SBD 6.2 Annex C (Declaration for Local Production and Content): certifies the local content percentage of the offered goods and commits the bidder to the declared local content threshold. This form must be completed, signed and submitted with the bid.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the PPPFA 90/10 system and declares specific goal equity ownership. Signing commits the bidder to the truth of the claims and to providing documentary proof on request.
• Proof of specific goal claims (B-BBEE certificate or sworn affidavit, and evidence of local manufacturing capacity) must accompany the form.

Disqualification risks:

• SBD 6.1 left unsigned or omitted.
• Failure to submit proof of specific goal claims — points for specific goals will not be awarded.

Preference point system: 90/10 (bid value exceeds R50 million).

Maximum points: Price 90, Specific Goals 10.

Specific Goals breakdown:

• Historically Disadvantaged Individuals (no franchise before 1983/1993 Constitutions): 5 points.
• Local Manufacturing: 5 points.

Price points formula: Ps = 90 × [1 − (Pt − Pmin) / Pmin].

Specific Goal points formula: PSSG = MPA × PEO (percentage equity ownership by qualifying individuals actively involved in and exercising control over the enterprise).

Trusts, consortia and joint ventures qualify based on percentage of contract value managed/executed by qualifying individuals.

Tertiary institutions and public companies may not claim preference points.

Highest total points wins; tie-break per Regulation 8 of PPPFA 2022.

Points rounded to 2 decimal places.

provision of services, works or goods

Mandatory compliance documents:

• Central Supplier Database (CSD) registration.
• Valid SARS tax compliance status (tax PIN).
• B-BBEE certificate or sworn affidavit to claim specific goal points.
• Proof of local manufacturing capability to claim the 5 points for Local Manufacturing.

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): declares equity ownership by Historically Disadvantaged Individuals and local manufacturing status; commits bidder to substantiate claims on request.

Sub-contracting declaration required: bidder must indicate whether any portion of the contract will be sub-contracted, and if so, the percentage and sub-contractor name.

Fraudulent claims expose the bidder to disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution.

Specific Goals for preference points:

• Historically Disadvantaged Individuals who had no franchise in national elections before the 1983 and 1993 Constitutions: 5 points.
• Local Manufacturing: 5 points.

Points awarded based on percentage equity ownership by qualifying individuals actively involved in and exercising control over the enterprise.

Trusts, consortia and joint ventures qualify based on percentage of contract value managed/executed by qualifying individuals.

Tertiary institutions and public companies may not claim preference points.

Key definitions applicable to this tender:

• All applicable taxes: VAT, PAYE, income tax, UIF contributions, skills development levies.
• Bid: written offer in prescribed form for provision of services, works or goods.
• Comparative price: price after non-firm price factors and unconditional discounts.
• Consortium/joint venture: association combining expertise, property, capital, efforts, skill and knowledge for contract execution.
• Contract: agreement resulting from acceptance of a bid by an organ of state.
• Disability: permanent impairment restricting ability to perform normal activities.
• EME: enterprise with annual total revenue of R5 million or less.
• Firm price: price subject only to adjustments from changes in customs/excise duty or other binding taxes/levies.
• Functionality: measurement against predetermined norms of quality, reliability, viability, durability, technical capacity and ability.
• Non-firm prices: all prices other than firm prices.
• Person: includes juristic person.
• Rand value: as defined in Preferential Procurement Regulations 2022.
• Sub-contract: primary contractor assigning, leasing or employing another person to support execution of part of the project.
• Total revenue: as defined in B-BBEE Codes of Good Practice (Gazette 9 February 2007).
• Trust: arrangement where property is made over to a trustee for another's benefit.
• Trustee: person administering trust property for another's benefit.
• Youth: persons aged 14–35 per National Youth Development Agency Act 2008; age determined at bid closing date (original closing date if extended).

Preference point system: 90/10 (bid value exceeds R50 million). Maximum points: Price 90, Specific Goals 10. Specific Goals breakdown: Historically Disadvantaged Individuals (no franchise before 1983/1993 Constitutions) 5 points; Local Manufacturing 5 points. Price points calculated using formula Ps = 90[1 - (Pt - Pmin)/Pmin]. Specific Goal points calculated using PSSG = MPA x PEO. Highest total points wins; tie-break per Regulation 8 of PPPFA 2022. Points rounded to 2 decimal places.

Bidders must be registered on the Central Supplier Database (CSD) with a valid CSD supplier number. Access to the eSubmission portal requires CSD-registered email and password. No additional eligibility criteria such as CIDB grading, B-BBEE level, or local content requirements are specified in the provided document.

Bidders must be registered on the Central Supplier Database (CSD) and possess a valid CSD supplier number. Access to the eSubmission portal requires the CSD-registered email address and CSD login password. No further eligibility criteria (CIDB grading, B-BBEE level, local content, professional registrations) are specified in this document.

No eligibility criteria specified

The next table is an explanation of response fields used in E-Procurement.

No specific requirements found

This document is a generic step-by-step guide for bidders on how to upload bids on the National Treasury eTender Portal for transversal contracts. It does not describe the specific goods, services or works required under tender RT74-2027.

No closing date, briefing date, site visit date or clarification deadline is stated in this document. The tender record indicates a closing date of 2026-09-28T11:00:00.000Z, but this document does not confirm it.

National Treasury Helpdesk: Email [email protected]; Phone 012 406 9222. Hours: Monday–Friday, 08:00–16:00.

Submission channel: National Treasury eTender Portal (www.etenders.gov.za).

Required formats: all documents as PDF except the pricing schedule, which must be in Microsoft Excel format.

Returnable forms to complete, sign and submit: SBD 1 (Invitation to Bid), SBD 3.1/3.2/3.3 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Production and Content Declaration), SBD 7.1/7.2 (Contract Form), SBD 8 (Past SCM Practices Declaration), SBD 9 (Certificate of Independent Bid Determination), Authority to Sign / Board Resolution, TCD forms, company profile.

Pre-requisites: registered CSD user account, stable internet connection, CSD username and password.

Process: log in via Supplier Login using CSD credentials; search tender via Browse Opportunities; download and read all tender documents; complete forms; save and name files clearly (e.g. Company Name, Technical Proposal.pdf); select correct company if multiple on CSD; load all documents under each container; click Confirm and Proceed; review submission; click Submit Now.

After submission: pop-up confirms success; status changes from pending to submitted; history available under profile.

Disqualification risks: any returnable form left unsigned or omitted; submission after closing time regardless of reason.

No tender-specific evaluation criteria, scoring split, minimum qualifying thresholds or preference point system are stated in this document. The notice only describes the eTender upload process and lists standard National Treasury forms that are typically required. Bidders must refer to the actual tender documents for evaluation details.

No technical specifications, scope, deliverables, quantities, standards, service levels or capacity requirements are stated in this document. The notice is a generic guide to uploading bids on the eTender portal for transversal contracts.

No experience or qualification requirements are stated in this document. The content only covers downloading and reading tender documents, completing standard forms (SBD, TCD, pricing in Excel, company profile), and saving documents in the required formats.

