Removal and delivery of household furniture from makhanda (eastern cape) to pretoria

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Returnable Documents: SBD 1: INVITATION TO BID, VAT REGISTRATION NUMBER, contractor that may be appointed) are covered in terms of the Compensation for, Bidder’s registration and “good standing” with the Compensation Fund, or similar

Eligible bidders are suppliers registered on the Central Supplier Database (CSD) with tax‑compliant status, not employed by or linked to any organ of state, able to provide the required SBD forms, tax clearance, B‑BBEE verification, POPIA consent, and movers’ association accreditation. Foreign suppliers without a local registered entity are exempt from CSD registration but must still meet tax and documentation requirements.

The National Lotteries Commission (NLC) is a public entity established by the Lotteries

Act No. , as amended, to regulate the National Lottery and other lotteries and

to administer the National Lottery Distribution Trust Fund ("NLDTF"). In December 2014,

the Lotteries Amendment Act was promulgated, and the Regulations thereof

were published on 14 April 2015.

In line with the requirements of the Public Finance Management Act No.

(“PFMA”) and Treasury Regulations, the NLC intends to appoint a service provider for

household furniture removal for the National Lotteries Commission from Eastern Cape

to Gauteng.

The objective of this is to appoint an experienced service provider to render household

furniture removal and relocation services for an employee of the NLC from Eastern Cape

Province to Gauteng Province.

3. Objectives

To appoint a qualified and experienced service provider to render household furniture removal

and relocation services for the NLC from the Eastern Cape Makhanda to Gauteng, Pretoria.

4. Mandate

The appointed a service provider will be required to provide the s NLC with household

furniture removal and relocation services from Makhanda in the Eastern Cape to Pretoria

in the Gauteng Province

5. Reporting requirements

The service provider shall work closely with the office of the Recruitment Office, the Supply

Chain Management Office and the employee concerned.

RFQ 2026-007-030 household furniture removal

6. Duration of the mandate

The expected duration of the contract is once-off until the removal of furniture has been

completed, which will be effective either on the date of appointment and receival of

purchase order.

Section 2: notice to bidders

1. Terms and Conditions of Request for Quotations (RFQ)

1.1 This document may contain confidential information that is the property of NLC.

1.2 No part of the contents may be used, copied, disclosed or conveyed in whole or in part to

any party in any manner whatsoever other than for preparing a quotation in response to

this RFQ without prior written permission from NLC.

1.3 All copyright and intellectual property herein vests with NLC.

1.4 Late and incomplete submissions will not be accepted.

1.5 No services must be rendered, or goods delivered, before an official NLC Purchase Order

form has been received.

1.6 Suppliers are required to register on the Central Supplier Database at www.csd.gov.za,

Suppliers must provide their CSD registration number (and attach CSD Registration report)

and ensure that the Tax Matters are compliant.

1.7 All questions regarding this RFQ must be forwarded to [email protected] and

[email protected] within 2 days after the RFQ has been issued.

2. General rules and instructions

2.1 News and press releases

2.1.1 Bidders or their agents shall not make any news releases concerning this RFQ or the

awarding of the same or any resulting agreement(s) without the consent of, and then

only in co-ordination with, NLC.

2.2 Precedence of documents

2.2.1 This RFQ consists of several sections (see list). Where there is a contradiction in terms

between the clauses, phrases, words, stipulations, or terms and herein referred to

generally as stipulations in this RFQ and the stipulations in any other document

attached hereto, or the RFQ submitted hereto, the relevant stipulations in this RFQ

shall take precedence.

RFQ 2026-007-030 household furniture removal

2.2.2 Bidders shall refrain from incorporating any additional stipulations in its proposal

submitted in terms hereof other than in the form of a clearly marked recommendation

that NLC may in its sole discretion elect to import or to ignore. Any such inclusion shall

not be used for any purpose of interpretation unless it has been so imported or

acknowledged by NLC.

