Lease of 16.25 M² storage premises at elliot basin, port of cape town (10-Year term)

Issue Date: 2 October 2026

Non-compulsory Briefing Session: 14 October 2026 at 10:00 AM (Microsoft Teams) – Meeting ID: 344 295 129 259 378, Passcode: VV3r8va9

Closure of Clarity Seeking Questions: 23 October 2026

Closing Date: 2 November 2026

Closing Time: 12:00 PM

Bid Validity Period: 120 Business Days from Closing Date

Premises Available From: 1 November 2026

Non-compulsory Briefing Session: 14 October 2026 at 10:00 AM via Microsoft Teams. Meeting ID: 344 295 129 259 378, Passcode: VV3r8va9. Transnet encourages attendance but will not be held responsible if non-attendees feel disadvantaged. Bidders should bring copy of RFP. Site visits: arrangements via email [email protected] after briefing session, at a time to be agreed.

Enquiries and Clarifications:

• Email: [email protected]
• Submission Portal: https://transnetetenders.azurewebsites.net (use Google Chrome)
• Site Visit Arrangements: email [email protected] after briefing session

Post-Closing Communication: only via email [email protected]

No named individual contacts provided in the document.

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net). Bidders must register on the portal, log intent, and upload bid documents against the selected tender. File size limit: 30 MB per upload; multiple uploads permitted. File names may contain only alphabetical and numerical characters. All pages must be signed, dated and stamped by an authorised signatory (proof of authority such as a board resolution required). No late submissions accepted; Transnet recommends submitting at least one day before closing. Three categories of returnable documents:

• Mandatory Returnable Documents (failure to submit by closing date = disqualification): Section 4 – Rental Offer Price.
• Returnable Documents Used for Scoring (failure to submit = zero score for that criterion): valid B-BBEE certificate or sworn affidavit per DTIC guidelines; proof of specific goals compliance; Capital Expenditure Plan; Maintenance Expenditure Plan; Company Profile with supporting documents; Business Plan; Reference Letters; Bank Rating.
• Essential Returnable Documents (failure to submit = further opportunity to submit by deadline, then possible disqualification): SBD 1 Form; Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents; RFP Declaration and Breach of Law Form; Specific Goals Points Claim Form (SBD 6.2); Job Creation and Skills Development; Protection of Personal Information; Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.

Seven-stage sequential evaluation (Transnet may run stages in parallel):

Stage 1 – Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised bidder.

Stage 2 – Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.

Stage 3 – Minimum Functionality/Technical Threshold: 66.67/100 points required to proceed. Weighted criteria (total 100):

1. Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease agreement, licence, etc.).
2. Reference Letters (15 pts): minimum 2 letters not older than 5 years, with customer name, address, contact, email, scope, duration.
3. Bank Rating (15 pts): rating not older than 3 months (A=3, B=2, C=1, D/none=0).
4. Operations Alignment to Port Development Framework Plan (10 pts): must detail use of premises, prove port-related, support port.
5. Market Analysis (10 pts): port-related commercial activity addressing 5 elements (status quo, potential market, gap analysis, SWOT, economic spin-offs).
6. Value Add to Port Operations (10 pts): vision/mission, strategic objectives, innovation, short/medium term value.
7. WBS & Project Schedule for Refurbishment/Upgrade (10 pts): concise/good/average grading on work breakdown structure and project schedule.
8. Maintenance Expenditure Plan (10 pts): detailed plan aligned to property and proposed use.
9. Financial Viability – Revenue & Cash Flow (10 pts): detailed cashflow projections over lease term signed by finance professional, demonstrating going concern.

Stage 4 – Final Weighted Scoring: Rental Offer Price 80/90 points; Specific Goals 20/10 points (Total 100). Price formula: PS = 80(1+Pt-Pmax)/Pmax or PS = 90(1+Pt-Pmax)/Pmax (Pt = bid price, Pmax = highest acceptable bid). Specific Goals via SBD 6.2: B-BBEE Status Level Contributor 1 or 2, and Contributor 3 or 4.

Stage 5 – Objective Criteria (PPPFA): rotation of bidders, specialised operations, poor track record with TNPA, Integrity Pact breaches, probity risks, negative ROI impact, restrictions/insolvency/business rescue, legal capacity, conflicts of interest, due diligence on qualifications/competence/resources.

Stage 6 – Post-Tender Negotiations (if rental not market-related): sequential negotiation with highest, then 2nd, then 3rd ranked bidder; bids remain valid during negotiations.

