Tender for recruitment agency to supply a temporary supply chain specialist to ports regulator of south africa

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Returnable Documents: This preference form (SBD 6.1) must be completed and submitted as part of your tender. Failure to submit required proof or documentation to claim specific goal points will be interpreted as not claiming those preference points.

Open to recruitment/placement agencies. Eligibility for award is based on the preferential procurement points system (price + specific goals). Tenderers must have a valid B-BBEE status level to claim the associated points (ranging from 20 points for Level 1 to 0 points for non-compliant). The company/firm must be a legally registered entity (Partnership, Sole Proprietor, CC, (Pty) Ltd, etc.).

Compliance centres on the Preferential Procurement Regulations 2022 and B-BBEE.

• You must complete the SBD 6.1 preference points claim form.
• Points for Specific Goals are awarded based on B-BBEE status level, as per Table 1 in the document.
• B-BBEE points allocation (for the 80/20 system):
• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points
• You must declare your company/firm details, registration number, and type.
• You must sign a declaration certifying the information is true and correct, acknowledging that:
• Documentary proof may be required after award.
• Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from state business for up to 10 years, and criminal prosecution.

B-BBEE requirements are integrated into the preference points system.

• Preference points must be awarded for specific goals as per the Preferential Procurement Regulations 2022.
• Points are allocated based on your B-BBEE status level of contributor.
• The points table for the 80/20 system is:
• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant contributor: 0 points
• You must indicate how you claim points for each applicable preference point system.

Contractual terms are implied through the declaration on the SBD 6.1 form.

• You must provide company/firm name, registration number, and type.
• You must sign a declaration certifying that:
• Information furnished is true and correct.
• Preference points claimed comply with the General Conditions.
• If awarded, you may be required to furnish documentary proof to support your claims.
• Fraudulent claims or failure to fulfil contract conditions can result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages by the organ of state.
• Contract cancellation and claim for damages.
• Recommendation for restriction from obtaining business from any organ of state for up to 10 years.
• Criminal prosecution.

This section details the preference point systems and scoring.

• Two systems apply based on contract value:
• 80/20 system for contracts up to R50 million.
• 90/10 system for contracts above R50 million.
• For this tender, the applicable system is indicated as 80/20, but it may be either, determined after tenders are received.
• Points are awarded for Price and Specific Goals.
• Maximum points allocation: Price = 80, Specific Goals = 20, Total = 100.
• Failure to submit proof for specific goals means you do not claim those points.
• The organ of state can require substantiation of any preference claim.

For POPIA-related complaints or objections:

• Information Regulator website: https://www.justice.gov.za/inforeg/ (navigate to 'Contact Us' > 'Complaints').
• Email: [email protected]

Submit the following returnable documents as part of the Supplier Declaration Form:

• Signed POPIA consent form (mandatory).
• Legal name of supplier, company registration number/ID, name of authorised representative, and signature of authorised representative.
• Confirmation of consent to process personal information for vendor registration, payment facilitation, and contract execution.
• Declaration that all submitted personal information is complete, accurate, and up to date.
• Indemnification statement for any third-party personal information included in the submission.

Note: The Ports Regulator will process all information in compliance with POPIA principles (Accountability, Processing Limitation, Purpose Specification, Further Processing Limitation, Information Quality, Openness, Security Safeguards, Data Subject Participation).

Required returnable documents for submission:

• Legal name of the supplier.
• Company registration number or ID number of the Respondent/Supplier.
• Name of the authorised representative.
• Signature of the Respondent’s authorised representative.
• Date of signature.

Mandatory compliance requirements:

• Registration on the Central Supplier Database (CSD) for all organs of state.
• Vendor verification on the CSD as part of the bidding process.
• Full compliance with the Protection of Personal Information Act (POPIA), including:
• Obtaining and maintaining all necessary consents for processing personal information of data subjects (e.g., employees, subcontractors).
• Indemnifying the Ports Regulator against any civil, criminal, or administrative penalties arising from non-compliant processing of personal information.

Contractual obligations under POPIA:

• The Ports Regulator (Responsible Party) and the Respondent (Data Subject) must comply with all POPIA prescripts for processing personal information.
• The Respondent must indemnify the Ports Regulator against any civil, criminal, or administrative penalties, fines, or losses resulting from the processing of personal information submitted by the Respondent.
• Both parties must maintain sufficient measures, policies, and systems to secure all shared or accessed information (physically, electronically, or otherwise).
• The Ports Regulator will not modify, amend, or disclose any personal data submitted by the Respondent without prior written consent, except as required by law or POPIA exceptions.

