Request for quotation: professional valuation services for south african airways aircraft rotable components

Primary submission contact: Email: [email protected]. For internal sign-off, contacts include Bertus Steyn (Vendor Master Authoriser: GSM, Admin Manager SAP) and Tricia Ally (Vendor Master Authoriser: Finance, Manager Accounts Payable).

Submit the completed Vendor Application Form and all supporting documents via email to: [email protected]. Required returnable documents include: a copy of the contract (if already a contracted supplier) or GSM Approval Schedule (if not).

Required documents to submit: Completed Vendor Application Form, cancelled cheque or stamped bank confirmation letter (not older than one year), latest valid B-BBEE Certificate or affidavit, latest valid Tax Clearance Certificate or SARS pin on official documentation, CSD Registration Report, certified company registration documents, certified copies of shareholders' identity documents, certified shareholders’ certificates. If already a contracted supplier: attach a copy of the contract. If not: attach GSM Approval Schedule. Form reference: AP Form – 07 Rev 10 (2015/07/23).

Payment terms: 15 days from invoice date. GSM Approval Schedule applies.

Mandatory documentation: Valid Tax Clearance Certificate (with SARS pin or official documentation), latest valid B-BBEE Certificate or affidavit, CSD Registration Report, certified company registration documents, certified copies of shareholders' identity documents, certified shareholders’ certificates, and a cancelled cheque or stamped bank confirmation letter (not older than one year). B-BBEE details required: Certificate number, verification/expiry dates, applicable scorecard (EME/QSE/General/Large), status level, enterprise development and value-adding status, and percentages for black ownership, black women ownership, and black people with disabilities. Additional requirements: Company operational duration (months/years) and annual turnover for the previous financial year.

B-BBEE requirements: Provide certificate number, verification date, expiry date, applicable scorecard (EME/QSE/General/Large), status level, enterprise development (yes/no), value-adding status (yes/no), and percentages for black ownership, black women ownership, and black people with disabilities. Additional note: Negotiated Contracted B-BBEE may apply to QSE or EME.

If the bidder is already a contracted supplier, attach a copy of the existing contract. If not, attach the GSM Approval Schedule.

General requirements: Specify how long the enterprise has been in operation (months/years) and the company’s annual turnover for the previous financial year.

Vendor contact details to provide: Registered name, trading name, physical and postal addresses, phone, email, fax, city, province, postal code, and contact person details (phone, cellular). Internal contacts for sign-off: Requester, GSM Commodity/Operational Manager, GSM Admin Coordinator (SAP), Bertus Steyn (Vendor Master Authoriser: GSM, Admin Manager SAP), Tricia Ally (Vendor Master Authoriser: Finance, Manager Accounts Payable).

No closing date, briefing sessions, site visits, or clarification deadlines are stated in the document. The tender record indicates a closing date of 2026-08-05T16:00:00.000Z, but this is not present in the document content.

No SCM contacts, technical contacts, emails, phone numbers, or submission addresses are stated in the document.

No submission guidelines, returnable documents, or disqualification risks are stated in the document. The document is an asset inventory list (Annexure A Rotables Valuation List) with no procurement process details.

No evaluation criteria, scoring method, preference points, or minimum thresholds are stated in the document. The document contains only a list of aircraft rotables with barcodes, descriptions, part numbers, and serial numbers.

The document contains a detailed inventory of 8,978 aircraft rotables (rotatable components) for valuation. Each entry includes: Asset Barcode (e.g., RX12001), Description (e.g., INTAKE COWL "SOFT LIFE"), Part Number (e.g., 745-3000-515), and Serial Number (e.g., 11140001). Items cover major aircraft systems: engines (CFM56, V2500, Trent 556, RB211), landing gear (wheels, brakes, nose/main gear assemblies), avionics (FMGC, MMR, ADIRU, TCAS, CVR, FDR), flight controls (servo actuators, ELAC, SEC, FCU), hydraulics (pumps, reservoirs, valves), pneumatics (bleed valves, precoolers), oxygen systems (cylinders, generators, masks), fire protection (extinguishers, detectors, cartridges), galley equipment (ovens, beverage makers, water boilers), cabin systems (displays, seats, lighting, smoke detectors), and emergency equipment (slides, rafts, ELTs, life vests). Multiple quantities per part number are listed with unique serial numbers. The list appears to be a complete fleet inventory for valuation purposes.

No pricing format, bonds, guarantees, payment terms, or financial capacity requirements are stated in the document. The document is an asset list for valuation, not a pricing request.

No CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, or local content requirements are stated in the document.

This document outlines the general conditions applicable to government bids, contracts, and orders. It ensures bidders are aware of the rights and obligations of all parties involved in doing business with the South African government. The General Conditions of Contract (GCC) apply to all bids unless overridden by Special Conditions of Contract (SCC).

