Supply and delivery of itix, pitix and itix ribbons on an as-and-when basis for 36 months — gauteng

Supply and delivery of ticketing material (ITIX, PITIX and ITIX ribbons) on an as-and-when basis for 36 months in the Gauteng region.

Closing: 5 November 2026 at 12:00

Submission method: not stated in the extracted document — bidders must confirm channel with PRASA SCM

Scope: supply and delivery of ticketing material on an as-and-when basis

Items: ITIX, PITIX and ITIX ribbons

Duration: 36 months

Region: Gauteng

Delivery basis: ad hoc orders as required

PRASA issued a tender for appointment of a seller for supply and delivery of ticketing material (ITIX, PITIX, ITIX ribbons) on an as-and-when basis for 36 months in Gauteng region. The seller is bound by standard terms and conditions, technical specifications, schedule of requirements, special conditions, and bid documents. The purchaser purchases goods to be supplied unused from stock or new production. The seller shall supply and deliver goods of the type and specifications listed in Specification Schedule Annexure D; purchaser inspects and certifies goods at arrival delivery points per Annexure A.

Goods: ticketing material (ITIX, PITIX, ITIX ribbons) as detailed in Goods Schedule Annexure E and Specification Schedule Annexure D.

Delivery: at delivery points per Delivery Schedule Annexure A; visual and dimension inspection on arrival; acceptance certificate upon compliance.

Quality standards: goods must be ISO 9001 and ISO 14001 approved; sub-contractors must comply with same standards and maintain a quality assurance system auditable by PRASA.

Design: seller responsible for design by qualified professional designers; factory acceptance testing at seller's facility permitted; proprietary material remains seller's property with non-exclusive licence for operation and maintenance.

Warranty: 2 years from Acceptance Date covering defects in materials, manufacturing faults, and workmanship; excludes normal wear, improper use, lack of maintenance, accidents, natural disasters.

Quality certificate: to be delivered within 30 days of agreement; compliance documents submitted on reasonable demand.

Design: seller responsible for design by qualified professional designers per agreed criteria; designers available for discussions until expiry of defects notification period; factory inspections and acceptance testing permitted; purchaser to raise objections before design completion; proprietary material remains seller's property with non-exclusive, non-assignable licence for operation and maintenance; purchaser entitled to modify goods.

Seller's undertaking: production, documents, execution, and completed goods to comply with applicable law, good industry practice, and contract documents as varied by written agreement.

Seller warrants that it, its designers and design sub-contractors have the experience and capability necessary for the design; designers available for discussions until expiry of defects notification period.

Good industry practice: standards, practices, methods, and procedures conforming to applicable law, with skill, care, diligence, prudence, and foresight expected from a skilled and experienced person in similar undertakings.

Goods must be ISO 9001 and ISO 14001 approved.

Seller to allow PRASA officials to conduct inspections and factory acceptance testing at seller's factory.

Purchaser to inspect goods (visual and dimension) on delivery to confirm compliance with Specification Schedule.

Quality assurance: seller ensures sub-contractors comply with ISO 9001/ISO 14001 and prepare quality assurance system; PRASA entitled to audit; seller to deliver quality certificate within 30 days of agreement; compliance does not relieve seller's duties.

Specifications and standards: goods must comply with Specification Schedule Annexure D; failure by purchaser to comply with its own specification schedule constitutes material breach by seller.

Purchase amount per Pricing Schedule Annexure C and agreement.

Payments per Payment Schedule Annexure B in ZAR by electronic transfer to seller's nominated bank account.

Inclusive of all items including Make Good Charges and licence fees.

Due on acceptance of goods, or 60 days if acceptance delayed for reasons not attributable to seller.

Invoices must indicate VAT number, full bank details, valid tax invoice per SARS, and PRASA vendor number.

Performance bond: 10% of purchase amount (if applicable), to be provided within 30 days of signature; released after warranty period expiry.

Payment terms: purchase amount per Pricing Schedule Annexure C; payments per Payment Schedule Annexure B in ZAR by electronic transfer to seller's nominated bank account; inclusive of all items including Make Good Charges and licence fees; due on acceptance of goods, or 60 days if acceptance delayed for reasons not attributable to seller.

Invoicing: invoices must indicate seller's VAT number, full bank details, be valid tax invoices per SARS requirements, and include PRASA vendor number.

