Request for quotation: manufacturing, fabrication, and installation of display infrastructure for nelson mandela prison house exhibition

Advert Date: 07 October 2026

Closing Date and Time for Submission: 19 October 2026 at 11h00am

Technical Enquiries:

• Email: [email protected]
• Email: [email protected]

Submission Emails:

• Email: [email protected]
• Email: [email protected]

Attention:

• Name: Kagiso Themba

Address:

Iziko South African Museum

25 Queen Victoria Street

Cape Town

8001

Bidders must submit quotes/proposals and accompanying documentation via email to [email protected] and [email protected]. The onus is on the tenderer to ensure complete documents are received by the due date and time. Alterations to the tender document other than tenderer details and price will disqualify the bid. Quotes are valid for 90 days from the bid closing date.

Required documents to be submitted with the bid:

1. Central Supplier Database (CSD) Report (with supplier number and company details).
2. Tax Status Verification PIN and tax registration number.
3. Detailed pricing structure on company letterhead (full cost breakdown, including VAT, disbursements, escalations).
4. Valid B-BBEE Certificate or Sworn Affidavit.
5. Signed Request for Quotation Document.
6. Company Profile detailing experience in fabrication, manufacture, and installation.
7. Contract works insurance cover of R5 million.

Evaluation is based on 'best value', incorporating expertise, experience, technical proposal, and organisational capacity. A minimum functionality score of 70 out of 100 is required to proceed to the next evaluation phase. Bids failing to meet this threshold will be disqualified.

Functionality Scoring (100 points total):

• Company Profile (Max 30 points): Demonstrates understanding and proficiency in bespoke manufacturing, fabrication, and installation of display infrastructure, including steel structures, display units, panels, and cases. Assessed on attention to detail, material quality, structural integrity, and overall solutions.
• Company Portfolio (Max 30 points): Demonstrates a proven track record with 5+ years of relevant fabrication experience. Evidence of completed projects comparable in scale and technical requirements, focusing on relevance, complexity, and quality.
• Senior Project Lead CV and Implementation Plan (Max 20 points): Demonstrates skills, capacity, resources, and project management ability. Project lead must have a minimum of 5 years' experience. The plan should detail how fabrication will be completed within 10 weeks and installation within week 11, including workshop capacity, equipment, and technical expertise.
• Reference Letters, Completed Project List, Reputation and Track Record (Max 20 points): Provides a minimum of three verifiable reference letters from previous clients demonstrating reliability, quality workmanship, collaboration, and ability to meet deadlines. References from museums or exhibitions are advantageous but not compulsory.

Assessment ratings for each criterion: 30 (Far Exceeds Expectations), 20 (Exceeds Expectations), 10 (Meets Expectations), 0 (Does Not Meet Expectations).

The service provider will manufacture, fabricate, and install 51 display infrastructures for the Nelson Mandela Prison House Exhibition.

Deliverables include:

• Indoor Displays:
• Manufacture, fabricate, and produce 30 base units for indoor glass display panels (diagram at Annexure A).
• Test glass panels against manufactured base units.
• Install 30 base units and glass display panels at the site.
• Outdoor Displays:
• 6 x 4mm Corten steel display panels (1700h x 700w) with printed 3mm Alupanel sections (diagram at Annexure B).
• 15 x 4mm Corten steel “Milestone” display panels (750h x 340w) with 3mm printed Alupanel sections (diagram at Annexure C).
• Display Cases:
• 3 x display cases fabricated from 3mm Corten steel base and 6mm Toughened Laminated Safety glass (diagram at Annexure E). Quantities and dimensions:
• 2 units: 1050h x 1100w x 500d
• 1 unit: 1200h x 500w x 500d
• 1 unit: 1800h x 500w x 500d
• 1 x display case for kitchen counter fabricated from 6mm Toughened Laminated Safety glass (diagram and dimensions at Annexure F).
• Installation:
• Install 30 glass panels onto the 30 base units.
• Arrange insurance cover for glass panels during installation until handover.

Iziko Museums will provide dimensioned drawings, detailed installation instructions, site plans, a rough prototype for base units, and 30 glass panels.

Fabrication and supply of all display infrastructure must be completed within 10 weeks of the appointment date. Delivery and installation are scheduled for Week 11.

The implementation plan must detail how the project will be executed within the specified timeframe. This includes a proposed project plan, production schedule, resource allocation, and approach to managing fabrication, quality control, and installation. Fabrication is to be completed within 10 weeks, with installation in week 11.

Company profile must detail experience in fabrication, manufacture, and installation. It should demonstrate understanding and proficiency in bespoke display infrastructure, including steel structures, display units, panels, and cases. A portfolio showcasing a minimum of five completed relevant projects (with details like name, date, location, client, scope, and photos) is required. Experience in exhibition, public art, architectural, retail, or commercial fabrication environments is advantageous. A Senior Project Lead CV with a minimum of 5 years' experience is required. A minimum of three verifiable reference letters from previous clients are needed, demonstrating reliability, quality, collaboration, and deadline adherence. References from museums or exhibitions are preferred but not mandatory.

