Appointment of a service provider for maintenance & repairs of airconditioing for SABC provincial offices in kwazulu natal province for a period of three years.

{"closingDate":"17 JULY 2026","closingTime":"12h00","briefingSession":"{"date":"17 AUGUST 2026","time":"12h00","venue":"E & TIME 17 AUGUST 2026 @12h00","is_compulsory":false}"}

{"name":"_________________________________________________________","email":"[email protected]","phone":null,"department":null,"address":"e submissions will invalidate the quote"}

Returnable Documents: 2.1 Submit proof Central Supplier Database (CSD) registration 2.2 Proof of Valid TV License Statement for the Company; all active Directors and Shareholder must have valid TV Licenses. 2.3 (Verification will also be done by the SABC internally). 2.4 Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters 2.5 Original or Certified copy of Valid BBBEE Certificate (from SANAS accredited Verification Agency) 2.6 Certified copy of Company Registration Document that reflect Company Name, Registration number, date of registration and active Directors or Members. 2.7 Certified copy of Shareholders’ certificates. 2.8 Certified copy of ID documents of the Directors or Members. NB: NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHO’S TAX MATTERS ARE NOT IN ORDER. NO CONTRACT WILL BE AWARDED TO ANY BIDDERS WHO’S TV LICENCE STATEMENT ACCOUNT IS NOT VALID. NO CONTRACT WILL BE AWARDED TO ANY BIDDER WHO IS NOT REGISTRED ON THE CSD RFQ/LOG/2026/10252151/35 3 Strictly Confidential

evaluation.

• Dometic (CASSETT) Lotus FM van SABC 157470

7. Second phase: functionality / technical evaluation criteria

not continue forward for evaluation of Price.

Evaluation Area Evaluation Criteria Min. Max.

Points Points

• Greater than 5 years= (10 points)
• 5 years = (5 points)
• Less than 5 years = (0 points)
• Three letters = (15 points)
• Four to Five letters = (18 points)
• More than five letters = (20 points)

of two CV’s will be scored as follows: 15 20

• 3 to 5 years = (20 points)
• 3 Years = (15 points)
• Less than 3 years = (0 points)

and will not score any points

8. Price and specific goals

8.1 The 80/20 preference point system will apply to evaluate responses

8.2 The award of the tender / RFQ to will be based on functionality evaluation.

8.3 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

9. Price and (specific goals) application during contract implementation price

The 80/20 preference point system

A maximum of 80 points is allocated for price on the following basis

Ps = Points scored for comparative price of bid under

The SABC KZN office is the home for Ukhozi and Lotus FM Stations. With a listenership of 8 million, Ukhozi FM is

the biggest Radio Station across the country and Lotus has achieved great strides with their numbers growing

steadily, according to the statistics.it is for this reason that the regional office plays an important role in delivering

uninterrupted broadcasting to the listeners as part of the SABC mandate. The SABC KZN office currently does not

have a contract for the preventative maintenance of all air-conditioners in the building.

There is a total of 49 air-conditioners which require preventative maintenance, some are allocated in areas where

there is critical broadcasting equipment. most of the air-conditioners serve as a backup cooling system in the

Studios and Newsroom when the main air conditioner breaks down. The air conditioners in the outside

broadcasting vans also need to be serviced periodically and forms part of this scope.

2 requirements and scope of services

2.1 Scope of work: Annual Major Service

• Preventative maintenance by cleaning of evaporator filters, condensers etc.

• Checking of refrigerant charge.

• Checking of electrical connections

• Washing of indoor and outdoor coils to remove grime.

• Inspection of piping, cables, insulation, and ducting and replace where necessary.

• Check all V-belts drives and replace, or tension as required

• Gas top-up

• Thermostat

• Fix Capacitors, Motors, wiring or contactors.

• Apply rust proofing where required

• Cleaning of condenser section and coil

• Cleaning of filters (monthly) – SABC inhouse.

• Lubrication

• Wire brush rust spots and paint with protective coatings,

• Check and record liquid and suction pressures

• Clean out drip tray and clear the drain line to prevent leaks from the unit.

• Check all ducting leaks

• Submit a completed job card for work performed on each unit.

• Submit a detailed report with the condition of each unit and recommendations for necessary repairs.

RFQ/LOG/2026/10252151/35 4

Strictly Confidential

• The service will be carried on annually - major service.

• Provide a warranty on repairs.

2.2 Call outs and emergency repairs.

• Attend to emergency call outs and render a rapid response.

