Professional services for refurbishment of hugo bierman building – simonstown naval base tender (western cape)

Compulsory briefing session: 17 September 2026 at 11h00 (also stated as 23 September 2026 in Part A). Venue: On-site at Naval Base Simonstown, Sas Drakensberg Street, Simonstown, Latitude: -34.193141, longitude: 18.437915.

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Returnable Documents: 1 48 hours Y deviations, qualifications, and alternatives)., Submission of Registration with National Treasury Central Supplier, 3 Database (CSD) Summary Report: 48 hours Y, CV and relevant valid Professional Registration Document as defined., CV and relevant Qualification document as defined., b) Each CV must be accompanied by a signed letter of consent from the, c) CV must clearly indicate number of Years broken down (Work Experience)

Compulsory returnable documents checklist: One original bid document with one copy and flash drive; Part A Invitation to Bid; Part B Checklist; Part C Specifications, Conditions and Undertakings; Annexure A CVs; Annexure B Tax Requirements; Annexure C SBD4 Bidders Disclosure; Annexure D SBD6.1 and B-BBEE certificate; Annexure E SBD8 Declaration of Past SCM Practices; Annexure F SBD9 Certificate of Independent Bid Determination; Annexure G CIPC registration documents; Annexure H share certificates; Annexure I list of traceable references; Annexure J Financial Statements; Annexure K Contract Skills Development Goal; Annexure L Declaration of Default and Termination; Annexure M CIDB Standard Professional Services Contract and Scope of Work.

Pre-qualifiers: attendance at the compulsory on-site briefing; completed and signed Declaration of Default and Termination; signed and priced Form of Offer; South African citizenship for all owners, directors and project team members (with ID copies and declarations); and submission of detailed CVs and valid professional registration documents for key personnel. Responsiveness criteria (48-hour response time): adherence to standard conditions of tender (no deviations); completed and signed returnable documents; CSD registration summary report; SARS Tax Pin; SANAS B-BBEE certificate or affidavit (consolidated for consortia/JVs); and Professional Indemnity Insurance letter of intent or policy (min R 5,000,000 per claim). Bidders must not be listed on the Register of Tender Defaulters, must not have been convicted of fraud/corruption, and must not have been removed from a contract with an organ of state for non-performance. The DBSA may exclude bidders with a terminated award for non-performance in the 18 months preceding closing, or a written notice of non-performance in the 12 months preceding award.

Of bid: provider for the completion of the refurbishment

And upgrading of the hugo bierman building within

The simonstown naval base located in the western

Cape

4. Clerk of Works, minimum ten (10) years’ experience in built

environment.

NB: Bidders should take note of following requirements:

a) One resource per discipline

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b) Each CV must be accompanied by a signed letter of consent from the

proposed resource confirming their availability and commitment to

participate in the execution of the project, should the bidder be successful.

c) CV must clearly indicate number of Years broken down (Work Experience)

d) Details on the roles/duties of the proposed discipline.

e) Documents submitted must be readable.

(Y/n)

Adherence to the Standard Conditions of Tender as required. (No

1 48 hours Y deviations, qualifications, and alternatives).

2 Returnable documents completed and signed. 48 hours Y

7.1. Whilst all due care has been taken in connection with the preparation of this RFP, the DBSA

makes no representations or warranties that the content in this RFP or any information

communicated to or provided to Bidders during the Tendering Process is, or will be,

accurate, current or complete. The DBSA, and its officers, employees and advisors will

not be liable with respect to any information communicated which is not accurate, current

or complete.

7.2. If a Bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this RFP or any other information provided by the DBSA (other than minor

clerical matters), the Bidder must promptly notify the DBSA in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford the DBSA an opportunity to consider

what corrective action is necessary (if any).

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performance, or the circumstance giving rise to the non-performance, has been

remedied to the satisfaction of the DBSA.

x. Financial health of the bidder may be assessed if deemed necessary, to ensure that

the service provider will be able to operate as per required deliverables (Ratios:

Accounts Receivable & Payable Turnover, Liquidity & Solvency).

xi. Unduly high or unduly low Tendered rates in the Tender offer. In this regard, a

financial risk analysis will be performed to verify that the costs are reasonable and

balanced. Tenders may be disqualified if tendered rates are found to be distorted.

iii. The DBSA reserves the right to not award any bidder that has a cumulative order book totaling

to: R60m- Level 6/ R120m- Level 7/ N/A- Level 8-9 (whichever CIDB classification is applicable to this

tender – if CIDB is not applicable, this condition is N/A).