No pricing format, bonds, guarantees, payment terms or financial capacity thresholds are stated in this document. The notice only specifies that the pricing schedule must be submitted in Microsoft Excel format.

Central Supplier Database (CSD) registration with a valid user account is mandatory. A valid tax compliance status (SARS tax pin) is implied by CSD registration but not explicitly stated in this document. B-BBEE level, CIDB grading, CIPC registration, professional-body registrations and local-content percentages are not mentioned.

The Central Supplier Database (CSD) is a single consolidated database for all spheres of government (national, provincial, local) to replace fragmented supplier databases. Purpose: reduce duplication of effort and cost for suppliers and government, enable electronic procurement, and provide standardised electronic verification of supplier information (tax clearance, business registration, ownership, bank details, identity numbers, government employee status, tender defaulter register, and future B-BBEE). Suppliers register once on www.csd.gov.za, select industry classification and commodities per location. Automated distribution of supplier data to organs of state based on supplier type, location, B-BBEE, and commodities. Suppliers must keep data current and confirm at least annually; automatic verification against SARS, CIPC, etc. occurs regularly.

CSD self-registration opens: 1 September 2015. Interim period: 1 September 2015 to 31 March 2016. CSD data utilisation by all organs of state from 1 April 2016. Existing supplier databases migrate to CSD from 1 September 2015; suppliers must validate migrated information when requested. During interim period, suppliers must provide CSD supplier number and unique security code plus any documentation not yet electronically verified to organs of state.

CSD self-registration opens 1 September 2015 via www.csd.gov.za. Interim period: 1 September 2015 to 31 March 2016. During interim period, suppliers must maintain records on current supplier systems and provide CSD supplier number, unique security code, and any documentation not yet electronically verified to organs of state. Organs of state will use CSD supplier number and security code to view/print verified supplier information. Existing supplier databases migrate to CSD from 1 September 2015; suppliers must validate migrated information when requested. Suppliers without internet access or computer literacy may seek assistance from any organ of state, Thusong centres, Seda offices, or Post Offices in provinces. CSD data utilisation by all organs of state from 1 April 2016.

National Treasury CSD support: email [email protected], phone 012 315 5509. Suppliers without internet access or computer literacy may liaise with any organ of state for assistance; Thusong centres, Seda offices, and Post Offices in provinces will also assist with self-registration.

Registration on the CSD is a prerequisite for doing business with the state from 1 April 2016. A valid email address, South African identity number (or equivalent for foreign entities), cell phone number, and bank account details are mandatory to register. Suppliers must have a valid tax number. Existing supplier databases maintained by organs of state will be migrated to the CSD from 1 September 2015; suppliers must validate migrated information when requested.

Currently no single consolidated comprehensive supplier database Once information has been verified with external data sources, a

exists for national, provincial or local government causing duplication unique supplier number and security code will be allocated and

and fragmentation of supplier information across spheres of communicated to the supplier. Suppliers will be required to keep

government. In addition, information related to the compliance their data updated regularly and should confirm at least once a

requirements are duplicated during procurement processes, year that their data is still current and updated. Automatic reprocessing of payments and audit procedures, which are all examples verification of relevant supplier data against SARS, CIPC etc. will be

of financial management activities dependent on supplier information. done regularly (daily, weekly, monthly, etc.) as required.

The establishment of a Central Supplier Database will result in one Suppliers will be required to select their industry classification as

single database to serve as the source of all supplier information for well as the commodities they supply per locations. Automated

all spheres of government. The purpose of centralising government’s distribution of supplier information to organs of state will be done

supplier database is to reduce duplication of effort and cost for both based on supplier type, supplier location, B-BBEE and commodities

supplier and government while enabling electronic procurement information.

processes.

What category of suppliers should

Register?

What happens on 1 september 2015

The following supplier suppliers should register on the CSD:

From 1 September 2015 prospective suppliers will be able to self-

• Individuals;

register on the CSD website www.csd.gov.za. Suppliers can capture

• Sole Proprietors;

and update their information on the CSD at any time, in preparation

• Foreign Companies;for the utilisation of supplier data through procurement and financial

systems used by all organs of state from 1 April 2016. The period from

• Trusts;

1 September 2015 to 31 March 2016, will be referred to as the Interim

• Public Companies (LTD);

Period.

Fact sheet

Central supplier

Database

For government

• Private companies (PTY LTDs);

WHAT IF I DON’T HAVE INTERNET ACCESS OR• Non Profit Companies;

I AM COMPUTER ILLITERATE?• Personal Liability Companies (INC).

• Closed Corporations;
• Co-operatives; Suppliers who are unable to make use of the web based self-
• State Owned Companies (SOC LTD); registration function will be able to liaise with any organ of state
• Non Profit External Companies; for assistance with self-registration. It is foreseen that the Thusong,
• State Owned Entities (e.g. PFMA schedule entities); Seda and Post Offices in the provinces will also be used to assist with
• Government Entities (e.g. National departments, Provincial supplier self-registration.

Administration, Metropolitan municipalities, District municipalities,

Local municipalities);

• Partnerships; WHAT IF I AM ALREADY ON AN EXISTING
• Statutory Bodies; SUPPLIER DATABASE?
• Joint Ventures;
• Consortiums; Existing supplier databases will stay in force until supplier data have
• Section Companies; been migrated to the CSD.
• Voluntary Associations; and
• Retirement Funds. Supplier databases currently maintained by organs of state will be

migrated to the CSD from 1 September 2015. Communication will

be provided to a supplier requesting validation of information once

WHAT WILL BE REQUIRED FOR SUPPLIERS migration is complete.

To register

All suppliers will be required to complete required information HOW WILL THE INTERIM PERIOD WORK?

on the CSD website and must ensure it is complete, accurate and

comprehensive. The following would be amongst the required

information: Apart from registering and capturing supplier information on the

• Supplier identification information e.g. supplier type, identification CSD, suppliers currently on any database of organs of state need to

number, supplier name, trading name and country of origin; maintain their records through the current supplier systems for the

• Supplier contact information e.g. preferred contact name, preferred period 1 September 2015 to 31 March 2016.

communication method, email address, cell phone number,

telephone number, etc.; During the interim period, suppliers must provide their CSD supplier

• Supplier address information e.g. country, province, municipality, number and unique security code as well as any other relevant

city, suburb, ward and postal code; documentation (not yet electronically verified by the CSD) to the

• Bank account information; organs of state.
• Supplier tax information, e.g. valid tax number;
• Ownership information, e.g. name and identification number of Organs of state will use the CSD supplier number and unique security

directors, members etc.; code to view/print the verified supplier information from the CSD in

• Association to any other suppliers e.g. branch, consortium member order to maintain their current supplier databases.

etc.; and

• Commodities the supplier can supply;

Note that a valid email address, identity number, cell phone number

and bank account details are mandatory in order to register on the

Csd.

Apart from the above, it is foreseen that B-BBEE information will be

included in the CSD.

Fact sheet

Central supplier

Database

For government

Why should a supplier register on who can be contacted for further

The csd? Information on the csd?

