Request for proposals for leasing of SANRAL commercial properties for a period of five (5) years.

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Returnable Documents: List of Returnable Documents The tenderer must complete the following returnable documents: FORM LIST OF RETURNABLE DOCUMENTS STATUS INVITATION TO SBD 1 FORM BID FORM A2: CERTIFICATE OF AUTHORITY FOR SIGNATORY FORM A3: CERTIFICATE OF AUTHORITY FOR JOINT VENTURES (WHERE APPLICABLE) DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT FORM A4: OUTSTANDING TO SANRAL DECLARATION FORM - MANAGEMENT OF DOMESTIC PROMINENT FORM A5: INFLUENTIAL PERSONS, FOREIGN PROMINENT PUBLIC OFFICIALS AND FOREIGN INFLUENTIAL NATIONALS FORM A6 CERTIFICATE OF FRONTING PRACTICES FORM A7 REGISTRATION ON NATIONAL TREASURY CENTRAL SUPPLIER DATABASE FORM A8: DECLARATION OF TENDERER’S LITIGATION HISTORY FORM A9: CERTIFICATE OF TAX COMPLIANCE STATUS FORM A10: SCHEDULE OF DEVIATIONS OR QUALIFICATIONS BY TENDERER FORM A11 (SBD4): BIDDER’S DISCLOSURE FORM A12 (SBD6.1): PREFERENCING SCHEDULE - TENDERER’S B-BBEE VERIFICATION FORM A13: POPIA CERTIFICATE OF PERMISSION TO CONDUCT DUE DILIGENCE FORM A14: INVESTIGATION DECLARATION OF TENDERER’S PAST SUPPLY CHAIN MANAGEMENT FORM A15: PRACTICES FORM A16: REGISTRATION WITH CIDB FORM A17: CERTIFICATE OF SINGLE TENDER SUBMISSION FORM A18: SPECIFIC GOALS POINTS CLAIM FORM DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR FORM A19 (SBD6.2): N/A DESIGNATED SECTORS FORM A20: LOCAL CONTENT DECLARATION: SUMMARY SCHEDULE (ANNEXURE C) N/A FORM B1: SCHEDULE OF WORK EXPERIENCE FORM B2: KEY PERSONNEL EXPERIENCE FORM B3: BUSINESS CASE SUBMISSION REQUEST FOR PROPOSALS FOR THE LEASE OF SANRAL COMMERCIAL PROPERTIES FOR A PERIOD OF FIVE (5) YEARS. FORM B4: CONFIRMATION OF TENDERER’S FINANCIAL STANDING CERTIFICATE OF PERMISSION TO CONDUCT DUE DILIGENCE FORM B5: INVESTIGATION FORM B6: FINANCIAL OFFER TO BE SIGNED BY THE TENDERER FORM B7: AGREEMENT OF LEASE CONTINUED VALIDITY OF RETURNABLE DOCUMENTS The successful Respondent will be required to ensure the validity of all returnable documents, including but not limited to its valid proof of B-BBEE status, for the duration of any contract emanating from this RFP. Should the Respondent be awarded the contract [the Agreement] and fail to present SANRAL with such renewals as and when they become due, SANRAL shall be entitled, in addition to any other rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement immediately without any liability and without prejudice to any claims which SANRAL may have for damages against the Respondent. Signed:................................................................................Date:............................................................. Name:...................................................................................Position....................................................... Tenderer................................................................................................................................................... REQUEST FOR PROPOSALS FOR THE LEASE OF SANRAL COMMERCIAL PROPERTIES FOR A PERIOD OF FIVE (5) YEARS. FORM A2: CERTIFICATE OF AUTHORITY FOR SIGNATORY Notes to tenderer, The signatory for the tenderer shall confirm his/her authority thereto by attaching on the tendering company’s letterhead a duly signed and dated copy of the relevant resolution of the board of directors/partners. Submit a copy of the resolution on printed and bound hard copy and flash drive., In the event that the tenderer is a joint venture, a certificate is required from each member of the joint venture clearly setting out, authority for signatory,, undertaking to formally enter into a joint venture contract should an award be made to the joint venture,, The resolution below is given as an example of an acceptable format for authorisation, but submission of this page with the example completed shall not be accepted as authorisation of the tenderer’s signatory., In the event that authorisation is for more than one project, then all projects shall be listed in the copy of the resolution of the Board of Directors/Partners. By resolution of the board of directors/partners passed at a meeting held on .......................................... Mr/Ms whose signature appears below, has been duly authorised to sign all documents in connection with the tender for contract no. 66130/1007/2025/02 NRA 2025/0136: REQUEST FOR PROPOSALS FOR THE LEASE OF SANRAL COMMERCIAL PROPERTIES FOR A PERIOD OF FIVE (5) YEARS. ................................................................................................................................................................... ................................................................................................................................................................... and any contract which may arise therefrom on behalf of (enter name of tenderer in block capitals) ..... ................................................................................................................................................................... SIGNED ON BEHALF OF THE COMPANY: ............................................................................................ Proforma ................................................................................................................................................................... IN HIS/HER CAPACITY AS: ...................................................................................................................... DATE: ........................................................................................................................................................ SIGNATURE OF SIGNATORY: ................................................................................................................ WITNESSES: ................................................. ...................................... SIGNATURE SIGNATURE .................................... ...................................... NAME (print) NAME (print) REQUEST FOR PROPOSALS FOR THE LEASE OF SANRAL COMMERCIAL PROPERTIES FOR A PERIOD OF FIVE (5) YEARS. FORM A3: JOINT VENTURE AGREEMENT TENDER NO: 66130/1007/2025/02 NRA 2025/0136 Bidder Name Contact Detail (Name, Share % in the JV Cellphone, Email) Lead Bidder: Total 100 Tenderer: In the event of a Joint Venture, attach to this form a signed and properly completed Joint Venture Agreement Lead Bidder shall have Majority share certificate. Signed:............................................Date:............................................................. Name:...........................................Position....................................................... Tenderer:.............................................................................................................. REQUEST FOR PROPOSALS FOR THE LEASE OF SANRAL COMMERCIAL PROPERTIES FOR A PERIOD OF FIVE (5) YEARS.

Eligible bidders must be (1) registered on National Treasury’s Central Supplier Database (CSD); (2) tax compliant with SARS (provide TCS PIN or certificate); (3) not employed by the state, nor have directors/members who are state employees; (4) able to attend the compulsory briefing session; (5) capable of providing audited financial statements for the past 12 months; (6) willing to comply with municipal charges, rates, taxes, water, electricity, sewerage, refuse removal, and emergency services access; (7) able to meet the functionality thresholds (business case, references, project manager experience); and (8) if bidding as a consortium/JV, submit a signed agreement detailing percentage split and responsibilities.