iv. The DBSA reserves the right to not award any bidder that has a total of five (5) active

awards/ orders with an outstanding value. If the outstanding value is 10% or less, indicating

the project is nearing completion, or reached practical completion the bidder may be

recommended.

v. in the event that a bidder forms part of a Joint Venture/ Consortium: “point iv” based on the JV/

Consortium participation percentage and “point v” based on an award made to the JV/ Consortium

as one award will be considered.

vi. The DBSA reserves the right to disqualify a tenderer with unrealistic price offers, in line with CIDB

prescripts (CIDB Inform Practice Note #5).

vii. The DBSA reserves the right to negotiate to ensure the value for money principle is not

compromised.

viii. The DBSA reserves the right to award the scope in full or part thereof, subject to budget availability.

ix. In the event of a partial award, the DBSA reserves the right for items excluded from the award, to

be retendered in a new tender process.

x. Tenderer is required to adhere to the Pricing Instructions as detailed, failing which will result in

offer being deemed non-compliant. Where noted that a cost item was not priced, clarification will

be issued to clarify reason, without allowing any costs to be amended or included.

B-BBEE requirements: Bidders must submit SANAS BBBEE certificate or affidavit; EMEs (revenue ≤ R6 million) must submit certificate from registered auditor or accredited verification agency; other bidders must submit original valid B-BBEE status level verification certificate; consortiums/JVs must submit consolidated BBBEE certificate; B-BBEE points table: Level 1=20, Level 2=18, Level 3=14, Level 4=12, Level 5=8, Level 6=6, Level 7=4, Level 8=2, Non-compliant=0.

➢ Bidders are required to request for the Tender Submission Link via email no later than 3 days before tender

closure.

➢ Bidders to ensure the documents being loaded are correct and accurate - once they are loaded, they could

possibly not be accessed again or deleted.

➢ If incorrect documents are loaded and could not be deleted, the new document loaded must include the wording

“Corrected”.

➢ Only Files can be loaded, not folders.

o As such, Folders with all its required content should be created on the Bidders system, then be converted

to either a Compressed or Zipped Folder.

o This will allow Bidders to load the whole Compressed/ Zipped Folder as a file format to the Tender

All bids must be submitted on the official forms – (not to be re-typed)

The following particulars must be furnished (failure to do so may result in

Your bid being disqualified).

4.1. Tenderers need to access the documents as published for RFP147/2026. All tender

documents provided including supporting documentation and returnables.

4.2. les, must be submitted before tender closing.

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legislation as published from time to time in the Government Gazette; and

18.1.6 Submitting all Compulsory Documents.

18.2 Bidders with annual total revenue of R6 million or less qualify as Exempted Micro

Enterprises (EMEs) in terms of the Construction Code of the B-BBEE Act, read with the

instructions and guidelines issued by National Treasury and be in accordance with the

applicable notices published by the Department of Trade and Industry in the Government

19.1 Bidders must ensure that:

19.1.1 Their Bid is submitted in the required format as stipulated in this RFP; and

19.1.2 All the required information fields in the Bid are completed in full and contain the

information requested by the DBSA.

19.2 The DBSA may in its absolute discretion reject a Bid that does not include the information

requested or is not in the format required.

19.3 Unnecessarily elaborate responses or other representations beyond that which is sufficient

to present a complete and effective tender proposal are not desired or required. Elaborate

and expensive visual and other presentation aids are not necessary.

19.4 Where the Bidder is unwilling to accept a specified condition, the non-acceptance must be

clearly and expressly stated. Prominence must be given to the statement detailing the non-

acceptance. It is not sufficient that the statement appears only as part of an attachment to

the Bid or be included in a general statement of the Bidders usual operating conditions.

19.5 An incomplete Bid may be disqualified or assessed solely on the information completed or

received with the Bid.

1. Construction Project Manager (Team Leader) (SACPCMP, Pr.

CPM), minimum six (06) years post professional registration

experience.

2. Professional Quantity Surveyor (SACQSP – Pr. QS), minimum six 5 Pre-Qualifier Y

(06) years post professional registration experience.

3. Construction Health & Safety Agent (Pr. CHSA SACPCMP),

minimum five (5) years’ experience.

27.2 A Bid must not be conditional on:

27.2.1 the Board approval of the Bidder or any related governing body of the Bidder

being obtained;

27.2.2 the Bidder conducting due diligence or any other form of enquiry or

investigation;

27.2.3 the Bidder (or any other party) obtaining any regulatory approval or consent;

27.2.4 the Bidder obtaining the consent or approval of any third party; or

27.2.5 the Bidder stating that it wishes to discuss or negotiate any commercial

terms of the contract.