Insurance: seller must maintain adequate insurance for theft, destruction, loss, damage, death/injury; evidence of policies to PRASA annually within 30 days of renewal.

Penalties for delays: 0.5% of contract price per delayed day, capped at 10% of contract price.

Local content retention: 2% of every monthly payment retained as security for local content compliance; refunded if no penalties imposed, forfeited if unpaid penalties remain at contract end.

Local content non-compliance penalty: difference between required and actual local content spend plus 5% of that difference.

Local content: mandatory compliance with National Treasury local content requirements for Rail Rolling Stock designated sector; continuous updating of Declarations C, D, E with actual local content values; PRASA/DTI may conduct compliance audits; breach allows termination.

B-BBEE: referenced as Broad-Based Black Economic Empowerment per applicable Act; specific level or evidence not detailed in this contract.

Company registration: seller must be a company duly registered under the Companies Act.

Restricted enterprise: seller must not be listed on the register of tender defaulters or otherwise restricted from contracting with public entities.

Corrupt activities: seller warrants no corrupt acts in securing the agreement.

Joint ventures: unincorporated JV partners jointly and severally liable; must notify PRASA of leader with binding authority; no composition change without PRASA consent.

Sub-contracting: permitted but seller remains solely responsible and sole point of contact; no dilution of bid terms; sub-contracting does not affect tender amount.

Cession: no assignment of contract without consent; cession of payment rights only to registered Financial Services Providers or state institutions with prior written consent of Chief Procurement Officer and Group CEO.

Changes requiring consent: no transfer of shares, change in composition, ownership, constitution, or BBBEE component without prior written consent of PRASA's Chief Procurement Officer and Group CEO or delegated officials.

Local content obligations: seller must implement local content and production requirements set by National Treasury for the Rail Rolling Stock designated sector; local content undertaking was a prequalification criterion of the RFP and is mandatory; PRASA, DTI, and/or DTI-appointed verification authority may conduct compliance audits; seller must continuously update Declarations C, D, and E with actual local content values; breach provides PRASA cause to terminate.

Penalties for local content: milestone targets per Local Content Plan; seller must approach DTI for exemption within 10 days if unable to meet targets; if exemption granted, parties renegotiate; if not, seller must meet targets; non-compliance penalties: difference between required and actual local content spend plus 5%; local content retention amount of 2% of every monthly payment retained by PRASA, set off against penalties; refunded if no penalties, forfeited if unpaid penalties remain at contract end.

Condition precedent: seller must deliver performance bond(s) (if applicable) within 30 days of signature; long-stop date 28 days from signature; failure renders agreement inoperative.

Performance bond: 10% of purchase amount per affected goods; aggregate 10% of total purchase amount; released after warranty period expiry.

Insurance: seller to maintain all-risk insurance; annual review by PRASA; evidence within 30 days of renewal; termination/unavailability allows either party to terminate with 30 days' notice.

Duration: commences on effective date (fulfilment of condition precedent) and continues to completion date (end of warranty period).

Joint and several liability: unincorporated JV partners jointly and severally liable; must notify leader; no composition change without consent.

Delivery: at delivery point per schedule; visual/dimension inspection; acceptance certificate; right to reject non-conforming goods; third-party inspection if disputed; title passes on delivery, acceptance, and full payment; risk passes per Incoterms.

Risk of loss/damage: seller to notify replacement timeline; purchaser may elect replacement within 30 days.

Representations and warranties: seller warrants consortium status, legality, accuracy of disclosures, no material litigation, not a restricted enterprise, no corrupt activities; purchaser warrants authority and legality.

Goods warranty: independent per good; covers material defects, manufacturing faults, workmanship; excludes wear, misuse, poor maintenance, accidents, natural disasters; 2-year period from acceptance; claim notification within 1 week.

Penalty for delays: 0.5% of contract price per day, max 10%.

Cession/delegation/sub-contract: no assignment without consent; cession to FSPs/state institutions requires CPO and GCEO consent; sub-contracting allowed with indemnification and sole contact obligation.

Default: seller's default triggers notice to remedy or submit remedial programme; purchaser may terminate; purchaser's costs reimbursed; limitation of liability excludes loss of profits, revenue, contracts.