• To be available immediately for assistance with breakdowns and be able to restore the equipment within

hours.

2.3 Equipment List

The list of equipment to be serviced with locations, including units located in the vehicles.

• 5 x Cassette units
• 4 x Under-ceiling units
• 40x Mid-wall split units
• 1x Cold room compressor
• 2 x units in the OB vans.

1St floor

• Model location asset NO.

• Production/rbf

• Carrier (MIDWAL) ZNAT1PO SABC 158285

• Carrier (MIDWAL) ZNAT1PO SABC 151608

• Carrier (MIDWALL) ZNAT1MRM SABC 157775

IT Department

• Gree (MIDWALL) ZNIT102 SABC 166790

• Gree(UNDERCEILING) ZNIT1SERV1 SABC 166700

• Gree(UNDERCEILING) ZNIT1SERV2 SABC166692

• Gree(UNDERCEILING) ZVIT1SERV3 SABC166691

UPS room

• Carrier (MIDWALL) ZNAD1UPSb SABC 158286

• Carrier (MIDWALL) SABC 117429

• Gree(MIDWALL) ZNAD1UPSa SABC 166695

RFQ/LOG/2026/10252151/35 5

Strictly Confidential

Newsroom

• Carrier (MIDWALL) ZNAD1BRM SABC 157774

• Daikin (MIDWALL) ZNAD101 SABC 117437

• Carrier (MIDWALL) ZNAD102 no serial number

• Daikin (MIDWALL) ZNAD103 SABC 117436

• Daikin (MIDWALL) ZNAD1TVCRM SABC 117432

• Daikin(MIDWALL) ZNAD104 SABC 117431

• Carrier(MIDWALL) ZNAD105 SABC 117428

• Carrier(MIDWALL) ZNAD106 SABC 117427

• Carrier(MIDWALL) ZNAD107 SABC 138009

• Carrier(MIDWALL) ZNAD108 SABC 118730

• Cloud9 KFR-32GW/H ZNAD109 SABC 126562

• Gree(MIDWALL) ZNAD110 SABC 166789

• Gree(MIDWALL) ZNAD1RED1 SABC 166697

• Gree(MIDWALL) ZNAD1RED2 SABC 166696

• Gree(MIDWALL) ZNAD1RED3 SABC 117434

• Gree(MIDWALL) ZNAD1RED4 SABC 117433

Open Area - Newsroom

• Cassett JETAIR SABC 166791

• Cassett JETAIR SABC 166792

• Cassett DAIKIN

• Cassett DAIKIN

Radio main control

• Carrier (MIDWALL) ZNSBGMCR1 SABC 139724

• Carrier (UNDERCEILING) ZNSBGMCR1 SABC 158289

• Carrier (MIDWALL) ZNSBGMCR1 SABC 158288

• Carrier (MIDWALL) ZNSBGMCR1 SABC 158287

RFQ/LOG/2026/10252151/35 6

Strictly Confidential

Library

• Carrier (MIDWALL) ZNADGMLSB1 SABC 117415

• Carrier (MIDWALL) ZNADGMLAR2 SABC 117414

Clinic

• Carrier (MIDWALL) ZNADGWELLC SABC 117413

Production stores

• Carrier (MIDWALL) ZNADGOBO1 SABC 117412

Studios

• Gree(MIDWALL) ZNSBGST1 SABC 166698

• Carrier(MIDWALL) ZNSBGST2 SABC 118828

• Carrier(MIDWALL) ZNSBGST3 SABC 118836

• Carrier(MIDWALL) ZNSBGST4 SABC 118808

• Carrier(MIDWALL) ZNSBGST5 SABC 129468

• Carrier(MIDWALL) ZNSBGST6 SABC 137668

TV studio ob

• Carrier(MIDWALL) TV STUDIO OB SABC 158284

• Gree(MIDWALL) TV STUDIO OB SABC 171859

• Carrier (MIDWALL) TV STUDIO STORES SABC 158282

Transport office

• Carrier(MIDWALL) Transport officer Office SABC 117410 4

• Gree(MIDWALL) Scelo Office SABC 166699

• Gree(MIDWALL) Luvuyo Office SABC 166783

Ob vans

• Dometic (CASSETT) Lotus FM van SABC 157470

• Dometic (CASSETT) Ukhozi FM Van SABC 157469

RFQ/LOG/2026/10252151/35 7

Strictly Confidential

3. RFQ Validity period

This bid will remain valid 90 (ninety) days from the date of bid closing.

