Pest control services at king shaka international airport – 5-Year nec3 term service contract

Provision of pest control services at King Shaka International Airport for a period of 5 years. The price schedule is provisional and re-measurable for one month.

Bidders must include insurance as a contract obligation. ACSA permits and induction costs are reimbursed at proven cost; new permits due to contractor changes are for the contractor's account. OHS compliance is mandatory, including safety file preparation and maintenance, training (including working at heights), staff medicals, and PPE provision. No other eligibility criteria are stated in the provided document.

Pest control services at King Shaka International Airport for a 5-year period. The price schedule is provisional and re-measurable for one month. Services include:

• Administration: insurance, ACSA permits and induction costs (reimbursed at proven cost), OHS safety charges.
• Overhead and operational: vehicle expenses (up to 2000 km per month), tools and equipment.
• Labour: site-based pest controller (Mon-Fri 08:00-16:30, 165.2 hours/month), after-hours pest controller (18:00-06:00, 12 hours/month), contract manager/supervisor, supplementary pest control operator, after-hours rates for weekdays/Saturdays and Sundays/public holidays.
• Materials/chemicals: all products must be registered with the Department of Agriculture and safe from secondary poisoning. Specified chemicals include Racumin (rodenticide, 30 kg), Maxforce or Goliath Gel (40 tubes), Alphathrin or Maxxthor (10 litres), and servicing of 5 Viper unit fly traps.
• Ad hoc costs: normal call-out (24-hour response) and emergency call-out (1-hour response) for pest control and bee/wasp/stinging insect removal, each including up to 3 hours on site.
• Third-party procurement: provisional amount subject to proven cost.

Pricing must be submitted on the provided price schedule (Annexure A). The schedule covers a one-month provisional price, escalated to an annual total and then a five-year total. Escalation applies from year 2 at 5% per annum (CPI-based); no escalation in the first year. Prices exclude VAT; VAT at 15% is added to the total contract value. All items are re-measurable. Mark-up on reimbursable items (ACSA permits, third-party procurement) must be stated.

No specific requirements found

RFQ 30230: Pest Control Services at King Shaka International Airport for a period of five (5) years, under an NEC3 Term Service Contract (TSC).

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Returnable documents: the Form of Offer and Acceptance (Part C1.1) must be completed, signed and submitted with the bid, including the offered total prices (exclusive and inclusive of VAT). The Price Schedule (Annexure A) must be completed and submitted. CVs of key personnel must be appended to the tender schedule. The Occupational Health and Safety Agreement (Part C1.3) must be attached. Proof of aviation liability insurance must be provided before work starts and annually thereafter. Bidders must complete the Contract Data Part Two (data provided by the contractor). Any deviations from the tender documents must be listed in the Schedule of Deviations. Failure to submit any required document may lead to disqualification.

The document does not specify a formal evaluation split (e.g., 80/20 or 90/10) or minimum qualifying scores. Performance will be managed through Key Performance Indicators (KPIs) with low service damages: R500 per week for late treatments, R500 for late preventative maintenance, R250 for late call-out response, deductions for unqualified staff, R250 for housekeeping deviations, R250 for reporting deviations. Contractors are evaluated on safety, housekeeping, reliability, finance, uniforms, workmanship, and documentation. Monthly performance reviews are conducted with a rating scale from 1 (Poor) to 5 (Outstanding).

The service is pest control services at King Shaka International Airport for a period of five (5) years. The contract is an NEC3 Term Service Contract (TSC) with main option A (Priced contract with Activity Schedule). The service period is up to 60 months from the starting date (upon signing of the contract by ACSA) or until the amount in the form of offer is depleted, whichever occurs first. Work is instructed via Task Orders (Option X19) by the Service Manager. Operational hours: Monday to Friday 08:00–16:30 (8-hour shift). The pest control operator reports for night duty on the last Friday of every month, starting at 15:00 and completing by 03:00 the next morning. A supplementary operator assists on the last Friday of each month and covers for the full-time operator when unavailable. Work in areas affecting passengers or operations is only permitted after operational hours and must stop before operations commence the next day. Airport operational hours may be amended by the Service Manager without impact on fees and rates. The contractor must maintain a full-time qualified and experienced pest control operator on site, with a supplementary operator available. The contractor must comply with the OHS Act and ACSA safety and environmental policies. The contractor must ensure staff are properly dressed in overalls with company name for identification, and security permit cards must be clearly visible. The contractor must keep allocated areas neat, tidy and hygienically clean. The contractor must submit a monthly report of all pest control activities and treatments completed by the agreed date. The contractor must respond to emergency call-outs within 45 minutes and normal call-outs within 24 hours. The contractor must attend to repeat pest issues at own cost; more than 3 repeat failures lead to consequence management.

