (percentage of total professional fees):

• Stage 1: Project Initiation and Briefing – 5%
• Stage 2: Concept and Feasibility – 20%
• Stage 3: Detail Development – 20%
• Stage 4: Tender Documentation and Procurement – 10%
• Stage 5: Construction and Contract Administration – 40%
• Stage 6: Close-out Services – 5%

Payment made against completed and accepted activities in the activity schedule; no fixed percentage allocation unless stated by tenderer and accepted by Employer.

Assessment interval: every 4 weeks on the 25th day of each month.

Payment period: 4–6 weeks after receipt of tax invoice (Z2 amends to 4 weeks).

Pricing format: Activity schedule (Part C2) – priced contract with activity schedule (Main Option A).

Staff rates: as stated in the Pricing Data.

Tendered total of Prices: entered in Form of Offer and Acceptance (inclusive of VAT).

Payment: against completed and accepted activities in the activity schedule; no fixed percentage allocation unless agreed.

Assessment interval: every 4 weeks, on the 25th day of each month.

Payment period: 4–6 weeks after receipt of tax invoice (Z2 amends core clause to 4 weeks).

Currency: South African Rand.

Interest rate: prime lending rate of Nedbank Bank.

Performance bond: 2% of the total of the Prices (Secondary Option X13).

Delay damages: 1% per week of the professional fees, up to a maximum of 10% of total professional fees (Secondary Option X7).

Insurance: as per Insurance Clauses attached to Contract Data; joint names; cover from starting date until Defects Certificate or termination; minimum indemnity for employee injury/death as per COID Act.

Limitation of liability:

• Consequential/indirect loss: nil (neither party liable).
• Loss of or damage to Employer’s property (any one event): limited to total of the Prices.
• Defects due to design not on Defects Certificate: limited to total of the Prices.
• Total direct liability for all matters (excluding excluded matters): limited to total of the Prices.
• Excluded matters: property damage, delay damages, defects liability, insurance liability, third-party injury/death/property damage, IP infringement.

End of liability date: 52 weeks after Completion.

Retention period: 5 years after Completion or earlier termination.

B-BBEE: Annual compliant B-BBEE certificate required (Z15); failure constitutes material breach and may lead to contract cancellation.

Occupational Health & Safety: Section 37(2) OHS Act Agreement (C1.3) must be concluded before any consultant/subcontracted work commences; compliance with OHS Act and Construction Regulation 5.1(k) mandatory.

Professional registration: Key personnel must hold relevant professional registration (e.g., ECSA for engineers, SACPCMP for project manager, SACNASP for environmental officer, etc.).

CSD registration and valid tax compliance status (SARS tax PIN) implied as standard for ACSA tenders.

Confidentiality: All information obtained under the contract treated as confidential (Z11); prior written consent required for disclosure; images of works require Project Manager consent.

Ethics/Anti-corruption: Compliance with Prevention and Combating of Corrupt Activities Act; no illegal/corrupt practices (Z10); breach grounds for termination.

Intellectual Property: IP rights remain with originator; Employer receives irrevocable, transferable, non-exclusive, royalty-free licence for constructing, repairing, operating, maintaining works (Z13); Consultant indemnifies Employer against IP infringement claims.

Dispute resolution: Adjudication (Option W1) with panel of adjudicators; arbitration (Rules for Conduct of Arbitrations 2013, 7th Edition) in Johannesburg; termination disputes referred directly to arbitration (Z14).

Cession/assignment: Consultant may not cede, delegate or assign without Employer’s written consent (not unreasonably withheld); Employer may cede/delegate on written notice (Z9).

Employer’s step-in rights: If Consultant defaults and fails to remedy within 2 weeks, Employer may remedy at Consultant’s cost (Z12).

Termination: Employer may terminate for reasons not stated in contract (X11); additional termination triggers include business rescue proceedings (Z8).

Law and language: South African law; English language.

Occupational Health & Safety Agreement (C1.3) required in terms of Section 37(2) of the OHS Act and Construction Regulation 5.1(k).