2.2.3 It is, however, remains the exclusive domain and election of NLC as to which of these

stipulations are applicable and to what extent. Bidders hereby acknowledging that the

decision of NLC in this regard is final and binding. The onus to enquire and obtain

clarity in this regard rests with the Bidder(s). The Bidder(s)shall take care to restrict its

enquiries in this regard to the most reasonable interpretations required to ensure the

necessary consensus.

2.3 Preferential procurement reform

2.3.1 NLC shall apply the principles of the Preferential Procurement Policy Framework Act, (Act

No.) to this proposal read together with the Preferential No. ) to this

proposal read together with the Preferential

2.3.2 Procurement Regulations published with effect from 16 January 2023 (“the

Preferential Procurement Regulations, 2022”).

2.4 National Industrial Participation Program

2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is

applicable to contracts that have an imported content. The NIP is obligatory and

therefore must be complied with. Bidders are required to sign and submit the Standard

Bidding Document (SBD).

2.5 Language

2.5.1 Bids shall be submitted in English.

2.6 Gender

2.6.1 Any word implying any gender shall be interpreted to imply all other genders.

2.7 Headings

2.7.1 Headings are incorporated into this RFQ document and submitted in response

thereto, for ease of reference only and shall not form part thereof for any purpose of

interpretation or for any other purpose.

2.8 Occupational Injuries and Diseases Act

2.8.1 The Bidder warrants that all its employees (including the employees of any sub-

RFQ 2026-007-030 household furniture removal

contractor that may be appointed) are covered in terms of the Compensation for

Occupational Injuries and Diseases Act and that the cover shall remain in

force for the duration of the adjudication of this RFQ and/ or subsequent agreement.

2.8.2 NLC reserves the right to request the Bidder to submit documentary proof of the

Bidder’s registration and “good standing” with the Compensation Fund, or similar

proof acceptable to NLC.

2.9 Processing of the Bidder’s Personal Information

2.9.1 All Personal Information of the Bidder, its employees, representatives, associates and

sub-contractors (“Bidder Personal Information”) required under this RFQ is collected

and processed for the purpose of assessing the content of its tender proposal and

awarding the bid. The assessment and award of the bid shall be conducted in

accordance with applicable legislation, the Preferential Procurement Regulations,

2022. The Bidder is advised that Bidder Personal Information may be passed on to

third parties to whom NLC is compelled by law to provide such information. For

example, where appropriate, NLC is compelled to submit information to National

Treasury’s Database of Restricted Suppliers.

2.9.2 All Personal Information collected will be processed in accordance with POPIA and with

the NLC Data Privacy Policy.

2.9.3 The following persons will have access to the Personal Information collected:

2.9.4 NLC personnel participating in procurement/award procedures; and

2.9.5 Members of the public: within seven working days from the time the bid is awarded,

the following information will have to be made available on National Treasury’s e-

Tender portal.

2.10. Rejection of all Bids/Quotations and Disclaimer

2.11. The NLC reserves the right to reject all bids when deemed necessary. This is justified when

there is lack of effective competition, or bids/quotations are not substantially responsive.

3. Supplier Performance

3.1 The National Lotteries Commission conducts regular performance reviews in accordance

with the requirements for the classification of the contract and or stakeholder by making

use of supplier evaluation forms. The evaluation is conducted against the deliverables or

scope of the contract with a minimum of an annual review done for contracts longer than

a year and a review at completion of contract for those contracts less than a year.

RFQ 2026-007-030 household furniture removal

3.2 Ad-hoc performance reviews shall be conducted where non-performance is identified

outside the review period.

3.3 Non-performance will be addressed with at least a formal letter advising specific non-

performing areas and stating remedial action/s required within specific time frames. Non-

adherence to remedial actions shall lead to escalating performance management actions.

3.4 Any party to this agreement may request to participate in a joint performance review where

appropriate and seek continuous improvement opportunities.