The contractor must provide CVs of key personnel to be appended to the tender schedule. The contractor must ensure that there is always qualified and experienced staff to attend to the works as set out in the specifications. Unqualified staff will be asked to vacate site and must be replaced immediately. The contractor must notify the Service Manager and the Employer of the key person who has the authority to bind the Contractor on their behalf within 1 week of the Contract Date.

Non-Conformance Report (NCR) process: ACSA issues NCR for irregularities; contractor must respond with cause, corrective action, prevention; inadequate response or repeated NCRs may lead to contract cancellation.

Pricing data: rates include labour, plant, machinery and all incidental costs; work instructed via Task Order; quantities may vary; permits and induction paid at cost; police clearance required for permits; staff changes between permit renewals at contractor's cost.

Pricing is a priced contract with Activity Schedule (Option A). The offered total of the Prices exclusive of VAT must be stated, with VAT at 15% and the total inclusive of VAT. In the event of conflict between the amount in the form of offer and the Activity Schedule, the form of offer prevails. All rates must include labour, plant, machinery and all related and incidental costs. Work is instructed via Task Orders; quantities/frequencies may be amended higher or lower as per business need. Permits and induction are paid at cost on proven cost. Payment is made every 4 weeks (monthly) within 30 days of submission of a valid invoice. Price adjustment for inflation applies only on contract anniversary, limited to a maximum of CPI. The contractor must provide aviation liability insurance with an indemnity limit not less than R300,000, with proof submitted before work starts and annually. The contractor's total direct liability to the employer is unlimited, except for excluded matters. The employer's liability to the contractor for indirect or consequential loss is limited to R0.00.

The contractor must annually present a compliant BEE Certificate and a Tax Clearance Certificate; failure is a material breach and may lead to contract cancellation. The contractor must comply with the Occupational Health and Safety Act and relevant regulations, including the Construction Regulations (as per Section 37(2) of the OHS Act). The contractor must comply with all South African legislation and regulations applicable to the service. The contractor must have a documented quality management system (ISO 9001), environmental management system (ISO 14001), safety management system (ISO 45001), and a Security Management Plan. Police clearance is required for personnel before a permit is issued; no permit is granted to persons with a criminal record. The contractor must comply with ACSA policies and procedures.

Contractor must comply with the Occupational Health and Safety Act and relevant regulations; acknowledges duties as an employer under Section 37(2) of the OHS Act (Z19).

Contract data specifies: law of contract is South African law; language is English; period for reply is 7 calendar days; contractor's plan due 14 days from contract date; service period up to 60 months; assessment interval every 4 weeks; currency ZAR; payment within 30 days of valid invoice. Additional conditions include: no waiver without written agreement (Z1); contractor warrants service fit for purpose (Z2); termination includes business rescue (Z5); employer's liability for indirect loss limited to R0 (Z7.1); insurance proceeds excluded from liability limits (Z7.2); no cession without consent (Z8); joint and several liability for consortia (Z9); ethics and anti-corruption compliance (Z10); confidentiality obligations (Z11); employer's step-in rights on default (Z12); liens waived (Z13); intellectual property provisions (Z14); dispute resolution via adjudication and arbitration with specified panels (Z15); compensation event notification period reduced to four weeks (Z16); annual BEE and tax clearance certificates required (Z17); employer consent for scope changes ≥5% or completion extension >30 days (Z18); compliance with OHS Act (Z19).

Performance management includes Key Performance Indicators with low service damages: R500 per week for late treatments, R500 for late preventative maintenance, R250 for late call-out response, deductions for unqualified staff, R250 for housekeeping deviations, R250 for reporting deviations. Contractors evaluated on safety, housekeeping, reliability, finance, uniforms, workmanship, and documentation. Monthly performance reviews with rating scale.