Stage 7 – Award and conclusion of lease agreement.

Scope: Lease of premises at Elliot Basin, Port of Cape Town.

Extent: 16.25 m² (as per Annexure 1 – Lease Plan).

Proposed Use: Storage.

Precinct: Container Terminal.

Available From: 1 November 2026.

Lease Period: up to 10 years.

Condition: leased voetstoots (as is). Property currently vacant, previously used for storage.

Exclusions: handling/storage of hazardous chemicals; staging of trucks; storage of fertilizers; truck refueling station; contained handling depots activities; no dust minerals stored in open areas. Subject to compliance with all relevant laws.

Bidder Obligations: successful bidder must undertake all refurbishment, repairs, upgrades and capital improvements at own cost to ensure premises fit for purpose and compliant with laws (unless otherwise negotiated). Beneficial occupation possible if properly motivated in Business Plan and approved by TNPA governance; bidder liable for holding costs during beneficial occupation.

Inspection: bidders must inspect property prior to submission; TNPA accepts no liability for failure to inspect.

Environmental: Transnet requires bidder's position on environmental commitments (waste disposal, recycling, energy conservation). Draft Environmental Management Plan provided as Annexure 2.

Annexures: Lease Plan; Draft Environmental Management Plan; TNPA Draft Lease Agreement; General Bid Conditions; Non-Disclosure Agreement; Supplier Integrity Pact; Port Development Framework Plan.

Technical Proposal Guidelines:

Capital & Maintenance Cost Methodology – graded Concise/Good/Average:

• Concise: schedule linked to methodology at every activity level; activities detailed to level 3; calendar and Gantt representation; numbered activities; clear execution sequence from Gantt; parallel sequencing where practical; activities grouped per best practice.
• Good: schedule linked to methodology at every activity level; level 3 detail; calendar and Gantt; numbered activities; clear execution sequence.
• Average: schedule linked to methodology; high-level activities as calendar or Gantt; numbered activities; clear sequence.

Financial Viability:

• Assumptions in cashflow projections must be clearly indicated with rationale proven in variable values.
• Mitigations required where net cashflows are negative to ensure continued operation.
• Cashflows must be signed by a finance professional and demonstrate viability over lease term.

Minimum Experience: >2 years in proposed use (storage) with verifiable evidence (lease agreement, licence, etc.).

Reference Letters: minimum 2 letters not older than 5 years, including customer name, address, contact details, email, project scope/services, duration.

Bank Rating: rating from financial institution not older than 3 months confirming entity as going concern (A/B/C/D).

Operations Alignment: proposed operations must align to Port Development Framework Plan (Annexure 7) – detail use of premises, prove port-related, support port.

Business Plan Components:

• Market Analysis (port-related commercial activity addressing 5 elements).
• Value Add to Port Operations (vision/mission, strategic objectives, innovation, short/medium term value).
• WBS & Project Schedule for refurbishment/upgrade (capital expenditure).
• Maintenance Expenditure Plan (detailed, aligned to property and use).
• Financial Viability – cashflow projections over lease term signed by finance professional.

All business plan elements evaluated on weighted scoring with minimum 66.67/100 threshold.

Rental Offer Schedule: bidders must complete schedule with land portion and building portion showing extent (m²), rate per square meter, monthly rental offer excl. VAT and incl. VAT @15%. Annual escalation must be included in overall rental offer. Rental quoted in ZAR inclusive of VAT. Strict adherence to schedule format required; deviation may render bid non-responsive. TNPA verifies calculations and may use verified figures for award. Market-related rental requirement: TNPA may negotiate with highest, then 2nd, then 3rd ranked bidder if rental not market-related, or cancel RFP.

Pricing Format: rental offer schedule requiring land portion and building portion with extent (m²), rate per square meter, monthly rental offer excl. VAT and incl. VAT @15%. Rental must be quoted in ZAR inclusive of VAT. Annual escalation must be included in overall rental offer. Bidders must submit strictly in accordance with schedule format; deviation may result in non-responsive bid declaration.

Price Verification: TNPA will verify correctness of calculations and reserves right to use verified calculations in award.

Market-Related Rental: if highest scoring bidder's rental is not market-related, TNPA may negotiate with highest, then 2nd, then 3rd ranked bidder, or cancel the RFP.