• Suppliers will only be required to register once when they do Contact National Treasury for further clarity on the process:

business with the state;

• A supplier will be able to ensure their data is up-to-date, complete [email protected]

and accurate;

• Standardised and electronic verification of supplier information 012 315 5509

leading to reduced fraud with paper copies and manual processes:

• Tax clearance status;
• Business registration and business ownership;
• Bank account and bank account holder (available 01 April 2016);
• Citizen identity number (available 01 April 2016);
• Government employee verification (available 01 April 2016);
• Register for tender defaulters and database of restricted

suppliers; and

• BBBEE (in future).
• Reduction in duplicate effort and costs reduction for both business

and government;

• Significant reduction of the administrative burden for business,

especially small and medium-sized enterprises; and

• Single source of supplier information to all organs of state.
• Supplier will not be required to submit physical tax clearance and

business registration certificate to organs of state.

Registration on the Central Supplier Database (CSD) is mandatory for all suppliers doing business with the state from 1 April 2016. Eligible entity types: Individuals, Sole Proprietors, Foreign Companies, Trusts, Public Companies (LTD), Private Companies (PTY LTD), Non-Profit Companies, Personal Liability Companies (INC), Closed Corporations, Co-operatives, State-Owned Companies (SOC LTD), Non-Profit External Companies, State-Owned Entities (PFMA schedule entities), Government Entities (national/provincial departments, municipalities), Partnerships, Statutory Bodies, Joint Ventures, Consortiums, Section Companies, Voluntary Associations, Retirement Funds. Mandatory registration data: valid email address, South African identity number (or equivalent for foreign entities), cell phone number, bank account details, valid tax number. Required information categories: supplier identification (type, ID number, name, trading name, country of origin), contact details, address details (country, province, municipality, city, suburb, ward, postal code), bank account information, tax information, ownership information (directors/members names and ID numbers), associations to other suppliers, commodities supplied per location. B-BBEE information will be included in CSD. Suppliers must keep data updated and confirm at least annually; automatic verification against SARS, CIPC, etc. occurs regularly. Existing supplier databases remain in force until migration completes; suppliers must maintain current records during interim period.

All suppliers must register on the CSD website (www.csd.gov.za) with complete, accurate, and comprehensive information. Mandatory fields: valid email address, South African identity number (or equivalent for foreign entities), cell phone number, bank account details, valid tax number. Required information categories: supplier identification (type, ID number, name, trading name, country of origin), contact details, address details (country, province, municipality, city, suburb, ward, postal code), bank account information, tax information, ownership information (directors/members names and ID numbers), associations to other suppliers, commodities supplied per location. B-BBEE information will be included. Eligible entity types: Individuals, Sole Proprietors, Foreign Companies, Trusts, Public Companies (LTD), Private Companies (PTY LTD), Non-Profit Companies, Personal Liability Companies (INC), Closed Corporations, Co-operatives, State-Owned Companies (SOC LTD), Non-Profit External Companies, State-Owned Entities (PFMA schedule entities), Government Entities (national/provincial departments, municipalities), Partnerships, Statutory Bodies, Joint Ventures, Consortiums, Section Companies, Voluntary Associations, Retirement Funds. Suppliers must update data regularly and confirm at least annually.

5.1 Introduction

5.1.1 The RT74-2027 bid is for the for the supply, delivery, installation of prefabricated adjustable

shelving, steel racking, designing mezzanine flooring, and high-density mobile filing systems

to the State for the period of 36 months.

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Special conditions of contract for RT74-2027

5.2 Technical specifications requirements

5.2.1 The detailed technical specification requirements are as per Annexure A for the

appointment of supplier(s) for the supply, delivery, installation of prefabricated adjustable

shelving, steel racking, designing mezzanine flooring, and high-density mobile filing systems

to the state for the period of 36 months.

5.2.2 The bid consists of eight (8) categories with a total of seventy five (75) line items as per the

table below

Table 4: Summary of Technical Specification Items

Category # items in the # category description

Category

1 RT74-001 Clip Type Shelving 15

2 RT74-002 Beaded Side Shelving 15

3 RT74-003 Bolted Shelving 14

4 RT74-004 Heavy Duty Rack 8

Shelving Supported Mezzanine Floor

Structural Mezzanine Floor

5 RT74-005 Mobile Shelving 16

6 RT74-006 Filing Cupboards 3

7 RT74-007 Filing Cabinets 3

8 RT74-008 Parcel Trolley 1

Total number of items in the bid 75

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Special conditions of contract for RT74-2027

Section b: conditions of bid

6. Part 1: evaluation criteria

6.1 The details of the evaluation phases are outlined below:

Table 5: Evaluation Criteria

Phase 1 Phase 2 Phase 3 Phase 4

Administrative and Technical

Mandatory Price and Specific legislative Compliance

Requirements Goals Requirements Requirements

Compliance with

Compliance with Compliance with Bids evaluated in administrative and

mandatory the technical terms of the 90/10 legislative

requirements requirements preference system requirements

6.1.1 The State may conduct due diligence during any of the evaluation phases to confirm the

information submitted by the bidder and any misrepresentation by the bidder may disqualify

the bid thereof.

6.2 Phase 1: mandatory requirements evaluation

6.2.1 Bidders must submit the required document indicated hereunder with the bid documents

at the closing date and time of the bid. During this phase bidders’ responses will be

evaluated against the mandatory requirements for compliance. Bidders who fail to comply

with all the mandatory criteria will be disqualified.

6.2.2 Pricing Schedule

6.2.2.1 The pricing schedule (see Annexure A) provided in this bid forms an integral part of the bid

document and bidders must ensure that it is completed in full without changing the

structure thereof.

6.2.2.2 Bidders are required to complete and submit the mandatory Pricing Schedule Annexure A

as a response to how much the items offered will be charged.

6.2.2.3 The pricing for this bid is required to be on a provincial level.

6.2.2.4 Failure to submit the Pricing Schedule will result in the bid being declared non-responsive

and disqualified from further evaluation.

6.2.2.5 All prices must be entered in the field provided in the Pricing Schedule supplied with the bid

document.

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Special conditions of contract for RT74-2027

6.2.2.6 All prices must be quoted in rands and rounded to two (2) decimal places.

6.2.2.7 The completed Pricing Schedule must be submitted in Microsoft Excel format as an

unlocked electronic (soft copy) file to enable verification, analysis, and contract

administration. Bidders shall not password-protect, lock, alter formulas, or otherwise

restrict access to the Pricing Schedule.

6.2.2.8 Pricing structures that do not comply with the requirements set out in this bid document,

including the prescribed pricing methodology, format, units of measure, and pricing

schedule requirements, may result in the bid being declared non-responsive and

disqualified from further evaluation.

6.3 Phase 2: administration and legislation requirements evaluation

6.3.1 Bidders must submit the documents listed below to comply with the policy to guide

uniformity in procurement reform processes.

6.3.1.1 SBD 1 – Invitation form to bid.

6.3.1.2 Proof of Authority –This is proof that the company representative has been given authority

by the company to sign bid documents on their behalf as required on SBD 1.