For POPIA-related complaints or objections:

• Submit complaints via the Information Regulator website: https://www.justice.gov.za/inforeg/ (navigate to 'Contact Us' > 'Complaints').
• Email: [email protected]

Closing date for submissions: 24 July 2026 at 12h00 (Midday). RFQ issue date: 17 July 2026. Required candidate start date: 01 August 2026. Quotation validity period: 90 days from closing date.

All enquiries must be sent via email to: [email protected]. Organization: Ports Regulator of South Africa. Address: 11th Floor, The Marine Building, 22 Dorothy Nyembe Street, Durban, 4001. Private Bag X54322, Durban, 4000. Tel: 031 365 7800. Website: http://www.portsregulator.org.

Submit all required documents via email to: [email protected] before or on 24 July 2026 at 12h00 (Midday). Late or incomplete submissions will be disqualified. Required returnable documents: Quotation on letterhead, completed and signed SBD4 (Declaration of Interest), completed and signed SBD6.1 (Preference Points Claim Form), BBBEE Certificate or sworn affidavit, POPIA consent form, copy of CSD Report or MAAA Number, and a minimum of three (3) candidate CVs with similar SCM Specialist experience. The quotation must remain open for acceptance for 90 days from the closing date. All bidding costs are the responsibility of the bidder.

Scope: Supply a temporary Supply Chain Management (SCM) Specialist for the Ports Regulator of South Africa (PRSA) for 6 months, with an option to extend based on funds and performance. Position is Durban-based (remote and office-based). Salary: R55,039.66 per month (non-negotiable, all-inclusive). Key responsibilities: Manage demand and acquisition with full compliance to prescripts, policies, and delegation of authority. Draft specifications, coordinate procurement plans, conduct market research, and maintain CSD compliance. Ensure procurement aligns with approved demand/procurement plans and effective Bid Committee functioning. Develop and implement internal procurement controls per National Treasury and PRSA SCM Policy. Communicate SCM policies, manage SLA’s, liaise with departments, control assets, manage disposal and loss control processes, and project-manage administrative tasks. Reporting: Directly to the Chief Financial Officer. Qualifications: NQF Level 7 tertiary qualification in Supply Chain Management or equivalent. Minimum 5 years SCM experience, with 3 years at supervisory level. Knowledge of PFMA, Treasury Regulations, B-BBEE Act, PPPFA, contract management, strategic sourcing, and public sector SCM models. Competencies: Administrative skills, Microsoft Word/Excel, National Treasury guidelines, strong interpersonal and communication skills, independence, adaptability, time management, and document management.

Candidate requirements: NQF Level 7 tertiary qualification in Supply Chain Management or equivalent. Minimum 5 years SCM experience, with 3 years at supervisory level. Knowledge of PFMA, Treasury Regulations, B-BBEE Act, PPPFA, contract management, strategic sourcing, and public sector SCM models. Competencies: Administrative skills, Microsoft Word/Excel, National Treasury guidelines, strong interpersonal and communication skills, independence, adaptability, time management, and document management. Service provider must supply a maximum of three (3) qualified candidate CVs with full experience and qualifications. Candidates must have completed qualification verification, credit checks, and criminal checks before interviews.

Placement fee: 5% of the cost-to-company (CTC) of the successful candidate(s). Price quotations must be inclusive of all applicable taxes (including VAT). Itemized pricing schedule is required. Payment structure: Monthly, with the service provider employing and paying the candidate directly.

Placement fee: 5% of the cost-to-company (CTC) of the successful candidate(s). Service provider employs and pays the candidate directly on a monthly basis. Price quotations must be inclusive of all applicable taxes (including VAT). Itemized pricing schedule is required. Payment terms: Monthly, as per the contract.

Mandatory compliance documents: Quotation on letterhead, up-to-date CSD Report or MAAA Number, Company Registration documents, BBBEE Certificate or sworn affidavit, POPIA consent form, SBD4 (Declaration of Interest), and SBD6.1 (Preference Points Claim Form). Tax compliance: Verified via CSD or SARS eFiling prior to award. Non-compliance with tax matters will result in disqualification per National Treasury Instruction No. /2018. B-BBEE: Minimum level not specified, but all levels are considered with points allocated. Specific goal: B-BBEE Level 1 weighs 20 points. Service provider must ensure candidates have completed qualification verification, credit checks, and criminal checks before interviews.

B-BBEE requirements: Submit BBBEE Certificate or sworn affidavit. Specific goal: B-BBEE Level 1 weighs 20 points. All B-BBEE levels are considered, with points allocated accordingly. Tax compliance will be verified via CSD or SARS eFiling prior to award. Non-compliance with tax matters will result in disqualification per National Treasury Instruction No. /2018.

No RFQ is accepted until a formal contract/letter of award/order form is executed. Quotations remain open for acceptance for 90 days from the closing date. The bidder bears all costs associated with bidding, regardless of the outcome.