Objectives: Assist ACSA to comply with OHS Act and Regulations, and Compensation for Occupational Injuries & Diseases Act (COID Act).

Agreement must be concluded before any consultant/subcontracted work commences.

Parties: ACSA (Client) and the Consultant (Mandatary/Principal Contractor).

Mandatary must be familiar with OHS Act (Sections 1–50) and applicable Regulations.

Mandatary using own sub-contractors must conclude similar written agreements with them.

Mandatary must contact Client in event of... (text truncated in source).

Key personnel include Occupational Health and Safety Practitioner (name, qualifications, experience to be provided).

Insurance for death/bodily injury to employees: minimum limit as prescribed by COID Act (clause 81.1).

Contract: NEC3 Professional Services Contract (April 2013) with Main Option A (Priced contract with activity schedule), Dispute Resolution Option W1, Secondary Options X7 (Delay damages), X10 (Employer’s Agent), X11 (Termination by Employer), X13 (Performance bond), X18 (Limitation of liability), and Additional Conditions Z1–Z15.

Law: Republic of South Africa.

Language: English.

Period of reply: 3 working days.

Starting date: Upon signing by ACSA/Employer.

Completion date: 36 months after starting date.

Performance bond: 2% of total Prices.

Delay damages: 1% per week up to 10% of professional fees.

Limitation of liability: Total direct liability capped at total of Prices; consequential loss excluded; end of liability 52 weeks after Completion.

Insurance: Joint names, from starting date to Defects Certificate; minimum indemnity per COID Act.

Payment: Assessment every 4 weeks (25th of month); payment within 4–6 weeks of invoice (Z2: 4 weeks); currency ZAR; interest at Nedbank prime rate.

Retention: 5 years after Completion or termination.

Defects date: 52 weeks after Completion; defects correction period 2 weeks; defects date extended if Employer cannot use works due to defect (Z7).

Termination: Employer may terminate for convenience (X11); Consultant breach of ethics (Z10) or failure to provide annual B-BBEE certificate (Z15) constitutes material breach; business rescue proceedings added as termination trigger (Z8).

Cession: Consultant requires Employer’s written consent; Employer may cede on notice (Z9).

Confidentiality: All contract information confidential; prior written consent for disclosure; images require Project Manager consent; sub-consultants bound (Z11).

Employer’s step-in: On Consultant default unremedied after 2 weeks, Employer may remedy at Consultant’s cost (Z12).

Intellectual Property: Originator retains IP; Employer gets broad licence; Consultant indemnifies against infringement claims (Z13).

Dispute resolution: Adjudication from panel (written submissions only, no oral hearings); termination disputes direct to arbitration; arbitration in Johannesburg under Association of Arbitrators rules; adjudicator/arbitrator nominated from panels, deadlock to Chairman of Johannesburg Advocates Bar Council (W1, Z4, Z14).

Ethics: Anti-corruption compliance; breach allows termination and civil/criminal action (Z10).

Communications: Deemed receipt rules for hand delivery, post, electronic (Z3).

Tax invoices: Must show details per Scope and valid tax invoice requirements (Z2).

Fee estimation: Fees charged in terms of agreed rates (Z1).

Interpretation: No waiver/estoppel without written agreement (Z5).

Works provision: Consultant supervises works; warrants fitness for purpose (Z6).

No explicit evaluation criteria (price/functionality split, minimum scores, preference point system) stated in the extracted document. Evaluation likely based on:

• Compliance with mandatory returnable documents (Form of Offer, Activity Schedule, Returnable Schedules).
• Key personnel qualifications, registration and experience.
• Annual compliant B-BBEE certificate (Z15) – material breach if not provided.
• Technical approach to scope (assessment, design, procurement support, construction supervision, close-out).
• Pricing via activity schedule.
• Risk management (Risk Register items).
• OHS Agreement compliance.
• Professional indemnity and insurance requirements.

Refer to ACSA’s standard evaluation policy for PPPFA 80/20 or 90/10 application.