27.3 The DBSA may, in its absolute discretion, disregard any Bid that is, or is stated to be,

subject to any one or more of the conditions detailed above (or any other relevant

conditions).

27.4 The DBSA reserves the right to accept a Bid in part or in whole or to negotiate with a Bidder

in accordance with the provisions of this RFP and the applicable laws and regulations.

established by the DBSA.

Part A: Invitation to Submit a Bid 3

Part B: Checklist of Compulsory Returnable Schedules and Documents

Part C: Specifications, Conditions of tender and Undertakings by Bidder 6

Annexure A: Copy of CV and copies of supporting documents 28

Annexure B: SBD2 - Tax Requirement 29

Annexure C: SBD4: Bidders Disclosure 30

Annexure D: SBD6.1 and B-BBEE status level certificate 34

Annexure E: SBD8: Declaration of Bidder’s Past Supply Chain Practices 40

Annexure F: SBD9: Certificate of Independent Bid Determination 42

Annexure G: Copies (copy with original) of your CIPC company registration 45

Annexure H: Copies (copy with original) of latest share certificates, in case of a 46

company

Annexure I: List of traceable reference 47

Annexure J: Financial Statements 48

Annexure K: Contract Skills Development Goal (CSDG) 50

Annexure L: Declaration of Default and Termination 52

Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition

CIDB Document 1014) & Scope of Work

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One original Bid document with one (1) copy (clearly marked as original and copy &

Flash Drive with required documents);

Part A: Invitation to Bid

Part B: Checklist of compulsory returnable schedules and documents

Part C: Specifications, Conditions of tender and Undertakings by Bidder

Annexure A: Copy of CV and copies of supporting documents

Annexure B: Tax Requirement

Annexure C: SBD4: Bidders Disclosure

Annexure D: SBD6.1 and B-BBEE status level certificate

Annexure E: SBD8: Declaration of Bidder’s Past Supply Chain Practices

Annexure F: SBD9: Certificate of Independent Bid Determination

Annexure G: Copies (copy with original) of your CIPC company registration

documents listing all members with percentages, in case of a lose corporation

Annexure H: Copies (copy with original) of latest share certificates, in case of a

company.

Annexure I: List of traceable references of past and present clients, (Company

name, Department, branch, contact person with office telephone number).

Annexure J: Financial Statements

Annexure K: Contract Skills Development Goal (CSDG)

Annexure L: Declaration of Default and Termination

Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3 of

CIDB Document 1014) & Scope of Work

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1.14.Functional Criteria means the criteria set out in Part C.

1.15.Intellectual Property Rights includes copyright and neighbouring rights, and all proprietary rights

in relation to inventions (including patents) registered and unregistered trademarks (including

service marks), registered designs, confidential information (including trade secrets and know

how) and circuit layouts, and all other proprietary rights resulting from intellectual activity in the

industrial, scientific, literary or artistic fields.

1.16.PFMA means the Public Finance Management Act, 1999.

1.17.PPPFA means the Preferential Procurement Policy Framework Act, 2000.

1.18.PPPFA Regulations means the Preferential Procurement Regulations 2022, published in terms

of the PPPFA.

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1.30.Tendering Process means the process commenced by the issuing of this Request for Proposals

and concluding upon formal announcement by the DBSA of the selection of a successful Bidder(s)

or upon the earlier termination of the process.

1.31.Website means a website administered by DBSA under its name with web address

www.dbsa.org

17.2 Bids delivered after the Closing Time or lodged at a location or in a manner that is

contrary to that specified in this RFP will be disqualified from the Tendering Process

and will be ineligible for consideration. However, a late Bid may be accepted where the

Bidder can clearly demonstrate (to the satisfaction of the DBSA, in its sole discretion) that

late lodgement of the Bid was caused by the DBSA; that access was denied or hindered in

relation to the physical tender box; or that a major/critical incident hindered the delivery of

the Bid and, in all cases, that the integrity of the Tendering Process will not be compromised

by accepting a Bid after the Closing Time.

17.3 The determination of the DBSA as to the actual time that a Bid is lodged is final. Subject

to clause 17.2, all Bids lodged after the Closing Time will not be accepted.

18. Bidder’s responsibilities

18.1 Bidders are responsible for:

18.1.1 examining this RFP and any documents referenced or attached to this RFP

and any other information made or to be made available by the DBSA to

Bidders in connection with this RFP;

18.1.2 fully informing themselves in relation to all matters arising from this RFP,

including all matters regarding the DBSA’s requirements for the provision

of the Services;

18.1.3 ensuring that their Bids are accurate and complete;

18.1.4 making their own enquiries and assessing all risks regarding this RFP, and

fully considering and incorporating the impact of any known and unknown

risks into their Bid;

18.1.5 ensuring that they comply with all applicable laws in regard to the Tendering

24.1 Upon submission in accordance with the requirements relating to the submission of Bids,

all Bids submitted become the property of the DBSA. Bidders will retain all ownership rights

in any intellectual property contained in the Bids.

