Appointment of a professional service provider (consulting civil engineer) for the mig schedule 6b project replacement of collapsed clay and asbestos cement sewer pipes in welkom, matjhabeng local municipality

Advertisement date: Monday, 12 October 2026

Last day for written enquiries: Monday, 19 October 2026 at 12:00

Last day for issue of addenda: Thursday, 22 October 2026

Closing date and time: Monday, 26 October 2026 at 12:00

Tender validity: 90 days from closing date, until Sunday, 24 January 2027

No compulsory briefing session is stated.

No compulsory briefing session is stated. Advertisement date: Monday, 12 October 2026. Last day for written enquiries: Monday, 19 October 2026 at 12:00. Last day for issue of addenda: Thursday, 22 October 2026. Closing date and time: Monday, 26 October 2026 at 12:00. Place of submission: LDM Tender Box, Corner Jan Hofmeyr and Tempest Road, Welkom, 9460. Tender validity: 90 days after closing date, until Sunday, 24 January 2027. Number of copies: One (1) original, fully completed and signed, in a sealed envelope.

Technical enquiries:

• Contact: Mr. Brian Lehlekiso
• Email: [email protected]

SCM enquiries:

• Contact: Mr. Malemoha Macholo (Acting Supply Chain Manager)
• Telephone: (057) 108 5000
• Email: [email protected]

Submission address:

LDM Tender Box, Main Entrance

Corner Jan Hofmeyr and Tempest Road

Welkom, 9460

Municipality address:

Lejweleputswa District Municipality

Technical Services Department (PMU)

Corner Jan Hofmeyr and Tempest Road, Welkom, 9460

P.O. Box 2163, Welkom, 9460

Submission method: Hand delivery or courier into the LDM Tender Box at the main entrance, Corner Jan Hofmeyr and Tempest Road, Welkom, 9460. E-mailed, faxed or telegraphic submissions will not be considered under any circumstances.

Closing time: Monday, 26 October 2026 at 12:00.

Envelope endorsement: Clearly mark the sealed envelope with "RFP 06/10/2026: REPLACEMENT OF COLLAPSED CLAY AND AC SEWER PIPES IN WELKOM – CONSULTING ENGINEER".

Number of copies: One (1) original, fully completed and signed, in a sealed envelope.

Returnable schedules (all must be completed, signed and returned):

• R1: Form of Offer and Acceptance – formal offer to provide the services.
• R2: Authority for Signatory – proof the signatory is authorised to bind the bidder.
• R3: Declaration of Interest (MBD 4) – discloses any connection to state employees.
• R4: Preference Points Claim Form (MBD 6.1) – claims preference points.
• R5: Declaration of Bidder's Past SCM Practices (MBD 8) – declares past supply chain practices.
• R6: Certificate of Independent Bid Determination (MBD 9) – certifies no collusion.
• R7: Proof of Good Standing with Municipal Accounts – municipal account not in arrears more than 90 days.
• R13: Record of Addenda – acknowledge all addenda issued.
• R16: OHS Act Section 37(2) Agreement – agreement on health and safety responsibilities.
• R18: CSD Report and Tax Compliance – CSD summary report and SARS TCS PIN.
• R8: Joint Venture Agreement – only if bidding as a JV/consortium.
• R9: Schedule of Proposed Sub-consultants – only if using sub-consultants.
• R10: Experience of Tenderer (Similar Projects) – for functionality scoring.
• R11: Schedule of Key Personnel – for functionality scoring.
• R12: Curriculum Vitae of Key Personnel – for functionality scoring.
• R14: Proof of Director's ECSA Registration – for functionality scoring.
• R15: Banking Details – required.
• R17: Proof of Black Ownership (B-BBEE Certificate / Sworn Affidavit) – for specific goals.
• R19: Company Profile – required.

Disqualification risks:

• Missing, unsigned, or incomplete returnable schedules.
• Late submissions, or submissions to the wrong venue.
• Using correction fluid/tape; errors must be crossed out and initialled.
• Missing pages, retyped or altered documents.
• Submitting more than one tender per company (sole or JV) – all such tenders are disqualified.
• Blank or nil items in the Pricing Schedule.
• Certified copies older than 6 months from closing date, uncertified copies, or copies of certified copies.

Evaluation is in three stages; only tenders passing a stage proceed to the next.

Stage 1 – Mandatory requirements (pass/fail):

• CSD registration (CSD summary report not older than 30 days).
• Tax compliant status (SARS TCS PIN or CSD tax status).
• Fully completed and signed MBD 1, MBD 4, MBD 6.1, MBD 8, MBD 9.
• Fully completed and signed Form of Offer and Acceptance (R1) and Pricing Schedule (C2.2) with no blank items.
• Proof of good standing with municipal accounts (not in arrears > 90 days) for the tenderer and each JV partner/director.
• Authority for signatory (resolution / power of attorney) – R2.
• Joint venture agreement (if applicable) – R8.
• Declaration of compliance with OHS Act (Section 37(2) agreement) – R16.
• Only one tender per company (sole or JV) – verified via CSD/CIPC cross-check.

