Supply and delivery of cooking and catering equipment for hospitality programmes – oudtshoorn campus (RFQ bb 47/2026)

Closing date: Friday, 11 September 2026 at 11:00.

Bidding procedure enquiries: Barryline Botha, 044 884 0359, [email protected]; Thabisa La Fleur, 044 272 2110, [email protected]. Submit bids to the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or email to [email protected].

Bids must be submitted by 11:00 on Friday, 11 September 2026. Deliver bid response documents to the bid box at South Cape TVET College Central Office Building, Ground Floor, 125 Mitchell Street, George, or email to [email protected]. Bids must be on official forms, not re-typed. Late bids will not be accepted. Required documents include: tax pin certificate, municipal account or lease agreement, CIPRO registration (for CCs), share certificates (for companies), shareholding breakdown, declaration of interest, B-BBEE certificate or affidavit, company profile, relevant certifications, completed bid conditions, due diligence (SBD forms), and price schedule. Missing documents may lead to disqualification. For consortia, submit the same documents for all parties.

Preference point system: 80/20 for requirements up to R50,000,000 (all taxes included); 90/10 for requirements above R50,000,000. This tender uses the 80/20 system. Points: Price 80, Specific Goals 10, B-BBEE 10, total 100. Specific goals: Garden Route area 10 points, Western Cape area 5 points, Outside Western Cape 0 points. Failure to submit proof for specific goals means those points are not claimed. The organ of state may require substantiation of any preference claim.

Supply and deliver cooking and catering equipment for the hospitality cook and chef occupational programmes at Oudtshoorn campus. Equipment must be durable, high-quality, energy-efficient, and match approved technical specifications (dimensions, capacity, materials, brand). Include product data sheets and certifications. Delivery and installation: coordinate with on-site personnel and Programme manager; assemble and position equipment per layout; integrate with electrical, gas, and water connections; conduct operational testing; assess site readiness and upgrade utilities as needed. Commissioning: test under various conditions, address defects, train staff, provide manuals and warranties. Maintenance: offer preventive maintenance, repairs, spare parts, and technical support; minimum 12-month service plan with option to renew. Health and safety: comply with local regulations, provide food-grade certifications, install by qualified personnel wearing PPE, sign safety register. Deliverables: approved equipment list, delivery schedule, test reports, commissioning certificates, user manuals, maintenance plan, warranty details. Pre-bidding testing at bidder's cost; inspections may be conducted; non-compliant goods may be rejected.

Variation orders: if estimated value of changes does not vary more than 15% of original contract value, contractor may be instructed to deliver goods or render services; for measurable quantities, unit price may be reduced with no escalation.

Required: company profile and/or evidence of relevant experience; product brochures, catalogues, technical specifications; warranty information; details of installation, technical support, maintenance, after-sales service; relevant certifications or manufacturer/authorised distributor documentation. Special conditions: company registration form (CIPRO), B-BBEE certification, latest municipal account or valid lease agreement, copy of original tax clearance or printed certificate with pin, CSD registration number, company profile, relevant certifications. SBD 9 certificate: competitor definition includes any individual or organization requested to submit a bid, could potentially submit based on qualifications, or provides same goods/services.

Testing: thorough testing under various operational conditions; address defects. Training: train bakery staff in equipment operation and maintenance; provide user manuals and maintenance guides. Handover: deliver fully operational equipment with documentation, warranties, certifications. Maintenance: preventive maintenance schedules, inspections, cleanings, part replacements; prompt repair services; spare parts inventory; technical support via phone or on-site; minimum 12-month service plan with option to renew. Health and safety: comply with local regulations; provide food-grade certifications; install by qualified personnel wearing PPE; sign safety register. Deliverables: approved equipment list, delivery schedule, installation timeline, test reports, commissioning certificates, user manuals, training materials, maintenance plan, warranty details. Pre-bidding testing at bidder's cost; inspections may be conducted; non-compliant goods may be rejected.