Financial Capacity Evidence: bank rating not older than 3 months (A/B/C/D); detailed cashflow projections over proposed lease period with assumptions, signed by a finance professional, demonstrating ability to remain a going concern.

Bid Security / Guarantees / Retention: not explicitly stated in the document.

Payment Terms: not explicitly stated in the document.

CSD Registration: mandatory on National Treasury Central Supplier Database prior to submission; foreign bidders without local entity must incorporate a South African company.

Tax Compliance: SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; each party in a JV/consortium/sub-contractor must submit separately. CSD number acceptable where TCS not available.

B-BBEE: valid B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) required for compliance with B-BBEE Act and to claim specific goals points.

Employment Equity Act: compliance required, including Section 53.

Security Clearance: successful bidder and personnel must obtain clearance to CONFIDENTIAL/SECRET/TOP SECRET level; responsibility of bidder.

Joint Ventures: signed JV/consortium agreement with percentage split and responsibilities; evaluated on consolidated B-BBEE scorecard; Stage 1-2 evaluation on majority shareholder; all JV entities' essential documents required for due diligence if preferred.

Authority to Sign: signatory must be legally authorised; proof (company resolution) required.

Confidentiality: all RFP and agreement information treated as confidential; written approval required for disclosure.

Supplier Integrity Pact (Annexure 6): compliance required.

DPIP/FPPO Disclosure: required per Prevention and Combating of Corrupt Activities Act 2004.

Domicilium: domicilium citandi et executandi in RSA; foreign bidders must appoint South African authorised representative.

Non-Disclosure Agreement (Annexure 5): must certify acquaintance.

Security Clearance: successful bidder and personnel must obtain security clearance to CONFIDENTIAL/SECRET/TOP SECRET level from appropriate authorities; responsibility of bidder. Successful bidder must implement all security measures required for safe performance of the agreement. No explicit occupational health and safety plan requirements stated beyond general compliance with applicable laws.

Draft Environmental Management Plan provided as Annexure 2. Green Economy/Carbon Footprint: Transnet requires bidder's position on environmental commitments including waste disposal, recycling, and energy conservation. Exclusions prohibit: handling/storage of hazardous chemicals; storage of fertilizers; truck refueling stations; contained handling depots; open storage of dust minerals. All use subject to compliance with relevant environmental laws.

Lease Agreement: subject to review and acceptance by Transnet Legal Counsel; changes to standard terms require Legal Counsel approval.

Confidentiality: all RFP and subsequent agreement information treated as strictly confidential; written approval from Transnet required for any disclosure.

Disclaimers – Transnet reserves the right to: modify RFP and request re-bids; reject non-conforming proposals; disqualify late submissions; award agreement in whole or in part; split award between multiple bidders; cancel the bid process; validate any submitted information (request supporting evidence); request audited financial statements for due diligence; not accept changes to rental offer after closing/award; negotiate salient terms to ensure transaction viability; cancel agreement and request National Treasury to place bidder on Database of Restricted Bidders for up to 10 years for incorrect information; award to next ranked bidder if preferred bidder fails to sign/commence within reasonable period.

DPIP/FPPO Disclosure: bidders must disclose any commercial relationship with Domestic Prominent Influential Persons or Foreign Prominent Public Officials per Transnet policy.

Domicilium: domicilium citandi et executandi in RSA; foreign bidders must appoint South African authorised representative.

General Bid Conditions (Annexure 4) and Supplier Integrity Pact (Annexure 6) form part of contractual framework.

B-BBEE: valid verification certificate or sworn affidavit (EMEs/QSEs) required.

Security Clearance: CONFIDENTIAL/SECRET/TOP SECRET for successful bidder and personnel.

CSD Registration: mandatory for all bidders (foreign bidders without local entity must incorporate SA company).

Tax Compliance: SARS TCS PIN or CSD number; each JV party separately.

Employment Equity Act: compliance including Section 53.

Joint Ventures: signed agreement with percentage split and responsibilities; consolidated B-BBEE scorecard.

Authority to Sign: legally authorised signatory with proof (company resolution).

Non-Disclosure Agreement: certification of acquaintance required.

Supplier Integrity Pact: compliance required.

DPIP/FPPO Disclosure: per Prevention and Combating of Corrupt Activities Act 2004.

Domicilium: in RSA; foreign bidders appoint SA authorised representative.

Bidder fully responsible for acts/omissions of persons employed by them.

Covered in main evaluationCriteria section. No additional criteria beyond the seven-stage methodology described there.