The pricing schedule includes items for Indoor Displays (30 units), Outdoor Displays (6 Corten steel panels, 15 Corten steel 'Milestone' panels), Display Cases (3 units), Kitchen Counter Display Case (1 unit), Installation of 30 Glass Panels, and Insurance for glass panels. Bidders must provide total costs excluding VAT, VAT amount, and total costs including VAT. A formal, detailed quotation must be submitted with the proposal, including all applicable costs. Quotes are valid for 90 days from the closing date. No variation after award will be permitted.

Pricing Schedule Items:

• 01: Indoor Displays (Qty 30)
• 02: Outdoor Displays (Qty 20)
• 03: Display Cases (Qty 4)
• 04: Kitchen Counter Display Case (Qty 1)
• 05: Installation of 30 Glass Panels (Qty 30)
• 06: Insurance for glass panels during installation until handover (Sum)
• 07: Total (excluding VAT)
• 08: VAT
• 09: Total (including VAT)

Payment will be based on deliverables received and work completed satisfactorily, with approved invoices.

Quotes must be valid for 90 days from the bid closing date.

A formal, detailed quotation must be submitted with the proposal, including all applicable costs. No variation after award will be permitted.

Bidders must comply with the following:

• Central Supplier Database (CSD) registration with a valid supplier number and tax status verification PIN.
• Submit a valid B-BBEE certificate or sworn affidavit.
• Hold contract works insurance with R5 million cover.
• Complete and sign SBD 4 (Declaration of Interest).
• Complete and sign SBD 6.1 (Preference Points Claim Form).
• Not appear on the Register for Tender Defaulters or the List of Restricted Suppliers.
• No director, shareholder, trustee, member, or partner employed by the state or connected to Iziko staff.
• Submit all required administrative and mandatory documents. Failure to do so may lead to disqualification.

B-BBEE Points:

• The tender uses an 80/20 preference point system (80 points for price, 20 points for specific goals).
• Specific Goal: B-BBEE Ownership.
• 50% or more black ownership: 20 points
• Less than 50% black ownership: 10 points
• 0% black ownership: 0 points
• Proof required includes B-BBEE certificate, company registration certification, identification documentation, and CSD report.

A valid B-BBEE Certificate or Sworn Affidavit is required to determine the service provider's status level for preference points. The tender utilizes an 80/20 preference point system, with 20 points allocated for specific goals, including B-BBEE ownership. Bidders with 50% or more black ownership will receive 20 points, less than 50% will receive 10 points, and 0% will receive 0 points. Proof of B-BBEE status, company registration, identification, and CSD report are required.

The tender document does not contain specific health and safety requirements beyond general contractual declarations.

The proposal and appended documentation will form the basis for a formal contract. Iziko Museums reserves the right to accept or reject any quotation and to withdraw the tender process. Intellectual property for designs and interactive elements remains with Iziko Museums. Bidders must declare they are not on the Register of Tender Defaulters, have no conflict of interest, and that all information provided is true and correct. False declarations may lead to disqualification and other actions.

Required administrative documents include:

• Central Supplier Database (CSD) report with supplier number and company details.
• Tax Status Verification PIN and tax registration number.
• Detailed pricing structure on company letterhead, including full cost breakdown (VAT, disbursements, escalations).
• Valid B-BBEE Certificate or Sworn Affidavit.
• Signed Request for Quotation Document.
• Company Profile detailing experience in fabrication, manufacture, and installation.

Mandatory document:

• Contract works insurance with R5 million cover.

Failure to submit any administrative documents may lead to disqualification. Bidders must ensure their submission is complete and received by the closing date and time via email. Any alterations to the tender document, other than bidder details and price, will result in disqualification.

Evaluation is based on 'best value', incorporating expertise, experience, technical proposal, and organisational capacity. A minimum functionality score of 70 out of 100 is required to proceed. Bids failing to meet this threshold will be disqualified.

Functionality Scoring (100 points total):

• Company Profile (Max 30 points): Assesses understanding and proficiency in bespoke manufacturing, fabrication, and installation of display infrastructure.
• Company Portfolio (Max 30 points): Demonstrates a proven track record with 5+ years of relevant fabrication experience.
• Senior Project Lead CV and Implementation Plan (Max 20 points): Details skills, capacity, resources, project lead experience (min 5 years), and a plan for completion within 10 weeks (fabrication) and week 11 (installation).
• Reference Letters, Completed Project List, Reputation and Track Record (Max 20 points): Requires a minimum of three verifiable client references.

Assessment ratings: 30 (Far Exceeds), 20 (Exceeds), 10 (Meets), 0 (Does Not Meet).