Inspection, load testing, certification and maintenance of lifting equipment at sabs sites (groenkloof, secunda netfa, cape town, east london) – 36 months

Compulsory briefing session: 03 November 2026 at 10:00 AM

• Venue: SABS Groenkloof, 1 Dr Lategan Road, Groenkloof, Pretoria
• Attendance is compulsory.

Final date for consolidated clarification questions: 06 November 2026

• Submit to [email protected]

SABS clarification issued: 09 November 2026 (no further clarification after this date)

Non-disclosure Agreement and Intention to Respond due: 11 November 2026

Proposal submission deadline: 11 November 2026 at 11:00 AM

• Submit to [email protected]

Compulsory briefing session: 03 November 2026 at 10:00 AM at SABS Groenkloof, 1 Dr Lategan Road, Groenkloof, Pretoria. Attendance is compulsory.

Enquiries (all RFP questions):

• Contact: Elvis Lebepe
• Email: [email protected]
• Note: Do not contact any other SABS personnel; doing so may lead to disqualification.

Proposal submissions:

• Email: [email protected]

SABS registered office:

1 Dr Lategan Road

Groenkloof

Pretoria, 0001

Service locations:

• Groenkloof
• Secunda Netfa
• Cape Town
• East London

Submission method: electronic only, to [email protected]

• Subject line must include the tender reference number (RFP 202030) and description.
• File format: PDF (compressed zipped folder if necessary). Maximum size 14MB.
• Submissions via a link or 'we transfer' will not be accepted.
• Late submissions will not be accepted under any circumstances.
• The submission email address is for proposals only; do not send questions to it.

Returnable documents (all must be completed, signed and submitted):

• Appendix A: Scope of Work (acknowledged)
• Appendix B: Pricing/Quotes (on official company letterhead)
• Appendix C: Company Experience (table supporting reference letters)
• Appendix D: Intention to Respond (accept/decline form)
• Appendix E: SBD 4 Bidder's Disclosure (declares any employment by the state or connection to the procuring institution)
• Appendix F: Signed Non-disclosure Agreement
• Appendix G: SBD 6.1 Preference Points Claim Form (claims specific goals points)
• Appendix H: CSD Report (or proof of banking details for international suppliers)
• Appendix I: B-BBEE Certificate or Sworn Affidavit
• Appendix J: Management Summary (company profile and statement of compliance)
• Appendix K: Statement of Compliance
• Appendix L: Signed SABS Terms and Conditions (variations submitted as Annexure F1)
• Appendix M: RFP Document (signed)
• Appendix N: Audited Financial Statements
• Appendix O: Request for Proposal Enquiry (if used)
• Appendix P: Service Agreement (signed)
• Appendix Q: Mandatory Requirements (completed)
• Appendix U: Company Experience
• Appendix S: Personnel Experience (CVs)
• Appendix T: Service Capability (SOP)

Disqualification risks:

• Missing or unsigned returnable documents.
• Quotation not on official company letterhead.
• Contacting SABS personnel other than the designated enquiry contact.
• Any canvassing of SABS staff.
• Submitting via a link or file transfer service.

Evaluation stages:

1. Mandatory Requirements (pass/fail):

• CIDB Grading: 4 ME or higher
• Valid COIDA Certificate
• Valid LME (Lifting Equipment Entity) certification by the Chief Inspector in line with DMR (19)

Only bidders meeting all mandatory requirements proceed.

2. Functionality Evaluation (minimum threshold: 70%):

• Company Experience: 30% weight. Minimum 3 relevant, contactable reference letters not older than 5 years, covering inspection, load testing and maintenance of lifting equipment or similar work. Scoring: 1 letter = 1 point, 2 = 2, 3 = 3, 4 = 4, 5 = 5.
• Personnel Experience – Team Leader: 25% weight. Detailed CV with experience on pressurised equipment and a Technical Diploma (Mechanical, Electrical, Metallurgical or Welding), minimum NQF Level. Scoring: no CV = 1, 3 years = 3, 5 years = 4, 6+ years = 5.
• Personnel Experience – Artisan/Technician: 25% weight. Same CV and qualification requirements as Team Leader. Scoring: no CV = 1, 3 years = 3, 5 years = 4, 6+ years = 5.
• Service Capability: 20% weight. Detailed SOP showing (1) method statement and quality assurance commitment, (2) safety commitment, (3) current project programme with activities, durations and milestones. Adequate = 3 points, Comprehensive = 5 points.