6.3.1.3 SBD 4 – Bidders Disclosure

6.3.1.4 SBD 5 – The National Industrial Participation Programme

6.3.1.5 SBD 6.1 - Preference points claim form.

6.3.1.6 TCD 13 and 13.1 - Authorization Declaration - All bidders are required to complete the

“Authorisation Declaration” (TCD 13 and TCD 13.1) for all relevant goods or services in full,

sign it, and submit it together with the bid response at the closing date and time of the bid

invitation.

6.3.1.7 Central Supplier Database – Bidders are required to submit their Central Supplier

Database report.

6.3.1.8 Written Confirmation to disclose tax status – Bidders must submit a Tax Pin issued by

SARS. This tax pin is deemed as a confirmation that on an ongoing basis during the bid

evaluation and the tenure of the transversal contract, the State may access the bidder’s tax

compliance status.

6.3.1.9 Company registration documents issued by CIPC - Bidder must submit proof of

registration with the Companies Intellectual Property Commission (CIPC). In a case where

the shareholding percentage is not indicated on the CIPC registration documents, an

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Special conditions of contract for RT74-2027

additional shareholding certificate issued by the relevant authority detailing the

shareholding of the bidder must be submitted.

6.3.1.10 Copy of Identity Document (Directors/Owners) – Bidders are required to submit a copy

of an identity document of the directors and/or owners.

6.3.2 Failure to submit the documents indicated above even after the bidder has been notified

and given a maximum of seven calendar days to rectify may invalidate the bid.

6.4 Phase 3: technical compliance requirements evaluation

6.4.1 During this phase bidders’ responses will be evaluated based on technical requirements for

each item offered on the pricing schedule. Non-compliance to the applicable requirements

for each item below will result in disqualification of the relevant line item being evaluated.

6.4.2 Compliant to Item Standards/Specifications Requirements

6.4.2.1 Items must comply with technical requirements on the pricing schedule (Annexure A) as

stated in the bid document of each item. Non-compliance to the technical specification

requirement will invalidate the relevant item.

6.4.2.2 Where specific specifications and/ or standards are applicable for each item, the quality of

products shall not be less than the requirements of the latest edition of such specifications

and/or standards throughout the contract period.

6.4.2.3 The State may consider products that have a reasonable deviation from the technical

specification. This is subject to the deviation providing a better output and provided that the

deviation not causing functional harm to the target population and users that the product is

aimed at and that the functional output of the item's technical specification is achieved. This

will therefore be decided upon based on the expertise judgement provided for by the Bid

Evaluation Committee.

6.4.3 All products must be supplied new; second-hand or refurbished products will not be

accepted.

6.5 Third-Party Authorization Letter of Undertaking

6.5.1 Any bidder who is not an original manufacturer of the product must submit a valid Third-

Party Authorization Letter of Undertaking (template provided as TCBD 13.2) in full for all

relevant goods or services. The letter of undertaking from the manufacturer must include

but not be limited to the following:

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Special conditions of contract for RT74-2027

a) In terms of products/equipment: The letter must clearly indicate the relevant item

numbers, item description, and brand/model name offered by the third-party on

behalf of the bidder.

b) In terms of services offered by a third party (sub-contracted partners) – the bidder

must list the type of service to be offered by the relevant third-party - partner/sub-

contractor.

c) The letter must be issued on the third-party service provider’s official letterhead and

must be dated and signed by an authorised representative.

d) The letter must be dated and must not be older than the date on which the bid was

advertised.

e) The letter must not be dated earlier than the date on which the bid was advertised.

f) The letter must include the third-party company name, contact person's name,

address and telephone number or email address. The designation or capacity of the

person signing the letter on behalf of the third party must also be clearly stated.

g) All information contained in the letter and any supporting documentation submitted

in support thereof must be provided in English.

6.5.2 Third-Party Authorization Letter of Undertaking must be from an Original Product

Manufacturer (OPM). In the case where the letter of undertaking is from an authorized

importer/distributor, proof from OPM authorizing the importer or distributor must also be

submitted with the bid at the closing date and time of the bid, such proof must not be older

than the advertisement date of the bid.

6.5.3 Failure to indicate the relevant item numbers and brand name on the Third-Party

Authorization Letter of Undertaking will render the affected line items non-responsive.

6.5.4 The State reserves the right to verify any information supplied by the bidder in the Third-Party

Authorization Letter of Undertaking and should the information be found to be false or

incorrect, the bidder will be disqualified for all items and further, the State may exercise

additional legal remedies available.

6.5.5 The bidder must ensure that all financial and supply arrangements for goods or services

have been mutually agreed upon between the bidder and the third party. No agreement

between the bidder and the third party will be binding on the State.

6.5.6 Failure by a bidder to submit the required Third-Party Authorization Letter of Undertaking,

confirming the arrangements with the third-party will result in the bid being declared non-

responsive and disqualified from further evaluation.

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Special conditions of contract for RT74-2027

6.6 Phase 4: price and specific goals evaluation

6.6.1 Pricing Schedule and Structure Requirements

6.6.1.1 Prices quoted must be furnished based on “delivered to State facility” country-wide

inclusive of VAT.

6.6.1.2 The Pricing Schedule (Annexure A) provided in this bid forms an integral part of the bid

document. Bidders must complete the Pricing Schedule in full and must not alter its format,

structure, formulas, or content.

6.6.1.3 Bidders are required to complete and submit the mandatory Pricing Schedule, indicating

the prices applicable to the goods and/or services offered.

6.6.1.4 Due diligence on market-related pricing reasonability may be conducted. The State

reserves the right to disqualify bid offers that are under-quoted or above market value. In

this case, the bidder may be required to submit supporting documentation to the State to

prove that the pricing is not under-quoted or above market value.

6.6.1.5 Conditional discounts offered will not be taken into consideration during evaluation.

6.6.1.6 All prices must be entered in the fields provided in the Pricing Schedule supplied with the

bid document. Pricing structures that do not comply with this requirement may result in the

bid being declared non-responsive.

6.6.1.7 The completed Pricing Schedule (Annexure A) must be submitted together with the bid

document and as an unlocked Microsoft Excel spreadsheet at the closing date and time of

the bid.

6.6.1.8 The bidder shall ensure that all prices are quoted using the prescribed units of measure

indicated in the pricing schedule.

6.6.2 Preferential Point System

6.6.2.1 The pricing evaluation will be in terms of the Preferential Procurement Regulations as per

the Preferential Procurement Policy Framework Act, 2000 (Act ), responsive bids

will be adjudicated by the State on the 90/10 preference point system based on:

a) The bid price (Maximum of 90 points)

b) Historically disadvantaged individuals as well as specific goals (maximum 10 points)

6.6.2.2 The following formula will be used to calculate the points for price:

 Pt − P min 

Ps = 90  1 − P min 

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Special conditions of contract for RT74-2027

Where,

Ps = Points scored for the comparative price a of bid under consideration

Pt = Comparative price of a bid under consideration

Pmin = Comparative price of lowest acceptable bid

6.6.2.3 Objective of the bid is to award to Local Produced Products

a) As per Section 2(1) (f) of the PPPFA, it is the objective criterion of this bid to give

preference to bids that offer goods with higher local content and/or local value added.

b) With the above provision, a tender may be awarded to a bidder offering goods with

more local content and/or local value added than the tenderer scoring the highest

points.

c) Bidders are therefore required to complete and submit Annexure C, D and E of the

local content and production for all items offered.

d) Where material of the items is not available, bidders must indicate on the pricing

schedule the local content and production percentage which exclude the import

portion of the material that is imported and add it to the import portion percentage.