Gauteng 1. Portion 808 (portion of Portion 451) 10 August 2026 11h00 GPS Coordinates: Lat -

of the Farm Klipfontein No 836 – IR 26.174916 Lon 28.241103

Boksburg

Gauteng 2. portion of Portion 156 (portion of 10 August 2026 15h00 GPS Coordinates: Lat -

Portion 5) (unregd) of the Farm 26.178744 Lon 28.232096

Boksburg

Driefontein No 85 – IR

Limpopo 1. Remainder of farm of the Farm 11 August 2026 11h00 GPS Coordinates: Lat -

Padbou No 424 - IR 24.727701

Modimolle

Lon 28.516707

North West 1. Remainder of Portion 112 (portion 12 August 2026 11h00 GPS Coordinates: Lat -

of Portion 46) of the Farm 25.664874 Lon 27.857509

Brits

Hartebeestfontein No 445 - JQ

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

North West 2. portion of the Remainder of Portion 12 August 2026 15h00 GPS Coordinates: Lat -

89 (portion of Portion 58) of the Farm 25.664758 Lon 27.857445

Brits

Zilkaatsnek No 439 – JQ

Western 1. portion of Portion 149 (portion of 13 August 2026 11h00 GPS Coordinates: Lat -

Cape Portion 18) of the Farm Uitzigt No 216 25.664758 Lon 27.857445

Adm Dist Knysna

Knysna

Western 2. a. Remainder of Portion 250 14 August 2026 11h00 GPS Coordinates: Lat -

Cape (portion of Portion 199), b. Portion 25.664758 Lon 27.857445

208 (portion of Portion 204),

Kraaifontein

c. Remainder of Portion 207 (portion

of Portion 204),

d. Remainder of Portion 205 (portion

of Portion 204),

e. Remainder of Portion 206 (portion

of Portion 204),

f. Portion 368 (portion of Portion 210),

g. Portion 445 (portion of Portion

214),

h. Portion 468 (portion of Portion 382)

(unregd),

i. Portion 364 (portion of Portion 201),

and

j. Portion 363 (portion of Portion 200)

all of the Farm Joostenberg Vlakte No

728 Adm Dist Paarl

Western 3. Portion 77 (portion of Portion 50) of 14 August 2026 15h00 GPS Coordinates: Lat -

Cape the Farm De Mond van Hartebeest 25.664758 Lon 27.857445

Rivier No 379 Adm Dist Worcester

Worcester

1.4 Late bids

All responses received later than the abovementioned time and date as per 1.1 will not be accepted.

1.5 Conflicts of Interest

Bidders are required to identify and to disclose as soon as possible any conflict of interest or

potential conflict of interest to SANRAL. Bidders should contact SANRAL for clarity on whether a

conflict of interest actually exists or not. The existence of a conflict of interest, or a failure by a

bidder timeously to disclose any such conflict or part conflict of interest, may result in the bidder’s

bid being disqualified.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

1.6 Participation in More than One Bid

No bidder or any member of the bidder’s consortium may participate or have an interest (whether

direct or indirect) in any other bidder or in any member of any other bidder’s consortium for

purposes of submitting a bid.

1.7 Collusion with others

Bidders may not collude with any Service Providers, whether local or international, for purposes of

submission of bids in response to the RFP. Such action will lead to disqualification with no further

evaluation of their bid.

1.8 Communication

Specific queries relating to this RFP before the closing date of the RFP should be submitted to the

contact person stated in the SBD 1 Form 7 days before tender closing date (enquiries will close at

16h00 on Wednesday, 19 August 2026). In the interest of fairness and transparency,

SANRAL’s response to such a query will then be made available to other bidders.

It is prohibited for Respondents to attempt, either directly or indirectly, to canvass any officer or

employee of SANRAL in respect of this RFP between the closing date and the date of the award of

the business.

Respondents found to be in collusion with one another will be automatically disqualified and

restricted from doing business with organs of state for a specified period.

Respondents may also, at any time after the closing date of the RFP, communicate with the name

of delegated individual on any matter relating to its RFP response.

All unsuccessful bidders have a right to request SANRAL to furnish individual reasons for their bid

not being successful. This requested must be in writing and directed to the contact person stated

in the SBD 1 form.

1.9 Joint Ventures or Consortiums

Respondents who would wish to respond to this RFP as a Joint Venture [JV] or consortium with B-

BBEE entities, must state their intention to do so in their RFP submission. Such Respondents must

also submit a signed JV or consortium agreement between the parties clearly stating the

percentage [%] split of business and the associated responsibilities of each party. If at the time of

the bid submission such a JV or consortium agreement has not been concluded, the partners must

submit confirmation in writing of their intention to enter into a JV or consortium agreement should

they be awarded business by SANRAL through this RFP process. This written confirmation must

clearly indicate the percentage [%] split of business and the responsibilities of each party. In such

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

cases, award of business will only take place once a signed copy of a JV or consortium agreement

is submitted to SANRAL.

Respondents are to note that for the purpose of Evaluation, a JV will be evaluated based on one

consolidated B-BBEE score card (a consolidated B-BBEE Status Level verification certificate)

Preference points will be awarded to a bidder for attaining the specific goals requirements in

accordance with the table indicated in the specific goals Claim Form.

1.10 Legal Compliance

The successful Respondent shall be in full and complete compliance with all applicable national and

local laws and regulations.

1.11 Disclaimers

Respondents are hereby advised that SANRAL is not committed to any course of action as a result

of its issuance of this RFP and/or its receipt of a Proposal in response to it. Please note that SANRAL

reserves the right to:

• modify the RFP’s goods / service(s) and request Respondents to re-bid on any changes;

• reject any Proposal which does not conform to instructions and specifications which are

detailed herein;

• disqualify Proposals submitted after the stated submission deadline;

• not necessarily accept the lowest priced Proposal or an alternative bid;

• place an order in connection with this Proposal at any time after the RFP’s closing date;

• award only a portion of the proposed goods / services which are reflected in the scope of

this RFP;

• split the award of the order/s between more than one Supplier/Service Provider should it at

SANRAL’s discretion be more advantageous in terms of, amongst others, cost or

developmental considerations;

• cancel the RFP process;

• validate any information submitted by Respondents in response to this bid. This would

include, but is not limited to, requesting the Respondents to provide supporting evidence. By

submitting a bid, Respondents hereby irrevocably grant the necessary consent to SANRAL to

do so;

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

• request audited financial statements or other documentation for the purposes of a due

diligence exercise;

• not accept any changes or purported changes by the Respondent to the bid rates after the

closing date and/or after the award of the business, unless the contract specifically provides

for it;

• to cancel the contract and request that National Treasury place the Respondent on its

Database of Restricted Suppliers for a period not exceeding 10 years, on the basis that a

contract was awarded on the strength of incorrect information furnished by the Respondent

or on any other basis recognised in law;

• award the business to the next ranked bidder, provided that he/she is still prepared to provide

the required Goods/Services at the quoted price, should the preferred bidder fail to sign or

commence with the contract within a reasonable period after being requested to do so. Under

such circumstances, the validity of the bids of the next ranked bidder(s) will be deemed to

remain valid, irrespective of whether the next ranked bidder(s) were notified of their bid

being unsuccessful. Bidders may therefore be requested to advise whether they would still

be prepared to provide the required Goods/Services at their quoted price.