4. Costing

The indicative cost should reflect a detailed cost breakdown, and any direct or indirect costs associated with

the rendering of services, refer to Annexure F – Pricing Schedule

5. Duration of the Contract

Three years

6. Location

SABC Durban

7. Second phase: functionality / technical evaluation criteria

➢ The tender submission will be technically evaluated out of 50

➢ A minimum threshold of 35 out of a maximum of 50 has been set.

➢ Bidders achieving less than the set threshold will be declared non-responsive and therefore will

not continue forward for evaluation of Price.

Evaluation Area Evaluation Criteria Min. Max.

Points Points

Company’s Previous Submit a detailed documented company profile

indicating the number of years in rendering

Experience in Maintenance & Repairs of Airconditioning, Bidders

Maintenance & Repairs of should not refer to a website for this information.

Airconditioning 5 10

• Greater than 5 years= (10 points)
• 5 years = (5 points)
• Less than 5 years = (0 points)

Company’s previous Company’s minimum experience of 5 years in

Airconditioning Maintenance & Repairs services.

experience references Bidders must provide references letters which must

meet the following:

• on a client’s business letterhead
• contract duration (Start & end date)
• duly signed by authorised person
• email address

RFQ/LOG/2026/10252151/35 8

Strictly Confidential

letters must not be older than five years old from the

closing date of this tender.

• Three letters = (15 points)
• Four to Five letters = (18 points)
• More than five letters = (20 points)

15 20

Letters should be coming from different clients

Letters that do not meet all the requirements will

automatically be disqualified

Key Personnel CV and Bidder to submit a comprehensive CV for a technician

Qualifications with a trade test for refrigeration mechanic and proof of

registration with SARACCA (South African Refrigeration

and Air Conditioning Contractors Association). Minimum

of two CV’s will be scored as follows: 15 20

• 3 to 5 years = (20 points)
• 3 Years = (15 points)
• Less than 3 years = (0 points)

CVs without all the required documents will be disqualified

and will not score any points

Total 35 50

8. Price and specific goals

8.1 The 80/20 preference point system will apply to evaluate responses

8.2 The award of the tender / RFQ to will be based on functionality evaluation.

8.3 The Price and BEE (Specific goals) will be applicable to award the highest scoring bidder

9. Price and (specific goals) application during contract implementation price

The 80/20 preference point system

A maximum of 80 points is allocated for price on the following basis:

Pt-Pmin

Ps= 80 ( 1- Pmin )

Where:

Ps = Points scored for comparative price of bid under

Consideration

Pt = Comparative price of bid under consideration

RFQ/LOG/2026/10252151/35 9

Strictly Confidential

Pmin = Comparative price of lowest acceptable bid

9.1 BEE (specific goals)

Specific goals 80/20

EME/SME 51% owned by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

• NB: All tenders will be issued to the market with all specific goals, and these will be scored

in accordance with the evidence as submitted by the bidder. The bidder who does not meet

the specific goals will not be disqualified but score zero.

9.2 Adjudication using a point system

➢ The bidder obtaining the highest number of total points will be awarded the contract.

➢ Preference points shall be calculated after process has been brought to a comparative basis taking

into account all factors of non-firm prices.

➢ Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots.

9.3 Objective Criteria

➢ The Corporation does not bind itself to accept the lowest or any tender, nor shall it be responsible

for or pay The SABC reserves the right not to award this tender to any bidder based on the proven

poor record of accomplishment of the bidder in previous projects within the SABC.

➢ The SABC will not award contract/s to the bidders who are blacklisted or have committed other

acts of fraud and misrepresentation of facts e.g., tax compliance, company financials, etc. will be

eliminated from the bid process.

➢ The SABC reserve the right not to award this tender to any bidder who fails the financial stability

assessment.

➢ No SABC former employees shall be awarded contracts with the SABC within 12 months after

termination of employment with the SABC.

➢ Should employees resign or retire from the employment of the SABC and become directors of

other businesses tendering with the SABC, such tender shall not be considered until the cooling

off period of 12 (Twelve) months has expired.

➢ Should the employee be dismissed from the SABC employment, such employee shall be

prohibited from conducting business with SABC for a period of 5 (Five) years from the date of

dismissal.

➢ Should the employee be found guilty in a court of law due to criminal conduct/act, such employee

will not be considered to do/conduct business with SABC, until the criminal record has been

legally expunged.

RFQ/LOG/2026/10252151/35 10

Strictly Confidential

➢ The SABC shall not procure any goods, services, works or Content from any Board member or

Board member owned business, to ensure that suppliers competing for the SABC’s business

have confidence in the integrity of SABC’s selection process.

