Security services tender for sadpmr head office in kempton park (3-Year contract)

This document aims to highlight general conditions for government bids and ensure clients understand rights and obligations in government business.

Returnable documents are required but details are not specified in the extracted text. Refer to the Special Conditions of Contract (SCC) for specific submission instructions, forms, and deadlines.

The scope is for security services at the South African Diamond and Precious Metals Regulator’s head office in Kempton Park for 36 months. The General Conditions of Contract apply, and specific standards and deliverables will be detailed in the Special Conditions of Contract (SCC).

Suppliers must not disclose contract documents without prior written consent. Purchaser may inspect supplier records and have them audited. Goods must conform to standards in bidding documents.

Payment terms: Payments will be made promptly, within 30 days after invoice submission, in Rand unless otherwise specified in SCC. Prices are fixed as quoted, except for authorized adjustments. A performance security may be required within 30 days of award, in the form of a bank guarantee, irrevocable letter of credit, or certified cheque, as per SCC.

Tax compliance: A valid original tax clearance certificate from SARS is mandatory before award. No contract will be awarded to bidders with tax matters not in order. Other compliance requirements like B-BBEE, CIDB, or local content are not specified in the extracted text; refer to SCC for details.

National Industrial Participation (NIP) obligation applies as per programme.

Delays in supplier performance must be notified in writing. Purchaser may extend time, with or without penalties. Supplier liable for penalties for delays unless extension agreed without penalties.

Appointment of a service provider to render security services at the South African Diamond and Precious Metals Regulator’s head office in Kempton Park for a period of 36 months.

Complete only the YELLOW cells in the pricing schedule. Prices must be VAT EXCLUSIVE and in South African Rand (ZAR). Prices must include all costs to deliver the service, including taxes, labour, overtime, subsistence, and travel. Sign and date the pricing schedule to confirm acceptance of terms and responsibility for pricing errors.

Unable to extract eligibility criteria

Provide security services at the South African Diamond and Precious Metals Regulator’s head office in Kempton Park for 36 months. Required personnel: Grade 'C' armed security officers (day shift, 24/7, 3 persons), Grade 'C' unarmed security officer (day shift, 24/7, 1 person), Grade 'C' armed security officers (night shift, 24/7, 2 persons).

Submit pricing in the provided schedule. Prices must be VAT EXCLUSIVE. Include all costs (taxes, labour, overtime, subsistence, travel). Total bid price must be calculated for each year (Year 1, Year 2, Year 3) and the overall term. VAT at 15% must be added to the total bid price. Bidder must confirm acceptance of pricing terms and responsibility for errors.

• Appointment of a service provider to render 24/7 security services at SADPMR Head Office in Kempton Park for three years (36 months).
• Scope includes physical security, access control, patrols, incident reporting, and safeguarding of personnel, assets, and facilities.

• Closing date: 7 August 2026 at 11:00.
• Briefing session: Compulsory, but no date, time, or venue specified in the document.

• Any enquiries must be referred in writing to the specified person in the bid document (no specific contact details provided).

• Submit an original bid and two (2) copies of the technical proposal.
• Separate financial proposals from technical proposals using a two-envelope system.
• Bidders must submit all required returnable documents, including PSIRA registration, firearm registration proof, COIDA letter of good standing, public liability insurance cover, and other mandatory compliance documents.
• Failure to submit any mandatory document will result in automatic disqualification.

• Submit original bid and two copies of technical proposal.
• Separate financial proposals from technical proposals.
• Submit CIPC proof and CSD Report for the last three months.

• Provide 24/7 physical security services at SADPMR Head Office in Kempton Park for three years (36 months).
• Staffing requirements:

• Day shift: Three (3) Armed Security Officers with handguns (06:00–18:00) and one (01) Unarmed security officer.
• Night shift: Two (02) Armed Security Officers with handguns (18:00–06:00).

• All security officers must have:

• Valid Grade C PSIRA certificate.
• Valid firearm competency certificate.
• Minimum Grade 12/Matric qualification.

• Duties include:

• Perimeter and building patrols.
• Access control with biometric verification and searches using X-ray/metal detectors.
• Reporting security incidents and emergencies.
• Enforcing security rules and providing customer service.

• Additional conditions:

• Officers must always be in uniform, physically fit, and not under the influence.
• Daily inspections required.
• Personnel suitability checks (citizenship, criminal records, creditworthiness) will be conducted.

• Submit a comprehensive project plan/methodology covering safety, security, business continuity, and crisis management.
• Duties include patrols, access control, incident reporting, and customer service.
• Use of CCTV, biometric records, occurrence books, and registers for evidence.
• Monthly security reports and performance review meetings required.

• Company experience: Maximum 15 years’ experience based on previous SLAs/contracts/reference letters.
• Security officers: Six CVs required with Matric/Grade 12, Grade C PSIRA certificate, firearm competency certificate, and minimum 3 years’ experience.
• References: Three reference letters not older than 10 years.

• Fixed price quotation for 36 months.
• One price adjustment per annum based on PSIRA tariffs.
• Prices must be VAT inclusive and in South African Rand.

• Provide a fixed price quotation for 36 months (3 years).
• Only one price adjustment per annum allowed, based on PSIRA tariffs.
• Prices must be VAT inclusive and quoted in South African Rand.
• Price evaluation uses the 80/20 principle with 80 points for price and 20 points for specific goals.

Mandatory documents (failure to submit results in automatic disqualification):

• Valid PSIRA registration certificate.
• Proof of firearms registered under the company name.
• Valid COIDA letter of good standing.
• Public liability insurance cover of at least R5 million or letter of intent.
• For joint ventures, both bidders must submit PSIRA registration.
• Additional requirements:

• Submit CIPC proof and CSD Report for the last three months.
• B-BBEE points claimed for youth-owned, black women-owned, and SMME entities.

• Specific goals points: Youth-owned (51% shareholding) – 5 points, black women-owned (51% shareholding) – 10 points, SMME entities – 5 points.
• Submit CIPC proof and CSD Report for the last three months to claim points.

• Security officers must be physically fit and not under the influence of intoxicating substances.
• Officers must always be presentable, dedicated, and professional.
• Daily inspections of officers required, including weekends and public holidays.
• Personnel suitability checks include citizenship, criminal records, and creditworthiness.
• Compliance with Occupational Health and Safety Act and other referenced legislation.

• Contract duration: Three years (36 months).
• SADPMR reserves the right to end the contract at any stage per General Conditions of Contract.
• In case of service interruption due to labour unrest, disputes, disasters, or other uncontrollable events, parties must agree on measures to continue security services.
• If the appointed bidder’s personnel are on strike, the bidder must provide an alternative.
• Exploitation of security officers in terms of remuneration will not be tolerated.

• Security officers must have valid Grade C PSIRA certificate and firearm competency certificate.
• Firearms must be registered under the company name.
• Valid COIDA letter of good standing required.
• Public liability insurance cover of at least R5 million.
• Individuals and company registration with PSIRA will be verified.

• Phase 2 functionality criteria detailed with weightings for company experience, security officers’ qualifications, project plan, and references.
• Phase 3 pricing and specific goals using 80/20 principle.