6.6.2.4 The following goals will be used to calculate the points for specific goals out of 10

points

Table 6: Specific Goals

Goals points

Preference points for equity ownership by historically

disadvantaged Individuals who, due to the apartheid policy that had

been in place had no franchise in national elections before the

introduction of the Constitution of the RSA, 1983 (Act )

or the Constitution of the RSA,1993 (Act ), (“the Interim

Constitution”) and or

Other specific goals (goals of the RDP- plus local manufacture)

• Local Manufacturing (locally produced product)

a) The points scored by a bidder in respect of the goals indicated above will be added to

the points scored for price.

b) SBD 6.1: Bidders are required to complete the SBD 6.1 form to claim preference

points. Only a bidder who has completed and signed the declaration part of the SBD

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6.1 preference points claim forms will be considered for preference points.

c) The bidder’s Central Supplier Database (CSD) report, CIPC registration documents,

and Identity Documents (ID) copies submitted will serve as proof of ownership and

directorship of the company.

d) Failure on the part of a bidder to submit proof or documentation required in terms of

this tender to claim points for specific goals with the tender will not be allocated with

the points claimed.

e) The State may, before a bid is adjudicated or at any time, require a bidder to submit

any relevant additional supporting documents to substantiate claims it has made

about preference.

f) Points scored will be rounded off to the nearest 2 decimals.

g) If two or more bids have scored equal total points, the contract will be awarded to

the bidder scoring the highest number of points for the specified goals. Should two

or more bids be equal in all respects, the award shall be decided by the drawing of

lots.

h) A contract may, on reasonable and justifiable grounds, be awarded to a bid that did

not score the highest number of points.

i) Preference points may not be claimed in respect of individuals who are not actively

involved in the management of an enterprise or business and who do not exercise

control over an enterprise or business commensurate with their degree of

ownership.

6.6.2.5 The following formula must be applied to calculate the number of points out of 10/20 for

Bid closing: 28 September 2026 at 11h00 (non-extendable; late bids not accepted).

Non-compulsory virtual briefing session: 15 September 2026 at 10h00 on Microsoft Teams (link on National Treasury website and e-tenders portal).

Enquiry deadline: 23 September 2026 — all written inquiries to [email protected]; inquiries after this date will not be considered.

Bid validity period: 180 days from closing date.

Non-compulsory virtual briefing session: 15 September 2026 at 10h00 on Microsoft Teams. Registration/attendance link available on National Treasury website and e-tenders portal. Session provides opportunity for clarity on procurement process; National Treasury may answer at session or respond formally afterwards. Attendance not mandatory but recommended.

General correspondence: National Treasury, Office of the Chief Procurement Officer, Chief Directorate: Transversal Contracting, Private Bag X115, Pretoria 0001. Physical address: 240 Madiba Street, corner Thabo Sehume and Madiba Streets, Pretoria.

Bid enquiries (written only): [email protected]. Enquiry closing date: 23 September 2026.

Submission channel: online only via the eTender Publication portal (https://www.etenders.gov.za/). Manual or hardcopy bids are not accepted.

Closing date and time: 28 September 2026 at 11h00. Late bids will not be accepted.

Pricing Schedule (Annexure A) must be submitted as an unlocked Microsoft Excel Workbook (.XLSX) — no password protection, locked cells, altered formulas, or restricted access. Prices in rands, rounded to two decimal places, quoted on a provincial level and inclusive of 15% VAT and delivery to State facilities country-wide.

Returnable documents (all must be completed, signed and submitted with the bid):

• Phase 1 (Mandatory): Pricing Schedule (Annexure A).
• Phase 2 (Administrative): SBD 1 (Invitation to Bid); Proof of Authority to sign (per SBD 1); SBD 4 (Bidder's Disclosure); SBD 5 (National Industrial Participation Programme); SBD 6.1 (Preference Points Claim); TCD 13 and TCD 13.1 (Authorization Declaration and List of Goods/Services); Central Supplier Database report; SARS Tax Pin (written confirmation to disclose tax status); CIPC company registration documents (plus shareholding certificate if percentages not shown); certified copies of Identity Documents of all directors/owners.
• Phase 3 (Technical): TCD 13.2 (Third-Party Authorization Letter of Undertaking) — required for any bidder not an original manufacturer; must be on manufacturer's letterhead, dated not earlier than bid advertisement date, signed by authorised representative, and list item numbers, descriptions and brand/model names.
• Phase 4 (Price & Specific Goals): Pricing Schedule (Annexure A) again; Local Production and Content Annexures C, D and E for all items offered; Proof of Business Shareholding/Ownership.
• Other: Company Profile; signed Special Conditions of Contract; signed General Conditions of Contract.

Disqualification risks: missing or unsigned returnable forms; non-compliant pricing structure or format; late submission; failure to rectify administrative omissions within 7 calendar days of notification; fronting, collusive bidding, under-quoting or abuse of price adjustment provisions (may also lead to restriction from public sector business for up to 10 years).

Four-phase evaluation:

Phase 1 — Mandatory Requirements: compliance check on Pricing Schedule (Annexure A). Non-submission or non-compliant format disqualifies the bid.

Phase 2 — Administrative & Legislative Requirements: verification of all returnable documents listed above (SBD 1, SBD 4, SBD 5, SBD 6.1, TCD 13, TCD 13.1, CSD report, Tax Pin, CIPC registration, ID copies, Proof of Authority). Failure to submit after 7 calendar days' notice may invalidate the bid.

Phase 3 — Technical Compliance: each offered line item evaluated against technical specifications in Annexure A. Items must meet latest applicable standards; second-hand or refurbished products not accepted. Reasonable deviations may be accepted if they provide better output without functional harm, at Bid Evaluation Committee's discretion. Non-compliance disqualifies the specific line item. Third-Party Authorization Letter (TCD 13.2) mandatory for non-manufacturers; missing or incomplete letter renders affected items non-responsive.

Phase 4 — Price & Specific Goals (90/10 preference point system):

• Price (max 90 points): formula Ps = 90 × (1 − (Pt − Pmin) / Pmin). Market-related pricing reasonability tested; under-quoted or above-market offers may be disqualified.
• Specific Goals (max 10 points): equity ownership by Historically Disadvantaged Individuals (HDIs) and local manufacturing/content. Points for equity: PSSG = MPA × (Percentage Equity Ownership by HDI / 100). Points for local content: PSLC = MLC × (Percentage Local Content / 100). Bidders must complete SBD 6.1 to claim points; CSD report, CIPC documents and ID copies serve as proof. No points awarded without substantiating documentation. Local production claims require manufacturing/conversion in South Africa; due diligence including site visits may be conducted.

Tie-break: highest specific goals points; if still tied, drawing of lots. State may award to a bid not scoring highest on reasonable and justifiable grounds.

Due diligence may be conducted at any phase; misrepresentation disqualifies the bid.