PRASA requires a service provider to supply and deliver ticketing materials — ITIX, PITIX, and ITIX Ribbons in red, blue, and black — on an as-and-when basis for 36 months across the Gauteng Region. The contract covers financial years 2026-2027, 2027-2028, and 2028-2029. Budgets for the latter two years remain subject to annual approval and fund availability.

The appointment replaces a previous RFQ-based procurement mechanism, which is no longer compliant for Request for Service values exceeding R1 million. The formal tender process ensures uninterrupted supply, operational continuity, and improved revenue collection across Gauteng stations.

Scope includes:

• Supply and delivery per attached technical specifications
• As-and-when availability over 36 months
• Sample submission and end-user approval before full production
• Quality compliance ensuring usability, durability, and machine compatibility
• Offloading and packing in number sequence by the supplier
• Delivery within 1-2 weeks of purchase order to Pretoria Station Building and Shosholoza Junction, Braamfontein
• Targeted area: Gauteng Region only

Closing date and time: 5 November 2026 at 12:00

Contract period: 36 months (2026-2027, 2027-2028, 2028-2029)

Budget confirmation: 2027/2028 and 2028-2029 subject to annual budget approval and fund availability

Delivery timeline: 1 to 2 weeks from purchase order receipt

No briefing or site visit dates stated in the extracted document.

User department: Gauteng Region Customer Services

No named SCM or technical contact, email address, or telephone number appears in the extracted document. Bidders must source these from the full tender pack or PRASA website.

Delivery addresses:

• Pretoria Station Building (Gauteng North — 40% of deliveries)
• Shosholoza Junction Building, Braamfontein (Gauteng South — 60% of deliveries)

Closing: 5 November 2026 at 12:00

Submission method: not stated in the extracted document — bidders must confirm with PRASA SCM

Returnable forms:

• SBD 5 (National Industrial Participation): mandatory for all bids with imported content; automatic disqualification if not completed

Disqualification risks:

• SBD 5 not completed
• Submission after closing time
• Unsigned or omitted mandatory forms

Evaluation approach: not fully specified in the extracted document

Preference points system: not stated — likely 80/20 or 90/10 under PPPFA; bidders must confirm in full tender pack

Minimum qualifying score: not stated

Price/functionality split: not stated

Quality evaluation noted:

• Sample materials must be provided for evaluation and approval before full production begins
• End-user assessment required on 3 rolls of each item (ITIX, PITIX, ITIX Ribbons) testing material feel, shrink wrapping, roll winding, security features, numbering, artwork, durability, and tamper-evident properties

NIP requirement:

• SBD 5 mandatory; non-completion causes automatic disqualification

Procurement: Supply and delivery of ticketing material on an as-and-when basis for 36 months in Gauteng Region

Items required:

1. ITIX (Interim Ticket Issuing device) ticket material — continuous rolls for Printronix/Argox printers
2. PITIX (Portable Interim Ticket Issuing device) ticket material — continuous rolls for portable devices
3. ITIX Ribbons — thermal transfer single-transfer ribbons in black, blue, and red

ITIX ticket material specifications:

• Core: 76 mm inner diameter, 5 mm thickness, 86 mm external diameter, 86.5 mm width
• Roll: 203 mm external diameter, 100 m length, wound clockwise with printing face outward
• Ticket dimensions: 54 mm ± 0.4 mm width, 86.5 mm ± 0.7 mm length
• Thickness: 0.250 mm ± 0.025 mm (BS3983 / ISO 534)
• Mass: 220 g/m² ± 10 g/m²
• Black line: 3 mm across width every 54 mm
• Construction: single or multiple layer; layers must not separate under normal use
• Both sides suitable for pre-printed information and background printing
• Security background: yellow, printed at 45° angle, word "METRORAIL" in official font, repeated with staggered orientation
• Reverse side: conditions of sale text, minimum 2 mm clearance from edges, at least one complete notice per ticket
• Regional name and roll numbering: 90° on right-hand side of reverse, alpha-numeric, font size 7-8
• Security features: fixed offset metallic inks, coin reactive ink (reverse), invisible fluorescent inks (PRASA logo), Oyster Cover ink copy protection
• Red line: 5 mm wide, 500 mm from roll end, centred
• Print durability: minimum 5 weeks without fading

PITIX ticket material specifications:

