Structural engineer: assess, design and recommend remedial work to the bloemfontein oc building roof (rfx 60000003737)

Returnable document

• Sentech Supplier Consent Form: must be signed by the supplier's authorised representative, who warrants that they are duly authorised to bind the supplier.

Consent terms

• Signing consents to Sentech processing the supplier's personal information, including special personal information, to assess the bid and to register the supplier on Sentech's supplier database.
• The information may be shared with third parties within and outside South Africa for verification, background screening and FICA Know Your Customer checks.
• Consent may be withdrawn in writing, but withdrawal may prevent the bid from being processed or the supplier from staying on Sentech's supplier database.

Supplier consent

• The signed Sentech Supplier Consent Form is a condition for the bid to be considered and for the supplier to be listed on Sentech's supplier database.
• Signing authorises Sentech to process the supplier's personal information, including special personal information, for assessing the bid and for current and future service requirements.
• Information may be disclosed to Sentech's affiliates, service providers and associates, some located outside South Africa, for verification, background screening and FICA obligations.
• Consent can be withdrawn on written notice to Sentech; withdrawal may leave Sentech unable to process the bid or retain the supplier's details on its database.

Returnable form

• SBD 4 (Bidder's Disclosure / Declaration of Interest): must be completed and signed, disclosing whether the bidder or any of its directors, trustees, shareholders, members, partners or anyone holding a controlling interest is employed by the state, is connected to a person employed by the procuring institution, or holds an interest in another related enterprise.

Disqualification risks

• The bid is disqualified if the disclosure proves untrue or incomplete.
• A bidder or person listed on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded from the bid process.
• A false declaration may lead to rejection of the bid and action under the PFMA supply chain management instruction on preventing abuse in the SCM system.

SBD 4 (Bidder's Disclosure): mandatory declaration covering state employment of the bidder's directors, shareholders, members or partners, any relationship with staff of the procuring institution, and any interest in a related enterprise.

• Register for Tender Defaulters and List of Restricted Suppliers: listing results in automatic disqualification.
• Truthfulness of the disclosure is a condition of the bid; an untrue or incomplete declaration disqualifies the bid.

Sentech requires a service provider structural engineer to assess, design and recommend remedial work on the Bloemfontein OC Building roof.

• Building: multi-storey (3 floors) circular structure, radius 10.1 m (±320 m²), at the top of Naval Hill, Bloemfontein.
• The roof was previously refurbished by waterproofing and strengthening roof rafters.
• The remedial report must address the practicality and economic viability of refurbishment versus roof replacement.

RFQ issue date: 16 October 2026

Compulsory site briefing: 22 October 2026 at 10:00

• Venue: Sentech Bloemfontein OC, Naval Hill, Bloemfontein
• Attendance is compulsory; a compulsory site inspection will be conducted.

Closing date and time: 30 October 2026 at 12:00

Quotation validity: 90 days per the RFQ cover; Document A requires 60 days after the closing date.

Compulsory site briefing

• Date and time: 22 October 2026 at 10:00.
• Venue: Sentech Bloemfontein OC, Naval Hill, Bloemfontein.
• Attendance is compulsory; a compulsory site inspection will be conducted.
• Quotations must be based on information gathered at the compulsory site inspection.

Quotations and administrative enquiries

• Contact: Lungile Sithole
• Role: Administrator
• Telephone: 067 427 0326
• Email: [email protected]

Technical enquiries

• Contact: Bongani Masondo
• Telephone: 082 468 8287

Sentech head office

Private Bag X06

Honeydew

2040

Telephone: (011) 471 4700

Site

Bloemfontein OC Building

Naval Hill

Bloemfontein

Coordinates: S 29 06 04 E 26 13 44

Submission method

• Email submission to [email protected].
• Quotations must be on the bidder's company letterhead, fully completed and signed in black ink.
• Bids must be received on or before the closing date and time; late quotations are not accepted.
• Document A additionally requires the priced and completed quotation pack to be placed in a sealed envelope endorsed on the outside with the quotation number.

