Appointment of a service provider to maintain and service gas suppression system – government tender in gauteng

{"name":"Dr T. Mabeba","email":"[email protected]","phone":"012 431 0484","department":null,"address":"rvice the Gas Suppression system for a period of three (3) years"}

Eligible bidders must be legally registered entities, tax compliant with SARS, not employed by the state or have directors employed by the state, meet the mandatory technical criteria (reference letters, CIDB 1SF+, SAQCC commissioner qualifications, public liability R5 m, COIDA), be registered on the Central Supplier Database (CSD), and submit all required administrative documents (SBD forms, tax compliance, B‑BBEE proof). Joint ventures/consortia must have each party meet tax and CSD requirements.

The Council for Medical Schemes (CMS) hereby invites experienced, qualified, and reputable service providers to submit bids for

the maintenance and servicing of the Gas Suppression System and Fire Detection for a period of three years.

The successful bidder will be responsible for the preventative and corrective maintenance, inspection, testing, certification, repair,

and servicing of the gas suppression systems installed at the Council for Medical Schemes' premises. The service provider shall

ensure that the systems remain fully operational, compliant with applicable South African National Standards (SANS), relevant fire

safety regulations, manufacturer specifications, and occupational health and safety requirements throughout the contract period.

The appointed service provider shall provide, but not be limited to, the following services:

2.1 Gas Suppression System Maintenance

The service provider shall:

• Conduct scheduled preventative maintenance inspections of the gas suppression system.
• Inspect and test gas suppression control panels, detection circuits, release mechanisms, alarms, and associated

components.

• Verify the condition and functionality of gas cylinders, valves, actuators, pipework, nozzles, and discharge systems.

• Inspect pressure levels and confirm cylinder integrity.

• Check system interfaces with fire detection, building management systems, and other connected systems.

• Test manual and automatic release mechanisms.

• Verify alarm signals, warning indicators, and shutdown functions.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

• Identify defects, deficiencies, and potential risks.

• Perform corrective repairs and replacement of defective components where required and approved.

• Ensure systems are restored to full operational condition after maintenance activities.

2.2 Fire Detection System Maintenance

The service provider shall:

• Conduct routine inspection and servicing of fire detection systems.

• Test smoke detectors, heat detectors, manual call points, sounders, strobes, and other alarm devices.

• Inspect fire alarm control panels and associated modules.

• Test battery backup systems and power supplies.

• Verify alarm communication and monitoring functionality.

• Inspect cable, connections, and system interfaces.

• Clean and maintain detection devices where required.

• Replace faulty components subject to approval.

• Conduct system testing to confirm correct operation.

2.3 Preventative and Corrective Maintenance

The service provider shall:

• Develop and implement a preventative maintenance schedule.

• Respond to reported faults athe for the service the nd system failures within agreed response times.

• Diagnose and rectify system faults.

• Provide recommendations for system improvements where necessary.

• Maintain availability of critical spare parts and consumables.

• Ensure minimal disruption to CMS operations during maintenance activities.

3. Deliverables

The appointed service provider shall provide the following deliverables:

• Detailed maintenance plan and schedule within an agreed period after appointment.

• Preventative maintenance reports after each scheduled service visit.

• Inspection and testing certificates.

• Fault reports and corrective action records.

• Recommendations for repairs, upgrades, or replacements.

• Updated system status reports.

• Compliance certificates where applicable.

• Emergency call-out reports.

• Maintenance history records for the duration of the contract.

• Final contract completion reports summarising services performed and outstanding issues.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

4. Reporting Requirements

The service provider shall submit the following reports:

4.1 Maintenance Reports

Reports shall include:

• Date and location of maintenance activities.

• Equipment/system inspected.

• Tests conducted and results obtained.

• Defects identified.

• Corrective actions taken.

• Outstanding issues and recommendations.

• Technician details and sign-off confirmation.

4.2 Monthly/Quarterly Performance Reports

Reports shall include:

• Summary of maintenance activities completed.

• System faults recorded and resolved.

• Response and resolution times.

• Parts replaced.

• Preventative maintenance compliance status.

• Recommendations and risk assessments.

4.3 Incident and Emergency Reports

For emergency callouts or system failures, the service provider shall provide:

• Description of the incident.

• Root cause analysis.

• Actions taken to restore service.

• Recommendations to prevent recurrence.

5. Expected Service Levels

The appointed service provider shall:

• Maintain professional and qualified technical personnel.

• Provide timely responses to maintenance requests and emergencies.

• Ensure all work complies with applicable health, safety, and environmental requirements.

• Use approved tools, equipment, and replacement parts.

• Maintain accurate maintenance records.

• Coordinate all maintenance activities with CMS representatives.

• Ensure systems remain operational throughout the contract period.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

2.2.10. Pricing Breakdown

Pricing schedule is compulsory, and failure to complete it in the prescribed manner will result in disqualification of the

bid during the financial evaluation process:

Table 2 – Pricing Schedule for Major and Minor Services

No Item Description Quantity Rate Year 1 Year 2 Year 3

1 Major Service Once a year

(Annually) for 3 years

2. Minor Service Once Per

(Quarterly Per Annum) Quarter for 3

years

3. Transport cost (Rate

per kilometre)

4. Percentage mark-up (on

spare parts, materials,

consumables, etc)

Subtotal (Excluding VAT)

VAT at 15%

Tota

Table 3 – Emergency Call-Out and Ad-hoc Services

No Item Description Year 1 (VAT Inclusive) Year 2 (VAT Inclusive) Year 3 (VAT

– Hourly Rate - Hourly Rate Inclusive) Hourly

Rate

1 Weekdays (Working Hours) (07:30

to 17:00)

2. Weekdays (After-hours) (17:00 –

07:30)

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

3. Weekends and Public Holidays

4. Transport cost (Rate per kilometre)

5. Percentage mark-up (on spare

parts, materials, consumables, etc)

2.2.11. Compilation of the Submissions:

The bidder must compile and submit their submission in a clear, formal, and well-organised manner. All submissions must be

properly indexed and in a logical sequence to facilitate ease of evaluation, in the following manner:

• Annexure A/ 1 – RFQ document including SBD documents

• Annexure B/ 2 – Mandatory Evaluation Documents as prescribed in this RFQ document

• Annexure C/ 3 – Specific Goals Documents (CIPC, ID Copy/ Copies of Owners/ Directors, Letter of Disability and Valid

BEE Certificate or Sworn Affidavit)

• Annexure D/ 4 – Other documents indicated in this RFQ, including Company Profile

3. Evaluation criteria process

3.1. Table 1 – Evaluation Process and Criteria

Stage Details

Phase 1 Mandatory evaluation criteria: These criteria assess bidders' eligibility and prior experience in providing the

service. Bidders who fail this Phase will not proceed to Phase 2.

