RFQ: supply of art materials – northern cape government tender

The William Humphreys Art Gallery (WHAG), a Schedule 3 public entity and agency of the Department of Sport, Arts and Culture, requests quotations for the supply of art materials as specified. The gallery reserves the right not to make an appointment.

Closing date: 20 November 2026 at 14:00

Enquiries and submissions

• Contact: Tumelo Semosa
• Email: [email protected]
• Telephone: 053 831 1724

Submission method: email

Submission email: [email protected]

Closing time: 20 November 2026 at 14:00

Returnable documents (all must be submitted with the quotation):

• Valid B-BBEE verification certificate or a sworn affidavit confirming micro enterprise status.
• CSD registration report and/or master registration number.
• SBD 4 – Declaration of Interest: discloses whether any director or shareholder is employed by the state or connected to anyone at the gallery.

Disqualification risks:

• Quotations received after the closing time.
• Missing any of the mandatory documents.

Evaluation split: 80/20 (price 80 points, preferential 20 points).

Preferential points are awarded as follows:

• B-BBEE status: Level 1 = 4 points, Level 2 = 3 points, Level 3 = 2 points, Level 4 and below = 1 point, non-compliant = 0 points.
• Business based in the Northern Cape: 4 points (proof of business address required).
• Ownership by youth, women, or people with disabilities: up to 4 points each, based on ownership percentage (above 50% = 4, above 40% = 3, above 25% = 2, above 10% = 1). Proof required via WHAG SBD 4 form, company registration documents, and identity documents of shareholders.

Supply and delivery of art materials to the William Humphreys Art Gallery, Northern Cape. Items required:

1. Professional tile nippers – heavy-duty, for cutting ceramic and mosaic tiles, durable metal construction, hardened cutting edges, ergonomic non-slip handles. Quantity: 5 units.
2. Mould-resistant clear silicone sealant – 300 ml per cartridge, mould- and mildew-resistant, waterproof when cured, suitable for sealing joints on tile and substrate surfaces. Quantity: 15 cartridges.
3. Tile grout for ceramic and stone tiles – cement-based, suitable for interior applications, supplied in 5 kg bags, colour to be confirmed by WHAG. Quantity: 2 bags (5 kg each).
4. Bison chipboard – sheet measuring 2750 × 1830 × 15 mm, cut into A5 pieces (148 × 210 mm), clean edges, free from significant chips, cracks or damage. Estimated yield: 156 pieces per sheet, subject to cutting losses. Quantity: 156 pieces per sheet.
5. Mosaic tiles – mixed colours, box of 1,000 square tiles, each approximately 10 × 10 mm, suitable for mosaic art and craft. Quantity: 5 boxes (5,000 tiles total).
6. Prime art brush set – Golden Brown Synthetic or equivalent, set of 5 synthetic paintbrushes in assorted sizes, durable handles, secure ferrules, bristles retain shape. Quantity: 12 sets (60 brushes total).
7. Canvas with wooden mounting – pack of 5 pre-stretched cotton canvases, each 15 × 15 cm, mounted on wooden frames, suitable for acrylic, oil and mixed-media painting, clean and ready to paint. Quantity: 4 packs (20 canvases total).

Delivery: within 10 working days of order.

Pricing is evaluated under the 80/20 preference point system, with price contributing 80 points. No pricing schedule format (e.g., bill of quantities) is specified.

Pricing is evaluated under the 80/20 preference point system (price 80 points). No bid security, bonds, guarantees, or payment terms are stated.

CSD registration: bidders must be registered on the Central Supplier Database (CSD).

B-BBEE: a valid B-BBEE verification certificate or a sworn affidavit confirming micro enterprise status must be submitted.

SBD 4 – Declaration of Interest must be completed and signed.

Evaluation uses the 80/20 preference point system: price 80 points, preferential 20 points. Preferential points are awarded for B-BBEE status, business based in the Northern Cape, and ownership by youth, women, or people with disabilities. Ownership points are based on percentage ownership: above 50% = 4, above 40% = 3, above 25% = 2, above 10% = 1. Proof required as per the mandatory documents.