Frequently Asked Questions — THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY AND DELIVER INFORMATION TECHNOLOGY (IT) EQUIPMENT FROM SUPPLIERS LISTED ON THE SITA RFB 740 TRANSVERSAL CONTRACT- IN THE INLAND REGION FOR THE DEPARTMENT OF FORESTRY, FISHERIES, AND THE ENVIRONMENT (DFFE).

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: returnable documents, tax matters, and whether proof of registration on the Central Supplier, Database (CSD) has been submitted with the bid documents at the closing date and time of, 3 SCM - SBD 1 - Invitation to Bid Completed and signed, Attached CSD registration number/ Proof, 4 Tax Compliance and CSD Registration of CSD registration and/ or SARS Tax Pin, 5 SBD 3.2 - Pricing Schedule Completed, 6 SCM - SBD 4 – Bidders Disclosure Completed and signed, SCM - SBD 6.1 - Preference Points Claim

Question 2

How will bids be evaluated?

Accepted Answer

Pt−Pmin Ps= 80(1− ) Pmin Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 points is allocated for price on the following basis: of 5 Pt−Pmax Ps= 80(1+ ) Pmax Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender 4. POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) of 5 Number of Number of points points claimed allocated (80/20 The specific goals allocated points in terms of (80/20 system) system) this tender (To be (To be completed by completed by the organ of the tenderer) state) More than 50% (fifty percent) ownership by Black people 20 More than 50% (fifty percent) ownership by Women 20 More than 50% (fifty percent) ownership by people with 20 disabilities DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One-person business/sole propriety  Close corporation  Public Company  Personal Liability Company  (Pty) Limited  Non-Profit Company  State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in of 5 addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ..........................…

Question 3

What are the technical specifications?

Accepted Answer

FOR THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY AND DELIVER INFORMATION TECHNOLOGY (IT) EQUIPMENT FROM SUPPLIERS LISTED ON THE SITA RFB 740 TRANSVERSAL CONTRACT- IN THE INLAND REGION FOR THE DEPARTMENT OF FORESTRY, FISHERIES, AND THE ENVIRONMENT (DFFE). TABLE OF CONTENTS 1. PURPOSE .............................................................................................................................................................................. 3 2. INTRODUCTION AND BACKGROUND ................................................................................................................................. 3 3. OBJECTIVES ......................................................................................................................................................................... 3 4. SCOPE AND EXTENT OF WORK ......................................................................................................................................... 3 5. EXPECTED DELIVERABLES / OUTCOMES......................................................................................................................... 4 6. PERIOD / DURATION OF PROJECT / ASSIGNMENT.......................................................................................................... 4 7. COSTING / COMPREHENSIVE BUDGET ............................................................................................................................. 5 8. INFORMATION SESSION...................................................................................................................................................... 5 9. EVALUATION CRITERIA ....................................................................................................................................................... 5 10. BID SUBMISSION REQUIREMENTS .................................................................................................................................. 14 11. LEGISLATIVE FRAMEWORK OF THE BID ......................................................................................................................... 15 12. SPECIAL CONDITIONS OF THE CONTRACT .................................................................................................................... 16 13. PAYMENT TERMS ............................................................................................................................................................... 17 14. TECHNICAL ENQUIRIES..................................................................................................................................................... 17 15. ANNEXURE A -– PRICING SCHEDULE.............................................................................................................................. 18 16. ANNEXURE B – CONSENT AND INDEMNITY FORM.......................................................................................19 1.1. To appoint a service provider to supply and deliver information technology (IT) equipment from suppliers listed on the SITA RFB 740 transversal contract - in the Inland region for the Department of Forestry, Fisheries, and the Environment (DFFE). 2. INTRODUCTION AND BACKGROUND 2.1. The State Information Technology Agency (SITA) Act, (Act No. , as amended by Act No. ) requires that SITA acts as the procurement agency for every department’s Information Technology requirements. 2.2. The State Information Technology Agency (SITA) Act prescribes that all departments are compelled to procure all Information and Technology equipment through SITA. As a result, SITA established the SITA RFB 740 Transversal Contract so that all Departments can procure Information Technology requirements through it. 3. OBJECTIVES 3.1 This bid aims to appoint a service provider to supply and deliver IT equipment for the DFFE officials. 4. SCOPE AND EXTENT OF WORK 4.1 The requirement of this bid is for the supply and delivery of the following: 4.1.1 Five hundred and nineteen (519) standard Laptop Computers. 4.1.2 Ten (10) GIS laptops. 4.1.3 Five hundred and forty-six (546) All-in-One computers, including keyboard and mouse. 4.1.4 Ten (10) monitors. 4.1.5 Five hundred and nineteen (519) backpacks. 4.1.6 Ten (10) trolley bags. 4.1.7 Ten (10) Port replicators/docking stations. 4.1.8 One thousand and eighty-five (1085) computer/laptop cable locks. 4.1.9 Ten (10) GIS All-in-One computers, including keyboard and mouse. NB: The approved specification for IT hardware makes provision for Dell, HP and Lenovo brands for the Department. 5. EXPECTED DELIVERABLES / OUTCOMES 5.1 A service provider will be expected to supply and deliver the following IT equipment to the premises of the Department, located at 473 Steve Biko Road, Environment House, Arcadia, 0083: 5.1.1. Five hundred and ninety (519) standard Laptop Computers with the following minimum Windows 11 Pro 64 English Absolute DDS Professional, 3-year NETTRACE Intel® CoreTM Ultra 5 235U vPro® Proces…