Returnable documents

• Priced bill of quantities / completed Schedule of Cost.
• Signed company letterhead showing the quoted prices and availability to perform the works.
• Programme showing lead times and duration from receipt of a purchase order to completion.
• Table 1: References, completed with client name, service provided, contact person, contact number and contractual commencement and completion dates, with reference letters attached.
• Form 1 (Certificate of Authority for Signatory/Signatories): board resolution authorising the signatory to bind the company.
• Form 2 (Certificate of Non-Collusive Quotation): certifies the quotation is bona fide and was set without collusion with other bidders.
• Form 4 (Occupational Health and Safety Act clause): the contractor accepts OHS duties and liability under the Act.
• All forms must be completed in black ink; failure to complete and sign the required forms may result in rejection.

Disqualification risks

• Quotation received after the closing time.
• Any mandatory form left unsigned or omitted.
• Approaching a Sentech representative or any other person to influence the award.
• Failure to meet the administrative responsiveness criteria.
• Non-conformance with the quotation conditions.

Validity

• 90 days is stated on the RFQ cover; Document A requires quotations to remain valid for 60 days after the closing date.

Documents to accompany the quotation

• Completed Schedule of Cost (an example is provided and may be expanded at the engineer's discretion).
• Signed company letterhead showing the quoted prices and availability to conduct the works.
• Programme showing lead times and duration from receipt of a purchase order to completion.
• Table 1: References completed with customer/client name, service provided, contact person, contact number and contractual commencement and completion dates, with reference letters attached.

Evaluation stages

• Stage 1: Administrative responsiveness — quotations checked against the administrative requirements; non-compliant bids are not evaluated further.
• Stage 2: Functional evaluation — only bids meeting all mandatory criteria are scored.
• Stage 3: Price and preference — 80/20 system; the highest total points is recommended for award.

Mandatory criteria (pass/fail)

• ECSA-registered structural engineer with a valid ECSA certificate.
• Valid COIDA/FEM certificate or letter from the Department of Employment and Labour, i.e. a Workmen's Compensation Letter of Good Standing aligned to the construction industry.
• Proof of at least five completed timber-related roof projects listed in Table 1, supported by signed reference letters on client letterhead, completion certificates or affidavits with supporting documents.
• Bids failing any mandatory criterion are not evaluated further.

Functional scoring (100 points)

• Registered Professional Engineer with more than 5 years' post-qualification experience: 100 points.
• 3–4 years: 80 points.
• 1–2 years: 60 points.
• Less than 1 year: 40 points.
• Evidence: clear copy of the engineer's CV with relevant qualifications.
• Minimum qualifying functional score: 80/100.

Price (80 points)

• Formula: Ps = 80 × [1 − (Pt − Pmin) / Pmin], where Pt is the bid price and Pmin the lowest acceptable bid.

Preference points (20 points, 80/20 system)

• Race: 8 points for at least 51% black ownership; 3 points for 25.1–50%; 1 point for 5–25%; 0 below 5%.
• Gender (women): 10 points for at least 51% women ownership; 6 points for 25.1–50%; 2 points for 5–25%; 0 below 5%.
• Disability: 2 points on submission of a doctor's note confirming disability.
• Only bidders submitting a valid B-BBEE certificate can claim preference points.

Scope

• Appointment of a registered professional structural engineer experienced in timber rafters, bracings and trusses roof structures.
• Assess the roof at the Bloemfontein OC Building and recommend a detailed remedial solution.
• The report must cover proposed upgrade measures, an order-of-magnitude cost estimate in the form of an explicit bill of quantities, and a construction time estimate.

Site

• Multi-storey (3 floors) circular building, radius 10.1 m (±320 m²), at the top of Naval Hill, Bloemfontein.
• The roof was previously refurbished through waterproofing and strengthening of roof rafters; the report must assess the practicality and economic viability of refurbishment versus replacement.
• Live environment; site security is of paramount importance; normal working hours are assumed.