➢ Should the SABC’s Board members no longer serve on the SABC Board but become directors

of other companies, the SABC shall not conduct business with those companies until the cooling

off period of 12 (Twelve) months has expired.

➢ Should the Board member be found guilty in a court of law due to criminal conduct/act, such

Board member will not be considered to do/conduct business with SABC, until the criminal record

has been legally expunged.

10 communication

Respondents are warned that a response will be disqualified should any attempt be made by a tenderer

either directly or indirectly to canvass any officer(s) or employees of SABC in respect of a tender, between

the closing date and the date of the award of the business.

All enquiries relating to this RFQ should be emailed three days before the closing date.

11 conditions to be observed when tendering

• The corporation does not bid itself to accepts the lowest or any tender, nor shall it be responsible for or

pay any expenses or losses which may be incurred by the Tenderer in the preparation and delivery of his

tender. The Corporation reserves the right to accept a separate tender or separate tenders for any one or

more of the sections of a specification. The corporation also reserves the right to withdraw the tender at

any stage.

• No tender shall be deemed to have been accepted unless or until a formal contract / letter of award is

signed by both parties.

• The Corporation reserves the right to:

➢ Make a selection solely on the information received in the submissions

➢ Enter into negotiations with any one or more of preferred bidder(s) based on the criteria specified

in the evaluation of this tender.

➢ Contact any bidder during the evaluation process, in order to clarify any information, without

informing any other bidders. During the evaluation process, no change in the content of the RFQ

shall be sought, offered or permitted.

➢ Cancel this RFQ or any part thereof at any time.

• Should a bidder(s) be selected for further negotiations, they will be chosen on the basis of the greatest

benefit to the Corporation and not necessarily on the basis of the lowest costs, aligned to the BEE & Price.

RFQ/LOG/2026/10252151/35 11

Strictly Confidential

12 Cost of Bidding

The Tenderer shall bear all costs and expenses associated with preparation and submission of its tender

or RFQ, and the Corporation shall under any circumstances be responsible or liable for any such costs,

regardless of, without limitation, the outcome of the bidding, evaluation, and selection process.

13 payment terms

SABC will effect payment sixty (60) days after the service provider has rendered the service and submitted

an invoice / statement.

End of RFQ document

RFQ/LOG/2026/10252151/35 12

Strictly Confidential

Annexed to this document for completion and return with the document:

Annexure A - Declaration of Interest

Annexure B - SBD 6.1 Form

Annexure C - Consortiums, Joint Ventures and Sub-Contracting Regulations

Annexure D - Previous completed projects/Current Projects

Annexure E - SBD 4 Form

Annexure F - Pricing Schedule

RFQ/LOG/2026/10252151/35 13

Strictly Confidential

Annexure a

Declaration of interest

1. Any legal or natural person, excluding any permanent employee of SABC, may make an offer or offers in terms of

this tender invitation. In view of possible allegations of favoritism, should the resulting tender, or part thereof be

awarded to-

(a) any person employed by the SABC in the capacity of Tenderer, consultant or service provider; or

(b) any person who acts on behalf of SABC; or

(c) any person having kinship, including a blood relationship, with a person employed by, or who acts on behalf

of SABC; or

(d) any legal person which is in any way connected to any person contemplated in paragraph (a), (b) or (c),

it is required that:

The Tenderer or his/her authorised representative shall declare his/her position vis-à-vis SABC and/or take

an oath declaring his/her interest, where it is known that any such relationship exists between the Tenderer

and a person employed by SABC in any capacity.

Does such a relationship exist? [YES/NO]

If YES, state particulars of all such relationships (if necessary, please add additional pages containing the

required information):

[1] [2]

Name :..........................................................................

Position :.............................................................................

Office where employed :.............................................................................

Telephone number :..........................................................................

Relationship :..........................................................................

2. Failure on the part of a Tenderer to fill in and/or sign this certificate may be interpreted to mean that an association

as stipulated in paragraph 1, supra, exists.

3. In the event of a contract being awarded to a Tenderer with an association as stipulated in paragraph 1, supra,

and it subsequently becomes known that false information was provided in response to the above question, SABC

may, in addition to any other remedy it may have:

• recover from the Tenderer all costs, losses or damages incurred or sustained by SABC as a result of the

award of the contract; and/or

• cancel the contract and claim any damages, which SABC may suffer by having to make less favourable

arrangements after such cancellation.