No specific submission guidelines provided in the document. Refer to the Special Conditions of Contract (SCC) for bid-specific submission requirements, forms, and deadlines. Note: Collusive bidding or bid rigging is prohibited under the Competition Act. Engaging in such practices may result in bid invalidation, contract termination, public sector restrictions (up to 10 years), or legal action.

• Goods supplied must conform to the standards mentioned in the bidding documents and specifications.
• Supplier must ensure goods are new, unused, of the most recent models, and incorporate all recent design/material improvements unless otherwise specified.
• Goods must have no defects arising from design, materials, workmanship, or supplier actions under normal use conditions in South Africa.
• Warranty: Valid for 12 months after delivery/acceptance at final destination or 18 months after shipment date (whichever is earlier), unless SCC specifies otherwise.
• Supplier must repair or replace defective goods/parts at no cost to the purchaser upon written notice, within the SCC-specified period.
• If supplier fails to remedy defects, purchaser may take remedial action at the supplier’s risk and expense.

• Standards compliance: Goods must conform to standards specified in bidding documents and specifications.
• Confidentiality: Supplier cannot disclose contract details, specifications, or purchaser-provided information without prior written consent. Documents remain purchaser’s property and must be returned upon request.
• Inspection and testing:
• Pre-bidding testing costs are borne by the bidder.
• Supplier’s premises must be open for inspection at reasonable hours if required by bid conditions.
• If inspections are later required, purchaser arranges and pays for testing unless goods/services fail to meet contract requirements (costs then borne by supplier).
• Non-compliant supplies/services may be rejected. Supplier must remove and replace them at their own cost and risk.
• Purchaser may purchase replacement supplies at supplier’s expense if substitutions are not provided promptly.
• Audit rights: Purchaser may inspect supplier’s performance records and audit them via appointed auditors.

• Pricing structure: Must align with bid prices unless adjusted per SCC or purchaser’s request.
• All-inclusive delivered price: If not required, SCC will specify alternative pricing terms.
• Payment method: Specified in SCC. Supplier must submit invoice with delivery note and fulfill other obligations.
• Payment timeline: Within 30 days of invoice submission.
• Currency: Payments in ZAR unless SCC states otherwise.

• Pricing: Must match the bid prices quoted by the supplier, unless adjusted per SCC or purchaser’s request for bid validity extension.
• Payment terms: Method and conditions specified in SCC. Supplier must submit an invoice with a copy of the delivery note and fulfill other contractual obligations.
• Payments will be made in South African Rand (ZAR) unless SCC states otherwise.
• Payment timeline: Within 30 days of invoice/claim submission.
• Performance security: Successful bidder must provide security (e.g., bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque) within 30 days of contract award notification. Amount and form specified in SCC.
• Security will be discharged and returned within 30 days of contract completion (including warranty obligations), unless SCC specifies otherwise.

• Tax compliance: No contract will be awarded to bidders with unresolved tax matters. Original tax clearance certificate from SARS is required before award.
• Local suppliers: Responsible for all taxes, duties, and license fees until delivery of goods.
• Foreign suppliers: Responsible for all taxes, duties, and levies imposed outside South Africa.
• Prohibition of restrictive practices: Collusive bidding or bid rigging is prohibited under the Competition Act. Evidence of such practices may lead to:
• Referral to the Competition Commission for investigation.
• Bid invalidation, contract termination, or public sector restrictions (up to 10 years).
• Claims for damages.
• National Industrial Participation Programme (NIPP): Applicable to contracts subject to NIP obligations, as administered by the Department of Trade and Industry.

National Industrial Participation Programme (NIPP) applies to all contracts subject to NIP obligations, as administered by the Department of Trade and Industry.