Section 3: evaluation criteria

Stage 1: Tender Closing and Opening

The deadline for RFQ submission is 03 August 2026 @ 11:00 Standard South African Time. Any late

RFQ will not be accepted. Proposals must be submitted online as below:

The bid document must be submitted via E-TENDER SUBMISSION - https://www.etenders.gov.za/

Home Page - eTenders Portal

• Search by Organ of State

• Type the National Lotteries Commission on the window

• All Tenders advertised by NLC will pop up

• Click on the one you want to bid for

• Click on the +sign

• And start your e-submission process

Stage 2: Administrative Compliance

All bid respondents must submit mandatory documents that comply with all mandatory requirements.

Bids that do not fully comply with the mandatory requirements will be disqualified and will not be

considered for further evaluation. The Administrative Compliance Evaluation will include the following:

Evaluation Criteria Supporting Document/Content

Fully Completed Standard and duly

SCM - SBD 1 - Invitation to Bid

signed

SCM - SBD 6.1 - Preference Points Claim Form in terms of Fully Completed Standard and duly

the Preferential Procurement Regulations 2022 signed

Whether Service Providers have failed to register on the Proof of Central Supplier Database

CSD. Only foreign suppliers with no local registered entity (CSD) registration reflecting Tax

need not register on the CSD compliant status

Whether the Service Provider tax affairs in order Valid SARS Tax Pin

RFQ 2026-007-030 household furniture removal

Evaluation Criteria Supporting Document/Content

Original Signed consent form in terms of the Protection of

Personal Information Act No.4 2013 (POPIA) POPIA Consent Form

A valid B-BBEE Certificate/Sworn

B-BBEE Certificate in terms of Codes of Good Practice- affidavit. In the case of a joint venture,

Valid/ Sworn Affidavits consolidated B-BBEE Certificate /

Sworn Affidavit.

Stage 3: Mandatory Compliance

All bid respondents must submit mandatory documents that comply with all mandatory requirements.

Bids that do not fully comply with the mandatory requirements will be disqualified and will not be

considered for further evaluation.

Evaluation Criteria Supporting Document/Content

SCM - SBD 4 - Invitation to Bid Fully Completed Standard and duly signed

In the event of the bidder being in a joint venture Valid JV Agreement with supporting documents

(JV), where applicable where applicable

Accredited Professional Movers' Association for Valid Accreditation Letter/ Certificate

quality of the service

Stage 4: Evaluation on Price and Specific Goals as per PPR 2022. The 80/20 Principle is

based on Price and specific goals for the NLC.

The following formula to be used to calculate the points out of 80 for price, inclusive of all

applicable taxes. A maximum of 80 points is allocated for price on the following basis:

Price

The following formula will be used to calculate the points out of 80 for price in

respect of a bid with a Rand value equal to or above R30 000 and up to a Rand

value of R50 million, inclusive of all applicable taxes:

Where:

Ps = Score for the Bid under consideration Pt

= Price of Bid under consideration Pmin

= Price of lowest acceptable Bid

Total score: 80

RFQ 2026-007-030 household furniture removal

A maximum of 20 points will be awarded to a bidder for the specific goals specified for the RFQ.

DESCRIPTION Sub - points Maximum Relevant

for specific points for Evidence

goals specific

goals

Procurement from entities who are black Owned

Copies of ID’s/

Tenderer who has 100% black Ownership 8

Cipc / csd

Tenderer who has 51% to 99% black ownership 4

8 Recent Report

Tenderer who has less than 51% black ownership 0

2. Procurement from entities who are women Owned B-BBEE

Certificate /

Tenderer who has 100% women ownership 4

Sworn Affidavit

Tenderer who has 30% to 99% women ownership 2

Tenderer who has less than 30% women ownership 0

3. Procurement from Youth Ownership

Tax compliance status system pin code from the

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

Tcs pin is available but the bidder is registered on the central supplier

CSD registration number (and attach CSD Registration report)

CSD report

Csd number

Csd number must be provided

Central Supplier Database at www

Central Supplier Database

Central supplier database (csd), a csd number must be provided

contractor that may be appointed) are covered in terms of the Compensation for

Bidder’s registration and “good standing” with the Compensation Fund, or similar

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

Bidder’s disclosure (sbd 4)