Price schedule (VAT inclusive) with quantities: Single door display fridge / beverage fridge 338L (2), Stock pot 25Lt (2), Conical sauce pan S/Steel 1.45Lt (18), Pan aluminium fry 240mm (18), Pot aluminium casserole 6Lt (18), Casserole 2.4Lt (18), Cooling tray 600x400mm (16), Measuring jug glass 1Lt (16), Rolling pin wood 375mm economy (16), Strainer single mesh 260mm (16), Heavy duty grater 4 sided (16), Measuring spoon set 4 piece (16), Ramekin 9cm (30), Full silicone spatula black (16), Caramel (dariol) mould 70x45mm (30), White round side plates 16cm (16), White footed round main dinner plates 23/25cm (16), White oblong/rectangular main plates 29x15cm (16), White soup bowls 17cm (16), White coupe plates (dessert) 22cm (16). Include delivery and installation costs; total cost VAT inclusive. Offer valid for 90 days from submission. No additional costs. Foreign suppliers responsible for taxes outside purchaser's country; local suppliers responsible for taxes until delivery. Tax matters must be in order; municipal rates and services charges must not be in arrears.

B-BBEE status level verification certificate or sworn affidavit (for EMES & QSEs) must be submitted to qualify for preference points. Foreign suppliers must complete questionnaire regarding residency, branch, permanent establishment, source of income, and tax liability in RSA. If not resident, no SARS PIN required. Bids subject to Preferential Procurement Policy Framework Act, 2000 and Regulations, 2017, GCC, and special conditions. Successful bidder must sign SBD7 contract. Tax compliance: submit SARS PIN or printed TCS certificate; consortia/joint ventures/subcontractors each submit separate TCS. No bids from persons in service of the state. Declaration of interest (SBD 4) must be completed. Required documents: tax pin certificate, municipal account or lease, CIPRO registration, share certificates, shareholding breakdown, declaration of interest, B-BBEE certificate, company profile, relevant certifications. Completed bid conditions, due diligence (SBD forms), and price schedule.

B-BBEE status level verification certificate or sworn affidavit (for EMES & QSEs) must be submitted to qualify for preference points. B-BBEE rating certificate issued by SANAS accredited agency or affidavit required. Points for B-BBEE: 10.

Purchaser not liable for bid preparation costs. Supplier must not disclose contract information without consent; documents remain purchaser's property; supplier must permit audit of records. Anti-dumping/countervailing duties: State not liable for increases; favourable differences refunded. Notices: registered or certified mail for acceptance; ordinary mail for other notices. Payment terms: original tax invoices, monthly statements, VAT registration numbers, bank verification; submit by 1st business day of month for payment by end of same month; otherwise next month. No penalty interest if requirements not met. Payment by electronic transfer at SCC's discretion. Price declaration form: total sum including VAT and delivery; offer valid 90 days; not bound to accept lowest offer; confidentiality of bid information.

Warranty: goods must be new, unused, current models, free from defects for 12 months after delivery or 18 months after shipment, whichever earlier. Purchaser notifies supplier in writing of claims; supplier must repair or replace at no cost. If supplier fails, purchaser may take remedial action at supplier's risk. Payment: supplier submits invoice with delivery note; payment within 30 days; in Rand. Prices fixed unless authorized adjustments. Variation orders up to 15% of contract value may be instructed; no price escalation. Assignment requires prior written consent. Subcontracts must be notified in writing. Delays: supplier must notify purchaser of impediments; purchaser may extend time with or without penalties. If delay, purchaser may procure substitute goods and claim damages. Penalties: daily penalty at prime interest rate on delayed goods. Termination for default: if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Purchaser may procure similar goods and hold supplier liable for excess costs. Restriction penalty: supplier may be prohibited from doing business with public sector for up to 10 years; supplier has 14 days to respond.

Include duration of maintenance & service plan (minimum 12 months with option to renew).

Checklist of documents: copy of valid tax pin certificate, latest municipal account or valid lease agreement, copy of CIPRO company registration documents listing all members with percentages (for CCs), copies of all share certificates (for companies), shareholding breakdown per race, gender and percentage with shareholders who are not individuals, declaration of interest, B-BBEE rating certificate issued by SANAS accredited agency or affidavit, company profile and/or evidence of relevant experience, relevant certifications or manufacturer/authorised distributor documentation. Completed bid conditions, completed due diligence (SBD forms), completed price schedule with detailed breakdown. If all documents not included, bidder may be disqualified. Same documents required for all companies in a consortium.