• Core: 13 mm ± 0.5 mm inner diameter, 16 mm ± 0.5 mm external diameter, 57 mm ± 0.1 mm width
• Roll: 40 mm ± 0.1 mm external diameter, wound clockwise with thermal coating outward
• Material: durable thermal paper roll, 100 micron thickness (Tappi T-4111)
• Thermal coating: meets or exceeds ANSI 3.11
• Smoothness: maximum 75 Sheffield units
• Top coated thermo-sensitive surface
• Pre-print: one or both sides
• Inks: laser printer approved without whiteners (thermal side); offset ink (reverse)
• Unique 12-digit sequential number on front: 20 mm long, 18 mm apart, continuous per roll
• Train image on left (8 mm height), roll number on right (4.5 mm height), 44 mm gap between
• Red line: 5 mm wide, 500 mm from roll end, centred
• Reverse message: full-length printed message, 8 mm paragraphs, 4 mm gaps, updated as required
• Current reverse text: PRASA conditions of carriage and fraud reporting numbers (Johannesburg 011 013 0052, Pretoria 011 013 0055)

ITIX Ribbon specifications:

• Type: single transfer thermal ribbon
• Colours: black, blue, red
• Roll: 81 mm maximum diameter, 550 m length, 88 mm width
• Inked/coated surface wound to outside
• Base film thickness: 5.7 µm (JIS C2318)
• Ink properties: viscosity 50-3000 cps at 100°C, melting point 65-85°C, hardness 5-40 penetration, printing speed 60 mm/s
• Sensitivity: 18 mJ/mm²
• Tensile strength: length 17-23 kg/mm, width 18-24 kg/mm
• Elongation: length and width 90-130%
• Density: 1.4 g/cm³
• Image density: better than 1.4 Macbeth
• Reliability: scannable after 100 back-and-forth rubs with 100 g/cm loading on corrugated cardboard
• Solvent resistance: must not dissolve when rubbed with alcohol or oil
• Leaders: sky-blue, 30 mm, secured to ribbon; no trailer; ribbon fixed directly to core but removable
• Adhesive: must not seep, cause sticking, or affect operation; joints must withstand operational forces
• Clean-cut edges required; even winding tension to prevent telescoping
• Extra empty core must be attached
• Environmental tolerance: 0-50°C, 15-90% relative humidity (non-condensing), 0-2000 m altitude, rapid dust/vapour accumulation, heavily saline-laden industrial air

Quality assurance:

• Batch numbering system required for all materials
• Manufacturer certification that ribbons operate successfully in intended equipment
• Supplier fully responsible for manufacture and conformity to specification
• Non-conforming ITIX Ribbons returned at supplier's cost
• PRASA reserves right to reject material not conforming to approved specifications and samples
• After-sales service required: returns, replacements for damage/defects
• Defective items replaced within 7 working days of notification
• All artwork and printing must be end-user approved before production
• Two test rolls and packaging labels must be submitted for testing before full order

Packing requirements:

• ITIX rolls: individually shrink-wrapped in moisture-proof wrapping, 3 per corrugated cardboard carton
• PITIX rolls: individually shrink-wrapped, 144 per corrugated cardboard carton
• ITIX Ribbons: individually shrink-wrapped, 10 per corrugated cardboard carton
• Cartons marked on at least two opposite sides with: contents, quantity, sequence numbering (start and end with barcode), batch number, order number; plus ribbon type/colour and material size specification where applicable
• All items in a container identical except roll number
• Delivery in number sequence; supplier packs boxes in sequence at PRASA storerooms

Delivery split:

• Gauteng North (Pretoria Station): 40%
• Gauteng South (Shosholoza Junction): 60%

Supply mechanism:

• As-and-when basis responsive to operational purchase orders
• Delivery completion within 1-2 weeks of purchase order receipt
• Sequential packing and delivery according to roll numbers
• Supplier packs boxes in sequence at PRASA storerooms

Delivery allocation:

• Gauteng North (Pretoria Station): 40%
• Gauteng South (Shosholoza Junction): 60%

Transition from prior RFQ process:

• Previous RFQ procurement non-compliant for RFS values exceeding R1 million
• Formal 36-month tender required for ongoing demand above threshold

No specific experience or qualification thresholds stated in the extracted document.

General requirement: PRASA seeks a "suitably qualified and experienced service provider" for supply and delivery of ticketing materials.

Bidders must verify any minimum years of experience, reference projects, or key personnel requirements in the full tender pack.