Deliverables

• Assess the current roof structure and compile a detailed report with remedial recommendations.
• Design a new roof and all its components if the final analysis recommends replacement.
• Compile a bill of quantities and scope of works for issue to the market.
• Assist in sourcing a highly competent contractor to carry out the work.
• Outline the sequence of works, monitor and police the construction phase, and sign off on completion.
• Maintain continuous communication with the Office Manager on progress and developments.
• Ensure all work complies with health and safety standards.

Timing

• The site is available immediately once Sentech issues a purchase order; the project must start on receipt of the purchase order.

Method and deliverables

• Assess the current roof structure and compile a detailed report recommending remedial works.
• Design a new roof and all components if the final analysis recommends replacement.
• Compile a bill of quantities and scope of works for issue to the market.
• Assist in sourcing a highly competent contractor.
• Outline the sequence of works, monitor and police the work during construction, and sign off on completion.
• Maintain continuous communication with the Office Manager on progress and developments.
• Ensure all work complies with health and safety standards; the site is a live environment.

Key personnel

• A registered Professional Engineer must be proposed, with a clear copy of the CV and relevant qualifications submitted.
• Minimum 5 years' post-qualification experience as an engineer is required.

Functional scoring

• More than 5 years: 100 points.
• 3–4 years: 80 points.
• 1–2 years: 60 points.
• Less than 1 year: 40 points.
• Minimum qualifying score: 80 of 100.

Company experience

• At least five completed timber-related roof projects must be listed in Table 1, with signed reference letters, completion certificates or affidavits supported by appointment letters or purchase orders.

Pricing

• All prices in South African Rand (ZAR).
• Quotation must be all-inclusive: site establishment, overheads, labour, materials, transport, constructional plant, VAT and everything else needed to execute the works.
• Pricing schedule (bill of quantities):
• 1.1 Overheads, administration and site visits — Sum, quantity 1.
• 2.1 Assess the extent of the current roof structural failure — m², quantity 320.
• 2.2 Generate new roof drawings (roof replacement) — Sum.
• 2.3 Compile a report on the best economic solution for refurbishment versus demolition and rebuilding — Sum.
• 2.4 Outline the sequence of works, monitor and police the construction phase and sign off on completion — Sum.
• Sub-total, VAT at 15%, total cost of refurbishment.
• A priced bill of quantities must be attached to the quotation.

Payment

• Payment within 30 days of receipt of a tax invoice, unless other terms are stated on the invoice.

Price adjustment and currency

• No contract price adjustment without Sentech's written approval; applications must be supported by documentary evidence.
• Foreign currency prices must use a fixed exchange rate for the contract term; the bidder carries all currency fluctuation risk.
• Sentech may negotiate market-related prices and discounts and may cancel the bid if agreement is not reached.

Registration and tax

• Bidders must be registered on the Sentech Supplier Database.
• Bidders must be tax compliant and submit all required information to Sentech.

Mandatory eligibility

• ECSA-registered structural engineer, with a valid ECSA certificate.
• Valid COIDA/FEM certificate or a letter from the Department of Employment and Labour, i.e. a Workmen's Compensation Letter of Good Standing aligned to the construction industry.
• Proof of at least five completed timber-related roof projects, listed in Table 1 and supported by signed reference letters on client letterhead, completion certificates or affidavits with supporting documents such as appointment letters or purchase orders.
• Failure to meet all mandatory criteria ends the evaluation.

B-bbee

• A valid B-BBEE certificate is required to claim preference points.
• Ownership thresholds and points are set out in the evaluation criteria.

Insurance and statutory cover

• Public liability insurance must be in place.
• Employees must be covered under COIDA for the duration of the contract.
• A signed Section 37.2 agreement with Sentech is required.

Returnable forms

• Form 1 (Certificate of Authority for Signatory/Signatories) with a board resolution.
• Form 2 (Certificate of Non-Collusive Quotation).
• Form 4 (Occupational Health and Safety Act clause).
• All forms to be completed in black ink; incomplete or unsigned forms may cause rejection.

Confidentiality

• Bidders must keep the RFQ terms and Sentech's confidential information confidential and use it only for this quotation.