• Should a bidder fail to respond to a request for extension of the validity period before it

expires, that bidder will be excluded from tender process.

1.12 Security clearance

Acceptance of this bid could be subject to the condition that the Successful Respondent, its

personnel providing the goods and its subcontractor(s) must obtain security clearance from the

appropriate authorities to the level of CONFIDENTIAL/ SECRET/TOP SECRET. Obtaining the

required clearance is the responsibility of the Successful Respondent. Acceptance of the bid is also

subject to the condition that the Successful Respondent will implement all such security measures

as the safe performance of the contract may require.

1.13 Johannesburg Stock Exchange Debt Listing Requirements

SANRAL may also be required to disclose information relating to the subsequent contract i.e. the

name of the company, goods/services provided by the company, the value and duration of the

contract, etc. in compliance with the Johannesburg Stock Exchange (JSE) Debt Listing

Requirements.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

1.14 National Treasury’s Central Supplier Database

Respondents are required to self-register on National Treasury’s Central Supplier Database (CSD)

which has been established to centrally administer supplier information for all organs of state and

facilitate the verification of certain key supplier information. SANRAL is required to ensure that the

revenue model and proposals are invited and accepted from prospective bidders listed on the CSD.

Business may not be awarded to a respondent who has failed to register on the CSD. Only foreign

suppliers with no local registered entity need not register on the CSD. The CSD can be accessed

at https://secure.csd.gov.za

For this purpose, the attached SBD 1 Form must be completed and submitted as a

mandatory returnable document by the closing date and time of the bid.

1.15 Tax Compliance

Respondents must be compliant when submitting a proposal to SANRAL and remain compliant for

the entire contract term with all applicable tax legislation, including but not limited to the Income

Tax Act, 1962 (Act No. ) and Value Added Tax Act, 1991 (Act No. ). It is a

condition of this bid that the tax matters of the successful Respondents be in order, or that

satisfactory arrangements have been made with South African Revenue Service (SARS) to meet

the Respondents tax obligations. The Tax Compliance status requirements are also applicable to

foreign Respondents/ individuals who wish to submit bids. Where Consortia / Joint Ventures / Sub-

contractors are involved, each party must be registered on the Central Supplier Database and their

tax compliance status will be verified through the Central Supplier Database.

SANRAL urges its clients, suppliers and the general public to report any fraud or

corruption to

Tip-offs anonymous:

0800 204 558

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Section 3

Background, overview and scope of requirements

The South African National Roads Agency SOC Limited (“SANRAL”) hereby invites proposals to lease

the following SANRAL properties, (hereinafter referred to as “the property”).

Table 1-1: Available Properties for Leasing:

No. Province Property Property Classification Site Maps SG Diagrams

Description Address

1 Gauteng, Boksburg Portion 808 (portion The property is accessed Vacant Land

of Portion 451) of from Annabella Road

the Farm Klipfontein

GPS Coordinates: Lat - No 836 – IR

26.174916 Lon

28.241103

2 Gauteng, Boksburg portion of Portion corner of North Rand Road Vacant Land

156 (portion of and Gibb Road in Hughes in

Portion 5) (unregd) close proximity of East

of the Farm Rand Mall

Driefontein No 85 –

GPS Coordinates: Lat - IR

26.178744 Lon

28.232096

3 Limpopo, Modimolle Remainder of farm From the N1 take the R33 Vacant Land

of the Farm Padbou to Modimolle and turn onto

No 424 – IR road D1087 which leads to

the property.

GPS Coordinates: Lat -

24.727701

Lon 28.516707

4 North West, Brits Remainder of The property is accessed Vacant Land

Portion 112 (portion from R511

of Portion 46) of the

GPS Coordinates: Lat - Farm

25.664874 Lon Hartebeestfontein

27.857509 No 445 - JQ

5 North West, Brits portion of The property is accessed Vacant Land

Remainder of from Denne Road

Portion 89 (portion

GPS Coordinates: Lat - of Portion 58) of the

25.664758 Lon Farm Zilkaatsnek No

27.857445 439 - jq

6 Western Cape, portion of Portion The property is accessed Structure on

Knysna 149 (portion of from Belvedere Road the property

Portion 18) of the used for

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Farm Uitzigt No 216 GPS Coordinates: Lat - residential

Adm Dist Knysna 25.664758 Lon purposes

27.857445

7 Western Cape, 2. a. Remainder of The property is situated in Vacant Land

Kraaifontein Portion 250 Joostenbergvlakte

(portion of Portion Kraaifontein and accessed

from Tarentaal Road 199),

GPS Coordinates: Lat -

b. Portion 208 25.664758 Lon

(portion of Portion Annexure A Annexure E 27.857445

204),

c. Remainder of

Portion 207

(portion of Portion

204),

d. Remainder of

Portion 205

(portion of Portion

204),

e. Remainder of

Portion 206

(portion of Portion

204),

f. Portion 368

(portion of Portion

210),

g. Portion 445

(portion of Portion

214),

h. Portion 468

(portion of Portion

382. (unregd),

i. Portion 364

(portion of Portion

201), and

j. Portion 363

(portion of Portion

all of the Farm

Joostenberg

Vlakte No 728

Adm Dist Paarl

8 Western Cape, Portion 77 (portion The property is situated Vacant Land

Worcester of Portion 50) of the outside of Worcester and

Farm De Mond van accessed from Chavonnes

Hartebeest Rivier No Road via the R101 or the

379 Adm Dist R43

Worcester

GPS Coordinates: Lat -

25.664758 Lon

27.857445

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

1. The properties are located in identified areas and comprise the classification as indicated in

Table 1-1 above. The properties are also depicted on the site maps attached [Annexure

A].