3. Preference Points (80/20 system):

• Price: 80 points
• Specific Goals: 20 points (black ownership, black women ownership, disability ownership)
• Specific goals points: 100% black ownership = 10, 75-99% = 8, 60-74.99% = 6, 51-59.99% = 4, 1-50.99% = 2, 0% = 0; 100% black women ownership = 6, 51-99% = 4, 1-50.99% = 2, 0% = 0; 100% disability ownership = 4, 51-99% = 2, 0-50.99% = 0.

Disqualifying criteria:

• Failure to meet any scope of work requirement.
• Solution encumbered by any intellectual property rights.
• Misrepresentation of any material fact.

Scope of work (36-month contract):

• Quarterly inspections of all lifting equipment.
• Yearly load testing and certification.
• Maintenance and repairs.

Detailed responsibilities:

1. Inspection and Assessment:

• Conduct visual and functional inspections.
• Identify defects, wear, corrosion, deformation and non-compliance.
• Assess equipment fitness for safe operation.
• Compile inspection reports with findings and recommendations.
• Perform repairs as recommended.

2. Load Testing and Certification:

• Perform load testing in accordance with the Occupational Health and Safety Act (Driven Machinery Regulations) and applicable SANS standards.
• Issue load test certificates and statutory inspection certificates.
• Tag and label compliant equipment.

3. Maintenance and Repairs:

• Carry out preventative and corrective maintenance.
• Repair or replace defective components.
• Recondition equipment where applicable.
• Provide spare parts where required.

4. Supply of Lifting Equipment (if required):

• Supply new lifting equipment as per specifications.
• Ensure all supplied equipment is certified and compliant.
• Provide manufacturer documentation and warranties.

5. Documentation and Records:

• Provide detailed inspection, test and maintenance reports.
• Maintain an updated lifting equipment register.
• Submit certificates in both hard copy and electronic format.
• Ensure traceability of equipment and certification.

6. Breakdown/Call-outs:

• Respond to all breakdown calls during and after working hours.
• Response time within 1 hour (normal and after-hours).

Equipment covered (not limited to):

• Overhead cranes
• Jib cranes
• Hoists (electric, manual, chain blocks)
• Slings (wire rope, synthetic, chain)
• Shackles, hooks, eyebolts
• Lifting beams and spreaders
• Ladders
• Trolley jacks
• Hydraulic hoists
• Folding cranes
• Twinlift TW251/12 Electric Hydraulic 2-Post Hoists

Method of service delivery:

• Conduct quarterly visual and functional inspections of all lifting equipment.
• Perform yearly load testing and certification in line with OHSA and SANS standards.
• Carry out preventative and corrective maintenance, repairs and reconditioning.
• Supply new lifting equipment if required, with certification and warranties.
• Maintain documentation and an updated equipment register.
• Respond to breakdown calls within 1 hour, including after-hours.
• Provide a detailed SOP covering method statement, quality assurance, safety and project programme.

Company experience:

• Minimum 3 relevant, contactable reference letters not older than 5 years, covering inspection, load testing and maintenance of lifting equipment or similar work.

Personnel experience:

• Team Leader: detailed CV with experience on pressurised equipment and a Technical Diploma (Mechanical, Electrical, Metallurgical or Welding), minimum NQF Level. Scoring based on years of relevant experience: 3 years = 3, 5 years = 4, 6+ years = 5.
• Artisan/Technician: same CV and qualification requirements as Team Leader, with the same scoring.

Service capability:

• Detailed SOP demonstrating method statement, quality assurance, safety commitment and a current project programme with activities, durations and milestones.

