Labour broker services for a programme coordination support resource – mhsc (12 months)

Closing date: 31 August 2026 at 11:00. No briefing session or site visit is stated.

SCM contact: Supply Chain Management – MHSC, email [email protected]. Technical enquiries: also directed to [email protected]. No telephone or physical address is provided.

Bids must be submitted electronically to [email protected]. Only submissions to this designated email will be accepted. Late bids will not be considered. Bids must be submitted on the official forms provided, not re-typed. Bidders may not alter or add to the bid document content. The bid response must be fully completed and signed, with all required documents valid at submission. Bidders must not contact MHSC staff other than the officials indicated in SBD 1. Returnable documents: SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim), SBD 3 (Pricing Schedule), proof of CSD registration, and tax verification PIN. All must be fully completed and signed. Failure to provide any returnable document may render the bid invalid.

Evaluation is in phases: Phase 1 SCM compliance (returnable documents), Phase 2 Mandatory/Technical evaluation, Phase 3 Candidate interviews, Phase 4 Price and Specific Goals. Mandatory requirements: candidate must hold a Bachelor's Honours degree (NQF 8) or equivalent in a mining-related field (e.g. Mining Engineering, Geology, Rock Engineering, Health and Safety Management, Mine Environmental Control) and have at least four (4) years on-mine experience. CVs must be attached as proof. A maximum of five (5) CVs may be submitted. Failure to comply with mandatory requirements disqualifies the bid. Candidates who pass mandatory requirements are interviewed; a minimum interview score of 70% is required to advance to pricing and preference stage. Price is scored out of 80 points using the 80/20 preference point system; specific goals are scored out of 20 points. Specific goals points are claimed via SBD 6.1 and must be supported by a valid B-BBEE certificate or certified sworn affidavit.

The MHSC requires a temporary mid-level project coordination support resource to assist the Mine Health and Safety Council (MHSC) with coordination, tracking and stakeholder engagement for the development of committee deliverables by technical task teams. Responsibilities include: supporting backlog reduction initiatives for committee deliverables; supporting development, tracking and close-out of committee deliverables (guidelines and regulations); coordinating meetings, task teams, workshops and stakeholder engagements; facilitating communication and follow-up between internal and external stakeholders; maintaining progress tracking tools and providing regular status reports; coordinating documentation, records, presentations and committee submissions; escalating delays, risks and bottlenecks; and participating in committee and task team activities as required. The contract period is 12 months.

Mandatory qualifications: Bachelor's Honours degree (NQF 8) or equivalent in a mining-related field (e.g. Mining Engineering, Geology, Rock Engineering, Health and Safety Management, Mine Environmental Control). The resource must have at least four (4) years on-mine experience. CVs must be attached as proof of experience and clearly indicate the required experience. A maximum of five (5) CVs may be submitted. Candidates who meet mandatory requirements are interviewed; a minimum interview score of 70% is required to advance.

The pricing schedule (SBD 3) must be completed in full. Prices must be quoted in South African Rand and include all applicable taxes, less all unconditional discounts, plus all costs to deliver. The total price is determined by multiplying quantity by unit price for all line items. The schedule includes a line for 12 months total monthly price that includes candidate salary and service provider fees. The bid is valid for 30 days from the date of closure. Payment will be made within 30 days from receipt of invoice after completion of deliverables, in accordance with Treasury Regulations 15.10.1 and 8.2.3. If a bidder submits both a quote and SBD 3, the SBD 3 price prevails in case of discrepancy.

Prices must be quoted in South African Rand and be inclusive of all applicable taxes including VAT, less all unconditional discounts, plus all costs to deliver services. The pricing schedule (SBD 3) must be completed in full. The total price is calculated by multiplying quantity by unit price for each line item. The pricing schedule includes a line for 12 months at a total monthly price that includes candidate salary and service provider fees. Payment will be made in accordance with Treasury Regulations 15.10.1 and 8.2.3, within 30 days from receipt of invoice after completion of deliverables. The bid is binding and irrevocable for 30 days from submission. No service may be rendered before an official MHSC Purchase Order is issued. If a quote and SBD 3 differ, the SBD 3 price prevails.

Bidders must be registered on the Central Supplier Database (CSD) and provide proof of registration. Only CSD-registered suppliers will be considered. Bidders must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD supplier number. Failure to comply with tax obligations or CSD registration will render the bid non-responsive and disqualified. Bidders must submit a valid B-BBEE certificate or certified sworn affidavit to claim preference points. Bidders must complete and sign SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim). The successful bidder will be required to sign SBD 7 (Contract Form) upon award. Bidders must not be persons in the service of the state, nor companies with directors who are persons in the service of the state.

The service provider acknowledges awareness of the provisions of the Occupational Health and Safety Act and that they are an employer in their own right with duties and responsibilities as prescribed in the Act.

The contract will be valid for a period of 12 months. The successful bidder will be required to sign a written contract form (SBD 7) upon award. The contract is subject to the General Conditions of Contract (GCC) revised July 2010. No service may be rendered before an official MHSC Purchase Order is issued. The MHSC reserves the right to terminate the contract/PO during the first week after work has commenced if the service provider has misrepresented themselves or their product and will not be able to fulfil the requirements. The MHSC may cancel the RFQ due to changed circumstances, lack of funds, no RFQ meeting specifications, material irregularity, or bidder failure to deliver.

Prior to award, the successful bidder's candidate(s) who scored more than 70% in interviews must pass vetting (clear overall outcome for Credit, Criminal, Fraud, Qualifications and References checks) and all psychometric tests, organised and paid for by the MHSC. Failure of a candidate to pass vetting and psychometric tests results in the bidder not being considered for award. If more than one candidate passes, they must give a presentation evaluated by the MHSC, with the highest scoring candidate being considered.

Price is scored out of 80 points using the 80/20 preference point system. Specific goals are scored out of 20 points. The award may be subject to price negotiations if prices are not market related. The MHSC reserves the right to conduct due diligence prior to award or during the contract period, including site visits, reference checks, and requests for additional information. Awarding of RFQs will not be published on the e-tender portal or MHSC website, and no regret letters will be sent. An RFQ is considered awarded only when an official purchase order is issued.