2. The premises shall only be utilized for purposes which have been zoned in terms of land rights,

and the property may not be rezoned for any other purposes for the duration of the

lease period, unless authorized in writing by SANRAL and in compliance with Statutory Control

Guidelines and applicable legislative requirements. If the process for the rezoning of the

property has been approved by SANRAL, a monthly lease rental shall continue to be payable by

the LESSEE as per the terms of the lease agreement for the portion of the property that will not

be impacted by rezoning process; however, all applicable water and electricity, rates & taxes,

sewerage and refuse removal fees shall continue to be paid by the LESSEE in relation to the

affected property to be rezoned. SANRAL may consider such rezoning applications in its sole

and absolute discretion.

3. Throughout the period of the lease agreement, the LESSEE shall be liable for payment of all

assessment rates and other municipal charges levied by a competent public and/or local

authority on the property

4. The Applicant shall be liable for the payment of water and electricity, rates & taxes, sewerage

and refuse removal fees, levied or payable in respect of the site.

5. All Emergency Management Services By-laws be complied with and adhered to and that access

to emergency vehicles should be provided on the property.

6. The Municipality and its authorized representatives/agents shall have 24 hours’ unrestricted

access to the electricity, water and any Municipal Servitudes on the property and that no

structures will be allowed within any municipal servitudes.

7. The tender will be awarded based on the maximum rental amount (TheOffer) received plus

annual rental escalation, which will not be less than Consumer Price Index (CPIX) plus

3%. The annual adjustment made is to accommodate lease escalation and will be calculated

yearly on the anniversary date of the lease agreement as the average of CPIX plus 3% over the

preceding twelve months.

7.1 The maximum rental amount per month offered includes VAT [Tenderer to insert in

the pricing schedule the Total Rental Amount per month as The Offer inclusive of

VAT as provided. Bids offering less than the Indicated reserve price will not be

considered].

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

7.2 The Annual rental escalation percentage shall be a minimum of CPIX plus 3%. [Tenderer to

insert in the pricing schedule below proposed annual rental escalation percentage.

The minimum must be CPIX plus 3%. Bids offering less than CPIX plus 3% will not

be considered]

8. The available properties are indicated on the Surveyor General Diagrams and Lease

diagrams, [1. 3082/2005; 2. Lease diagram; 3. A12270/1986; 4. A4656/1951; 5. A4386/1960;

6. Lease diagram; 7. 5612/1970, 6522/1954, 6523/1954, 6525/1954, 6524/1954, 6181/1982,

4028/2004, 1632/2008, 6177/1982, 6176/1982; 8. 3215/2004] attached as Annexure E.

9. The extent of the property is as per Annexure A. [1. 1.0373 hectares; 2. 1.1724 hectares; 3.

345.0001 hectares; 4. 12.7482 hectares; 5. 19.6357 hectares; 6. 0.9963 hectares; 7. 0.1520

hectares, 0.7435 hectares, 0.7236 hectares, 0.7805 hectares, 0.6321 hectares, 0.0158 hectares,

0.0648 hectares, 0.1969 hectares, 0.0225 hectares, 0.0870 hectares; 8. 90,2224 hectares]

10. The present zoning: Present zoning of the property is as per Annexure B. which allows for

zoned purposes.

11. Improvements: The property consists of the following improvements as indicated (if any

exist): All the properties besides portion of Portion 149 (portion of Portion 18) of the Farm Uitzigt

No 216 Adm Dist Knysna are currently unimproved/vacant. A portion of the property in Knysna

is improved with a structure currently used for residential purposes.

12. Lease term: Five (5) years. The properties shall be advertised via an open tender process after

the expiry of the lease term. No automatic lease renewals will be allowed or any offer of such

made. Exception may be granted at SANRAL’s sole and absolute discretion subject to SANRAL’s

approval processes and shall be dealt with contractually. A notice period of One (1) month shall

be applicable before the expiry of the lease regarding open tender process. Should the lease

term expire without any notice from SANRAL, the lease will automatically convert to month-to-

month basis until a notice is provided by SANRAL.

13. Monthly Reserve Rental: excluding VAT per month. [Monthly rental considers the property’s

market valuation].

a. Total Rental Amount Offered per month (Excl. VAT) below the monthly reserve rental

as determined and indicated by SANRAL in the pricing schedule will not be considered.

14. Annual rental escalation rate: An escalation rate is calculated annually on the anniversary

date of the lease agreement, based on the average of CPIX plus 3%, over the preceding twelve

months. The rate offered by the Tenderer in the pricing schedule shall be applied annually on

the anniversary date of the lease agreement.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

15. Rental deposit: A rental deposit equal to 1 (One) month’s rental shall be payable on date

of signature of the lease agreement, by both parties, together with the first month’s rent or

SEVEN (7) days before the OCCUPATION DATE (whichever date is the earlier). Payment of any

other applicable amounts as agreed by the parties will also be payable. Upon receipt, the Rental

deposit shall be deposited by the LESSOR into a Trust Bank Account in the name of the LESSOR.

The interest received will be retained by the LESSOR and the Rental deposit paid to the LESSEE

at the end of the lease period after the inspection report has been signed by both Parties and

within a period of six (6) months and in compliance with the terms and conditions of lease.

16. The Tenderer hereby authorizes SANRAL to do a complete and extensive creditworthiness

assessment of the Tenderer and each member of the company/trust/JV.

17. The Tenderer must provide a detailed statement of assets and liabilities for each member of the

company/trust/JV.

18. The LESSEE shall be liable for and shall pay on receipt of statement, on/before the statement’s

due date for any charges (together with the VAT thereon) arising out of its use of electric

current, water, gas, refuse and garbage disposal services, sewerage and effluent and other

charges (including basic services charges), in respect of the PREMISES.

19. Throughout the period of this AGREEMENT, the LESSEE shall be liable for payment of all

assessment rates and other municipal charges levied by a competent public and/or local

authority on the property.

20. Termination of lease: Should the successful Tenderer/LESSEE terminate the lease agreement

prior to the termination date set out in the signed lease agreement, the LESSEE shall be held

liable for all rental payments (rates & taxes included) up until a new LESSEE has been secured

and all licenses are in place to trade.

21. The property shall be leased to the successful bidder subject to the terms and conditions set

out in FORM B7 [AGREEMENT OF LEASE – FORM B7] in addition to the terms and

conditions as set out in this RFP.