24.2 Each Bidder, by submission of their Bid, is deemed to have licensed the DBSA to reproduce

the whole, or any portion, of their Bid for the sole purposes of enabling the DBSA to

evaluate the Bid.

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or formal Professional Indemnity Insurance providing cover for all disciplines,

in an amount of not less than R 5 000 000.00 per claim / event in respect of

each and every claim arising during the period of performance, with no limit

on the number of claims or cumulative value of the claims. Applicable to all

disciplines as listed in the Responsive Criteria Part A and B (with the 6 48 hours Y

exception of the Resident Engineer).

Note: Should a Bidder be successful in this tender, the Bidder will be

required to provide Professional Indemnity Insurance cover from the same

Insurer that issued the Letter of Intent. The Policy must define the R 5 000

000.00 per claim / event in respect of each and every claim arising during

the period of performance, with no limit on the number of claims or

cumulative value of the claims.

.

26.2 STAGE TWO – Price and Preference Evaluation (Price and B-BBEE)

i. Those Bidders which have passed the initial stages of the tender Process will

be scored on the basis of price and preference point allocation in accordance

with the applicable legislation.

ii. The successful Bidder will be the Bidder that scores the highest number of

points in the second stage of the Bid evaluation, unless the DBSA exercises its

right to cancel the RFP.

iii. Points will be allocated to Bidders at this stage of the evaluation, as follows:

Price points 80

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32.1 By submitting a Bid, a Bidder warrants that:

32.1.1. it did not rely on any express or implied statement, warranty or representation,

whether oral, written, or otherwise made by or on behalf of the DBSA, its officers,

employees, or advisers other than any statement, warranty or representation

expressly contained in the RFP;

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this action may result in the termination of the contract.

35.1.20

The Bidders’ response to this Bid, or parts of the response, shall Accept Do not accept

be included as a whole or by reference in the final contract.

35.1.21

Annexure E: SBD 8: Declaration of Bidder’s Past Supply Chain Practices

Annexure F: SBD 9: Certificate of Independent Bid Determination

Annexure G: Copies (Copy with original stamp) of your CIPC company registration

documents members with percentages, in case of a CC

Annexure H: Copies (Copy with original stamp) of all latest share certificates, in

case of a company

Annexure I: List of traceable references of past and present clients, (Company name,

Department, branch, contact person with office telephone number).

Annexure J: Financial Statements

Annexure K: Contract Skills Development Goal (CSDG)

Annexure L: Declaration of Default and Termination

Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3 of CIDB

Document 1014) & Scope of Work

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Additional conditions: Bidders must submit via Microsoft OneDrive link; request link via email no later than 3 days before closure; only files can be loaded, not folders; compressed/zipped folders must be used; documents must be labelled correctly; if incorrect documents loaded, new document must include 'Corrected'; bidders may not propose resources allocated to another DBSA project less than 85% complete; DBSA reserves right to award one bidder based on value for money, risk allocation, risk profile; bidders must accept evaluation criteria as it stands.

Pre-qualifying criteria: Attendance of compulsory onsite tender briefing; completed and signed Declaration of Default and Termination; Form of Offer signed and priced; copies of RSA ID for each owner, director and proposed project team member; all owners, directors and project team must have South African citizenship; declaration for dual citizens; signed declaration confirming eligibility for DOD security vetting; detailed CVs and valid professional registration for key personnel: Construction Project Manager (SACPCMP, Pr. CPM, min 6 years post-registration), Professional Quantity Surveyor (SACQSP, Pr. QS, min 6 years), Construction Health & Safety Agent (Pr. CHSA SACPCMP, min 5 years), Clerk of Works (min 10 years). Each CV must include signed consent letter, years of experience, roles/duties. Clarification responsiveness: 48 hours to respond to clarification enquiries; adherence to standard conditions; returnable documents completed and signed; CSD registration; Tax PIN; SANAS BBBEE certificate or affidavit; Professional Indemnity Insurance of at least R5,000,000 per claim.

Responsiveness criteria: adherence to standard conditions of tender (no deviations). Financial risk analysis will be performed using market average and DBSA QS estimate. Price points are considered. Bidders must accept evaluation criteria as it stands.