Signature of declarant tender number date

Position of declarant name of company or tenderer

RFQ/LOG/2026/10252151/35 14

Strictly Confidential

Annexure b

Sbd 6.1

Preference points claim form in terms of the preferential procurement regulations

2022

This preference form must form part of all tenders invited. It contains general information and serves as a claim

form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general conditions,

Definitions and directives applicable in respect of the tender and

Preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

included).

1.2 To be completed by the organ of state

a) The applicable preference point system for this tender is the 80/20 preference point system.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded

for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Specific goals 80/20

EME/SME 51% owned by Black people 10

RFQ/LOG/2026/10252151/35 15

Strictly Confidential

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim

points for specific goals with the tender, will be interpreted to mean that preference points for specific goals

are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at

any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the

organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive tendering process or any other method

envisaged in legislation.

(b) “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation,

and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by an organ of

state in response to an invitation for the origination of income-generating contracts through any method

envisaged in legislation that will result in a legal agreement between the organ of state and a third party

that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of

assets and concession contracts, excluding direct sales and disposal of assets through public auctions;

and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmin

Ps= 80(1− ) or Ps= 90(1− Pt−Pmin )

Pmin Pmin

Where

Ps = Points scored for price of tender under consideration

RFQ/LOG/2026/10252151/35 16

Strictly Confidential

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference

points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer

will be allocated points based on the goals stated in table 1 below as may be supported by proof/

documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is

unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender

documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10

preference point system will apply and that the highest acceptable tender will be used to

determine the applicable preference point system: or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply

and that the lowest acceptable tender will be used to determine the applicable preference point

system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20

preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

RFQ/LOG/2026/10252151/35 17

Strictly Confidential

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.

Number of points Number of points

claimed. allocated

The specific goals allocated points in terms of

(80/20 system) (80/20 system)

this tender

(To be completed (To be completed by

by the tenderer) the organ of state)

SMMEs (inclusive or QSEs and EMEs) 51% owned

by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

NB: All tenders will be issued to the market with all specific goals, and these will be scored in accordance with the

evidence as submitted by the bidder. The bidder who does not meet the specific goals will not be disqualified but

score zero

Source Documents to be submitted with the tender or RFQ

Specific Goals Acceptable Evidence

B-BBEE Valid BEE Certificate / Affidavit (in case of JV, a consolidated scorecard will be

accepted)

Black Women Owned Certified ID Documents of the Owners/shareholder

Black Youth owned Certified ID Documents of the Owners

EME or QSE 51% Black Annual Financial/ Management Accounts/ B-BBEE Certificate / Affidavit/ Certified ID

Owned Documents of the Owners/shareholder

51% Black Owned CIPC Documents / B-BBEE Certificate/Affidavit/ Certified ID Documents of the

Owners/shareholder

South African Enterprises CIPC Documents

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

RFQ/LOG/2026/10252151/35 18

Strictly Confidential

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have

–

(a) disqualify the person from the tendering process;

(b) recover costs, losses, or damages it has incurred or suffered as a result of that

person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation.

(d) recommend that the tenderer or contractor, its shareholders, and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years,

after the audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

RFQ/LOG/2026/10252151/35 19

Strictly Confidential

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

RFQ/LOG/2026/10252151/35 20

Strictly Confidential

Annexure c

Consortiums, joint ventures and sub-contracting regulations

1. Consortiums and joint ventures

1.1 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as a legal entity,

provided that the entity submits their B-BBEE status level certificate.

1.2 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated

entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group

structure and that such a consolidated B-BBEE scorecard is prepared for every separate tender.

2 sub-contracting

2.1 A person awarded a contract may only enter into a subcontracting arrangement with the approval of the

organ of state.

2.2 A person awarded a contract in relation to a designated sector, may not subcontract in such a manner that

the local production and content of the overall value of the contract is reduced to below the stipulated

minimum threshold.

2.3 A person awarded a contract may not subcontract more than 30% of the value of the contract to any other

enterprise that does not have an equal or higher B-BBEE status level of contributor than the person

concerned, unless the contract is subcontracted to an EME that has the capability and ability to execute the

subcontract.