Points Allocation: 90 points

B-BBEE Details: Tenderer who has 100% youth ownership 4

Certificate / B-

Tenderer who has 30% to 99% youth ownership 2 BBEESworn

Tenderer who has less than 30% youth ownership 0 Affidavit

4.Procurement from Disabilities Owned

Tenderer who has 20% or more owners with disability 4 4 Letter from the

Tenderer who has less than 20% but more than 10% 2 Doctor not older

owners with disability than 1 year

Tenderer who has less than 10% of owners with 0 confirming

disability disability and

CSD report

Total points for specific goals 20

Stage 5: Due Diligence, Contract and Award

The NLC reserves the right to undertake a due diligence exercise on the preferred bidder/s as

part of a material risk evaluation aimed at determining to its satisfaction the validity of the

information provided by the Bidder.

The contract and award stage is for negotiation after receipt of formal tenders and before the

conclusion of contracts with suppliers/contractors submitting the lowest acceptable tender to

obtain an improvement in price, delivery or content, in circumstances which do not put other tender

at a disadvantage or adversely affect their confidence or trust in the competitive system. Bidders

may be requested to provide their best and final offers based on contract negotiations.

RFQ 2026-007-030 household furniture removal

Sbd 1: invitation to bid

Part a

You are hereby invited to bid for requirements

28/07/2026 03/08/2026 bid number: RFQ/2026- issue closing closing 11h00

007-030 date date: time:

Description request for quotation for the appointment of a service

Provider for household furniture removal for the national

Lotteries commission once-off

Bid response documents must be submitted to the below address

The bid document must be submitted via E-TENDER SUBMI

[email protected]

RFQ 2026-007-030 household furniture removal

Section 1: background, overview and RFQ scope of requirements

1. Introduction

The National Lotteries Commission (NLC) is a public entity established by the Lotteries

to administer the National Lottery Distribution Trust Fund ("NLDTF"). In December 2014,

the Lotteries Amendment Act was promulgated, and the Regulations thereof

were published on 14 April 2015.

2.1 News and press releases

2.1.1 Bidders or their agents shall not make any news releases concerning this RFQ or the

awarding of the same or any resulting agreement(s) without the consent of, and then

only in co-ordination with, NLC.

2.2 Precedence of documents

2.2.1 This RFQ consists of several sections (see list). Where there is a contradiction in terms

between the clauses, phrases, words, stipulations, or terms and herein referred to

generally as stipulations in this RFQ and the stipulations in any other document

attached hereto, or the RFQ submitted hereto, the relevant stipulations in this RFQ

shall take precedence.

RFQ 2026-007-030 household furniture removal

2.2.2 Bidders shall refrain from incorporating any additional stipulations in its proposal

submitted in terms hereof other than in the form of a clearly marked recommendation

that NLC may in its sole discretion elect to import or to ignore. Any such inclusion shall

not be used for any purpose of interpretation unless it has been so imported or

acknowledged by NLC.

2.2.3 It is, however, remains the exclusive domain and election of NLC as to which of these

stipulations are applicable and to what extent. Bidders hereby acknowledging that the

decision of NLC in this regard is final and binding. The onus to enquire and obtain

clarity in this regard rests with the Bidder(s). The Bidder(s)shall take care to restrict its

enquiries in this regard to the most reasonable interpretations required to ensure the

necessary consensus.

2.3 Preferential procurement reform

2.3.1 NLC shall apply the principles of the Preferential Procurement Policy Framework Act, (Act

No.) to this proposal read together with the Preferential No. ) to this

proposal read together with the Preferential

2.3.2 Procurement Regulations published with effect from 16 January 2023 (“the

Preferential Procurement Regulations, 2022”).

2.4 National Industrial Participation Program

2.4.1 The Industrial Participation policy, which was endorsed by Cabinet on 30 April 1997, is

applicable to contracts that have an imported content. The NIP is obligatory and

therefore must be complied with. Bidders are required to sign and submit the Standard

Bidding Document (SBD).