Quality control requirements:

• Batch numbering system mandatory for all materials
• Manufacturer must certify ribbon compatibility with intended equipment
• PRASA reserves right to reject any material not conforming to approved specifications and samples
• Supplier guarantees conformity; deviations in ITIX Ribbons result in return at supplier's cost

Pre-production testing:

• Two test rolls and packaging labels with all specifications must be submitted for end-user testing
• All artwork and printing must receive end-user approval before production begins
• 3 rolls of each item assessed for: material feel, shrink wrapping, roll winding, security features, numbering, artwork/messages, red line, durability, tamper-evidence

Material integrity standards:

• Base material free of holes, conductive particles, dust, defects, wrinkles, creases, translucent spots
• No joints, cracks, burrs, splinters, sharp edges, dents
• No static electricity generation; unaffected by magnetic fields
• No injury risk through contact, inhalation, or ingestion
• Clean cutting without dust or burring to minimise machine wear
• Print durability: minimum 5 weeks without fading
• Uninterrupted operation of ticket issuing devices with good quality thermal and impact printing

Returns and replacements:

• After-sales service mandatory for damage and defect returns
• 7 working day replacement turnaround from notification

Pricing format: not stated in the extracted document

Bid security, bonds, guarantees, retention: not stated

Payment terms: not stated

Financial capacity/turnover thresholds: not stated

Budget note: Expenditure for 2027/2028 and 2028-2029 is subject to annual budget approval and confirmation of fund availability.

Mandatory forms:

• SBD 5 (National Industrial Participation Programme): compulsory for all government procurement with imported content; incomplete forms cause automatic disqualification

Other standard forms likely required but not visible in this extract:

• CSD registration and valid tax compliance status (standard for all government tenders)
• B-BBEE documentation (SBD 6.1 preference points claim)
• SBD 4 (Declaration of Interest)
• SBD 9 (Certificate of Independent Bid Determination)

Specific thresholds not stated in extracted document:

• B-BBEE level requirement: not stated
• CIDB grading: not applicable (supplies, not construction)
• CIPC registration: not stated
• Local content percentage: not stated
• Professional registrations: not stated

Supplier obligations:

• Full responsibility for material until acceptance by Metrorail and issuance of acceptance certificate
• Guarantee of conformity to specification
• Batch numbering for quality control
• Manufacturer certification of ribbon compatibility

Environmental operating conditions for materials:

• Ambient temperature: 0°C to 50°C
• Relative humidity: 15% to 90% (non-condensing)
• Altitude: 0-2000 m above sea level
• Dust and vapours: rapid accumulation
• Air pollution: heavily saline-laden industrial fumes
• Materials must retain specified properties and dimensions across all stated conditions
• Suitable for use at any site in South Africa

Material safety:

• Ticket materials must not cause injury through contact, inhalation, or ingestion
• Static electricity prevention treatment required
• No residual magnetism detectability

Supplier responsibilities:

• Complete responsibility to PRASA Rail for manufacture and supply per specification
• Guarantee of material conformity; non-conforming ITIX Ribbons returned at supplier's expense
• Batch numbering system for quality control
• Manufacturer certification that ribbons operate successfully in intended equipment
• Full responsibility for material until Metrorail acceptance and issuance of acceptance certificate

After-sales service:

• Handle returns and replacements for PITIX and ITIX rolls and ribbons due to damage or defects
• Replace defective items within 7 working days of notification

Text changes:

• PRASA may require changes to conditions of sale text; reasonable changes expected to carry negligible financial implications
• Full details on regional name and roll numbering to be furnished to the successful bidder

National Industrial Participation (NIP) Programme:

• Applicable to all government procurement contracts with imported content
• Effective since 1 September 1996; Cabinet endorsed 30 April 1997
• Obligatory and mandatory for all state and parastatal purchases/leases
• Administered by the Industrial Participation Secretariat (IPS) of the Department of Trade and Industry
• SBD 5 completion mandatory; automatic disqualification for non-completion

Quality evaluation requirements:

• Sample materials must be submitted for evaluation and approval before full production commences
• End-user assessment on 3 rolls of each item (ITIX, PITIX, ITIX Ribbons) covering: material feel, shrink wrapping, roll winding without telescoping, security features, numbering accuracy, artwork and messages, red line positioning, durability, and tamper-evidence (deletion must leave a mark)

No price/functionality split, minimum qualifying score, or preference points system details appear in this extract. Bidders must consult the full tender pack for complete evaluation methodology.