Scope: supply, delivery, installation of prefabricated adjustable shelving, steel racking, designing of mezzanine flooring, and high-density mobile filing systems to State institutions country-wide for 36 months.

Eight categories, 75 line items:

1. RT74-001 Clip Type Shelving — 15 items
2. RT74-002 Beaded Side Shelving — 15 items
3. RT74-003 Bolted Shelving — 14 items
4. RT74-004 Heavy Duty Rack / Shelving Supported Mezzanine Floor / Structural Mezzanine Floor — 8 items
5. RT74-005 Mobile Shelving — 16 items
6. RT74-006 Filing Cupboards — 3 items
7. RT74-007 Filing Cabinets — 3 items
8. RT74-008 Parcel Trolley — 1 item

Detailed technical specifications per item are in Annexure A (Pricing Schedule). Products must comply with latest applicable standards throughout the contract period. All products must be new; second-hand or refurbished not accepted. Reasonable deviations from specifications may be considered if they improve output without functional harm, subject to Bid Evaluation Committee approval. Non-manufacturers must provide Third-Party Authorization Letter of Undertaking (TCD 13.2) from Original Product Manufacturer (or authorised importer/distributor with OPM authorisation) listing item numbers, descriptions and brand/model names.

information communicated to or provided to bidders during the bidding process is, or will

be, accurate, current, or complete. The National Treasury, and its officers, employees, and

advisors will not be liable concerning any information communicated which is not accurate,

current, or complete.

7.4.4 If a bidder finds or reasonably believes it has found any discrepancy, ambiguity, error, or

inconsistency in this bid or any other information provided by the National Treasury (other

than minor clerical matters), the bidder must promptly notify the National Treasury in writing

of such discrepancy, ambiguity, error or inconsistency to allow the National Treasury to

consider what corrective action is necessary (if any).

7.4.5 Any actual discrepancy, ambiguity, error, or inconsistency in this bid or any other

information provided by the National Treasury will, if possible, be corrected and provided to

all bidders without attribution to the bidder who provided the written notice.

7.4.6 All communication between the bidder and the National Treasury TC office must be done in

writing as per the Contact Details below.

7.4.7 No representations made by or on behalf of the National Treasury about this bid will be

binding on the National Treasury unless that representation is expressly incorporated into

the contract ultimately entered between the National Treasury and the successful bidder(s).

7.4.8 All persons (including all bidders) obtaining or receiving this bid and any other information

in connection with this bid, or the tendering process must keep the contents of the bid and

other such information confidential and not disclose or use the information except as

required for developing a response to this bid.

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7.5 Contact details

7.5.1 General: - National Treasury, Office of the Chief Procurement Officer, Chief Directorate:

Transversal Contracting, Private Bag x115, Pretoria, 0001. Physical address: 240 Madiba

i. Standard Bidding Documents (SBD’s)

ii. Transversal Contracting Documents (TCD’s)

iii. General Conditions of Contract (GCC)

iv. Annexure A - Pricing Schedule

Table 1: List of Abbreviations ........................................................................................................ 4

Table 2 : Definitions ...................................................................................................................... 5

Table 3: Bid Document Checklist and Returnable .......................................................................... 6

Table 4: Summary of Technical Specification Items...................................................................... 10

Table 5: Evaluation Criteria ......................................................................................................... 11

Table 6: Specific Goals ............................................................................................................... 16

Table 7 : Example of Cost Breakdown .......................................................................................... 20

Table 8: Participating Government Institutions ............................................................................ 29

Table 9: Contract Price Adjustment Formula................................................................................ 31

Table 10: Contract Price Adjustment Cost Components ............................................................... 32

Table 11: Applicable Indices/References ..................................................................................... 33

Table 12: Price Adjustment Period ............................................................................................... 33

Table 13 CPA Rate of Exchange .................................................................................................. 34

Table 14 Rate of Exchange Average Periods ................................................................................ 35

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Table 1: List of Abbreviations

Phase 3: technical compliance evaluation

13. TCD 13.2 Authorization Letter of Undertaking Yes Yes

Phase 4: price & specific goals evaluation

14. Pricing Schedule (Annexure A) Yes Yes

Local Production and Content Annexures (Annex C, 15. Yes Yes

D, e)

Ps = Points scored for the comparative price a of bid under consideration

Pt = Comparative price of a bid under consideration

Pmin = Comparative price of lowest acceptable bid

6.6.2.3 Objective of the bid is to award to Local Produced Products

a) As per Section 2(1) (f) of the PPPFA, it is the objective criterion of this bid to give

preference to bids that offer goods with higher local content and/or local value added.

b) With the above provision, a tender may be awarded to a bidder offering goods with

more local content and/or local value added than the tenderer scoring the highest

points.

c) Bidders are therefore required to complete and submit Annexure C, D and E of the

local content and production for all items offered.

d) Where material of the items is not available, bidders must indicate on the pricing

schedule the local content and production percentage which exclude the import

portion of the material that is imported and add it to the import portion percentage.

6.6.2.4 The following goals will be used to calculate the points for specific goals out of 10

points

Table 6: Specific Goals

the Republic where the supplies for which a bid has been submitted are

manufactured.

d) Bidders must indicate in the pricing schedule (Annexure A) which product(s) [item

number(s)] is/are manufactured locally and indicate the local content % of each

product/item in relation to the bid price. The points will be calculated automatically

in the pricing schedule. Points claimed will be indicated in the “points claimed”

column.

e) The following formula must be applied to calculate the number of points out of the

points allocated to ownership for specific goals:

PSLC=MLC x PLC/100

iv) The product offered meets the minimum requirement as per technical

specification requirements.

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g) In the event of a contract being awarded as a result of points claimed, the contractor

may be required to furnish documentary proof to the satisfaction of the purchaser

that the claims are correct. If the claims are found to be incorrect, the State, in

addition to any other remedy it may have –

i) Recover all costs, losses, or damages it has incurred or suffered as a result of

the bidder’s conduct.

ii) Cancel the contract and claim any damages that it has suffered as a result of

having to make less favorable arrangements due to such cancellation.

iii) Impose a financial penalty more severe than the theoretical financial

preference associated with the claim that was made in the bid.

6.6.3 Applicable Taxes

a) All bid prices must be inclusive of all applicable taxes.

b) All bid prices must be inclusive of fifteen percent (15%) Value Added Tax.

c) Failure to comply with this condition may invalidate the bid.

6.6.4 Items Grouped as a Series

a) Items that have been grouped as a series as indicated in the pricing schedule, will be

allocated preference points for price using the total amount of the group series.

b) Bidders are required to offer prices for all units of measure specified in the series, and

for all items within a group series. Failure to give an offer for any of the items in a group

series may disqualify the bidder for all the items in the group series.

6.6.5 Cost Breakdown

6.6.5.1 Bidders are requested to submit the cost breakdown of their pricing for each item offered

on the response fields allocated on the pricing schedule for each item offered. The cost

breakdown submitted will be utilized during the price adjustment considerations.

6.6.5.2 Bidders should itemize the cost of each item into various components which are cost-

drivers. The cost needs to be broken down into direct and indirect costs. Each cost driver

should be assigned a percentage of the total cost.