2.5 Language

2.5.1 Bids shall be submitted in English.

2.6 Gender

2.6.1 Any word implying any gender shall be interpreted to imply all other genders.

2.7 Headings

2.7.1 Headings are incorporated into this RFQ document and submitted in response

thereto, for ease of reference only and shall not form part thereof for any purpose of

interpretation or for any other purpose.

2.8 Occupational Injuries and Diseases Act

2.8.1 The Bidder warrants that all its employees (including the employees of any sub-

RFQ 2026-007-030 household furniture removal

contractor that may be appointed) are covered in terms of the Compensation for

subject. You may only be approached once for your consent by us (NLC).

you are kindly requested to submit this Form either by post, facsimile or e-mail to the address,

facsimile number or e-mail address as stated above.

2. "Processing” means any operation or activity or any set of operations, whether or

not by automatic means, concerning personal information, including—

2.1 the collection, receipt, recording, organisation, collation, storage, updating or

modification, retrieval, alteration, consultation or use;

RFQ 2026-007-030 household furniture removal

2.2 dissemination by means of transmission, distribution or making available in any other

form; or

2.3 merging, linking, as well as restriction, degradation, erasure or destruction of

information.

3. “Personal information” means information relating to an identifiable, living, natural

person, and where it is applicable, an identifiable, existing juristic person, including, but

not limited to—

3.1 information relating to the race, gender, sex, pregnancy, marital status, national,

ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-

being, disability, religion, conscience, belief, culture, language and birth of the

person;

3.2 information relating to the education or the medical, financial, criminal or

employment history of the person;

3.3 any identifying number, symbol, e-mail address, physical address, telephone

number, location information, online identifier or other particular assignment to the

person;

3.4 the biometric information of the person;

3.5 the personal opinions, views or preferences of the person;

3.6 correspondence sent by the person that is implicitly or explicitly of a private or

confidential nature or further correspondence that would reveal the contents of the

original correspondence.

3.7 the views or opinions of another individual about the person; and

3.8 the name of the person if it appears with other personal information relating to the

person or if the disclosure of the name itself would reveal information about

the person.

completed, which will be effective either on the date of appointment and receival of

purchase order.

Section 2: notice to bidders

1. Terms and Conditions of Request for Quotations (RFQ)

1.1 This document may contain confidential information that is the property of NLC.

1.2 No part of the contents may be used, copied, disclosed or conveyed in whole or in part to

any party in any manner whatsoever other than for preparing a quotation in response to

this RFQ without prior written permission from NLC.

1.3 All copyright and intellectual property herein vests with NLC.

1.4 Late and incomplete submissions will not be accepted.

1.5 No services must be rendered, or goods delivered, before an official NLC Purchase Order

form has been received.

1.6 Suppliers are required to register on the Central Supplier Database at www.csd.gov.za,

Suppliers must provide their CSD registration number (and attach CSD Registration report)

and ensure that the Tax Matters are compliant.

1.7 All questions regarding this RFQ must be forwarded to [email protected] and

[email protected] within 2 days after the RFQ has been issued.

5.1 Name of company/firm...............................................................................

5.2 Company registration number: .....................................................................

5.3 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

5.4 I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

5.4.1 The information furnished is true and correct;

5.4.2 The preference points claimed are in accordance with the General Conditions

as indicated in paragraph 1 of this form;

5.4.3 In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish

RFQ 2026-007-030 household furniture removal

documentary proof to the satisfaction of the organ of state that the claims are

correct;

5.4.4 If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

5.4.5 disqualify the person from the tendering process;

5.4.6 recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

5.4.7 cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

5.4.8 recommend that the tenderer or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted from obtaining business from any organ of state for a period not

exceeding 10 years, after the audit alteram partem (hear the other side) rule

has been applied; and

5.4.9 forward the matter for criminal prosecution, if deemed necessary.

.........................................................................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

RFQ 2026-007-030 household furniture removal

SCM: consent request