22. For any vacant land that is owned by SANRAL on the leased property will form part of the Lease

Agreement; however, the following will apply:

a. The successful Tenderer will have an option to provide SANRAL with a development proposal

for the undeveloped / vacant portion of the property.

b. However, this proposal referred to in (a) above must be made within twelve (12) months

from the date of the award of the tender and shall be subject to a possible six (6) month

extension which shall be granted at the sole and absolute discretion of SANRAL.

c. The lease proposal for development may be negotiated in terms of the Term of Agreement,

percentage sharing of the annual gross revenue (preferred SANRAL/LESSEE: 30/70 split),

equity in lieu of full annual rental, or any other compensation scheme that may be deemed

necessary by SANRAL.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

d. Should the successful bidder not exercise this developmental option, or no agreement on the

proposal can be reached, the undeveloped / vacant portion shall remain part of the lease

agreement, and the Tenderer shall continue to use and occupy the undeveloped / vacant

portion subject to SANRAL having a right to exclude the undeveloped/ vacant portion from

the lease by giving the Tenderer 30 (Thirty) days written notice, at any time during the lease

period.

e. Access is to be provided to the undeveloped / vacant portion of land by the successful

Tenderer, even if the development of the undeveloped / vacant portion is awarded to a

different party should SANRAL reject the successful Tenderer’s development proposal.

f. If applicable, re-zoning or any other applicable Spatial Planning and Land Use Management

Act (SPLUMA) process may be approved in writing by SANRAL. If approved, the

successful Tenderer may be afforded sufficient time of not more than Two (2) years to

complete the SPLUMA process and/or comply with any other applicable legislative

requirements which may include but not limited to obtaining environmental authorization or

compliance with the National Environmental Management Act of 1998 (NEMA), National

Water Act of 1998, trading and/or operating licenses specific to the industry.

i. If re-zoning has been approved in writing by SANRAL, the LESSEE shall be allowed

for a period not exceeding two (2) years to comply with required processes, and a

monthly rental applicable for leasing of premises will commence on the first day of

the month following the date that all the necessary approvals have been obtained to

trade and/or legislative requirements have been fully complied with. The Certificate

of Compliance (CoC) will be submitted to SANRAL prior to commencement of

operations.

ii. The LESSEE shall pay a Reservation Fee for undeveloped or vacant land if approval

to develop such undeveloped or vacant land has been approved in writing by SANRAL.

Payment shall be in a form of bank transfer or a Bank Guarantee in favour of SANRAL

for the undeveloped or vacant land which is equivalent to a lease rental of Twelve

(12) months, within seven (7) days upon signing of the lease agreement for the

undeveloped or vacant land. Upon receipt, the Reservation Fee shall be deposited by

the LESSOR into a Trust Bank Account in the name of the LESSOR. The interest

received shall be retained by the LESSOR, and the Reservation Fee shall be paid to

the LESSEE within six (6) months following the start of operations by the LESSEE in

compliance with the terms and conditions of lease.

iii. Should the LESSEE fail to start operations on the agreed date for any reason

whatsoever, the LESSEE will forfeit the Reservation Fee to SANRAL in lieu of the

Twelve (12) months annual rental.

iv. In case all processes to obtain land use rights are followed by the Tenderer and the

delay is on the municipality’s side, the LESSEE shall not be penalized provided they

can prove that they have provided all the required information and it has been

accepted by the municipality (“Letter of Acceptance of Application”). However, should

it be determined that the fault is with the LESSEE, then the above f (iii) shall be

applicable.

g. If statutory applications are required for the development of vacant land, the same process

shall be followed, as per (f) above. Other applicable legislative requirements including

SANRAL statutory regulation shall be applicable.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Section 4

Evaluation methodology, criteria and returnable documents

4.1 STEP ONE: Test for Responsiveness (Mandatory Requirements)

The test for administrative responsiveness will include the following as mandatory requirements:

Administrative responsiveness check

• Bid received before closing date and time

• Bidder has completed SECTION 1: SBD1 Form

• Bidder has submitted a completed and Signed Priced Offer

• Bidder has attended a Compulsory Briefing Session

• Registered on National Treasury Central Supplier Database at the

closing of tender.

• Annual Financial Statements for a minimum period of one (1) year

(in the last 12 months must be chosen)

The test for administrative responsiveness [Step One] must be passed for a

Respondent’sProposaltoprogresstoStepTwo

4.2 STEP TWO: Functionality evaluation scoring matrix

Note to Tenderer: The Tenderer is required to achieve a threshold score on this functionality

assessment to proceed to the next stage Three. Bidders must obtain a minimum of 60 out of 100 points

(60%) to be regarded as responsive. Bids that do not meet the minimum functionality score as indicated

will be regarded as nonresponsive and will not proceed to evaluation on price and preference points.

item Criterion Description Required Evidence Scoring Points

Technical (50%) Proposed business case for Submitted business 50 = submitted proposed 50

immovable commercial property case shall include as business case which includes

1 to be leased from SANRAL: a minimum projected annual income and

Projected Annual expenses over 60 months

Income and

25 = submitted proposed Expenses over 60

(Attach word document or business case and it does not months for the PowerPoint presentation of include projected annual income

the business case including immovable and expenses over 60 months

its annexures) (And commercial property

Complete FORM: B1) to be leased from 0 = proposed business case not

SANRAL submitted

2 Immovable Immovable commercial property 2 Reference letters 25 = 2 reference letters for 25

Commercial management: for immovable immovable commercial property

Property Two (2) signed contactable commercial property management or administration

Management or clients Reference letters in management or projects in the last three years

relation to immovable administration

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

administration commercial property projects in the last 15 = 1 reference letter for

(25%) management or administration three (3) years. immovable commercial property

management or administration

(Attach 2 signed reference (NB: signed projects in the last three years

letters in word document or appointment letter

pdf) (And Complete FORM: or letter of award 0 = 0 reference letter for

B2) will also be immovable commercial property

accepted) management or administration

projects in the last three years

3 Key Experience Project management experience At least One (1) 25 = One (1) Project manager 25

(Project in immovable commercial Project Manager with 5 years or more experience

Manager) (25%) property management or with minimum of 5 in immovable commercial

administration services: years’ experience in property management or

immovable administration services

[At least One (1) Project Manager commercial property

available to manage the 15 = Project manager with 4-3 management or

immovable commercial property years’ experience in immovable administration

to be leased from SANRAL (And commercial property services

Complete FORM: B3) management or administration

services

10 = Project manager with 1-2

years’ experience in immovable

commercial property

management or administration

services

0 = Project manager with less

than 1 years’ experience in

immovable commercial property

management or administration

services.