Question 4

What financial requirements apply to bidders?

Accepted Answer

Payment Terms: PAYMENT TERMS ............................................................................................................................................................... 17 14. TECHNICAL ENQUIRIES..................................................................................................................................................... 17 15. ANNE

Question 5

What compliance and legal requirements must bidders meet?

Accepted Answer

Power Rapid Charge Wall Socket Plug to conform to Dedicated Shaved Red Top Power Plug South Africa Power cord 65W USB-C Low Cost 90% PCC 3pin AC Adapter - South Africa Battery Min. 3 Cell Battery with 3-year extended battery warranty Warranty 3 Year Next Business Day Onsite Warranty with Desk media Retention (Keep your Hard drive), Accidental Damage Protection and Reporting, with either, Lenovo Premier Care, Dell Pro Support Plus, or HP Active Care VPro System must be Vpro Capable STANDARD BUSINESS LAPTOP COMPLIED YES NO Management Client System Update (Updates latest Software Recommended BIOS, Drivers, Firmware, and Apps) Software Windows 11 Pro 64 English Software SPECIAL NETTRACE FOR DFFE NET DEA V1 36 (Absolute DDS Professional, 3-year NETTRACE) (Firmware / Bios embedded Tracking, Asset Management Module, Nettrace Theft Recovery Investigation, Remote Data Delete with 3-year Licence and must include: ‒ Full life Cycle Asset Management Reporting ‒ Integration and Reporting into Financial Asset Register ‒ Management ‒ HR Integration ‒ Active Directory Integration ‒ Fixed Asset Register Integration ‒ Warranty Data Integration ‒ CMDB integration 9.4.5. PART B: (DELL/LENOVO/HP) NOTEBOOK POWER USER/ GIS USER NOTEBOOK GIS USER COMPLIED YES NO Display 15" FHD+ LCD with 300 nits, Non-touch, FHD HDR IR Camera, Microphone, WLAN FHD+IR Camera, HDR CPU Intel Core Ultra 7 255H (24MB, 16 cores, 16 threads, up to 5.10 GHz Turbo, 45W) Intel vPro Technology Disabled Intel(R) Rapid Storage Technology Driver Intel Core Ultra 7 255H Processor or Similar/ equivalent latest available Intel CPU Chipset Integrated Intel® H45 Intel Integrated Graphics, Dedicated GPU with 4 GB+ VRAM Graphics (NVIDIA GeForce RTX or Quadro/RTX A-series) Memory 32GB: 2x16GB, DDR5, 5600 MT/s, SoDIMM, Dual Channel, non-ECC Video Discrete NVIDIA A1000 4GB, GDDR6 graphics Audio Dual stereo speakers, dual array microphone Network Intel Wi-Fi 7 BE201, Bluetooth 5.4 wireless card Wireless Intel BE201 WLAN Driver + Bluetooth South Africa No Mobile Broadband Card NOTEBOOK GIS USER COMPLIED YES NO Intel AX211, 2x2 MIMO, 2400 Mbps, 2.4/5/6 GHz, Wi-Fi 6/6E (Wi-Fi 802.11ax), Bluetooth 5.2 Onboard No 3G/4G/5G WWAN Module Communication Intel AX211, 2x2 MIMO, 2400 Mbps, 2.4/5/6 GHz, Wi-Fi 6/6E (Wi-Fi 802.11ax), Bluetooth 5.2 WLAN Storage 1TB Performance SSD, SED Ready No Additional Hard Drive NO RAID Security Integrated Biometric - Finger Print Security Palmrest, Fingerprint Reader Imaging DFFE will supply an image - Optional Keyboard English International backlit Copilot key keyboard with numeric keypad Palmrest, No security Energy Compliance Energy Star Compliance Power Wall Socket Plug to conform to Dedicated Shaved Red Top 100W AC adapter, USB Type C E5 Power Cord 1M with red top plug for South Africa Battery 4 cell, 64Whr, ExpressCharge(TM) Capable, long lifecycle battery (8+ hours), 3-year warranty Warranty 3 Year Premier Support Plus / ProSupport Plus and Next Business Day Onsite Service Initial, 36 Month(s) + Prosupport Plus and Accidental Damage Protection, 36 Month(s) + Management Client System Update (Updates latest Software Recommended BIOS, Drivers, Firmware, and Apps) VPro System must be Vpro Capable Software Windows 11 Pro 64 English English OEM NOTEBOOK GIS USER COMPLIED YES NO Software SPECIAL NETTRACE FOR DEA /DFFE NET DEA V1 36- Absolute DDS Professional, 3-year NETTRACE (Firmware / Bios embedded Tracking, Asset Management Module, Nettrace Theft Recovery Investigation, Remote Data Delete with 3-year Licence and must include: ‒ Full life Cycle Asset Management Reporting ‒ Integration and Reporting into Financial Asset Register ‒ Storeroom Management ‒ HR Integration ‒ Active Directory Integration ‒ Fixed Asset Register Integration ‒ Warranty Data Integration ‒ CMDB integration 9.4.6. PART C: (DELL/ LENOVO/HP) ALL-IN-ONE STANDARD DESKTOP COMPLIED YES NO ALL IN ONE STANDARD DESKTOP (Incl. USB Keyboard and Mouse) Operating system Windows 11 Pro 64 English Intel(R) Core(TM) Ultra 5 245 vPro(R) (13 TOPS Processor NPU, 14 cores, up to 5.1GHz) or Similar/equivalent latest available Intel CPU Power System Power Cord C13 (South Africa (Red Top Plug)) Integrated, Graphics Intel® UHD Graphics 770 Memory 16 GB DDR5-4800MHz (SODIMM) Memory Slots 2 SODIMM Internal Storage 512 GB PCIe® NVMeTM TLC SSD 23.8" All In One Non-Touch Display FHD (1920 x 1080), IPS, anti- glare, Low Blue Light, 250 nits, 72% NTSC Colour gamut 72% NTSC Intel® Wi-Fi 6E AX211 2x2 AX vPro® & Networking Bluetooth® 5.1 or above Integrated Ethernet (1Gbps), (Permanent, cannot be removed) Bluetooth(R) wireless card COMPLIED YES NOALL IN ONE STANDARD DESKTOP (Incl. USB Keyboard and Mouse) Form factor All-in-one Keyboard & Mouse USB Keyboard and mouse combo Camera integrated Camera high performance integrated stereo speakers / Audio High-definition audio 5MP RGB no-tilt with Dual Microphone Fingerprint reader Fingerprint reader Ports HDMI In Out Port. supports up to 4K resolution at 60Hz 3 x Side …

Question 6

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"17 AUGUST 2026","closingTime":"11:00 AM","briefingSession":"{\"date\":null,\"time\":null,\"venue\":\"ion of the tender document, questions, or queries, if necessary, must be submitted\",\"is_compulsory\":true}"}

Question 7

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"Tenders@dffe.gov.za","phone":"012 399 9892","department":"/ PUBLIC ENTITY)","address":"MENT OF FORESTRY, FISHERIES, AND THE ENVIRONMENT (DFFE)."}

The appointment of a service provider to supply and deliver information technology (IT) equipment from suppliers listed on the SITA RFB 740 transversal contract- in the inland region for the department of forestry, fisheries, and the environment (DFFE).

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The appointment of a service provider to supply and deliver information technology (IT) equipment from suppliers listed on the SITA RFB 740 transversal contract- in the inland region for the department of forestry, fisheries, and the environment (DFFE).

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Critical Requirements

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Constitution of the Republic of South Africa, 1996 – Section 217

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Prevention and Combating of Corrupt Activities Act (PRECCA)

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Promotion of Access to Information Act (PAIA)

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