Investigation into non-collection of revenue & database verification for prospecting and petroleum fees – national tende

Closing date: 12 November 2026 at 12:00

Briefing session (non-compulsory): 3 November 2026 at 11:00, via Microsoft Teams

• Meeting ID: 344 496 406 841 558 1
• Passcode: Yy3PD2Eg

Outcome of review expected: 1 March 2027

General / bidding procedure enquiries:

• Name: Lucia Nkhethoa

• Role: Contact person

• Email: [email protected]

• Telephone: 012 444 3778

• Name: Kwena Nong

• Role: Contact person

• Email: [email protected]

• Telephone: 012 444 3642

Technical enquiries (Prospecting):

• Name: Rebone Nkambule
• Email: [email protected]
• Telephone: 012 444 3967

Technical enquiries (Petroleum):

• Name: Avishkar Nandkishore
• Email: [email protected]
• Telephone: 012 444 3724

Submission: National Treasury E-tender portal (online).

Submission method: Online via the National Treasury E-tender portal.

Closing: 12 November 2026 at 12:00. Late bids will not be accepted.

All bids must be submitted on the official forms provided, not retyped.

Returnable forms (all must be completed, signed and dated):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.

In addition, bidders must attach a company profile to the technical proposal and index the proposal for easy reference.

Disqualification risks:

• Any returnable form left unsigned, omitted, or altered without signature/initials.
• Use of correction fluid.
• Completion in coloured ink other than black.
• Falsified information may lead to disqualification or cancellation of contract.

Evaluation in four gates:

Gate 1 – Mandatory requirements (disqualifying if not met):

• Team Leader must be registered with a professional body representing forensic science practitioners.

Gate 2 – Functionality (minimum threshold: 70%). Bidders scoring below 70% are disqualified. Scoring:

• Company experience (25 points): 6+ revenue/financial investigation projects = 5; 5 = 4; 4 = 3; 3 = 2; 2 or less = 1. Supported by contactable testimonials/reference letters.
• Experience of Team Leader and Team Members (35 points total):
• Team Leader (15 points): 6+ projects = 5; 5 = 4; 4 = 3; 3 = 2; 2 or less = 1. Must have understanding of forensic science principles, techniques, legal procedures. CV with contactable references required.
• Team Members (20 points): Have experience/knowledge in forensic investigation dynamics and disciplinary/court processes = 5; none = 0. CVs with contactable references required.
• Project Plan (30 points total):
• Detailed project plan (20 points) covering all six items (deliverables, logistics plan, key milestones, scope, schedule, contingencies) = 5; 5 items = 3; less than 5 = 0.
• Methodology proposal (10 points): addressing all 4 items (work methods, processes, alignment with TOR, innovative/value-adding solutions) = 5; 3 items = 3; 2 items = 0.
• Qualifications of Team Leaders (10 points): NQF level 10 with CFE = 5; NQF level 9 and CFE = 4; NQF level 8 with CFE = 3; NQF level 7 with CFE = 2; NQF level 6 = 1; below NQF 6 = 0.
• Qualifications of Team Members (5 points): NQF level 9 and above with CFE = 5; NQF level 8 with CFE = 4; NQF level 7 with CFE = 3; NQF level 6 = 2; NQF level 5 = 1; matric or no relevant = 0.

Gate 3 – Administrative compliance:

• Compliance with specification/TOR.
• Fully completed SBDs (SBD 1, SBD 4, SBD 6.1) duly signed and dated.
• Company profile attached.

Gate 4 – Point scoring system (80/20 preference point system per Preferential Procurement Regulation 2022):

• Price points: 80
• Preferential points: 20
• Highest total score is awarded the tender.
• Tie-breakers: more points on specific goals, then highest functionality score, then drawing of lots.

Preference points (specific goals, 20 points total, each goal 4 points):

• Enterprise owned by Black people – identity docs and CIPC document.
• Enterprise owned by Women – identity docs and CIPC document.
• Enterprise owned by Youth – identity docs and CIPC document.
• Enterprise owned by disabled persons – medical certification.
• Enterprise owned by SMMEs (QSE or EME) – B-BBEE certificate (SANAS/DTIC) or sworn affidavit.

Ownership = 51% of company share. Points calculated pro-rata if designated group holds less than 51% (e.g., 20% women ownership = 0.8 points).

