Supply and delivery of office stationery (RFQ PA-120425/1)

General contact:

• Email: [email protected]
• Telephone: +27 12 310 8911

Address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Private Bag X44

Pretoria, 0001

Evaluation is under the 80/20 preference point system (80 points for price, 20 points for specific goals).

Price points are calculated using the formula: Ps = 80(1 - (Pt - Pmin) / Pmin), where Pt is the tender price under consideration and Pmin is the price of the lowest acceptable tender.

Specific goal points are claimed for ownership by Black people (max 10 points), women (max 5 points), youth (max 3 points), and persons with disabilities (max 2 points).

Points for each goal are calculated as: NEP = (NOP x EP) / 100, where NOP is the maximum points for that goal and EP is the percentage of total company ownership held directly by active directors or members who are registered owners.

Proof must be submitted with the tender for each goal claimed; otherwise no preference points are awarded.

The organ of state may require substantiation of any claim at any time, before or after adjudication.

Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

Bidders must be registered companies or firms.

To claim preference points, bidders must provide proof of ownership as follows:

• Black ownership: certified copy of ID, certified company registration document, and CSD full detail report.
• Women ownership: certified copy of ID, certified company registration document, and CSD full detail report.
• Youth ownership: certified copy of ID, certified company registration document, and CSD report.
• Disability: medical certificate from a medical practitioner registered with the Health Professions Council of South Africa (HPCSA).

CIPC and identity documents with a certification stamp older than 6 months are invalid and will result in forfeiture of preference points.

The applicable preference point system is the 80/20 system (for requirements up to R50 million).

Definitions relevant to the tender include: 'all applicable taxes' (VAT, PAYE, income tax, UIF, skills development levies); 'tender' (a written offer in response to an invitation); 'disability' (permanent impairment of physical, intellectual, or sensory function); 'functionality' (ability to provide goods/services per specifications); 'price' (amount tendered including taxes less unconditional discounts); 'rand value' (as per Preferential Procurement Regulations 2022); 'youth' (persons aged 14 to 35, determined at the closing date, or original closing date if extended); 'tender for income-generating contracts' (offers that produce revenue for the organ of state, e.g. leasing, disposal of assets, concessions); 'the Act' (Preferential Procurement Policy Framework Act, 2000).

The 80/20 preference point system applies. Price is scored out of 80 points using the formula Ps = 80(1 - (Pt - Pmin) / Pmin). Specific goals are scored out of 20 points: Black ownership (10), women (5), youth (3), disability (2). Points for each goal are calculated as NEP = (NOP x EP) / 100, where EP is the percentage of ownership held by active directors or members who are registered owners. Proof must be submitted with the tender; otherwise no points are claimed. The organ of state may require substantiation at any time. Fraudulent claims may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

General enquiries:

• Email: [email protected]
• Telephone: +27 12 310 8911

Postal address:

Private Bag X44

Pretoria, 0001

Physical address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Returnable documents:

• SBD 4 (Bidder's Disclosure): declares whether the bidder or any director, trustee, shareholder, member or partner is employed by an organ of state, has a relationship with anyone employed by the procuring institution, or has an interest in any other related enterprise. Must disclose all CSD-registered active companies linked to all directors. Failure to disclose leads to disqualification. A false declaration disqualifies the bid.
• The bid must be signed and dated by an authorised representative.

Disqualification risks:

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to directors.
• Submitting a false disclosure.

Disqualification criteria:

• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Failure to disclose all CSD-registered active companies linked to all directors leads to disqualification.
• A false disclosure leads to disqualification.

No evaluation scoring split or preference point system is stated in the document.

No specific compliance requirements are stated beyond the SBD 4 disclosure obligations.

The document only states disqualification criteria: listing on the Register for Tender Defaulters or the List of Restricted Suppliers, failure to disclose all CSD-registered active companies linked to directors, and false disclosure. No scoring or preference point system is mentioned.

Supply and delivery of office stationery as per the pricing schedule. Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.

Returnable documents: SBD 3.1 (Pricing Schedule – Firm Prices) must be completed, signed and submitted. The offer must remain valid for 60 days from the closing date. Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will be disqualified. Prices must be quoted in South African Rand, exclusive of VAT, with the grand total inclusive of VAT. Submission method and address are not stated in the document.

No evaluation criteria are stated in the document. The bid is a Request for Quotation; the only stated requirement is that prices must be firm and the offer valid for 60 days.

Supply and delivery of office stationery. Quantities as per the pricing schedule:

• Shorthand Notebook A5, 144 pages: 2000 each
• Indexed Book A4, 144 pages: 100 each
• Gel Pen (various colours): 400 each
• Card Dividing A4, colour board, 10 tab unprinted: 1000 sets
• Pocket Filing Plastic A4 (pack of 100): 250 packs
• Pen fine liner black: 400 each
• Paper Punch Giant 2 Hole: 2 each
• Highlighter Pink: 600 each
• Scissors plastic handle 210mm: 600 each

Prices must be firm and quoted in South African Rand. All line-item prices must be exclusive of VAT; the grand total must be inclusive of VAT. VAT at 15% is to be calculated and charged only by suppliers formally registered as VAT vendors with SARS. The offer must remain valid for 60 days from the closing date.

Bidders must be registered VAT vendors with SARS to charge VAT. No other compliance requirements are stated in the document.