Scope: supply and delivery of ticketing material (ITIX, PITIX and ITIX ribbons) on an as-and-when basis for 36 months in Gauteng region

RFP number: 69/10/2026/GAU-(CS)

National Industrial Participation Programme:

• Applies to government contracts with imported content
• Obligation triggered when imported content ≥ US$10 million equivalent (single contract, multiple contracts over 2 years, renewable options, or multiple suppliers under same contract)
• NIP obligation: 30% of imported content
• Discharge period: 7 years
• Successful bidders must report contracts exceeding R10 million to DTI within 5 working days of award
• Contact: Mr Elias Malapane, DTI, Private Bag X 84, Pretoria 0001; telephone 012 394 1401; facsimile 012 394 2401; email [email protected]

Tender documents available: 7 October 2026 from National Treasury e-tender website

Compulsory pre-tender briefing:

• Date: 14 October 2026
• Time: 11:00
• Venue: PRASA Shosholoza Junction, 6th Floor, CNR Leyds and Simmonds, Braamfontein, Johannesburg, 2001
• Attendance: mandatory; non-attendance disqualifies

Closing date: 5 November 2026

Closing time: 12:00

Compulsory pre-tender briefing:

• Date: 14 October 2026
• Time: 11:00
• Venue: PRASA Shosholoza Junction, 6th Floor, CNR Leyds and Simmonds, Braamfontein, Johannesburg, 2001
• Attendance: mandatory
• Non-attendance results in disqualification
• Bids may be made available to attendees before closing date

Enquiries: no named SCM or technical contact provided in document

Submission address:

PRASA Shosholoza Junction

Ground Floor

CNR Leyds and Simmonds

Braamfontein

Johannesburg

2001

Service/delivery address: not specified in document; likely same as submission address or to be confirmed at briefing

Document download: National Treasury e-tender website (from 7 October 2026)

Submission method: physical deposit in bid box only

Submission address: PRASA Shosholoza Junction, Ground Floor, CNR Leyds and Simmonds, Braamfontein, Johannesburg, 2001

Closing: 5 November 2026 at 12:00

Late bids: not accepted

Format: official forms provided; must not be re-typed

Copies: not specified

Returnable forms required:

• Form A (Invitation to Bid): cover page with bidder details, signed as the offer
• Form B (Terms and Conditions for Bidding): standard terms; signing confirms acceptance
• Form D (Site Inspection / Pre-Tender Briefing Session): attendance certificate for compulsory briefing
• Form E (Statement of Works Successfully Carried Out): track record of completed contracts
• Form F (Security Screening Form): company, director and banking details; declares no convictions, judgments or insolvency
• Form G (Acknowledgment): certifies information is true; acknowledges blacklisting for false information
• SBD 4 (Declaration of Interest): discloses state employment and connections to procuring institution
• SBD 5 (National Industrial Participation Programme): mandatory for contracts with imported content; sign and submit with bid
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE specific goals points under 80/20 or 90/10 system

Disqualification risks:

• Failure to attend compulsory pre-tender briefing on 14 October 2026
• Late submission
• Unsigned or omitted returnable forms
• Failure to provide CSD registration or tax compliance proof

All forms must be completed, signed and submitted with the bid:

• Form A (Invitation to Bid): bidder and contact details, signed as offer cover
• Form B (Terms and Conditions for Bidding): standard terms acceptance
• Form D (Site Inspection / Pre-Tender Briefing): compulsory attendance certificate
• Form E (Statement of Works): track record of completed contracts
• Form F (Security Screening): company, director and banking declarations
• Form G (Acknowledgment): certifies information truth; acknowledges blacklisting risk
• SBD 4 (Declaration of Interest): discloses state employment and institutional connections
• SBD 5 (National Industrial Participation Programme): mandatory sign and submit for imported content contracts
• SBD 6.1 (Preference Points Claim Form): claims specific goals points under PPPFA

Preference point system: 80/20 or 90/10 — the applicable system will be determined by the lowest acceptable tender once received (if value up to R50 million: 80/20; above R50 million: 90/10)

Points allocation:

• Price: 80 points (under 80/20) or 90 points (under 90/10)
• Specific goals: 20 points (under 80/20) or 10 points (under 90/10)
• Total: 100 points

