Turnkey diesel import pipeline project – design, inspection and epc RFP preparation for sanpc refinery, durban

Procurement/technical enquiries:

• Contact: Wellem Skhosana
• Email: [email protected]
• Telephone: 010 201 4793

Submission email: [email protected]

Site/refinery address: 1 Refinery Road, Isipingo, Prospection, Durban

Submission method: email only to [email protected]

Closing time: 18 November 2026 at 12:00 (noon)

Late submissions are disqualified; emails to the wrong address are not considered.

Returnable documents (all must be submitted with the proposal, each on the official form, not re-typed):

• Part 3 Proposal Form (offer covering bidder details, authorisation, and price commitment)
• Part 4 Signing Power – Resolution of Board of Directors (authorises the signatory to bind the bidder)
• Part 5 Certificate of Acquaintance with RFP Documents (confirms the bidder read and understood all tender conditions)
• Part 6 Certificate of Acquaintance with Scope of Work (confirms the bidder reviewed the scope and priced accordingly)
• Part 7 Breach of Law Form (declares any serious breach of law in the past 5 years)
• SBD 1 (Invitation to Bid) – signed as cover page
• SBD 4 (Bidder's Disclosure) – discloses state employment or connections to the procuring institution
• SBD 6.1 (Preference Points Claim Form) – claims specific goal points
• Valid SARS tax compliance status (or proof of application) or SARS Tax Verification PIN; separate status for each JV/consortium party
• Valid B-BBEE affidavit or certificate
• CSD Summary Report or CSD supplier number

Disqualification risks:

• Submitting links (e.g. cloud storage links) instead of actual documents
• Copying or blind-copying any CEF SCM representative on the submission email
• Any attempt to canvass CEF officers between closing and award
• Submission of incomplete, fraudulent, or untruthful information
• Late or misdirected submission

Evaluation phases:

• Phase 1: Mandatory requirements (submission of returnable documents, compliance)
• Phase 2: Technical evaluation (minimum threshold 70%)
• Phase 3: Price and specific goals (80/20 preference point system)

Technical evaluation (weighted 100% of technical score) – minimum 70% required, otherwise disqualification:

• Company experience (weight 40%): reference letters for turnkey/EPC projects over R60 million at Major Hazard Installations within the last 10 years, covering design, fabrication, inspection, procurement, mechanical, gritblasting/coating, scaffolding, welding, civil, rigging, electrical, instrumentation, quality control, HAZOPS, process piping and storage of petrochemical products. 5 points for >3 references, 3 for 3, 2 for 2, 1 for 1, 0 for none. References must be signed, dated, on client letterhead; unsigned/undated/non-letterhead scores zero.
• Design Engineer (Pr. Eng.) experience (weight 20%): CV with >12 years at Major Hazard Installations (5 points), >10–12 (4), >8–10 (3), >6–8 (2), >4–6 (1), <4 (0)
• Quantity Surveyor (weight 20%): CV with >12 years on piping/storage projects at petrochemical refineries (5), >10–12 (4), >8–10 (3), >6–8 (2), >4–6 (1), <4 (0)
• Electrical, Instrument and Control Systems Engineer/Technician (weight 20%): must be professionally registered; CV with >10 years (5), >8–10 (4), >6–8 (3), >5–6 (2), >3–5 (1), <3 (0)

Price and specific goals (80/20):

• Price (80 points) evaluated using formula PS = 80(1 − (Pt−Pmin)/Pmin)
• Specific goals (20 points): 51%+ black-owned (10), 51%+ women-owned (5), 51%+ youth-owned (3), 10%+ disability-owned (2)
• Applicable to contracts up to R50 million (all taxes included)

Project: Appoint Main Contractor for turnkey design, costing, inspection, and preparation of an EPC RFP for import of diesel (AGO) from Island View Complex to SANPC Tank T1108 at the refinery in Durban.

Scope sections:

A. Existing 12 km 14" x 300# AGO transfer line (pig launcher at Island View to pig launcher at SANPC refinery): inspection sign-off for fit-for-use, intelligent pigging, hydrotest, NDT as specified by inspection authority, and drying out after pigging. Include NDT, scaffolding, cranage, equipment hire.

B. New ~250 m 14" x 300# line from tie-in at Road 9 to 16" crude line at Road 6/Road 11. Include motorized valve, 2 flowmeters, 1 pressure indicator, 2 temperature indicators for fiscal measurement. Design and installation of power supply (distance to nearest substation ~300 m). Civil, mechanical, electrical and instrument design, AFC drawings, procurement of materials.

C. Existing ~1.6 km 16" x 300# crude line (Road 6/11 to STF pump gantry): inspection authority to recommend repairs for 5–6 year integrity. Plan replacement of 10% of line, blast and paint 25% of line; actual scope follows inspection recommendations.

D. New ~50 m 16" x 300# jump-over to connect to existing 18" x 150# line (spec break at flanges).

E. Existing ~170 m 18" x 150# line to tank T1108: inspection authority to recommend repairs; plan 10% replacement, blast and paint 25%.

F. Existing tank T1108: engage inspection authority for inspection and box-up sign-off; plan calibration, blast and paint 2 m² of floor coating; design engineer (Pr. Eng.) to assess and approve change of service from crude to AGO/diesel.

Material specifications (mechanical):

• Piping: SMLS, SCH 30 ASTM A106-B
• Fittings: SCH 30, BW ASTM A234-WPB
• Flanges: RF SCH 30, ASTM A105
• Valves: Gate valves, 300# RF, body ASTM A105/A216-WCB/WCC, trim AISI 410, Stellite

Ship discharge parameters: cargo temperature 20–50°C, pump discharge 5–12 bar(g), flow rates 200–5,000+ m³/h depending on tanker size. Tank T1108 max flow 2,400 m³/h; bidder must calculate safe transfer rate.

General obligations:

• Before site work, HSE files must be approved by SANPC Refinery HSE Department; delays due to non-approval are bidder's responsibility.
• SANPC provides: induction training, confined space entry training, hot-work license training, laydown areas, power supply, water and ablution facilities.
• Contractor provides all other requirements.

Safety: comply with OHS Act and regulations; appoint a 16.2 appointee to manage H&S; conduct toolbox talks, last-minute risk assessments, audits; report incidents to clearance issuers.

Pricing requirements:

• Proposals must be priced in South African Rand (ZAR) on the schedule of prices
• Contract period: 3 months (penalty clause to be negotiated; non-compliance with material terms may trigger cancellation)
• Validity period: 120 days from closing date

Financial capacity:

• Bidders must provide references for turnkey projects over R60 million (as part of experience evaluation)

Other financial conditions:

• CEF may split the award between bidders, award a portion, or make no award
• Bidders may be subject to due diligence including creditworthiness; must cooperate within 2 days of notification
• Bid preparation costs are not reimbursable

Mandatory compliance:

• Valid SARS tax compliance status (or proof of application) or SARS Tax Verification PIN; separate status for each JV/consortium member
• CSD registration (CSD Summary Report or supplier number)
• Valid B-BBEE affidavit or certificate (submitted with tender)
• No directors/shareholders who are persons in the service of the state; SBD 4 disclosure
• Bidders must not have been found guilty of a serious breach of law in the past 5 years (Part 7 declaration)
• Foreign bidders must name an authorised representative in South Africa with power of attorney