Phase 2 Price and Specific Goals evaluation criteria: These criteria evaluate bidders based on bid price and Specific

Goals.

3.2. Table 2 – Mandatory Criteria

Bidders must submit the following documents as part of the mandatory requirements. Failure to comply with these

mandatory requirements will result in bid disqualification, and the bid will not be evaluated further for Pricing and

Specific Goals.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Criteria

Mandatory Technical Criteria

1. Reference Letters/ Completion Bidder must submit a minimum of two (2) reference letters/completion certificates indicating

Certificates (Fire Detection) experience in the installation, maintenance services and commissioning of fire detection

systems, scope of work completed between 2018 to date.

Reference letters submitted must be accessible for vetting. (Purchase Orders and

Appointment Letters will not be considered as reference letters).

2. Reference Letters/ Completion Bidder must submit a minimum of two (2) reference letters/completion certificates indicating

Certificates (Gas Suppression) experience in the installation, maintenance services and commissioning of gas suppression

systems, scope of work completed between 2018 to date.

Reference letters submitted must be accessible for vetting. (Purchase Orders and

Appointment Letters will not be considered as reference letters).

3. CIDB registration indicates that The bidder must be registered with the Construction Industry Development Board (CIDB) in

the registration is current and valid. the Specialist Works (SF) class of works at Grade 1 SF or higher.

• A valid CIDB Registration Certificate or CIDB Contractor Registration Report

reflecting a minimum grading designation of 1SF or higher.

4. (SAQCC-Fire Detection) The bidder must employ a technician who is registered with the South African

Qualifications and Certification Committee (SAQCC) – Fire Detection and is qualified as a

commissioner.

• A valid SAQCC Fire Detection registration certificate/card for the technician,

indicating Commissioner status, must be submitted with the bid.

5. (SAQCC-Gas Suppression) The bidder must employ a technician who is registered with the South African Qualification

and Certification Committee (SAQCC) – Gas Suppression and is qualified as a

commissioner.

• A valid SAQCC Gas Suppression registration certificate/card for the

technician, indicating Commissioner status, must be submitted with the bid.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Criteria

Mandatory Technical Criteria

6. Public Liability Cover The Bidder must submit proof of valid public liability cover of at least five million rand (R 5

000 000.00). The preferred bidder must submit proof of cover within seven days of being

requested.

7. COIDA Certificate The bidder shall submit a valid Letter of Good Standing relevant to the scope of work,

issued by the Department of Employment and Labour – Compensation Fund or an

approved licensed compensation insurer in terms of the Compensation for

Occupational Injuries and Diseases Act (COIDA). The Letter of Good Standing must be

valid at the closing date of the bid and remain valid for the duration of the contract. Failure

to submit a valid Letter of Good Standing may result in the bid being deemed non-

responsive.

3.3. Price and Specific Goal

3.3.1. To facilitate a transparent selection process that allows an equal opportunity to all bidders, Council for Medical Schemes

has a Supply Chain Management policy that will be adhered to. Quotations will be evaluated in terms of the prevailing

Supply Chain Management policy applicable to Council for Medical Schemes, and it should be noted that proposals will

be assessed using the 80/20 formula (Preference Points System) for Price and Specific Goals as indicated in the

PPPFA Regulations.

Table 3 - Price and Specific Goals

Weighting/

Criteria sub-criteria

Points

Detailed budget breakdown

Price 80

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

(a) Historically Disadvantaged Individuals (5 Points)

80% - 100% Black Owned 5 Points

50% - 79.99 Black Owned 4 Points

20% - 49.99% Black Owned 3 Points

1% - 19.99 Black Owned 1 Point

Below 1% Black Owned 0 Point

(b) Size of the Company (3 Points)

EME 3 Points

QSE 2 Points

Generic Enterprise 1 Points

(c) Black Woman-Owned Enterprise (5 Points)

75% - 100% Black Women 5 Points

Specific Goals 20 Owned

51% - 74,99% Black Women 3 Points

Owned

1% - 50,99% Black Women 1 Point

Owned

Below 1% Black Owned Women 0 Point

d) Ownership by People with Disabilities (3 Points)

75% - 100% Ownership by People with 3 Points

Disabilities

51% - 74,99% Ownership by People with 2 Points

Disabilities

1% - 50,99% Ownership by People with 1 Point

Disabilities

Below 1% Ownership by People with 0 Point

Disabilities

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

(e) Ownership by Youth (under 35 years) (4 Points)

75% - 100% Ownership by Youth 4 Points

51% - 74,99% Ownership by Youth 3 Points

20% - 50,99% Ownership by Youth 2 Point

1% - 19,99% Ownership by Youth 1 Point

Below 1% Ownership by Youth 0 Point

Total 100

3.4. General Conditions to Specific Goals

3.4.1. Only a bidder who has completed and signed the declaration (SBD 6.1) part of the RFQ documentation will be considered for

preference points.

3.4.2. CMS may, before an RFQ is adjudicated or at any time, require a bidder to substantiate claims it has made about preference.

3.5. Submission of mandatory documents

3.5.1. Bidders must submit the following documents for verification of specific goal points:

• Attach certified copy/ copies of South African ID of Directors/ Owners/ Shareholders to claim points for Historically

Disadvantaged Individuals (HDI)

• Attach a valid B-BBEE Certificate or Sworn Affidavit to claim points for the size of the company. Bidders will be allocated

points based on company size, regardless of whether they claim points on SBD 6.1; however, a valid Sworn Affidavit or B-

BBEE Certificate must be submitted.