Total 100

4.3 STEP THREE: Evaluation and Final Weighted Scoring

a) Price and Specific Goal

SANRAL will utilise the following formula in its evaluation of Price:

80/20 or 90/10

 Pt − P min   Pt − P min  Ps = 80 1 − or Ps = 90 1 −  P min   P min 

Where:

Ps = Score for the Bid under consideration

Pt = Price of Bid under consideration

Pmin= Price of lowest acceptable Bid

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Specific goals Criteria 10 points 20 points

Point Maximum Point Maximum

allocation points allocation points

B-BBEE Level Level 1 10.00 20.00

Level 2 9.00 18.00

Level 3 6.00 14.00

Level 4 5.00 12.00

Level 5 4.00 8.00

Level 6 3.00 6.00

10.00 20.00 Level 7 2.00 4.00

Level 8 1.00 2.00

Non- 0.00 0.00

compliant

contributor

b) Specific Goals [Weighted score 20 point]

▪ Specific goals preference points claim form

▪ Preference points will be awarded to a bidder for attaining the specific goals

requirements in accordance with the table indicated in the specific goals Claim Form

(Form a18).

4.4 STEP FOUR: Post Tender Negotiations (if applicable)

▪ Respondents are to note that SANRAL may not award a contract if the price offered is not

market-related. In this regard, SANRAL reserves the right to engage in PTN with the view to

achieving a market-related price or to cancel the tender. Negotiations will be done in a

sequential manner i.e.:

o first negotiate with the highest ranked bidder or cancel the bid, should such negotiations

fail,

o negotiate with the 2nd and 3rd ranked bidders (if required) in a sequential manner.

▪ In the event of any Respondent being notified of such short-listed/preferred bidder status,

his/her bid, as well as any subsequent negotiated best and final offers (BAFO), will automatically

be deemed to remain valid during the negotiation period and until the ultimate award of

business.

▪ Should SANRAL conduct post tender negotiations, Respondents will be requested to provide

their best and final offers to SANRAL based on such negotiations. Where a market related price

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

has been achieved through negotiation, the contract will be awarded to the successful

Respondent(s).

4.5 STEP FIVE: Award of business and conclusion of contract

▪ Immediately after approval to award the contract has been received, the successful or preferred

bidder(s) will be informed of the acceptance of his/their Quotation by way of a Letter of Award.

Thereafter the final contract will be concluded with the successful Respondent(s).

▪ Otherwise, a final contract will be concluded and entered into with the successful Bidder at the

acceptance of a letter of award by the Respondent.

Respondents are to note that, on award of business, SANRAL is required to publish the tendered

prices of the successful and unsuccessful Respondents inter alia on the National Treasury e-

Tender Publication Portal, (www.etenders.gov.za), as required per National Treasury Instruction

Note /2016. [This is not applicable if RFP was not advertised on National

Treasury e-Tender Publication Portal]

Respondents declaring a commercial relationship with a DPIP or FPPO are to note that SANRAL

is required to annually publish on its website a list of all business contracts entered into with DPIP

or FPPO. This list will include successful Respondents, if applicable.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

in the main submission. The RFP envelope must also contain the Bidder’s details on the

back of the envelope.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

1.1.2 No bid may be withdrawn after it has been submitted to SANRAL unless the Bidder so

requests in writing and such request is received by SANRAL before the scheduled closing

date. All bids received by SANRAL on or before the scheduled closing date and time shall

be valid and binding for a period of 90 (Ninety) calendar days calculated from the last

scheduled closing date (“validity period”). During the validity period or any extensions to

the validity period, bid prices shall remain firm save only for cost variations as are

measurable by the permissible contract price adjustments as set out elsewhere in this

document.

1.1.3 No telegraphic, e-mailed or faxed bids will be accepted.

1.1.4 Properly motivated alternatives may be submitted but will only be considered if a compliant

offer has been submitted. The alternative shall be approached and priced to the same

detail as required by this RFP.

1.1.5 Bidders will be judged on the basis of the information submitted by the due date as well as

additional information as may have been requested by SANRAL. A Bidder will be disqualified

for the furnishing of, misleading or incorrect information, which SANRAL may rely upon in

the selection of a preferred Bidder.

1.1.6 Bidders must ensure that their bids contain all documents as specified in this RFP.

1.2 Clarification

relation to immovable administration

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

administration commercial property projects in the last 15 = 1 reference letter for

(25%) management or administration three (3) years. immovable commercial property

management or administration

(Attach 2 signed reference (NB: signed projects in the last three years

letters in word document or appointment letter

pdf) (And Complete FORM: or letter of award 0 = 0 reference letter for

B2) will also be immovable commercial property

accepted) management or administration

projects in the last three years

3 Key Experience Project management experience At least One (1) 25 = One (1) Project manager 25

(Project in immovable commercial Project Manager with 5 years or more experience

Manager) (25%) property management or with minimum of 5 in immovable commercial

administration services: years’ experience in property management or

immovable administration services

[At least One (1) Project Manager commercial property

available to manage the 15 = Project manager with 4-3 management or

immovable commercial property years’ experience in immovable administration

to be leased from SANRAL (And commercial property services

Complete FORM: B3) management or administration

services

10 = Project manager with 1-2

years’ experience in immovable

commercial property

management or administration

services

0 = Project manager with less

than 1 years’ experience in

immovable commercial property

management or administration

services.

Total 100

4.3 STEP THREE: Evaluation and Final Weighted Scoring

a) Price and Specific Goal

Form a6 certificate of fronting practices

Form a7 registration on national treasury central supplier database

Form a8: declaration of tenderer’s litigation history

Form a9: certificate of tax compliance status

Form a10: schedule of deviations or qualifications by tenderer

Form a11 (sbd4): bidder’s disclosure

Form a12 (sbd6.1): Preferencing schedule - tenderer’s b-bbee verification

Form a13: popia

Form a20: local content declaration: summary schedule (annexure c) n/a

Form b1: schedule of work experience

Form b2: key personnel experience

Form b3: business case submission

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Form b4: confirmation of tenderer’s financial standing

Monthly rental payable (the price offer):

1.12.1.2.1 Table 1-2: Rental amount offered per month and annual rental escalation percentage

No. Province Property Monthly Sub-Total VAT@15% Total Rental Annual rental Tick

rental Rental Amount Offered escalation (✓)