Table 7 : Example of Cost Breakdown

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Cost-driver % Total Cost

Imported raw material 30%

Local raw material 20%

Labour 15%

Transport 30%

Other (Indicate) 5%

The total % of the item 100%

6.6.6 TCD 14 Historical Exchange Rates

6.6.6.1 In terms of cost price adjustment, bidders should make use of any relevant currency for the

items offered by calculating the average for the period 1 January 2026 – 30 June 2026 using

the Reserve Bank published rates for the specific currency. Bidders are to visit

https://www.resbank.co.za/ to obtain the relevant rates. Reference to TCD 14 on the

procedure to download historical exchange rates from the Reserve Bank website for

instructions.

6.6.7 Responsive Bids

6.6.7.1 Bidders are required to submit responsive bids by completing all pricing and item

information on the provided pricing schedule (Annexure A) for the individual items and all

required forms. Non-submission of the pricing schedule (Annexure A) will invalidate the bid

response.

7. Part 2: additional bid requirements

7.1 Terms and conditions of bid

7.1.1 Counter Conditions

7.1.1.1 Bidders’ attention is drawn to the fact that amendments to any of the bid conditions or

setting of counter conditions by bidders may result in the invalidation of such bids.

7.1.1.2 The National Treasury reserves the right to change or supplement any information or to issue

any addendum to this bid before the closing date and time. The National Treasury and its

officers, employees, and advisors will not be liable in connection with either the exercise of

or failure to exercise this right.

7.1.1.3 If the National Treasury exercises its right to change or supplement information in terms of

the above clause, it may seek amended bid documents from all bidders.

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7.1.2 Undesirable/improper2 practices during the bidding stage

7.1.2.1 Fronting

a) The National Treasury supports the spirit of broad-based black economic

empowerment and recognizes that real empowerment can only be achieved through

individuals and businesses conducting themselves by the Constitution and in an

honest, fair, equitable, transparent, and legally compliant manner. Against this

background, the National Treasury does not support any form of fronting.

b) The National Treasury, in ensuring that bidders lawfully conduct themselves will, as

part of the bid evaluation processes, conduct, or initiate the necessary

inquiries/investigations to determine the accuracy of the representation made in this

bid document. Should any of the fronting indicators as contained in the Guidelines

on Complex Structures and Transactions and Fronting, issued by the Department of

the onus will be on the bidder to prove that fronting does not exist.

c) Failure to do so by the bidder within fourteen (14) days from the date of notification

by the National Treasury may invalidate the bid/contract and may also result in the

restriction of the bidder from conducting business with the public sector for a period

not exceeding ten (10) years, in addition to any other remedies the National Treasury

may have against the bidder concerned.

d) If a bidder is suspected of fronting, the State reserves the right to report the matter to

the Competition Commission, and if found guilty of any fronting, the State may:

i) Disregard the bid from the bidder or cancel the contract in question.

ii) disregard the bid of the contractor for any future contracts; or

iii) Restrict the bidder (or contractor later) from doing business with the State

e) The State reserves the right to disregard a bid from a bidder or a bidder whose director

has previously been disqualified from a public procurement process for fronting or

found guilty of fronting.

2 means any conduct by a bidder, contractor, its directors, members, shareholders, employees, agents, subcontractors or any person acting on its behalf that is unlawful,

unethical or inconsistent with the principles of fairness, transparency, competitiveness, accountability and integrity in public procurement, including but not limited to fraud,

corruption, bribery, collusion, fronting, anti-competitive conduct, conflicts of interest, money laundering, forgery, submission of false or misleading information, bid-rigging,

abuse of the procurement process, or any other conduct that may prejudice the State or bring the public procurement system into disrepute.

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7.1.2.2 Collusive bidding or bid rigging

a) Collusive bidding refers to an illegal agreement or coordinated practice among

competing bidders to manipulate a tender or bidding process, thereby restricting or

eliminating genuine competition and ensuring that a predetermined bidder or a

member of the collusive group wins the contract, often at inflated or non-competitive

prices

b) If a bidder is suspected of collusive or bid rigging, the State reserves the right to report

the matter to the Competition Commission for further investigation.

c) The State reserves the right to disregard a bid from a bidder or bidder whose director

has previously been found guilty of collusive bidding or bid rigging.

7.1.2.3 Under-quoting

a) Underquoting refers to an instance where a bidder submits pricing that is

significantly lower than the market-related price of supplying goods and or services

with an intention of being the most preferred bidder.

b) If a bidder is suspected of underquoting and, upon an internal investigation, it has

been found that the bidder has engaged in a practice of under-quoting, the State

reserves the right to reject the entire bid or a bid on specific line items.

7.1.2.4 Abuse of Price Adjustment Provision

a) Abuse of the price adjustment provision refers to the practice of submitting an

unrealistically low (in monetary terms) bid to secure a contract award and, at the

contract stage, improperly using the price adjustment provision to unjustifiably or

excessively increase the contract price through unwarranted rates or adjustments.

b) The State reserves the right to disregard a bid from a bidder who has previously

abused the price adjustment provision.

7.1.2.5 Other undesirable / improper practices.

a) Notwithstanding any other provision of this bid document, where the State has any

information, allegation or evidence suggesting that a bidder has engaged, or is

engaged, in any improper practice, whether in relation to this bid or any other

procurement undertaken by an organ of state, including but not limited to fraud,

corruption, collusive tendering, fronting, bribery, misrepresentation, submission of

false or fraudulent documents, conflicts of interest, anti-competitive conduct, or any

other conduct that may compromise the integrity of public procurement or bring the

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public procurement system into disrepute, the State reserves the right to:

i) conduct such investigations as it deems necessary;

ii) Request the bidder to provide written representations or additional information;

iii) Refer the matter to any competent authority or institution, including but not

limited to law enforcement agencies, the Competition Commission, the

8.4 Multiple Award

8.4.1 The State reserves the right to award the same item to more than one (1) bidder to address

item availability and compatibility. Benchmarking will be applied to ensure that pricing is

affordable, market-related, and aligned to end-user requirements. The maximum number

of bidders per item to be awarded will be at the discretion of BEC.

8.5 Negotiations

8.5.1 The State reserves the right to negotiate with the shortlisted bidders before or after the

award. The terms and conditions for negotiations will be communicated to the shortlisted

bidders before the invitation to negotiations. This phase is meant to ensure value for money

is achieved through the measure of quality that will assess the monetary cost of the items

or services against the quality and or benefits of that item or services.

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8.6 Due Diligence

8.6.1 The State may conduct due diligence before the final award or at any time during the

transversal contract period and this may include pre-announced/ non-announced site

visits. During the due diligence process, the information submitted by the bidder is verified

and any misrepresentation thereof may disqualify the bid in whole or parts thereof.

8.6.2 The State also reserves the right to conduct any evaluation verifications before the final

award or at any time during the transversal term contract period.