Stage 2 – Functionality (100 points, minimum threshold 80/100):

• ECSA registration of a director (30 points): at least one director/member registered with ECSA as Pr Eng, Pr Tech Eng, or Pr Techni Eng. Proof: certified copy (not older than 6 months) of ECSA certificate and CSD/CIPC report confirming directorship.
• Similar work experience (50 points): 10 points per completed similar project, up to 5 projects. Similar project = professional engineering services on sewer infrastructure (pipelines, reticulation, outfall sewers, rising mains, or rehabilitation). Each project needs BOTH an appointment letter AND a completion/reference letter; appointment letters must be dated on or after 26 October 2018. No points if only one letter is attached.
• Key personnel (20 points):
• Project Lead / Contracts Manager (10 points): NQF Level 7 in Civil Engineering, minimum 10 years' experience on sewer projects, ECSA registered. Failing any one = 0.
• Design Engineer (10 points): NQF Level 7 in Civil Engineering, minimum 5 years' experience on sewer projects, ECSA registered. Failing any one = 0.

Stage 3 – Price and specific goals (80/20 preference point system):

• Price (80 points): Ps = 80 × (1 − (Pt − Pmin) / Pmin). Price used is the Total Tendered Amount (incl. VAT) from the Pricing Schedule.
• Specific goals (20 points):
• Historically disadvantaged individuals – black ownership (10 points): 100% black ownership = 10; 75–99% = 9; 60–74% = 7; 51–59% = 6; 10–50% = 1; below 10% or not proven = 0. Proof: valid B-BBEE certificate (SANAS-accredited) or sworn affidavit showing black ownership percentage, plus CSD ownership report.
• Locality (10 points): business office within Lejweleputswa District = 10; elsewhere in Free State = 6; elsewhere in South Africa = 4; outside South Africa = 0. Proof: municipal rates and services account in the tenderer's name (not in arrears > 90 days) or lease agreement with owner's up-to-date account; address must correspond with CSD report.

Award: to the tenderer with the highest total points for price and specific goals, subject to verification of CSD, tax, municipal accounts, and Register for Tender Defaulters. LDM may conduct risk assessment and reference checks.

Scope: Appointment of a consulting civil engineer for the MIG Schedule 6B project to replace collapsed clay and asbestos cement (AC) sewer pipes in Welkom, Matjhabeng Local Municipality.

Employer: Lejweleputswa District Municipality (Implementing Agent for MIG Schedule 6B), on behalf of Matjhabeng Local Municipality (Water Services Authority and asset owner).

Funding: Municipal Infrastructure Grant (MIG) Schedule 6B, 2026/27 and outer year as required.

Estimated construction value: Approximately R11 000 000.00 (R11 million) excluding VAT – used to calculate tendered professional fees for evaluation.

Project background: Repeated collapses of ageing clay, AC, concrete and uPVC pipes have caused sewage to be pumped into the stormwater system and the Toronto Pan. DWS issued a Notice of Intention (16 October 2025) and Directive (1 December 2025) under the National Water Act requiring the municipality to stop the discharge. The project aims to permanently replace the collapsed sections.

Scope of works (to be verified by the Consultant): Approximately 1 190 m of new pipe and 14 new house connections, including:

• Pipe at Major Pump Station: 30 m, depth 6.0 m, 1000 mm concrete – replace with steel pipe.
• Hamlet Road: 65 m, depth 1.5 m, 450 mm clay vitrified.
• Hamlet Road: 65 m, depth 1.9 m, 600 mm concrete – replace with HDPE.
• Lear Street: 80 m, depth 2.04 m, 300 mm clay vitrified – adjacent to electrical poles and fibre.
• Cnr Constantia & Ararat: 65 m, depth 6.025 m, 250 mm uPVC – pipe jacking across intersection.
• De Mist Street (Dagbreek): 80 m, depth 5.7 m, 200 mm uPVC – adjacent to stormwater pipe and Transnet rail line.
• Constantia (Rietpark): 80 m, depth 4.8 m, 150 mm clay vitrified – parallel to water line and road.
• Stateway & Koppie Alleen: 140 m, depth 9.23 m, 450 mm clay vitrified – pipe jacking across circle.
• Koppie Alleen: 140 m, depth 8.08 m, 200 mm clay vitrified – runs along road pavement layers.
• Nyala Street: 80 m, depth 6.093 m, 150 mm clay vitrified.
• Mid-block line (Nyala): 260 m, depth 5.1 m, 150 mm PVC – decommission mid-block pipe, construct new line in Nyala Street.
• House connections: 14 new connections (75 mm PVC).