Description reserve Amount per month percentage Prope

price (Excl. Offered per (Incl. VAT) (Min. is CPIX rties

VAT) – month (Excl. +3%)-Bidder to Chose

Offers below VAT) insert Offer per n

the amount property

will not be

considered

1 Gauteng, Portion 808 R72 611.00 R R R CPIX+3%+____%

Boksburg (portion of Portion

451. of the Farm

Klipfontein No 836

– Ir

2 Gauteng, portion of Portion R78 160.00 R R R CPIX+3%+____%

Boksburg 156 (portion of

Portion 5) (unregd)

of the Farm

Driefontein No 85

– Ir

3 Limpopo, Remainder of farm R14 700.00 R R R CPIX+3%+____%

Modimolle of the Farm

Padbou No 424 –

Ir

4 North West, Remainder of R446 000.00 R R R CPIX+3%+____%

Brits Portion 112

(portion of Portion

46. of the Farm

Hartebeestfontein

No 445 - JQ

5 North West, portion of R981 785.00 R R R CPIX+3%+____%

Brits Remainder of

Portion 89 (portion

of Portion 58) of

the Farm

Zilkaatsnek No 439

• Jq

6 Western Cape, portion of Portion R15 000.00 R R R CPIX+3%+____%

Knysna 149 (portion of

Portion 18) of the

Farm Uitzigt No

216 Adm Dist

Knysna

7 Western Cape, 2. Remainder of R246 200.00 R R R CPIX+3%+____%

Kraaifontein Portion 250

(portion of Portion

199), Portion 208

(portion of Portion

204), Remainder of

Portion 207

(portion of Portion

204), Remainder of

Portion 205

(portion of Portion

204), Remainder of

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Portion 206

(portion of Portion

204), Portion 368

(portion of Portion

210), Portion 445

(portion of Portion

214), Portion 468

(portion of Portion

382. (unregd),

Portion 364

(portion of Portion

201. and Portion

363 (portion of

Portion 200) all of

the Farm

Joostenberg Vlakte

No 728 Adm Dist

Paarl

8 Western Cape, Portion 77 (portion R3 800.00 R R R CPIX+3%+____%

Worcester of Portion 50) of

the Farm De Mond

van Hartebeest

Rivier No 379 Adm

Dist Worcester

Note to bidder:

(a) The total rental amount per month offered includes VAT@15% [Tenderer to insert in the Table

above the Total Rental Amount per month as The Offer]. Bids offering less than the monthly

rental reserve price (Excl. VAT) will not be considered] This total amount per property must be

carried to the Form of Offer Form.

(b) The Annual rental escalation percentage shall be a minimum of CPIX plus 3%. [Tenderer to

insert proposed annual rental escalation percentage. The minimum must be CPIX plus 3%.

Bids offering less than CPIX plus 3% will not be considered]. This annual rental escalation

percentage per property must be carried to the Form of Offer Form.

(c) The fixed monthly rental (clause 1.12.1.2.1) shall escalate based on the average percentage of the

CPIX plus 3% plus % offer as calculated over the preceding Twelve (12) months, on the anniversary

of the COMMENCEMENT DATE.

(d) The charges indicated in clause 1.12.1.2.1 in respect of rental excludes payment in respect of

rates & taxes and items indicated in section 3, clause 18, which will be the responsibility of the LESSEE.

(e) Since the payment of rates & taxes and items indicated in section 3, clause 18 are excluded

from the rental, then part B, clause 6 of the Lease AGREEMENT shall apply.

(f) In the Agreement of Lease, clauses 1.11 to 1.14 shall apply.

TenderersaretonotethatSANRALwillroundofffinalpricingscorestothenearest2(two)decimal

places.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Notes to Pricing:

4.5.1 All Prices above must be quoted in South African Rand, exclusive of VAT as provided. The final

Offer must be inclusive of VAT.

4.5.2 Any disbursement not specifically priced for will not be considered/accepted by SANRAL.

4.5.3 To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this

price schedule Indicated above and not utilise a different format. Deviation from this pricing

schedule could result in a bid being disqualified.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Section 5

property has been approved by SANRAL, a monthly lease rental shall continue to be payable by

the LESSEE as per the terms of the lease agreement for the portion of the property that will not

be impacted by rezoning process; however, all applicable water and electricity, rates & taxes,

sewerage and refuse removal fees shall continue to be paid by the LESSEE in relation to the

affected property to be rezoned. SANRAL may consider such rezoning applications in its sole

and absolute discretion.

assessment rates and other municipal charges levied by a competent public and/or local

authority on the property

considered].

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

7.2 The Annual rental escalation percentage shall be a minimum of CPIX plus 3%. [Tenderer to

insert in the pricing schedule below proposed annual rental escalation percentage.

The minimum must be CPIX plus 3%. Bids offering less than CPIX plus 3% will not

be considered]

diagrams, [1. 3082/2005; 2. Lease diagram; 3. A12270/1986; 4. A4656/1951; 5. A4386/1960;

6. Lease diagram; 7. 5612/1970, 6522/1954, 6523/1954, 6525/1954, 6524/1954, 6181/1982,

4028/2004, 1632/2008, 6177/1982, 6176/1982; 8. 3215/2004] attached as Annexure E.

9. The extent of the property is as per Annexure A. [1. 1.0373 hectares; 2. 1.1724 hectares; 3.

345.0001 hectares; 4. 12.7482 hectares; 5. 19.6357 hectares; 6. 0.9963 hectares; 7. 0.1520

hectares, 0.7435 hectares, 0.7236 hectares, 0.7805 hectares, 0.6321 hectares, 0.0158 hectares,

0.0648 hectares, 0.1969 hectares, 0.0225 hectares, 0.0870 hectares; 8. 90,2224 hectares]

10. The present zoning: Present zoning of the property is as per Annexure B. which allows for

zoned purposes.

11. Improvements: The property consists of the following improvements as indicated (if any

exist): All the properties besides portion of Portion 149 (portion of Portion 18) of the Farm Uitzigt

No 216 Adm Dist Knysna are currently unimproved/vacant. A portion of the property in Knysna

is improved with a structure currently used for residential purposes.

12. Lease term: Five (5) years. The properties shall be advertised via an open tender process after

the expiry of the lease term. No automatic lease renewals will be allowed or any offer of such

made. Exception may be granted at SANRAL’s sole and absolute discretion subject to SANRAL’s

approval processes and shall be dealt with contractually. A notice period of One (1) month shall

be applicable before the expiry of the lease regarding open tender process. Should the lease

term expire without any notice from SANRAL, the lease will automatically convert to month-to-

month basis until a notice is provided by SANRAL.

13. Monthly Reserve Rental: excluding VAT per month. [Monthly rental considers the property’s

market valuation].

a. Total Rental Amount Offered per month (Excl. VAT) below the monthly reserve rental

as determined and indicated by SANRAL in the pricing schedule will not be considered.