Specific goals and points available (per goal, maximum 4 points each):

• Black women owned: 4 points — certified copy of ID documents of owners
• Black youth owned: 4 points — certified copy of ID documents of owners
• Owned by people living in rural areas: 4 points — municipal/Eskom bill or letter from Induna/Chief confirming residential address not older than 3 months
• 51% black owned: 4 points — certified copy of B-BBEE certificate from CIPC or sworn affidavit
• Owned by black persons with disabilities: 4 points — certified copy of ID documents of owners and doctor's note confirming disability

Minimum qualifying score: not stated

Evaluation stages: not stated

Note: Failure to submit proof/documentation for specific goals means no preference points claimed. PRASA reserves right to require substantiation of any claim before or after adjudication.

Scope: supply and delivery of ticketing material (ITIX, PITIX and ITIX ribbons) on an as-and-when-required basis

Duration: 36 months

Region: Gauteng

Quantities: not specified — ad hoc orders as and when required

Delivery locations: not specified; likely PRASA facilities in Gauteng region

Standards: not specified

Service levels: not specified

Note: This is a framework-style arrangement with no guaranteed minimum volume; pricing must cover intermittent demand over three years.

Form E required: Statement of Works Successfully Carried Out by Bidder

Details required per contract:

• Client name
• Nature of works
• Value of works for which bidder was directly responsible
• Telephone number
• Contract/project period

Additional contracts may be furnished separately if space insufficient

Note: The form heading in the document incorrectly references a different tender (cleaning of rail reserve); bidders should complete for relevant ticketing material supply experience

Pricing format: not specified in detail; likely schedule of rates or fixed pricing per unit type

Bid security: not required for submission

Post-award financial obligations (National Industrial Participation Programme):

• Performance guarantee to DTI: required only if NIP obligation triggered (imported content ≥ US$10 million equivalent)
• NIP obligation: 30% of imported content if threshold reached
• Reporting to DTI: required within 5 working days of award for contracts exceeding R10 million

Payment terms: not specified

Retention: not specified

Turnover requirement: not specified

Insurance: not specified

CSD registration: mandatory — bidders must register on Central Supplier Database and upload business registration, directorship, tax compliance status and banking information

Tax compliance:

• SARS Tax Compliance Status (TCS) PIN or printed TCS required
• Foreign suppliers: exempt from TCS/PIN if answering NO to all four questions in Form B Section 3 (RSA residency, branch, permanent establishment, source of income)
• Joint ventures/consortia/sub-contractors: each party must submit separate TCS/PIN/CSD proof

B-bbee:

• No minimum B-BBEE level stated as mandatory for eligibility
• Points claimed under specific goals subject to verification
• Evidence required per specific goal: certified ID copies, B-BBEE certificate or sworn affidavit, municipal bills or chief's letters, doctor's notes

CIDB: not applicable (supplies, not construction)

CIPC: company registration number required on forms

Professional registrations: not required

Local content: not specified as a mandatory percentage; SBD 6.2 not listed as required

Security screening:

• Form F required: declares no criminal convictions, civil judgments, pending proceedings, or insolvency
• Director details including ID numbers and shareholding required
• Banking details required for verification
• If more than five directors, full shareholder list must be appended as Annexure A

Foreign supplier questionnaire: Form B Section 3 must be completed

NIP obligation agreement process (if triggered):

• Contractor and DTI determine obligation
• Sign NIP obligation agreement
• Submit performance guarantee to DTI
• Submit business concept for DTI approval
• Submit detailed business plans upon concept approval
• Implement business plans
• Submit bi-annual progress reports to DTI

Note: NIP agreement is between DTI and contractor; PRASA is not party to it

Standard contractual consequences for fraudulent B-BBEE claims:

• Disqualification from tendering process
• Recovery of costs, losses, damages
• Contract cancellation
• Restriction from public sector business up to 10 years
• Criminal prosecution referral

Mandatory registration and verification:

• CSD registration with business registration, directorship, tax compliance and banking details
• SARS TCS PIN or printed TCS (foreign suppliers may be exempt)

Security screening (Form F):

• Declare no criminal convictions or civil judgments against company or directors
• Declare no pending criminal or civil proceedings
• Declare no insolvency or liquidation in past 5 years
• Provide company registration, VAT, tax, banking details
• Provide all director/trustee/partner details including ID numbers, appointment dates and shareholding
• Append full shareholder list as Annexure A if more than five directors