Pipe material: Pipes smaller than 600 mm diameter to be replaced with HDPE; pipes 600 mm and larger with steel pipe. AC pipes to be left undisturbed where possible, or re-routed; removal and disposal at a licensed hazardous waste site only if unavoidable.

Services required (ECSA Stages 1 to 6):

• Stage 1 Inception: inception meeting, site inspection, identify services/wayleaves, Inception Report.
• Stage 2 Concept and viability: manage topographical survey, geotechnical investigation, CCTV survey, hydraulic analysis, environmental screening, Preliminary Design Report with Class 3 cost estimate.
• Stage 3 Design development: detailed designs and drawings, asbestos risk assessment input, traffic accommodation plan, method statements, Class 2 cost estimate, H&S Specification, EMPr, Detailed Design Report.
• Stage 4 Documentation and procurement: prepare construction tender documents (CIDB Standard for Uniformity, GCC 2015 3rd Edition), include EPWP and local SMME requirements, attend compulsory briefing, prepare tender evaluation report within 14 days of closing.
• Stage 5 Contract administration and inspection: act as Employer's Agent/Engineer, issue instructions, variation orders, payment certificates, chair meetings, provide Level 3 site supervision, quality control testing, monthly MIG progress reports by 5th of each month.
• Stage 6 Close-out: issue certificates, as-built drawings (hard copy, PDF, GIS-compatible CAD/shapefiles), close-out report and DWS compliance report.

Additional services:

• Level 3 site supervision: full-time ECSA-registered Resident Engineer/Site Supervisor for duration of construction (estimated 8 months for pricing).
• Construction Health and Safety Agent: SACPCMP-registered, prepare H&S specification, approve contractor's H&S plan, audit monthly.
• Specialist investigations: topographical survey, geotechnical investigation, CCTV condition survey, asbestos risk assessment input, environmental/flood-risk assessment – priced as lump sums.

Key personnel (minimum requirements):

• Project Lead / Contracts Manager: NQF Level 7 in Civil Engineering, 10 years' sewer experience, ECSA registered.
• Design Engineer: NQF Level 7 in Civil Engineering, 5 years' sewer experience, ECSA registered.
• Resident Engineer / Site Supervisor: ECSA-registered (Pr Eng, Pr Tech Eng, Pr Techni Eng or Candidate) with pipeline construction supervision experience.
• Construction Health and Safety Agent: SACPCMP Pr CHSA (or CHSM minimum).
• Land Surveyor (sub-consultant): registered with SAGC.
• Geotechnical Engineer (sub-consultant): Pr Eng or Pr Sci Nat with geotechnical experience.

Key personnel named in the tender may not be replaced without LDM's written approval; replacement must hold equal or better qualifications and be made within 5 working days.

Deliverables programme (from appointment):

• Inception Report: 2 weeks
• Survey, geotechnical and CCTV results: 5 weeks
• Preliminary Design Report: 6 weeks
• Detailed Design Report: 9 weeks
• Construction tender documents ready: 11 weeks
• Tender evaluation report: 14 days after construction tender closing
• Construction period: estimated 225 calendar days
• As-built drawings and asset data: 30 days after practical completion
• Close-out report: 60 days after works completion; final certificate after 12-month defects liability period

Reporting: Monthly progress report to LDM by 5th of each month, in MIG-MIS compatible format. All drawings, reports, data and models are property of LDM and must be handed over in editable electronic format.

Capacity building: Accommodate at least one LDM PMU official or candidate for structured exposure, remunerated under "Skills Transfer to Municipal Trainee".

Pricing format: The Pricing Schedule (C2.2) has four sections:

• Section 1: Professional fees – a single fee percentage for ECSA normal services (Stages 1 to 6). For evaluation, this percentage is applied to the estimated construction value of R11 000 000.00 (excluding VAT). During the contract, fees are calculated by applying the tendered percentage to the actual construction value (excluding VAT and escalation) and paid per stage in the proportions shown (Stage 1: 5%, Stage 2: 25%, Stage 3: 25%, Stage 4: 15%, Stage 5: 25%, Stage 6: 5%).
• Section 2: Construction monitoring – monthly rates for Level 3 site supervision (8 months for evaluation), OHS monitoring, and skills transfer to municipal trainee. Payment for actual months (pro rata for part months).
• Section 3: Recoverable expenses – lump sums for specialist investigations (topographical survey, geotechnical, CCTV, asbestos, environmental/flood-risk), payable on acceptance of each deliverable. LDM may omit any item.
• Section 4: Disbursements – estimated quantities for evaluation; payment at tendered rates for actual quantities, substantiated by logbooks and records. Travel rates may not exceed prevailing AA rates.