14. Annual rental escalation rate: An escalation rate is calculated annually on the anniversary

date of the lease agreement, based on the average of CPIX plus 3%, over the preceding twelve

months. The rate offered by the Tenderer in the pricing schedule shall be applied annually on

the anniversary date of the lease agreement.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

15. Rental deposit: A rental deposit equal to 1 (One) month’s rental shall be payable on date

of signature of the lease agreement, by both parties, together with the first month’s rent or

SEVEN (7) days before the OCCUPATION DATE (whichever date is the earlier). Payment of any

other applicable amounts as agreed by the parties will also be payable. Upon receipt, the Rental

deposit shall be deposited by the LESSOR into a Trust Bank Account in the name of the LESSOR.

is required to annually publish on its website a list of all business contracts entered into with DPIP

or FPPO. This list will include successful Respondents, if applicable.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Pricing schedule

Monthly rental payable (the price offer):

1.12.1.2.1 Table 1-2: Rental amount offered per month and annual rental escalation percentage

No. Province Property Monthly Sub-Total VAT@15% Total Rental Annual rental Tick

rental Rental Amount Offered escalation (✓)

(a) The total rental amount per month offered includes VAT@15% [Tenderer to insert in the Table

above the Total Rental Amount per month as The Offer]. Bids offering less than the monthly

rental reserve price (Excl. VAT) will not be considered] This total amount per property must be

carried to the Form of Offer Form.

(b) The Annual rental escalation percentage shall be a minimum of CPIX plus 3%. [Tenderer to

insert proposed annual rental escalation percentage. The minimum must be CPIX plus 3%.

Bids offering less than CPIX plus 3% will not be considered]. This annual rental escalation

percentage per property must be carried to the Form of Offer Form.

(c) The fixed monthly rental (clause 1.12.1.2.1) shall escalate based on the average percentage of the

CPIX plus 3% plus % offer as calculated over the preceding Twelve (12) months, on the anniversary

of the COMMENCEMENT DATE.

(d) The charges indicated in clause 1.12.1.2.1 in respect of rental excludes payment in respect of

rates & taxes and items indicated in section 3, clause 18, which will be the responsibility of the LESSEE.

(e) Since the payment of rates & taxes and items indicated in section 3, clause 18 are excluded

from the rental, then part B, clause 6 of the Lease AGREEMENT shall apply.

(f) In the Agreement of Lease, clauses 1.11 to 1.14 shall apply.

TenderersaretonotethatSANRALwillroundofffinalpricingscorestothenearest2(two)decimal

places.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

4.5.2 Any disbursement not specifically priced for will not be considered/accepted by SANRAL.

4.5.3 To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this

price schedule Indicated above and not utilise a different format. Deviation from this pricing

schedule could result in a bid being disqualified.

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

Section 5

Returnable documents

Tax compliance central

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

Tax Compliance

Tax Compliance status requirements are also applicable to

tax compliance status will be verified through the Central Supplier Database

Tax compliance status

Tcs pin is available but the bidder is registered on the central supplier

Csd number

Csd number must be provided

Central supplier database (csd), a csd number must be provided

Central Supplier Database

Central Supplier Database (CSD)

Central Supplier Database and their

Central Supplier Database at the

Joint venture agreement

appointment letter

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

• Registered on National Treasury Central Supplier Database at the

1 to be leased from SANRAL: a minimum projected annual income and

1 to be leased from SANRAL: a minimum projected annual income

Complete FORM: B1) to be leased from 0 = proposed business case not

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

B-BBEE Minimum Level: 1

Points Allocation: 10 points

B-BBEE Details: f their intention to enter into a JV or consortium agreement should

they be awarded business by SANRAL through this RFP process. This written confirmation must

clearly indicate the percentage [%] split of business and the responsibilities of each party. In such

Request for proposals for the lease of SANRAL commercial properties for a period of five (5) years.

cases, award of business will only take place once a signed copy of a JV or consortium agreement

is submitted to SANRAL.

Respondents are to note that for the purpose of Evaluation, a JV will be evaluated based on one

consolidated B-BBEE score card (a consolidated B-BBEE Status Level verification certificate)

Preference points will be awarded to a bidder for attaining the specific goals requirements in

accordance with the table indicated in the specific goals Claim Form.

1.10 Legal Compliance

The successful Respondent shall be in full and complete compliance with all applicable national and

local laws and regulations.

1.11 Disclaimers

Respondents are hereby advised that SANRAL is not committed to any course of action as a result

of its issuance of this RFP and/or its receipt of a Proposal in response to it. Please note that SANRAL

reserves the right to:

• modify the RFP’s goods / service(s) and request Respondents to re-bid on any changes;
• reject any Proposal which does not conform to instructions and specifications which are

detailed herein;

• disqualify Proposals submitted after the stated submission deadline;
• not necessarily accept the lowest priced Proposal or an alternative bid;
• place an order in connection with this Proposal at any time after the RFP’s closing date;
• award only a portion of the proposed goods / services which are reflected in the scope of

this RFP;

assessment rates and other municipal charges levied by a competent public and/or local

authority on the property.

20. Termination of lease: Should the successful Tenderer/LESSEE terminate the lease agreement

prior to the termination date set out in the signed lease agreement, the LESSEE shall be held

liable for all rental payments (rates & taxes included) up until a new LESSEE has been secured

and all licenses are in place to trade.

but not limited to its valid proof of B-BBEE status, for the duration of any contract emanating from this

RFP. Should the Respondent be awarded the contract [the Agreement] and fail to present SANRAL

with such renewals as and when they become due, SANRAL shall be entitled, in addition to any other

rights and remedies that it may have in terms of the eventual Agreement, to terminate such Agreement

immediately without any liability and without prejudice to any claims which SANRAL may have for

damages against the Respondent.

Signed:................................................................................Date:.............................................................

Name:...................................................................................Position.......................................................

evaluation of their bid.

4.2 STEP TWO: Functionality evaluation scoring matrix

Note to Tenderer: The Tenderer is required to achieve a threshold score on this functionality

assessment to proceed to the next stage Three. Bidders must obtain a minimum of 60 out of 100 points

(60%) to be regarded as responsive. Bids that do not meet the minimum functionality score as indicated

will be regarded as nonresponsive and will not proceed to evaluation on price and preference points.

item Criterion Description Required Evidence Scoring Points

4.3 STEP THREE: Evaluation and Final Weighted Scoring

SANRAL will utilise the following formula in its evaluation of Price

80/20 or 90/10

Ps = Score for the Bid under consideration

Specific goals Criteria 10 points 20 points

allocation points allocation points

b) Specific Goals [Weighted score 20 point]

▪ Specific goals preference points claim form

▪ Preference points will be awarded to a bidder for attaining the specific goals

requirements in accordance with the table indicated in the specific goals Claim Form

Respondents are to note that for the purpose of Evaluation, a JV will be evaluated based on one

consolidated B-BBEE score card (a consolidated B-BBEE Status Level verification certificate)

Preference points will be awarded to a bidder for attaining the specific goals requirements in

accordance with the table indicated in the specific goals Claim Form.