Objective: Investigate non-collection of revenue and non-compliance with section 38(1)(c)(i) of the PFMA and Treasury Regulation 11.2.1(b), and comprehensively review/verify the completeness, accuracy, and validity of the prospecting and petroleum fees database.

Scope of work:

• Review all active prospecting and petroleum contracts; reconcile fees due to the department.
• Identify and assess root causes, reasons, responsible officials, and required corrective actions.
• Quantify loss for prospecting and petroleum fees from 1 April 2015 to 30 September 2026.
• Conduct 100% review and verification (no sampling).
• Review existing data, billing letters, reminder letters, and contracts; interview officials (State Accountant, Head Admin, Regional Manager) in each of the 9 regions.
• Identify and document database shortcomings and inaccuracies; identify policy gaps and corrective actions.
• Verify trading status of each mining/petroleum company against CIPC records.
• Identify duplicate accounts; match outstanding fees with State Accountant records.
• Populate prospecting and petroleum fee details per contract for reconciliation reporting.

Regions (bidders select region(s); multiple allowed):

• Western Cape (Cape Town): Prospecting 209, Petroleum 2077
• Eastern Cape (Port Elizabeth): Prospecting 133, Petroleum 1376
• Northern Cape (Kimberly): Prospecting 2213, Petroleum 591
• Free State (Welkom): Prospecting 543, Petroleum 1037
• North West (Klerksdorp): Prospecting 1843, Petroleum 1078
• Mpumalanga (Witbank): Prospecting 1218, Petroleum 1645
• Gauteng (Braamfontein): Prospecting 295, Petroleum 7643
• Limpopo (Polokwane): Prospecting 1275, Petroleum 1881
• KwaZulu-Natal (Durban): Prospecting 412, Petroleum 2229

Deliverables:

• Report indicating reasons for non-collection of revenue and circumstances of non-compliance.
• Report identifying root causes, responsible officials, corrective actions.
• Comprehensive report with complete, accurate, and valid database of prospecting and petroleum fees due.
• Report addressed to Director General, Deputy Director-General: Minerals and Petroleum Regulation, and Chief Financial Officer.
• Convene meetings as required at DMPR offices; Project Manager obliged to attend.

Contract period: 3 months after signing of SLA.

Department reserves right to appoint more than one service provider.

Pricing format: Quoted proposal with a ceiling price based on total estimated time for all phases, inclusive of all expenses and all applicable taxes (VAT inclusive), in South African Rand (ZAR).

Hourly rates: As prescribed by DPSA, Office of the Auditor-General, or the body regulating the consultant's profession.

S&T rates (aligned with National Treasury instruction notes):

• Hotel accommodation: R1,700 per night per person (including breakfast, dinner, parking).
• Air travel: economy class only.
• Kilometre claims: not exceeding AA rates.

Payment:

• No upfront payment.
• Payment only after delivery of service as agreed, upon receipt of original invoice.
• Payment made at completion of service.

Offer validity: 60 days from closing date.

Other expense claims (travel, accommodation, etc.) require proof and certified invoices; only actual costs recoverable.

Tax compliance:

• Bidders must comply with tax obligations; submit SARS Tax Compliance Status PIN (or CSD number if no TCS PIN).
• Consortia/joint ventures/sub-contractors: each party must submit separate proof of TCS/PIN/CSD.
• Bidders may submit printed TCS certificate with bid.

State employment:

• No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Professional registration (mandatory):

• Team Leader must be registered with a professional body representing forensic science practitioners.

Company profile: Must be attached to technical proposal.

B-BBEE requirements:

• No explicit B-BBEE level threshold stated; preference points claimed via SBD 6.1.
• For specific goals (Black, Women, Youth, Disabled, SMME ownership), proof required: identity documents, CIPC documents, medical certification, or B-BBEE certificate (SANAS-accredited) / sworn affidavit.

Other:

• All information obtained from DMPR classified; team members must sign Non-Disclosure Agreement; may undergo security screening.
• Team member names must be disclosed for prior approval; changes require prior approval.

Evaluation based on 80/20 principle (price 80, specific goals 20). Preferential points allocated per departmental objectives on specific goals. Tie-breaking rules apply as described in main evaluation criteria.