Health and Safety File

• The bidder must allow for compiling and submitting a Health and Safety File for Sentech's approval before site work starts.

File contents

• OHS and environmental policy.
• Legal appointments: 16.1 appointee (CEO/MD/GM); 16.2 or CR6.1 safety representative; CR8.1 site manager with competency proof; CR9.1 risk assessor; CR29 fire fighter and equipment inspector; GAR9.2 incident investigator; GSR3.4 first aider, with training proof.
• Training records supporting the legal appointments.
• Scope of operation.
• Operator medical fitness certificate issued by an OMP.
• Signed Section 37.2 agreement.
• Valid public liability insurance.
• Valid letter of good standing.
• Safety plan with risk assessment and assessment criteria, and checklists for portable electrical tools, hand tools, ladders (A-frame) and PPE.
• Emergency plan: first aid box with standard contents, IOD reporting procedure or routing diagram, IOD forms WCL1/WCL2, incident investigation procedure and forms, emergency numbers.
• Induction and toolbox talks with registers and minutes template.
• Waste disposal plan covering wooden material, cable wires, steel material and hazardous substances.

On-site obligations

• OHS discipline is strictly enforced; PPE must be issued and worn at all times.
• The contractor must report hazardous situations, investigations, complaints or criminal charges to Sentech.
• Work must be supervised by trained supervisory staff; Sentech officials may inspect the site and records.

General conditions of contract

• A written acceptance by Sentech creates a binding contract.
• The contractor must submit a works programme within two days of receiving the letter of acceptance, showing the commencement date and the practical and final completion dates.
• Payment is made within 30 days of a tax invoice.
• The contractor protects the works and makes good all loss or damage at its own cost until final completion.
• The contractor indemnifies Sentech against injury or damage to persons or property and must report any site accident within 24 hours.
• All notices and instructions must be in writing; no oral agreement varies the contract.
• Work is confined to the site, approved campsite and access routes; campsite and storage locations need Sentech's approval.
• The contractor provides temporary electricity, potable water, latrines, accommodation and communications.
• No fires on Sentech property; no welding inside transmitter buildings without written permission; access gates kept closed at all times.
• Work must comply with the OSH Act, relevant SABS standards and accepted good engineering practice.

Warranties and indemnity

• Employees must be covered under COIDA for the duration of employment or the agreement, whichever is longer.
• Public liability insurance and any other cover needed for losses arising from the contractor's acts or omissions must remain in force while on Sentech premises.
• The contractor indemnifies Sentech against all losses and claims for injury or damage arising from the work, and against claims arising from use of Sentech vehicles.
• The OHS agreement forms part of the main agreement; non-compliance may be treated as material breach.

Mandatory eligibility criteria (pass/fail)

• ECSA-registered structural engineer with a valid ECSA certificate.
• Valid COIDA/FEM certificate or letter from the Department of Employment and Labour, i.e. a Workmen's Compensation Letter of Good Standing aligned to the construction industry.
• Proof of at least five completed timber-related roof projects, listed in Table 1 and supported by signed reference letters on client letterhead, completion certificates or affidavits with supporting documents such as appointment letters or purchase orders.
• Bidders not meeting all criteria are not evaluated further.

Evaluation stages

• Stage 1: Administrative responsiveness.
• Stage 2: Functional evaluation of bids meeting the mandatory criteria.
• Stage 3: Price and preference under the 80/20 system.

Functional scoring (100 points)

• More than 5 years' post-qualification experience: 100 points.
• 3–4 years: 80 points.
• 1–2 years: 60 points.
• Less than 1 year: 40 points.
• Minimum qualifying functional score: 80/100.

Preference points (20 points)

• Race: 8 points for at least 51% black ownership; 3 points for 25.1–50%; 1 point for 5–25%; 0 below 5%.
• Gender (women): 10 points for at least 51% women ownership; 6 points for 25.1–50%; 2 points for 5–25%; 0 below 5%.
• Disability: 2 points with a doctor's note.

Price (80 points)

• Formula: Ps = 80 × [1 − (Pt − Pmin) / Pmin].