Online digital marketing training for 3 employees – RFQ in gauteng

Enquiries (SCM):

• Department: Acquisition Department, South African Weather Service
• Email: [email protected]

Submission email: [email protected]

Submission method: email

Submission email: [email protected]

Closing date and time: 23 October 2026 at 11:00

Bids must be submitted on the official forms provided, not re-typed. Bidders should initial all pages. Late bids will not be accepted.

Returnable forms (all must be completed and signed):

• Annexure A (Invitation to Bid): supplier information and declaration.
• Annexure C (SBD 4, Bidder's Disclosure): discloses any connection to the state or procuring institution.
• Annexure F (SBD 6.1, Preference Points Claim): claims B-BBEE preference points.
• Annexure G (SBD 3.3, Pricing Schedule): ceiling price and cost breakdown.
• Annexure I (POPIA Supplier Notice and Consent Form).
• SBD 7 (Contract Form): to be signed by the successful bidder.
• Joint ventures, consortia, trusts or partnerships must submit a signed teaming agreement.
• Subcontracting arrangements must be supported by proof of the subcontracting agreement.

Disqualification risks:

• Incomplete or unsigned standard bidding documents.
• Bids not according to specifications or terms of reference.
• Bids received after the closing time.
• Bidders who are persons in the service of the state, or companies with directors in the service of the state.
• Proven corrupt or fraudulent acts in competing for the contract.
• Failure to provide requested audited financial statements or other information.

Preference point system: 80/20 (for requirements up to R50 million, all taxes included).

Points allocation:

• Price: 80 points
• Specific goals (B-BBEE): 20 points
• Total: 100 points

B-BBEE points (specific goals) are claimed via SBD 6.1. Points are awarded based on B-BBEE status level:

• Level 1: 20 points
• Level 2: 18 points
• Level 3: 14 points
• Level 4: 12 points
• Level 5: 8 points
• Level 6: 6 points
• Level 7: 4 points
• Level 8: 2 points
• Non-compliant: 0 points

Failure to submit proof of B-BBEE status with the bid means no preference points are claimed.

The SAWS may shortlist bidders and require a final presentation to the evaluation committee, and may conduct site visits to verify the firm's existence, capacity and premises.

The SAWS may reject bids that are not market-related in price, and may cancel the bid if needs change or funds are unavailable.

The South African Weather Service requires the appointment of a service provider to provide online digital marketing training for 3 marketing employees.

The training must be delivered online.

The service provider must have duly approved operational premises with the necessary infrastructure and relevant accreditation by the relevant body.

A due diligence site visit will be carried out at the service provider's premises before award.

The successful bidder must conclude a Service Level Agreement (SLA) with the SAWS, which will measure, monitor and assess the supplier's performance, quality and value-add. The bidder must also provide a scorecard on how its service offering is measured.

The successful bidder must comply with the SLA and provide a scorecard on how their service offering is measured to achieve the objectives of performance management.

The SAWS may conduct site inspections to verify the bidder's infrastructure and premises before award.

Pricing must be in South African rand, inclusive of VAT.

Bidders must provide a ceiling price based on the total estimated time for completion of all phases, including all expenses.

A cost breakdown of the ceiling price must be provided.

Bidders must state the period required for commencement of the project after acceptance of the bid.

Bidders must state whether rates are firm for the full period; if not, provide the basis for adjustments (e.g. CPI).

Pricing must be in South African rand, inclusive of VAT.

Bidders must indicate a ceiling price based on the total estimated time for completion of all phases, including all expenses, inclusive of VAT.

A cost breakdown of the ceiling price must be provided.

Bidders must state the period required for commencement of the project after acceptance of the bid.

Bidders must state whether the rates are firm for the full period of the project; if not, provide the basis for adjustments (e.g. CPI).

Payments will be settled within 30 days from receipt of an invoice, unless otherwise agreed.

The SAWS may request the bidder's latest audited financial statements before award to ascertain financial stability; failure to provide may result in rejection.

Tax compliance:

• Bidders must be tax compliant and submit their SARS Tax Compliance Status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS PIN is available.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS certificate / PIN / CSD number.
• Foreign suppliers with no SA tax obligations must complete the questionnaire in Annexure A; SAWS will submit the completed form to SARS for confirmation.

B-bbee:

• A valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• B-BBEE status level determines preference points claimed (see evaluation criteria).

General:

• Bidders must not be persons in the service of the state, or companies with directors who are in the service of the state.
• Bidders must complete SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim).
• Joint ventures, consortia, trusts or partnerships must submit a signed teaming agreement.
• The bidder must have relevant accreditation by the relevant body for the services offered.

The successful bidder must sign a written contract form (SBD 7).

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract.

The successful bidder must conclude a Service Level Agreement (SLA) with the SAWS, which forms part of the supply agreement and is used to measure performance.

The SAWS may cancel the bid before award if needs change, funds are unavailable, no acceptable tenders are received, or there are material irregularities.

The bidder indemnifies the SAWS against third-party claims of infringement of patent, trademark or industrial design rights arising from use of the goods or services.

The SAWS is not bound to accept any offer and may award in totality or partially to more than one bidder.

The 80/20 preference point system applies. Price is allocated 80 points, specific goals (B-BBEE) 20 points. B-BBEE points are awarded based on status level (Level 1 = 20 points down to non-compliant = 0 points). The SAWS may shortlist bidders for a final presentation and may conduct site visits to verify the firm's existence and capacity.