Quality requirements:

• Load testing must comply with the Occupational Health and Safety Act (Driven Machinery Regulations) and applicable SANS standards.
• Inspection reports must include findings and recommendations.
• Certificates must be issued for load tests and statutory inspections.
• Equipment must be tagged and labelled when compliant.
• Detailed inspection, test and maintenance reports must be provided.
• An updated lifting equipment register must be maintained.
• Certificates must be submitted in both hard copy and electronic format.
• Traceability of equipment and certification must be ensured.
• Service capability must be demonstrated through a detailed SOP covering method statement, quality assurance, safety commitment and a project programme with activities, durations and milestones.

Pricing schedule (Appendix B) – submit rates for:

• Team Leader
• Inspector labour rate per hour
• Artisan/Technician rate per hour
• Assistant rate per hour
• Travel fee per km (AA rates)
• Reporting rate per hour
• Safety file
• Preliminaries & General (reports included in this fee)
• Total, VAT, Grand Total

Fixed markup on consumables: 20%.

Quotation must be on official company letterhead; failure to do so disqualifies the bid.

No bid security, guarantee or retention specified in the document.

Mandatory requirements (Stage 1):

• CIDB Grading: 4 ME or higher
• Valid COIDA Certificate
• Valid LME (Lifting Equipment Entity) certification by the Chief Inspector in line with DMR (19)

Registration and compliance:

• CSD registration on National Treasury Central Supplier Database (www.CSD.gov.za) is required.
• Valid tax clearance certificate (original) must be submitted.
• B-BBEE status level verification certificate or sworn affidavit must be submitted.
• B-BBEE certificate must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as per the Close Corporation Act.
• Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Returnable compliance forms:

• SBD 4 (Bidder's Disclosure): declares any employment by the state or connection to the procuring institution; false declaration disqualifies.
• SBD 6.1 (Preference Points Claim Form): claims specific goals points under the 80/20 system.
• CSD Report (Appendix H).
• B-BBEE Certificate or Sworn Affidavit (Appendix I).
• Audited Financial Statements (Appendix N).

Health and safety requirements:

• A valid COIDA certificate is a mandatory requirement.
• The bidder must demonstrate commitment to safety in the SOP.
• Load testing must be performed in accordance with the Occupational Health and Safety Act (Driven Machinery Regulations).
• A safety file must be priced in the quotation.

Contract duration: 36 months.

• Proposals remain valid for 120 days from submission date.
• SABS may request an extension of validity in writing; bidders are not obliged to extend.
• SABS retains ownership of all intellectual property developed during the service; the bidder must transfer all such IP to SABS.
• SABS may cancel the RFP process at any time before contract signature, with written reasons on request.
• SABS is not liable for any costs incurred by bidders before a formal agreement is signed.
• No services may be rendered before the formal agreement becomes effective.
• The successful bidder must enter into a formal agreement with SABS; SABS may amend clauses relating to insurance, indemnity, guarantees, IP, service levels and tax compliance.
• A non-disclosure agreement must be signed and submitted with the proposal.

Special conditions:

• Proposals must be submitted electronically to [email protected] with the tender reference number and description in the subject.
• Maximum file size 14MB; PDF format (zipped if necessary).
• Submissions via link or 'we transfer' will not be accepted.
• Late submissions will not be accepted.
• The submission email is for proposals only; questions must go to [email protected].
• Contacting any SABS personnel other than the designated enquiry contact may lead to disqualification.
• Any canvassing of SABS staff will result in disqualification.
• Quotations must be on official company letterhead; failure to comply disqualifies the bid.

Evaluation is in three stages: Stage 1 – Mandatory Requirements (CIDB 4 ME or higher, valid COIDA, valid LME certification); Stage 2 – Functionality (Company Experience 30%, Team Leader Personnel Experience 25%, Artisan/Technician Personnel Experience 25%, Service Capability 20%; minimum threshold 70%); Stage 3 – Preference Points (80/20 system: price 80 points, specific goals 20 points).