• Attach a medical certificate or letter from an accredited health professional to claim points for ownership for people with

disabilities.

• Attach a copy of the B-BBEE Certificate/ sworn affidavit, certified ID copy/ copies, and CIPC document to claim points for

Black Women Owned Enterprise.

• Attach a copy of the B-BBEE Certificate, sworn affidavit, certified ID copy or copies, and CIPC document to claim points

for Youth Owned Enterprise.

• Fully completed and signed SBD 6.1.

3.5.2. Failure on the part of a bidder to submit proof and documentation mentioned above, complete and sign as required in SBD

6.1, in terms of this bid to claim points for specific goals, will be interpreted to mean that the preference points for particular goals

are not claimed.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

4. Terms and conditions

4.1. Bid Submission

4.1.1. All proposals/ quotations must be submitted to the address and instruction stipulated in the SBD1 of the RFQ document.

4.1.2. Proposals/ quotations, including the requested documents and the signed SBD documents, must be submitted by the

stipulated closing date and time. Late submissions will not be accepted.

4.1.3. Bidders are required to register on the Central Supplier Database (CSD) and to include the CSD number on the SBD1 for

verification purposes when submitting their quotations/ proposals.

4.1.4. Documents submitted via cloud solutions such as WeTransfer, Google Drive, Dropbox, etc., will not be considered.

4.2. Other Terms and Conditions

4.2.1. The Council for Medical Schemes reserves the right, under exceptional circumstances, to extend the closing date. All

proposals and all subsequent information received from bidders will not be returned.

4.2.2. The adjudication process does not represent a commitment on the part of Council for Medical Schemes to proceed further

with that proposal or of any other bidder.

4.2.3. The bidder warrants by signing the RFQ/RFP document that the bidder has read, understands and agrees with the terms

and conditions of this RFQ/ RFP.

4.2.4. Received proposals/ quotations will be considered and evaluated in terms of the evaluation criteria stipulated in the RFQ/

RFP document. All bidders must provide all information requested in this RFQ/ RFP for evaluation purposes.

4.2.5. It is important to note that the successful bidder will work under the supervision of a Council for Medical Schemes

representative, abide by the Council for Medical Schemes’ Code of Conduct, and other organisational guidelines.

4.2.6. Council for Medical Schemes reserves the right not to enter into any relationship, and no correspondence about

submissions will be entered into.

4.2.7. If the Council for Medical Schemes does not accept any proposal, it will declare this RFQ call process closed and may then

elect to:

• Proceed on a completely different basis; and

• Not appoint any respondent in the event it deems proposals not appropriate.

4.2.8. The Council for Medical Schemes will not accept any responsibility for costs incurred by bidders in preparing and submitting

proposals.

4.2.9. The Council for Medical Schemes reserves the right to engage in a process to validate all claims made in the proposal.

4.2.10. The Council for Medical Schemes reserves the right to cancel the award if it is determined that the supplier/service provider

recommended for the award has engaged in corrupt or fraudulent activities in competing for the contract in question. For this

RFP/RFT, RFQ, “fraudulent practice” means a misrepresentation of facts to influence a selection process or the execution of

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

a contract to the detriment of the accounting officer/authority, and includes collusive practices among bidders/contractors

(before or after submission of proposals) designed to establish prices at artificial, non-competitive levels and to deprive the

accounting officer/authority of the benefits of free and open competition.

4.2.11. The selection of the qualifying bid/quotations will be at Council for Medical Schemes’ sole discretion. Council for Medical

Schemes does not bind itself to accept any bid/quotation and reserves the right not to appoint the bidder.

4.3. Changes to this RFQ document

4.3.1. Council for Medical Schemes reserves the right to make changes to this RFQ Document. All changes will be communicated

to those firms that have responded to the RFQ. No reliance shall be placed on other information or comment from any other

person.

4.4. Validity Period

4.4.1. The validity period of the RFQ/RFP is ninety (90) days. A request to extend the validity period will be communicated to

service providers that responded to the RFQ/RFP.

4.5. Confidentiality

4.5.1. Any information relating to the submissions, through the process or otherwise, shall be treated in strict confidence.

4.6. Tax Compliance

4.6.1. CMS will not award any bid to any bidder who is not tax compliant. If a recommended bidder is not tax-compliant, the bidder

will be notified in writing of their non-compliant status and requested to submit written proof from SARS of their tax-compliant

status, or proof that they have arranged to meet their outstanding tax obligations, within seven (7) working days. If the bidder

fails to do so or submits proof that their tax matters are compliant, CMS will reject their bid.

4.6.2. CMS reserves the right to withdraw an award made, or cancel a contract concluded with a successful bidder if it is established

that such bidder was in fact not tax compliant at the time of the award or has submitted a fraudulent Tax Clearance Certificate

to the CMS, or whose verification against the Central Supplier Database (CSD) proves non-compliant.

4.7. Costs for Preparation of the Bid

CMS will not be liable for any costs incurred by a bidder in the process of responding to this invitation, including briefing sessions,

site visits, and the submission of proposals/quotations.

4.8. Rejection of Bids

4.8.1. CMS reserves the right to reject any bid or not to appoint a bidder under the following conditions:

4.8.1.1. Past Fraudulent Activity or Misrepresentation

4.8.1.1.1. If it is established that the bidder, or any of its directors, members, shareholders, or related parties:

o Has been convicted of fraud, corruption, collusion, or any related criminal offence within the past five (5) years.

o Has submitted false or misleading information in any procurement process, whether with this institution or any

other public sector entity.

o Has been blocked or listed on the National Treasury’s database of restricted bidders or tender defaulters.

4.8.2. Listing on the National Treasury Database

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

4.8.2.1. Any bidder currently listed on the National Treasury’s list of restricted bidders or tender defaulters, in terms of

Sections 28 and 29 of the Preferential Procurement Regulations, will be disqualified.

4.8.3. Reputational Risk

4.8.3.1. CMS reserves the right not to appoint a bidder where past conduct poses a significant reputational or operational risk,

even if the bidder meets technical and price criteria.

4.8.4. Right Not to Appoint

4.8.4.1. CMS reserves the right not to appoint any bidder and to cancel the procurement process without incurring any liability,

particularly where integrity concerns exist.

5. Payment structure

5.1. CMS undertakes to pay in full within thirty (30) days after receipt of an original tax invoice from the supplier, all valid claims

for work done to its satisfaction upon presentation of a substantiated claim/invoice.

5.2. Payments will only be made based on the work completed (milestones/ deliverables) as per the project implementation plan

to be agreed at the inception of the project.

5.3. All invoices must be emailed to [email protected]

5.4. The Purchase Order number must always be referenced in all invoices submitted to CMS against the Purchase Order placed

against the successful bidder. No goods and/or services shall be delivered to the CMS without an official Purchase from the

CMS’s Supply Chain Management Unit/ Representative.

6. Submission of compliance documents

6.1. Interested bidders must submit the following documents for administrative and evaluation purposes:

6.1.1. SARS PIN Document.

6.1.2. National Treasury Central Supplier Database Report

6.1.3. Valid BEE Certificate or Sworn Affidavit (for EMEs and QSEs)

6.1.4. Complete the attached SBD 1, 4 and 6.1. Failure to complete and sign the SBD 1, 4 and 6.1. may lead to automatic

disqualification from the evaluation process. Bidders that failed to submit the RFQ document, including the SBD1, 4 and 6.1. will

not be considered.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Bidder’s disclosure –: annexure a

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency,

accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various

pieces of legislation, the bidder is required to make this declaration in respect of the details set out hereunder. Where a person/s are

listed in the Register for Tender Defaulters and/or the List of Restricted Suppliers, that person will automatically be disqualified from

the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors/trustees/shareholders/members/partners or any person having a controlling interest1 In

the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole

proprietors/directors/trustees/shareholders/members/ partners or any person having a controlling interest in the enterprise,

in the table below.

Full Name Identity Number Name of State institution

2.2

Do you, or any person connected with the bidder, have a relationship with any person whom the procuring institution

employs? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person /s

having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

2.3 Does the bidder or any of its directors/trustees/shareholders/members/partners or any person having a controlling interest

in the enterprise have any interest in any other related enterprise, whether or not they are bidding for this contract?

Yes/no

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

• Conduct scheduled preventative maintenance inspections of the gas suppression system.
• Inspect and test gas suppression control panels, detection circuits, release mechanisms, alarms, and associated

components.

• Verify the condition and functionality of gas cylinders, valves, actuators, pipework, nozzles, and discharge systems.

• Inspect pressure levels and confirm cylinder integrity.

• Check system interfaces with fire detection, building management systems, and other connected systems.

• Test manual and automatic release mechanisms.

• Verify alarm signals, warning indicators, and shutdown functions.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

• Identify defects, deficiencies, and potential risks.

• Perform corrective repairs and replacement of defective components where required and approved.

• Ensure systems are restored to full operational condition after maintenance activities.

2.2 Fire Detection System Maintenance

• Conduct routine inspection and servicing of fire detection systems.

• Test smoke detectors, heat detectors, manual call points, sounders, strobes, and other alarm devices.

• Inspect fire alarm control panels and associated modules.

• Test battery backup systems and power supplies.

• Verify alarm communication and monitoring functionality.

• Inspect cable, connections, and system interfaces.

• Clean and maintain detection devices where required.

• Replace faulty components subject to approval.

• Conduct system testing to confirm correct operation.

2.3 Preventative and Corrective Maintenance

• Detailed maintenance plan and schedule within an agreed period after appointment.

• Preventative maintenance reports after each scheduled service visit.

• Inspection and testing certificates.

• Fault reports and corrective action records.

• Recommendations for repairs, upgrades, or replacements.

• Updated system status reports.

• Compliance certificates where applicable.

• Emergency call-out reports.

• Maintenance history records for the duration of the contract.

• Final contract completion reports summarising services performed and outstanding issues.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

• Date and location of maintenance activities.

• Equipment/system inspected.

• Tests conducted and results obtained.

• Defects identified.

• Corrective actions taken.

• Outstanding issues and recommendations.

• Technician details and sign-off confirmation.

4.2 Monthly/Quarterly Performance Reports

5. Use of contract documents and information; inspection

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

5. Use of contract documents and information; inspection.

5.1. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to

any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of

such performance.

5.2. The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned

in GCC clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself, mentioned in GCC clause 5.1 shall remain the property of the purchaser and

shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so required

by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to

have them audited by auditors appointed by the purchaser, if so, required by the purchaser.

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or

execution or on completion, be subject to inspection, the premises of the bidder or contractor shall be open, at all reasonable

hours, for inspection by a representative of the Department or an organisation acting on behalf of the Department.

8.3. If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but

during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance with the

contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective

of whether such supplies or services are accepted or not, the cost in connection with these inspections, tests or analyses

shall be defrayed by the supplier.

8.6. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements

may be rejected.

8.7. Any contract supplies may, on or after delivery, be inspected, tested or analysed and may be rejected if found not to comply

with the requirements of the contract. Such rejected supplies shall be held at the cost and risk of the supplier who shall,

when called upon, remove them immediately at his own cost and forthwith substitute them with supplies which do comply

with the requirements of the contract. Failing such removal, the rejected supplies shall be returned at the suppliers cost and

risk. Should the supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving the supplier

further opportunity to substitute the rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a

breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

bid during the financial evaluation process:

Table 2 – Pricing Schedule for Major and Minor Services

No Item Description Quantity Rate Year 1 Year 2 Year 3

mandatory requirements will result in bid disqualification, and the bid will not be evaluated further for Pricing and

Yes No Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED to QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU THE ACCREDITED ARE YOU A FOREIGNREPRESENTATIVE BASED SUPPLIER IN SOUTH AFRICA FOR THE GOODS FOR THE GOODS /SERVICES /WORKS Yes No Yes No/SERVICES OFFERED? /WORKS [IF YES, ENCLOSE PROOF] [IF YES, ANSWER PART B:3 ] OFFERED? Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157 Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267 [email protected] www.medicalschemes.co.za QUESTIONNAIRE FOR BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTERED AS PER 2.3 BELOW.

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the manner prescribed in the bid document. 1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract. 1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS WHO ARE PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. SIGNATURE OF BIDDER: ................................................... CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... (Proof of authority must be submitted, e.g., a company resolution) DATE: ................................................... Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157 Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267 [email protected] www.medicalschemes.co.za

BACKGROUND OF THE COUNCIL FOR MEDICAL SCHEMES The Council for Medical Schemes is a statutory body established by the Medical Schemes Act () to provide regulatory supervision of private health financing through medical schemes; and functions as a Schedule 3A Public Entity. VISION An efficient, effective, high-quality, agile and trusted South African regulator generating sustainable stakeholder value. MISSION Achieving our purpose of protecting the interests of members and beneficiaries by

Controlling and co-ordinating the functioning and governance of all entities conducting the business of medical schemes in a manner that is complementary to national health policy

Investigating complaints and settling disputes in relation to the affairs of medical schemes

Collecting, disseminating information, and collaborating with stakeholders about private health care

Making recommendations and advising the Minister on the criteria for the measurement of quality and outcomes of health services provided by medical schemes, and related matters

Points Allocation: 3 points

B-BBEE Details: RE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Ludwe Madayi CONTACT PERSON Ndivhuwo Phidane

Telephone number 012 431 0484 telephone number 012 431 0440

Facsimile number n/a facsimile number n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax central

Compliance status compliance supplier

Or system pin: database

No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification sworn affidavit

Certificate

Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED to QUALIFY FOR PREFERENCE

Points for b-bbee]

Are you the

Accredited are you a foreignrepresentative based supplier

In south africa for the goods

For the goods /services /works

Yes No Yes No/SERVICES OFFERED?

/Works [if yes, enclose proof] [if yes, answer part b:3 ]

Offered?

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Questionnaire for bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, th

HDI Requirement: 80%

The Council for Medical Schemes is a statutory body established by the Medical Schemes Act () to provide regulatory

supervision of private health financing through medical schemes; and functions as a Schedule 3A Public Entity.

and servicing of the gas suppression systems installed at the Council for Medical Schemes' premises. The service provider shall

ensure that the systems remain fully operational, compliant with applicable South African National Standards (SANS), relevant fire

safety regulations, manufacturer specifications, and occupational health and safety requirements throughout the contract period.

• Summary of maintenance activities completed.

• System faults recorded and resolved.

• Response and resolution times.

• Parts replaced.

• Preventative maintenance compliance status.

• Recommendations and risk assessments.

4.3 Incident and Emergency Reports

• Maintain professional and qualified technical personnel.

• Provide timely responses to maintenance requests and emergencies.

• Ensure all work complies with applicable health, safety, and environmental requirements.

• Use approved tools, equipment, and replacement parts.

• Maintain accurate maintenance records.

• Coordinate all maintenance activities with CMS representatives.

• Ensure systems remain operational throughout the contract period.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

2.2.10. Pricing Breakdown

Table 3 – Emergency Call-Out and Ad-hoc Services

No Item Description Year 1 (VAT Inclusive) Year 2 (VAT Inclusive) Year 3 (VAT

– Hourly Rate - Hourly Rate Inclusive) Hourly

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of PFMA

SCM instruction /22 on preventing and combating abuse in the supply chain

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable, a non-refundable fee for documents may be charged.

3.2. With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government Tender

Bulletin may be obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically

from www.treasury.gov.za

10.1. Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The details of

shipping and/or other documents to be furnished by the supplier are specified in SCC.

10.2. Documents to be submitted by the supplier are specified in SCC.

16. Payment

17. Prices

18. Contract amendments

19. Assignment

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

20. Subcontracts

21. Delays in the supplier’s performance

22. Penalties

23. Termination for default

24. Dumping and countervailing duties

25. Force Majeure

26. Termination for insolvency

27. Settlement of disputes

28. Limitation of liability

29. Governing language

30. Applicable law

31. Notices

32.Taxes and duties

33. National Industrial Participation Programme (NIPP)

34. Prohibition of restrictive practices

General conditions of contract

1. Definitions

The following terms shall be interpreted as indicated:

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract

form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference

therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his

contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged

to market its products internationally.

1.6. “Country of origin” means the place where the goods were mined, grown or produced or from which the services are

supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components,

a commercially recognised new product results that is substantially different in basic characteristics or in purpose or utility

from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance with the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

1.10. “Delivery into consignee's store or to his site” means delivered and unloaded in the specified store or depot or on the

specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved

until the supplies are so delivered and a valid receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that

of the country of origin and which have the potential to harm the local industries in the RSA.

1.12. ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence,

and not foreseeable. Such events may include, but are not restricted to, acts of the purchaser in its sovereign capacity, wars

or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts to influence a procurement process or the execution of a contract

to the detriment of any bidder and includes collusive practice among bidders (before or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition.

1.14. “GCC” means the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the

purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which

have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the

costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or

other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be manufactured.

1.17. “Local content” means that portion of the bidding price that is not included in the imported content, provided that local

manufacture takes place.

1.18. “Manufacture” means the production of products in a factory using labour, materials, components and machinery and

includes other related value-adding activities.

1.19. “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20. “Project site,” where applicable, means the place indicated in bidding documents.

1.21. “Purchaser” means the organisation purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means that functional services ancillary to the supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier covered under the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

2. Application

2.1. These general conditions apply to all bids, contracts and orders, including bids for functional and professional services,

sales, hiring, letting and the granting or acquiring of rights, but excluding immovable property, unless otherwise indicated in

the bidding documents.

2.2. Where applicable, special conditions of contract are also laid down to cover specific supplies, services or works.

2.3. Where such special conditions of contract conflict with these general conditions, the special conditions shall apply.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

3. General

3.1. Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense incurred in the

preparation and submission of a bid. Where applicable, a non-refundable fee for documents may be charged.

3.2. With certain exceptions, invitations to bid are only published in the Government Tender Bulletin. The Government Tender

Bulletin may be obtained directly from the Government Printer, Private Bag X85, Pretoria 0001, or accessed electronically

from www.treasury.gov.za

4. Standards

4.1. The goods supplied shall conform to the standards mentioned in the bidding documents and specifications.

5. Use of contract documents and information; inspection.

5.1. The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the purchaser in connection

therewith, to any person other than a person employed by the supplier in the performance of the contract. Disclosure to

any such employed person shall be made in confidence and shall extend only so far as may be necessary for purposes of

such performance.

5.2. The supplier shall not, without the purchaser’s prior written consent, make use of any document or information mentioned

in GCC clause 5.1 except for purposes of performing the contract.

5.3. Any document, other than the contract itself, mentioned in GCC clause 5.1 shall remain the property of the purchaser and

shall be returned (all copies) to the purchaser on completion of the supplier’s performance under the contract if so required

by the purchaser.

5.4. The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of the supplier and to

have them audited by auditors appointed by the purchaser, if so, required by the purchaser.

6. Patent rights

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial

design rights arising from use of the goods or any part thereof by the purchaser.

7. Performance security

7.1. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser

the performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from

the supplier’s failure to complete his obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or in a freely convertible currency

acceptable to the purchaser and shall be in one of the following forms:

a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or

abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the

purchaser; or

b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days

following the date of completion of the supplier’s performance obligations under the contract, including any warranty

obligations, unless otherwise specified in SCC.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

8. Inspections, tests and analyses

8.1. All pre-bidding testing will be for the account of the bidder.

8.2. If it is a bid condition that supplies to be produced or services to be rendered should at any stage during production or

execution or on completion, be subject to inspection, the premises of the bidder or contractor shall be open, at all reasonable

hours, for inspection by a representative of the Department or an organisation acting on behalf of the Department.

8.3. If there are no inspection requirements indicated in the bidding documents and no mention is made in the contract, but

during the contract period it is decided that inspections shall be carried out, the purchaser shall itself make the necessary

arrangements, including payment arrangements with the testing authority concerned.

8.4. If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the supplies to be in accordance with the

contract requirements, the cost of the inspections, tests and analyses shall be defrayed by the purchaser.

8.5. Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the contract requirements, irrespective

of whether such supplies or services are accepted or not, the cost in connection with these inspections, tests or analyses

shall be defrayed by the supplier.

8.6. Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the contract requirements

may be rejected.

8.7. Any contract supplies may, on or after delivery, be inspected, tested or analysed and may be rejected if found not to comply

with the requirements of the contract. Such rejected supplies shall be held at the cost and risk of the supplier who shall,

when called upon, remove them immediately at his own cost and forthwith substitute them with supplies which do comply

with the requirements of the contract. Failing such removal, the rejected supplies shall be returned at the suppliers cost and

risk. Should the supplier fail to provide the substitute supplies forthwith, the purchaser may, without giving the supplier

further opportunity to substitute the rejected supplies, purchase such supplies as may be necessary at the expense of the

supplier.

8.8. The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract on account of a

breach of the conditions thereof, or to act in terms of Clause 23 of GCC.

9. Packing

9.1. The supplier shall provide such packing of the goods as is required to prevent their damage or deterioration during transit

to their final destination, as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough

handling during transit and exposure to extreme temperatures, salt and precipitation during transit, and open storage.

Packing, case size and weights shall take into consideration, where appropriate, the remoteness of the goods’ final

destination and the absence of heavy handling facilities at all points in transit.

9.2. The packing, marking, and documentation within and outside the packages shall comply strictly with such special

requirements as shall be expressly provided for in the contract, including additional requirements, if any, specified in SCC,

and in any subsequent instructions ordered by the purchaser.

10. Delivery and documents

10.1. Delivery of the goods shall be made by the supplier in accordance with the terms specified in the contract. The details of

shipping and/or other documents to be furnished by the supplier are specified in SCC.

10.2. Documents to be submitted by the supplier are specified in SCC.

11. Insurance

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

11.1. The goods supplied under the contract shall be fully insured in a freely convertible currency against loss or damage

incidental to manufacture or acquisition, transportation, storage and delivery in the manner specified in the SCC.

12. Transportation

12.1. Should a price other than an all-inclusive delivered price be required, this shall be specified in the SCC.

13. Incidental services

13.1. The supplier may be required to provide any or all of the following services, including additional services, if any, specified

in SCC:

a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;

b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the

parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed

upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for

similar services.

14. Spare parts

14.1. As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and

information about spare parts manufactured or distributed by the supplier:

a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve

the supplier of any warranty obligations under the contract; and

b) in the event of termination of production of the spare parts:

✓ advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to

procure needed requirements; and

✓ following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of

the spare parts, if requested.

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models,

and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract.

The supplier further warrants that all goods supplied under this contract shall have no defect, arising from design,

materials, or workmanship (except when the purchaser’s specifications require the design and/or material) or from any

act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing

in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have

been delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the

date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless

specified otherwise in SCC.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair

or replace the defective goods or parts thereof, without costs to the purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may

proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to

any other rights which the purchaser may have against the supplier under the contract.

16. Payment

16.1. The method and conditions of payment to be made to the supplier under this contract shall be specified in SCC.

16.2. The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note, upon fulfilment of

other obligations stipulated in the contract.

16.3. Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after submission of an

invoice or claim by the supplier.

16.4. Payment will be made in Rand unless otherwise stipulated in SCC.

17. Prices

17.1. Prices charged by the supplier for goods delivered and services performed under the contract shall not vary from the

prices quoted by the supplier in his bid, except any price adjustments authorized in SCC or in the purchaser’s request

for bid validity extension, as the case may be.

18. Contract amendments

18.1. No variation in or modification of the terms of the contract shall be made except by written amendment signed by the

parties concerned.

19. Assignment

19.1. The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except with the

purchaser’s prior written consent.

20. Subcontracts

20.1. The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already specified

in the bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under

the contract.

21. Delays in the supplier’s performance

21.1. The supplier shall make delivery of the goods and performance of services in accordance with the schedule prescribed

by the purchaser in the contract.

21.2. If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions

impeding timely delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in

writing of the fact of the delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s

notice, the purchaser shall evaluate the situation and may, at his discretion, extend the supplier’s time for performance,

with or without the imposition of penalties, in which case the extension shall be ratified by the parties by amendment of

the contract.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

• Controlling and co-ordinating the functioning and governance of all entities conducting the business of medical

schemes in a manner that is complementary to national health policy

• Investigating complaints and settling disputes in relation to the affairs of medical schemes

• Collecting, disseminating information, and collaborating with stakeholders about private health care

• Making recommendations and advising the Minister on the criteria for the measurement of quality and outcomes of

health services provided by medical schemes, and related matters

2. Scope of work

The Council for Medical Schemes (CMS) hereby invites experienced, qualified, and reputable service providers to submit bids for

the maintenance and servicing of the Gas Suppression System and Fire Detection for a period of three years.

6. Public Liability Cover The Bidder must submit proof of valid public liability cover of at least five million rand (R 5

000 000.00). The preferred bidder must submit proof of cover within seven days of being

requested.

4.3. Changes to this RFQ document

4.3.1. Council for Medical Schemes reserves the right to make changes to this RFQ Document. All changes will be communicated

to those firms that have responded to the RFQ. No reliance shall be placed on other information or comment from any other

person.

4.4. Validity Period

4.4.1. The validity period of the RFQ/RFP is ninety (90) days. A request to extend the validity period will be communicated to

service providers that responded to the RFQ/RFP.

4.5. Confidentiality

4.5.1. Any information relating to the submissions, through the process or otherwise, shall be treated in strict confidence.

4.6. Tax Compliance

4.6.1. CMS will not award any bid to any bidder who is not tax compliant. If a recommended bidder is not tax-compliant, the bidder

will be notified in writing of their non-compliant status and requested to submit written proof from SARS of their tax-compliant

status, or proof that they have arranged to meet their outstanding tax obligations, within seven (7) working days. If the bidder

fails to do so or submits proof that their tax matters are compliant, CMS will reject their bid.

4.6.2. CMS reserves the right to withdraw an award made, or cancel a contract concluded with a successful bidder if it is established

that such bidder was in fact not tax compliant at the time of the award or has submitted a fraudulent Tax Clearance Certificate

to the CMS, or whose verification against the Central Supplier Database (CSD) proves non-compliant.

4.7. Costs for Preparation of the Bid

site visits, and the submission of proposals/quotations.

4.8. Rejection of Bids

4.8.1. CMS reserves the right to reject any bid or not to appoint a bidder under the following conditions:

4.8.1.1. Past Fraudulent Activity or Misrepresentation

4.8.1.1.1. If it is established that the bidder, or any of its directors, members, shareholders, or related parties:

o Has been convicted of fraud, corruption, collusion, or any related criminal offence within the past five (5) years.

o Has submitted false or misleading information in any procurement process, whether with this institution or any

other public sector entity.

o Has been blocked or listed on the National Treasury’s database of restricted bidders or tender defaulters.

4.8.2. Listing on the National Treasury Database

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

4.8.2.1. Any bidder currently listed on the National Treasury’s list of restricted bidders or tender defaulters, in terms of

Sections 28 and 29 of the Preferential Procurement Regulations, will be disqualified.

4.8.3. Reputational Risk

4.8.3.1. CMS reserves the right not to appoint a bidder where past conduct poses a significant reputational or operational risk,

even if the bidder meets technical and price criteria.

4.8.4. Right Not to Appoint

4.8.4.1. CMS reserves the right not to appoint any bidder and to cancel the procurement process without incurring any liability,

particularly where integrity concerns exist.

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole proprietorship

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State-Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

on the specific goals as advised in the tender, qualify the company/ firm for the preference(s) shown, and I acknowledge

that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this

form;

iii) In the event of a contract being awarded because of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are

correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of the contract have

not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered because of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered because of having to make less

favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders

and directors who acted on a fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

DATE: ...............................................................(b)

ADDRESS: ...............................................................(c) ..............................................

...............................................................(d) SIGNATURE(S) OF TENDERER(S)

(e) ...............................................................

...............................................................

(f) SURNAME AND NAME: ................................................................

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

Government procurement – annexure c

GENERAL CONDITIONS OF CONTRACT July 2010

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt of bids.

1.2. “Contract” means the written agreement entered into between the purchaser and the supplier, as recorded in the contract

form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference

therein.

1.3. “Contract price” means the price payable to the supplier under the contract for the full and proper performance of his

contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its government and encouraged

to market its products internationally.

1.6. “Country of origin” means the place where the goods were mined, grown or produced or from which the services are

supplied. Goods are produced when, through manufacturing, processing or substantial and major assembly of components,

a commercially recognised new product results that is substantially different in basic characteristics or in purpose or utility

from its components.

1.7. “Day” means calendar day.

1.8. “Delivery” means delivery in compliance with the conditions of the contract or order.

1.9. “Delivery ex stock” means immediate delivery directly from stock actually on hand.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

1.10. “Delivery into consignee's store or to his site” means delivered and unloaded in the specified store or depot or on the

specified site in compliance with the conditions of the contract or order, the supplier bearing all risks and charges involved

until the supplies are so delivered and a valid receipt is obtained.

1.11. "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at lower prices than that

of the country of origin and which have the potential to harm the local industries in the RSA.

1.12. ” Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault or negligence,

and not foreseeable. Such events may include, but are not restricted to, acts of the purchaser in its sovereign capacity, wars

or revolutions, fires, floods, epidemics, quarantine restrictions and freight embargoes.

1.13. “Fraudulent practice” means a misrepresentation of facts to influence a procurement process or the execution of a contract

to the detriment of any bidder and includes collusive practice among bidders (before or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the benefits of free and open competition.

1.14. “GCC” means the General Conditions of Contract.

1.15. “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to supply to the

purchaser under the contract.

1.16. “Imported content” means that portion of the bidding price represented by the cost of components, parts or materials which

have been or are still to be imported (whether by the supplier or his subcontractors) and which costs are inclusive of the

costs abroad, plus freight and other direct importation costs such as landing costs, dock dues, import duty, sales duty or

other similar tax or duty at the South African place of entry as well as transportation and handling charges to the factory in

the Republic where the supplies covered by the bid will be manufactured.