• Contract hierarchy: GCC applies to all bids, but SCC prevails in case of conflict. SCC must be compiled separately for each bid if applicable.
• Contract amendments: Only valid if made in writing and signed by all parties.
• Assignment: Supplier cannot assign obligations without purchaser’s prior written consent.
• Subcontracts: Supplier must notify purchaser in writing of all subcontracts. Notification does not relieve supplier of liability.
• Delivery: Must comply with contract terms. Documents to be submitted are specified in SCC.
• Packing: Supplier must provide packing sufficient to prevent damage during transit, including resistance to rough handling, extreme temperatures, salt, and precipitation. Must comply with SCC requirements.
• Insurance: Goods must be fully insured in a freely convertible currency against loss/damage during manufacture, acquisition, transportation, storage, and delivery (as per SCC).
• Transportation: If pricing is not all-inclusive, requirements will be specified in SCC.
• Incidental services: Supplier may be required to provide services such as on-site assembly, tools, manuals, maintenance/repair, or training. Pricing for these must be agreed in advance and not exceed prevailing rates.
• Spare parts: Supplier may be required to provide spare parts, notifications of production termination, or technical specifications at no cost if requested.
• Warranty: Goods must be new, unused, and free of defects. Warranty period is 12 months post-delivery or 18 months post-shipment (whichever is earlier), unless SCC specifies otherwise.
• Performance delays: Supplier must notify purchaser in writing of delays, their duration, and causes. Purchaser may grant extensions with/without penalties.
• Penalties: For late delivery/non-performance, purchaser may deduct penalties calculated using the current prime interest rate per day of delay. Contract termination may also be considered.
• Termination for default: Purchaser may terminate contract if supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices. Supplier remains liable for excess costs of replacement goods/services.
• Restrictions: Purchaser may restrict supplier from public sector business for up to 10 years for default or corrupt practices. Details will be submitted to National Treasury’s database.
• Force majeure: Supplier is not liable for delays/failures due to force majeure events (e.g., wars, floods, epidemics). Must notify purchaser in writing and continue performance as far as practical.
• Termination for insolvency: Purchaser may terminate contract if supplier becomes bankrupt/insolvent, without compensation to supplier.
• Dispute resolution: Parties must attempt amicable resolution via mutual consultation. If unresolved after 30 days, mediation or South African court proceedings may follow.
• Limitation of liability: Supplier’s liability is capped at the contract price (excluding repair/replacement costs) unless criminal negligence or willful misconduct is proven.
• Governing language: Contract and all correspondence must be in English.
• Applicable law: Contracts are interpreted under South African law unless SCC specifies otherwise.
• Notices: Written acceptances sent via registered/certified mail; other notices via ordinary mail. Timeframes start from the date of posting.
• Taxes and duties: Local suppliers cover all taxes/duties until delivery; foreign suppliers cover all levies outside South Africa.
• National Industrial Participation Programme (NIPP): Applies to contracts subject to NIP obligations.
• Prohibition of restrictive practices: Collusive bidding is prohibited. Violations may lead to investigation, penalties, bid invalidation, or public sector restrictions.

• Collusive bidding or bid rigging is prohibited under Section 4(1)(b)(iii) of the Competition Act.
• If evidence of restrictive practices is found, purchaser may:
• Refer the matter to the Competition Commission for investigation and potential penalties.
• Invalidate bids, terminate contracts, or restrict bidders/contractors from public sector business for up to 10 years.
• Claim damages from involved parties.

• Tax compliance: Original SARS tax clearance certificate required before contract award. No contracts awarded to bidders with unresolved tax matters.
• Local suppliers: Responsible for all taxes, duties, and license fees until delivery.
• Foreign suppliers: Responsible for all taxes, duties, and levies imposed outside South Africa.

This is a standard SBD4 disclosure form for bidders. Purpose:

• Ensures transparency, accountability, impartiality, and ethics in the bidding process, as required by the Constitution of South Africa, 1996.
• Any natural or juristic person may submit a bid, but must complete this declaration.

Bidder must submit a completed SBD4 disclosure form. Key requirements:

• Bid must be prepared independently, without consultation, communication, agreement, or arrangement with any competitor.
• No discussions with competitors on quality, quantity, specifications, prices, pricing methods, market allocation, bid submission decisions, or delivery conditions.
• Bid terms must not be disclosed to competitors before official opening or contract award.
• No prior or ongoing discussions with procuring institution officials except for clarification requests.
• Bidder must not have been involved in drafting specifications or terms of reference.
• Suspicious bids may be reported to the Competition Commission, law enforcement, or result in a 10-year state business restriction under the Prevention and Combating of Corrupt Activities Act, 2004.

General declaration requirements:

• Bidder must certify they have read and understood the disclosure form.
• Bidder must confirm the bid will be disqualified if the disclosure is false.
• Signature, date, designation, and name of bidder are required.

Disqualification risks:

• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Failure to disclose all CSD-registered active companies linked to all directors will lead to disqualification.
• False declarations in the SBD4 form will result in bid disqualification.
• Bidders must declare if they, their directors, trustees, shareholders, members, or partners are employed by an organ of state (as defined in Section 239 of the Constitution).
• Bidders must disclose any relationship with employees of the procuring institution.
• Bidders must disclose any interest in other related enterprises, including CSD-registered companies.

Legal consequences:

• Suspicious bids may be reported to the Competition Commission for investigation and potential penalties under the Competition Act, 1998.
• Bids may be referred to law enforcement for criminal investigation.
• Bidders may be restricted from conducting business with the state for up to 10 years under the Prevention and Combating of Corrupt Activities Act, 2004.

Disqualification conditions:

• Failure to disclose all CSD-registered active companies linked to all directors will lead to disqualification.