All items must be priced; a blank or nil item renders the tender non-responsive. Tenderers who are not VAT vendors must not add VAT.

Fee percentage must not exceed the ECSA Guideline tariff. Fees materially below the guideline (implied discount exceeding 30%) will be scrutinised; the tenderer may be asked to substantiate pricing.

Payment terms: Monthly tax invoices supported by a progress report and proof of stage completion. Payment within 30 days of receipt of a correct invoice by electronic transfer. Invoices must reflect LDM's VAT registration number 4000791642.

Insurances:

• Professional indemnity: not less than total contract value plus 10%, for the contract duration and 3 years thereafter.
• Public liability: not less than R10 000 000 per single claim, for the contract duration.
• Proof of insurance must be submitted within 14 days of appointment and before any payment.

Penalties: 0.05% of contract value per calendar day for late submission of Stage 2, 3 and 4 deliverables where delay is attributable to the Consultant.

Escalation: Fees subject to escalation only as provided in the ECSA Guideline where services extend beyond 12 months from closing date for reasons not attributable to the Consultant.

CSD registration: Mandatory – must be registered on the National Treasury Central Supplier Database (CSD). Submit CSD summary report (not older than 30 days).

Tax compliance: Mandatory – submit SARS Tax Compliance Status PIN (TCS PIN) or CSD tax status. For JVs/consortia/sub-contractors, each party must submit a separate TCS PIN / CSD number.

B-BBEE: Specific goal for black ownership (10 points). Proof: valid B-BBEE certificate (SANAS-accredited) or sworn affidavit showing percentage of black ownership, plus CSD ownership report. Points scale: 100% = 10; 75–99% = 9; 60–74% = 7; 51–59% = 6; 10–50% = 1; below 10% or not proven = 0.

Locality: Specific goal (10 points). Proof: municipal rates and services account in the tenderer's name for its business premises (not in arrears > 90 days) or lease agreement with owner's up-to-date account. Points: within Lejweleputswa District = 10; elsewhere in Free State = 6; elsewhere in South Africa = 4; outside South Africa = 0.

Municipal account good standing: Mandatory – proof of good standing with municipal accounts (not in arrears more than 90 days) for the tenderer and each JV partner/director.

ECSA registration: Mandatory for functionality – at least one director registered with ECSA (Pr Eng, Pr Tech Eng, or Pr Techni Eng).

OHS compliance: Mandatory – sign OHS Act Section 37(2) agreement (R16). Comply with OHS Act, Construction Regulations 2014, and Asbestos Abatement Regulations 2020.

No tender from persons in the service of the state.

One tender per company: Each company (including directors and shareholders) may submit only ONE tender, either as sole tenderer or as partner in ONE JV/consortium. Multiple submissions in any form result in automatic disqualification of all such tenders.

Contract form: Service Level Agreement based on the CIDB Standard Professional Services Contract (latest edition), read with the Special Conditions of Contract. The GCC (July 2010) applies. Order of precedence: (1) SLA, (2) Special Conditions, (3) GCC.

Duration: Commences on date of letter of appointment, ends on issue of final completion certificate after the 12-month defects liability period, or on completion of all close-out deliverables, whichever is later.

Insurances: Professional indemnity – not less than total contract value plus 10%, for contract duration and 3 years thereafter. Public liability – not less than R10 000 000 per single claim. Proof within 14 days of appointment and before any payment.

Payment: Monthly tax invoices with progress report and proof of stage completion. Payment within 30 days of receipt of correct invoice. Invoices must reflect LDM's VAT registration number 4000791642.

Penalties: 0.05% of contract value per calendar day for late submission of Stage 2, 3 and 4 deliverables where delay is attributable to the Consultant.

Poor performance: LDM issues written notice; if not remedied within 14 days, LDM may terminate, procure services elsewhere and recover additional cost. Termination also for serious breach, insolvency, fraud, corruption, or breach of law.

Assignment: No ceding, assigning or sub-letting without LDM's prior written consent.

Intellectual property: All drawings, designs, reports, models and data vest in LDM and Matjhabeng LM. Confidentiality subject to PAIA and POPIA.

Indemnity: Consultant indemnifies LDM against losses and claims arising from the Consultant's negligence.

OHS: Comply with OHS Act, Construction Regulations 2014, Asbestos Abatement Regulations 2020; sign Section 37(2) agreement.

Law and disputes: Governed by South African law. Disputes resolved by negotiation, then mediation, then court of competent jurisdiction.

Evaluation method: Stage 1: Mandatory requirements; Stage 2: Functionality (minimum 80/100); Stage 3: 80/20 preference point system (Price 80; Specific Goals 20).