3 declaration of sub-contracting

3.1 Will any portion of the contract be sub-contracted? YES / NO

3.2 If yes, indicate:

3.2.1 The percentage of the contract will be sub-contracted ...................................%

3.2.2 The name of the sub-contractor ..........................................................................

3.2.3 The B-BBEE status level of the sub-contractor......................................................

3.2.4 whether the sub-contractor is an EME YES / NO

Signature of declarant tender number date

Position of declarant name of company or tenderer

RFQ/MASTER/2024-1

RFQ/LOG/2026/10252151/35 21

Strictly Confidential

Annexure “d”

Previous completed projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of Project Completed date

no projects Commence date

Current projects (preferably provide a detailed company profile, detailed the below mentioned information)

Project Descriptions Client Contact Contact person Email address Period of projects Value of Project Completion

no projects Commence date date

RFQ/LOG/2026/10252151/35 22

Strictly Confidential

Annexure “e”

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles

of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South

Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that

person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of

sole proprietor/ directors / trustees / shareholders / members/ partners or any person having a controlling interest

in the enterprise, in table below.

Full Name Identity Number Name of State institution

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

RFQ/LOG/2026/10252151/35 23

Strictly Confidential

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest in the enterprise have any interest in any other related enterprise whether or not they are bidding

for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

Company’s Previous Submit a detailed documented company profile

indicating the number of years in rendering

Airconditioning 5 10

• Greater than 5 years= (10 points)
• 5 years = (5 points)
• Less than 5 years = (0 points)

Company’s previous Company’s minimum experience of 5 years in

experience references Bidders must provide references letters which must

meet the following:

• on a client’s business letterhead
• contract duration (Start & end date)
• duly signed by authorised person
• email address

RFQ/LOG/2026/10252151/35 8

Annexure “d”

Previous completed projects (preferably provide a detailed company profile, detailed the below mentioned information)

no projects Commence date

Current projects (preferably provide a detailed company profile, detailed the below mentioned information)

the rendering of services, refer to Annexure F – Pricing Schedule

Annexure f: pricing schedule to be completed by all bidders

Rate

Item Description Unit Qty Year 1 Year 2 Year 3

2.1 Unscheduled Rates:

2.1.1 Labour Rate (Artisan) Monday to Friday Rands/hour

2.1.2 Labour Rate (Artisan) Weekend and Public Holidays Rands/hour

2.1.3 Technical Assistant (Monday to Friday) Rands/hour

2.1.4 Technical Assistant (Weekend and Public Holidays) Rands/hour

2.1.5 Call-Out Rate (Monday to Friday) Rands/hour

2.1.6 Call-Out Rate (Weekend and Public Holidays) Rands/hour

Minimum functionality/qualifying score: 35

contractor grading designation of 2ME

Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters

tax compliance, company financials, etc

Central Supplier Database (CSD) registration

Key Personnel CV and Bidder to submit a comprehensive CV for a technician

Development Board (CIDB) contractor grading designation of 2ME at the

Bidders must provide a valid and active certificate at the time of the closing of the bid. Nonsubmission of the mandatory documents will result in automatic disqualification.

2.1 Submit proof Central Supplier Database (CSD) registration

2.4 Valid Tax Clearance Certificate or SARS “Pin” to validate supplier’s tax matters

2.6 Certified copy of Company Registration Document that reflect Company Name, Registration number,

NO contract will be awarded to any bidder who is not registred on the csd

Points Allocation: 80 points

B-BBEE Details: stem)

this tender

(To be completed (To be completed by

by the tenderer) the organ of state)

SMMEs (inclusive or QSEs and EMEs) 51% owned

by Black people 10

51% owned by Black people; 5

51% owned by Black people who are women 3

Black Youth 2

NB: All tenders will be issued to the market with all specific goals, and these will be scored in accordance with the

evidence as submitted by the bidder. The bidder who does not meet the specific goals will not be disqualified but

score zero

Source Documents to be submitted with the tender or RFQ

Specific Goals Acceptable Evidence

B-BBEE Valid BEE Certificate / Affidavit (in case of JV, a consolidated scorecard will be

accepted)

Black Women Owned Certified ID Documents of the Owners/shareholder

Black Youth owned Certified ID Documents of the Owners

EME or QSE 51% Black Annual Financial/ Management Accounts/ B-BBEE Certificate / Affidavit/ Certified ID

Owned Documents of the Owners/shareholder

51% Black Owned CIPC Documents / B-BBEE Certificate/Affidavit/ Certified ID Documents of the

Owners/shareholder

South African Enterprises CIPC Documents

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

RFQ/LOG/2026/10252151/35 18

Strictly Confidential

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any

official of the procuring institution in relation to this procurement process prior to and during the bidding process

except to provide clarification on the bid submitted where so required by the institution; and the bidder was not

involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No

and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or

may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms

of the Prevention and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply