Supply & deliver bibles and hymn books for the ethekwini municipality area

{"name":"Mr. Mxolisi","email":"[email protected]","phone":null,"department":"prices must exclude","address":"MN BOOKS FOR THE ETHEKWINI"}

Submit the completed bid documents, including the official pricing schedule and all returnable forms, to the eThekwini Municipality. The offer must be valid for 90 days from the closing date of the RFP. The bid reference is RFQ OVF 2026-005-ETH. Price must be inclusive of VAT and all costs relating to the supply.

Evaluation will be based on the 80/20 preference point system, with points allocated for price (maximum 80 points) and specific goals (maximum 20 points). Bidders must claim preference points in accordance with the Preferential Procurement Regulations, 2022.

Kindly send us a quotation for SUPPLY & DELIVER BIBLES AND HYMN BOOKS FOR THE ETHEKWINI MUNICIPALITY

AREA. Kindly note that your quotations must be per quotation numbers.

2. Mandatory Requirements

All quotations must be completed and accompanied by:

2.1 Signed and completed SBD 1, 4 and 6.1

2.2 Evidence of registration on the National Treasury Central Supplier Database (MAAA) with confirmation of Tax

Compliance Status (SARS Pin to be supplied if Tax Status non-compliant)

Failure to provide any mandatory information as requested above will result in the submission being deemed

non-responsive.

3. Price and B-BBEE Evaluation

3.1 Quotations will be subject to an evaluation based on an 80/20 price/specific goals allocation - 80 points for price and

20 points specific goals.

3.2 Fixed price quotations on a company letterhead are required; price must be inclusive of VAT and all costs relating

to disbursements.

Specific goals table

Specifc goal points

51% - 100 % 10

30% - 50% 6

Black Ownership 5% - 29% 4

0% - 4% 0

51% - 100 % 4

30% - 50% 2

Black Women Ownership 5% - 29% 1

0% - 4% 0

30% - 100 % 3

Black Youth Ownership 5% - 29% 2

0% - 4% 0

30% - 100 % 3

Disability 5% - 29% 2

0% - 4% 0

Total points 20

The following may be used as proof for claiming preference points

• BBBEE Certificate or BBBEE Affidavit
• CSD Report
• ID Documents of the owners of the company
• Municipal Account or Lease Agreement
• Doctors Certificate / disability database from relevant institutions (for more research)

4. Submission deadline

You are requested and required to provide the KZNGFA with a quotation by no later than 12:00pm on the 18

September 2026.

5. Submission details

▪ Submissions can be emailed to [email protected] attention Mthokozisi Magcaba by no later than the stipulated

time above.

Aproved

___________________Mxolisi Dlamini 2026-09-08

MXOLISI DLAMINI(Electronic)

Acting Chief Financial Officer

Annexure A

Name of bidder:

Offer to be valid for 90 days from the closing date of RFP.

Operation vula fund (ovf) special projects SCM portfolio

Official pricing schedule for the sourcing and supply of religious literature, hymnals,

Bibles & ecclesiastical supplies

Official Bid SCM Reference: RFQ OVF 2026-005-ETH PRICING SCHEDULE

Material Classification: Religious Literature, Hymnbooks, Bibles & Ecclesiastical Supplies

Target Regional Beneficiary: NOMBUSO MSANI (Lot 1 SCM Portfolio)

Bid SCM Pricing All rates must be completed in full. Unpriced items will lead to administrative

Requirements: disqualification.

1. Bill of quantities and comprehensive pricing register

Instruction to Bidders: Bidders are required to populate the blank light-green shaded columns. Unit prices must exclude

VAT. Cumulative lines and totals must be calculated and transcribed accordingly.

Approv

Item Item Description / SCM Technical Configuratio ed Bid Unit Price Total Bid Price

No. Specification n / Size Quantit (Excl. VAT) ZAR (Excl. VAT) ZAR

y

01 ANGLICAN PRAYER BOOKS Standard 10

02 XHOSA METHODIST Standard 10

03 ZULU METHODIST Standard 10

04 XHOSA METHODIST L/PRINT Large Print 10

05 ZULU METHODIST L/PRINT Large Print 10

Approv

Item Item Description / SCM Technical Configuratio ed Bid Unit Price Total Bid Price

No. Specification n / Size Quantit (Excl. VAT) ZAR (Excl. VAT) ZAR

y

06 ZULU ANGLICAN H/BOOK Hymnbook 10

Zulu Service

07 incwadi yezinkonzo 10

Book

08 LUTHERAN H/BOOK Hymnbook 10

09 LIFELA S/COVER Soft Cover 10

10 ZULU ANGLICAN P/BOOK Prayer Book 10

11 INCWADI YASE ZION Zion Hymnal 10

12 AMAGAMA H/COVER Hard Cover 10

13 ICILONGO H/COVER Hard Cover 10

14 ICILONGO S/COVER Soft Cover 10

Protective

15 sbs covers 10

Cover

Protective

16 mhc covers 10

Cover

17 LUTHERAN CATECHISM Standard 10

Standard

18 incense 5

Pack

BK HYM/PRAYER BOOK ZULU - Single

19 50

SINGLE Volume

Approv

Item Item Description / SCM Technical Configuratio ed Bid Unit Price Total Bid Price

No. Specification n / Size Quantit (Excl. VAT) ZAR (Excl. VAT) ZAR

y

Sunday

20 bk amamisa ngamasonto zulu 20

Missal

21 SUNDAY MISSAL Standard 20

22 BK HUBELANI NKOSI HYMN Hymnbook 20

Solidarity

23 bk s/h solidarity - zulu 20

Manual

BK ST ANNE’S MANUAL - ZULU St Anne's

24 20

SINGLE Manual

Kamaria

25 bk incwadi yabo kamaria single 20

Manual

Bk isakhiwo somhlangano

26 Manual Book 20

Wengane njesu

Large

27 bk ikhathekisima elikhulu 20

Catechism

28 BK DAUGHTERS OF ST ANNE ZULU Zulu Edition 20

29 BK LINDANI - CONSIGNMENT Standard 10

Bk our joy in being catholic -

30 Zulu Edition 10

Zulu

31 CHAIN SILVER 8/70 1M 20M/SHE Silver Chain 50

32 WIRE STICH 500GM 500g Roll 5

Approv

Item Item Description / SCM Technical Configuratio ed Bid Unit Price Total Bid Price

No. Specification n / Size Quantit (Excl. VAT) ZAR (Excl. VAT) ZAR

y

1959

Bible zulu 1959 new std red

33 Standard 32

Edge black

Black

BIBLE ZULU 2020 MEDIUM DC BLACK 2020 Medium

34 20

HC Hardcover

1959 Medium

35 bible zulu 1959 NO medium black 16

Black

King James

36 bible eng kjv new std black h/c 20

Hardcover

BIBLE ZULU 1959 NO POC DARK 1959 Pocket

37 10

BROWN Dark Brown

Total bid price excluding VAT (ZAR)

Value added tax (VAT) @ 15% (ZAR)

Grand total bid price including 15% VAT (ZAR)

2. Mandatory SCM compliance declaration

By signing below, the tendering service provider/supplier solemnly warrants that all prices have been calculated and

transcribed accurately, that the company is registered with the National Treasury Central Supplier Database (CSD), and

that their tax status remains compliant under SARS regulation.

Supplier Entity Name: SARS Tax Compliance National Treasury CSD Supplier Representative

PIN: No: Signature:

Representative Full Name: Capacity/Designation: Verification Date: Company Stamp / Seal:

3. SCM internal adjudication & fiduciary validation

Mthokozisi Magcaba Nicolette Napier Mr. Mxolisi Dlamini Lana Meyer

SCM Sourcing Specialist SCM Chairperson / Acting Chief Financial Acting Chief Executive

Specialist Officer

Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

BID NUMBER: RFQ OVF 2026-005-ETH CLOSING DATE: 18 September 2026 CLOSING TIME: 12h00

Appointment of service provider to supply & deliver bibles and hymn books for the ethekwini

Description municipality area.

Bid response documents may be deposited in the bid box situated at (street address)

Via email to [email protected]

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Nicolette Napier CONTACT PERSON Mthokozisi Magcaba

Telephone number telephone number

Facsimile number facsimile number

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier compliance tax compliance central

Status system pin: or supplier

DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable box]

Verification sworn affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY

For preference points for b-bbee]

Yes

No Yes No

The accredited representative in south a foreign based supplier for

[If yes [if yes, answer the africa for the goods /services /works the goods /services /works

Enclose questionnaire below] offered? Offered?

Proof]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin

Code from the south african revenue service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner prescribed in

The bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other special

Conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the

Organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs

Certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number

Must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with directors who are persons

In the service of the state, or close corporations with members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars may render the bid

Invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency,

accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces

of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be

disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the

enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee numbers of sole proprietor/ directors /

trustees / shareholders / members/ partners or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding

vote or power to influence or to direct the course and decisions of the enterprise.

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is employed by the

procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person having a controlling

interest in the enterprise have any interest in any other related enterprise whether or not they are bidding for this

contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

Tax Compliance Status (SARS Pin to be supplied if Tax Status non-compliant)

Tax Compliance National Treasury CSD Supplier Representative

Tax compliance central

Tax compliance status system pin

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number

CSD Report

Csd number

Central Supplier Database (MAAA) with confirmation of Tax

Central Supplier Database (CSD), and

Central supplier database (csd), a csd number

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number

VAT registration

Supplier compliance tax compliance central

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin

Points Allocation: 80 points

B-BBEE Details: ion for SUPPLY & DELIVER BIBLES AND HYMN BOOKS FOR THE ETHEKWINI MUNICIPALITY

AREA. Kindly note that your quotations must be per quotation numbers.

2. Mandatory Requirements

All quotations must be completed and accompanied by:

2.1 Signed and completed SBD 1, 4 and 6.1

2.2 Evidence of registration on the National Treasury Central Supplier Database (MAAA) with confirmation of Tax

Compliance Status (SARS Pin to be supplied if Tax Status non-compliant)

Failure to provide any mandatory information as requested above will result in the submission being deemed

non-responsive.

3. Price and B-BBEE Evaluation

3.1 Quotations will be subject to an evaluation based on an 80/20 price/specific goals allocation - 80 points for price and

20 points specific goals.

3.2 Fixed price quotations on a company letterhead are required; price must be inclusive of VAT and all costs relating

to disbursements.

Specific goals table

Specifc goal points

51% - 100 % 10

30% - 50% 6

Black Ownership 5% - 29% 4

0% - 4% 0

51% - 100 % 4

30% - 50% 2

Black Women Ownership 5% - 29% 1

0% - 4% 0

30% - 100 % 3

Black Youth Ownership 5% - 29% 2

0% - 4% 0

30% - 100 % 3

Disability 5% - 29% 2

0% - 4% 0

Total points 20

The following may be used as proof for claiming preference points

• BBBEE Certificate or BBBEE Affidavit
• CSD Report
• ID Documents of the owners of the company
• Municipal Account or Lease Agreement
• Doctors Certificate / disability database from relevant institutions (for more research)

4. Submission deadline

You are requested and required to provide the KZNGFA with a quotation by no later than 12:00pm on the 18

September 2026.

5. Submission details

▪ Submissions can be emailed to [email protected] attention Mthokozisi Magcaba by no later than the stipulated

31 CHAIN SILVER 8/70 1M 20M/SHE Silver Chain 50

32 WIRE STICH 500GM 500g Roll 5

knowledge in an activity for the execution of a contract.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to

any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder with any

official of the procuring institution in relation to this procurement process prior to and during the bidding process

except to provide clarification on the bid submitted where so required by the institution; and the bidder was not

involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation

and possible imposition of administrative penalties in terms of section 59 of the Competition Act No and

or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted

from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims

are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favorable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear

the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Mandatory requirements: Signed and completed SBD 1, 4 and 6.1; evidence of registration on the National Treasury Central Supplier Database (CSD) with confirmation of Tax Compliance Status (SARS Pin to be supplied if Tax Status non-compliant). Failure to provide any mandatory information will result in the submission being deemed non-responsive.

Pt−Pmin

Ps= 80(1− )

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income generating

Procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

Pt−Pmax

Ps= 80(1+ ) or Ps= 90(1+ Pt−Pmax )

Pmax Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must

be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points

based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of

this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear

whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents,

stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point

system will apply and that the highest acceptable tender will be used to determine the applicable preference

point system; or

(b) Any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the

lowest acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference

point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding

points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points Number of points

Number of points claimed claimed (80/20 system) allocated

allocated (90/10 system) (To be completed by the The specific goals allocated points in terms of (90/10 system)

this tender (80/20 system) (To be completed by the tenderer) (To be completed by the

organ of state) (To be completed by the tenderer)

organ of state)

Bbe 10.00

Bwo 4.00

Pwd 3.00

Byo 3.00

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorized to do so on behalf of the company/firm, certify that the points claimed,

based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and

I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of

this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the

contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims

are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract

have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to make

less favorable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business

from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear

the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................