Foreign supplier questionnaire (Form B Section 3):

• RSA residency
• Branch in RSA
• Permanent establishment in RSA
• Source of income in RSA
• If NO to all: exempt from TCS/PIN requirement

Preference point system: 80/20 or 90/10 to be determined by lowest acceptable tender received

• Up to R50 million: 80/20 applies
• Above R50 million: 90/10 applies

Points:

• Price: 80 or 90 points
• Specific goals: 20 or 10 points
• Total: 100 points

Specific goals (4 points each, maximum):

• Black women owned
• Black youth owned
• Owned by people living in rural areas
• 51% black owned
• Owned by black persons with disabilities

Evidence requirements vary per goal — see compliance requirements section

No points claimed if documentation not submitted with bid

PRASA may require substantiation at any time

Fraudulent claims may result in disqualification, cost recovery, contract cancellation, restriction from public sector business up to 10 years, and criminal prosecution

The tender covers supply and delivery of ticketing material (PITIX rolls, ITIX rolls black, ribbons black, red, blue) on an as-and-when basis for 36 months in Gauteng. The pricing schedule requires unit rates for each of the five items; all items must be priced or the bid will be disqualified.

Submission method and address not specified in this document extract.

Returnable forms (all must be completed, signed and submitted):

• Form C (Tender Form): completed and signed by duly authorised representative; certified copy of board resolution or equivalent authorising signatory must be annexed.
• Annexure for entity details (company/partnership/close corporation/joint venture): completed and certified as correct.
• Pricing Schedule (part of Form C): unit rates for all five items (PITIX Roll, ITIX Roll Black, Ribbon Black, Red Ribbon, Blue Ribbon); failure to price any item leads to automatic disqualification.

Post-award obligations:

• Provide documentary proof of Workmen's Compensation, Securities and Insurance within 30 working days of award notification.
• Submit Performance Bond issued by a South African registered bank for 10% of contract price (VAT inclusive).
• Sign formal contract within 7 working days of notification that contract documents are ready.

Returnable documents:

• Form C (Tender Form): must be completed and signed by authorised representative.
• List of authorised negotiators for post-tender negotiations (full names, capacity, signatures).
• Certified copy of board resolution / certificate of partners / members / participants authorising signatory.
• Completed and certified annexure for entity details (company/partnership/close corporation/joint venture).

Scope: Supply and delivery of ticketing material on an as-and-when basis for 36 months in Gauteng region.

Items required (unit rates to be provided):

• PITIX Roll (each)
• ITIX Roll Black (each)
• Ribbon Black (each)
• Red Ribbon (each)
• Blue Ribbon (each)

Quantities are not fixed; orders placed as needed. Bidders must price all five items; omission of any item results in disqualification.

Pricing schedule summary: Five line items (PITIX Roll, ITIX Roll Black, Ribbon Black, Red Ribbon, Blue Ribbon) each priced per unit. All items must be priced; omission results in disqualification. Schedule forms part of Form C.

Pricing format: Schedule of rates (unit prices excluding VAT). VAT at 15% added to total.

Performance security: Performance Bond from a South African registered bank for 10% of contract price (VAT inclusive).

Insurance: Documentary proof of Workmen's Compensation, Securities and Insurance required within 30 working days of award notification.

Payment terms: Not specified in this extract.

Bid security / retention: Not specified.

Entity type: Company, partnership, close corporation or joint venture.

Mandatory documents:

• Certified copy of board resolution / certificate of partners / members / participants authorising signatory.
• Completed and certified annexure with entity details.
• Proof of Workmen's Compensation, Securities and Insurance (within 30 working days of award).
• Performance Bond for 10% of contract price (VAT inclusive) from SA registered bank.

Other compliance (CSD, tax, B-BBEE, CIDB, local content): Not mentioned in this extract.

Performance security: Performance Bond from a South African registered bank for 10% of contract price (VAT inclusive). Insurance: Proof of Workmen's Compensation, Securities and Insurance within 30 working days of award. Penalties: Conventional Penalties Act applies for late completion; relief considered if penalty disproportionate to prejudice. Document hierarchy: project specification overrides other tender documents; accompanying correspondence overrides all including specification. Material breach: non-compliance with material terms gives PRASA cause for cancellation.