1.17. “Local content” means that portion of the bidding price that is not included in the imported content, provided that local

manufacture takes place.

1.18. “Manufacture” means the production of products in a factory using labour, materials, components and machinery and

includes other related value-adding activities.

1.19. “Order” means an official written order issued for the supply of goods or works or the rendering of a service.

1.20. “Project site,” where applicable, means the place indicated in bidding documents.

1.21. “Purchaser” means the organisation purchasing the goods.

1.22. “Republic” means the Republic of South Africa.

1.23. “SCC” means the Special Conditions of Contract.

1.24. “Services” means that functional services ancillary to the supply of the goods, such as transportation and any other

incidental services, such as installation, commissioning, provision of technical assistance, training, catering, gardening,

security, maintenance and other such obligations of the supplier covered under the contract.

1.25. “Written” or “in writing” means handwritten in ink or any form of electronic or mechanical writing.

6.1. The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, trademark, or industrial

design rights arising from use of the goods or any part thereof by the purchaser.

7.1. Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish to the purchaser

the performance security of the amount specified in SCC.

7.2. The proceeds of the performance security shall be payable to the purchaser as compensation for any loss resulting from

the supplier’s failure to complete his obligations under the contract.

7.3. The performance security shall be denominated in the currency of the contract, or in a freely convertible currency

acceptable to the purchaser and shall be in one of the following forms:

a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the purchaser’s country or

abroad, acceptable to the purchaser, in the form provided in the bidding documents or another form acceptable to the

purchaser; or

b) a cashier’s or certified cheque

7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than thirty (30) days

following the date of completion of the supplier’s performance obligations under the contract, including any warranty

obligations, unless otherwise specified in SCC.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

13.1. The supplier may be required to provide any or all of the following services, including additional services, if any, specified

in SCC:

a) performance or supervision of on-site assembly and/or commissioning of the supplied goods;

b) furnishing of tools required for assembly and/or maintenance of the supplied goods;

c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied goods;

d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of time agreed by the

parties, provided that this service shall not relieve the supplier of any warranty obligations under this contract; and

e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, operation,

maintenance, and/or repair of the supplied goods.

13.2. Prices charged by the supplier for incidental services, if not included in the contract price for the goods, shall be agreed

upon in advance by the parties and shall not exceed the prevailing rates charged to other parties by the supplier for

similar services.

14.1. As specified in SCC, the supplier may be required to provide any or all of the following materials, notifications, and

information about spare parts manufactured or distributed by the supplier:

a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this election shall not relieve

the supplier of any warranty obligations under the contract; and

b) in the event of termination of production of the spare parts:

✓ advance notification to the purchaser of the pending termination, in sufficient time to permit the purchaser to

procure needed requirements; and

✓ following such termination, furnishing at no cost to the purchaser, the blueprints, drawings, and specifications of

the spare parts, if requested.

15. Warranty

15.1. The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models,

and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract.

materials, or workmanship (except when the purchaser’s specifications require the design and/or material) or from any

act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing

in the country of final destination.

15.2. This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the case may be, have

been delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the

date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless

specified otherwise in SCC.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

15.3. The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

15.4. Upon receipt of such notice, the supplier shall, within the period specified in SCC and with all reasonable speed, repair

or replace the defective goods or parts thereof, without costs to the purchaser.

15.5. If the supplier, having been notified, fails to remedy the defect(s) within the period specified in SCC, the purchaser may

proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to

any other rights which the purchaser may have against the supplier under the contract.

20.1. The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not already specified

in the bid. Such notification, in the original bid or later, shall not relieve the supplier from any liability or obligation under

the contract.

21. Delays in the supplier’s performance

21.1. The supplier shall make delivery of the goods and performance of services in accordance with the schedule prescribed

by the purchaser in the contract.

21.2. If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter conditions

impeding timely delivery of the goods and performance of services, the supplier shall promptly notify the purchaser in

writing of the fact of the delay, its likely duration and its cause(s). As soon as practicable after receipt of the supplier’s

notice, the purchaser shall evaluate the situation and may, at his discretion, extend the supplier’s time for performance,

with or without the imposition of penalties, in which case the extension shall be ratified by the parties by amendment of

the contract.

Chairperson: Dr T. Mabeba Chief Executive & Registrar: Dr M. Gumede

Block A, Eco Glades 2 Office Park, 420 Witch-Hazel Avenue, Eco Park, Centurion, 0157

Tel: 012 431 0500 Fax: 012 430 7644 Customer Care: 0861 123 267

[email protected] www.medicalschemes.co.za

bid during the financial evaluation process

properly indexed and in a logical sequence to facilitate ease of evaluation, in the following manner

• Annexure B/ 2 – Mandatory Evaluation Documents as prescribed in this RFQ document
• Annexure C/ 3 – Specific Goals Documents (CIPC, ID Copy/ Copies of Owners/ Directors, Letter of Disability and Valid

3. Evaluation criteria process

3.1. Table 1 – Evaluation Process and Criteria

Stage Details

Phase 1 Mandatory evaluation criteria: These criteria assess bidders' eligibility and prior experience in providing the

Phase 2 Price and Specific Goals evaluation criteria: These criteria evaluate bidders based on bid price and Specific

• Verify the condition and functionality of gas cylinders, valves, actuators, pipework, nozzles, and discharge systems.
• Test smoke detectors, heat detectors, manual call points, sounders, strobes, and other alarm devices.
• Verify alarm communication and monitoring functionality.

be assessed using the 80/20 formula (Preference Points System) for Price and Specific Goals as indicated in the

PPPFA Regulations.

Table 3 - Price and Specific Goals

(a) Historically Disadvantaged Individuals (5 Points)

80% - 100% Black Owned 5 Points

50% - 79.99 Black Owned 4 Points

20% - 49.99% Black Owned 3 Points

(b) Size of the Company (3 Points)

EME 3 Points

QSE 2 Points

Generic Enterprise 1 Points

(c) Black Woman-Owned Enterprise (5 Points)

75% - 100% Black Women 5 Points