8.7 Right of Award

8.7.1 The State reserves its following rights -

8.7.1.1 To award the bid in part or in full,

8.7.1.2 Not to make any award in this bid or accept any bids submitted,

8.7.1.3 Request further technical information from any bidder after the closing date,

8.7.1.4 Verify information and documentation of the bidder(s),

8.7.1.5 Not to accept any of the bids submitted,

8.7.1.6 To withdraw or amend any of the bid conditions by notice in writing to all bidders before

closing of the bid, and

8.7.1.7 If an incorrect award has been made to remedy the matter in any lawful manner it may deem

fit.

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Section c: conditions of contract

Pricing format: provincial-level pricing on Annexure A (unlocked Excel), prices in ZAR to two decimal places, inclusive of 15% VAT and delivery to State facilities country-wide. No conditional discounts considered. Cost breakdown required per item on the pricing schedule (direct/indirect cost drivers with percentages; example: imported raw material 30%, local raw material 20%, labour 15%, transport 30%, other 5%).

Price adjustment: Contract Price Adjustment (CPA) applies. Bidders must calculate average exchange rates for relevant currencies for the period 1 January 2026 – 30 June 2026 using South African Reserve Bank published rates (https://www.resbank.co.za/); refer to TCD 14 for procedure.

Items grouped as a series are evaluated on total series price; all items in a series must be priced — omission disqualifies the entire series.

No bonds, guarantees or financial capacity thresholds stated in the document.

Tax compliance: SARS Tax Pin required; tax status verified via CSD/SARS on ongoing basis. Foreign bidders subject to same tax compliance requirements.

Mandatory registrations and certifications:

• Central Supplier Database (CSD) registration — CSD report must be submitted.
• Valid SARS tax compliance status — Tax Pin submitted as written confirmation for ongoing verification.
• CIPC company registration — shareholding certificate required if percentages not on CIPC documents.
• Certified copies of Identity Documents of all directors/owners.

Returnable forms (one line each):

• SBD 1 (Invitation to Bid) — signed offer cover page.
• Proof of Authority to sign (per SBD 1) — board resolution or similar.
• SBD 4 (Bidder's Disclosure) — declares state employment/connection of directors/shareholders.
• SBD 5 (National Industrial Participation Programme) — declaration.
• SBD 6.1 (Preference Points Claim) — claims B-BBEE/specific goals points; only signed declarations considered.
• TCD 13 & TCD 13.1 (Authorization Declaration & List of Goods/Services) — completed, signed.
• TCD 13.2 (Third-Party Authorization Letter of Undertaking) — required for non-manufacturers; from OPM or authorised importer/distributor with OPM proof.
• Local Production and Content Annexures C, D, E — for all items offered.
• Proof of Business Shareholding/Ownership.
• Company Profile.
• Signed Special Conditions of Contract and General Conditions of Contract.

Specific Goals: maximum 10 points for HDI equity ownership and local manufacturing/content. Equity ownership must be by individuals actively involved in management and control. Public companies and tertiary institutions not eligible. Trust claims only for trustee-beneficiaries actively managing. Consortium/JV claims based on contract value managed by qualifying individuals. No points without substantiating documentation.

Occupational Health and Safety Act compliance required (referenced in legislative framework).

coming to effect of the interim Constitution, is deemed not to be an HDI.

Specific Goals means specific goals as contemplated in section 2(1)(d) of the Act which may

include contracting with persons, or categories of persons, historically

disadvantaged by unfair discrimination on the basis of race, gender and disability

including the implementation of programmes of the Reconstruction and

Development Programme as published in Government Gazette No. 16085 dated

23 November 1994

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Table 3: Bid Document Checklist and Returnable

returne the

Document Name1 published d by the document bid bidder? is

document? submitted

Phase 1: mandatory requirements evaluation

1. Pricing Schedule (Annexure A) Yes Yes

Phase 2: administrative requirements evaluation

2. SBD 1 Invitation to Bid Yes Yes

3. Proof of authority must be submitted as per SBD 1 No Yes

4. SBD 4 Bidder’s Disclosure Yes Yes

5. SBD 5 National Industrial Participation Program Yes Yes

6. SBD 6.1 – Preference points claim form.

7. TCD 13 Authorization Declaration Yes Yes

8. TCD 13.1 List of goods or services offered Yes Yes

Written confirmation for disclosing tax status by 9. No Yes

SARS

returne the

Document Name1 published d by the document

bid bidder? is

document? submitted

1.1 This bid is for the supply, delivery, installation of prefabricated adjustable shelving, steel

racking, designing mezzanine flooring, and high-density mobile filing systems to the state

for the period of 36 months.

1.2 This bid document is structured as follows:

1.2.1 Section A: Introduction and Terms of Reference

1.2.2 Section B: Conditions of Bid

1.2.2.1 Part 1: Evaluation Criteria

1.2.2.2 Part 2: Additional Bid Requirements

1.2.2.3 Part 3: Recommendation and Appointment of Bidders

1.2.3 Section C: Conditions of Contract

2.1 This bid and all contracts emanating therefrom will be subject to:

2.1.1 General Conditions of Contract

2.1.2 Public Finance Management Act, 1999 (Act ) (PFMA) as well as the

2.1.3 Preferential Procurement Policy Framework Act 2000 (PPPFA) with its latest 2022

regulations.

2.2 The Special Conditions of Contract (SCC) are supplementary to that of the General

Conditions of Contract (GCC). However, where the Special Conditions of Contract conflict

with the General Conditions of Contract, the Special Conditions of Contract prevail.

2.3 This bid is subject to all applicable industry-related legislation, particularly the legislation

stated below:

2.3.1 Occupational Health and Safety Act .

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3.1 To arrange the RT74-2027 transversal contract for the supply, delivery, installation of

prefabricated adjustable shelving, steel racking, designing mezzanine flooring, and high-

density mobile filing systems to the State for the period of 36 months.

3.2 For the promotion of historically disadvantaged individuals as per the specific goals

(maximum 10 points) allocated in terms of Preferential Procurement Regulations 2022

issued according to the Preferential Procurement Policy Framework Act, 2000 (Act ).

3.3 For the promotion of local Content and Production in terms of Preferential Procurement

Regulations 2022 issued according to the Preferential Procurement Policy Framework Act,

2000 (Act ).

4.1 A non-compulsory virtual briefing session will be held as follows:

Venue: Microsoft Teams. The link to register and attend the briefing session is

included in the National Treasury website and e-tenders. Bidders can click on this link below

to access the briefing session:

Link: RT74-2027 Briefing Session meeting link

Date: 15 September 2026

Time: 10h00 am

4.2 The bid information session is not compulsory but will provide bidders with an opportunity

to obtain clarity on certain aspects of the procurement process as set out in this bid

document. The National Treasury reserves the right to answer questions at the briefing

session and/or to respond formally after the briefing session.

5. Terms of reference

5.1 Introduction

5.1.1 The RT74-2027 bid is for the for the supply, delivery, installation of prefabricated adjustable

shelving, steel racking, designing mezzanine flooring, and high-density mobile filing systems

to the State for the period of 36 months.

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5.2 Technical specifications requirements

5.2.1 The detailed technical specification requirements are as per Annexure A for the

appointment of supplier(s) for the supply, delivery, installation of prefabricated adjustable

shelving, steel racking, designing mezzanine flooring, and high-density mobile filing systems

to the state for the period of 36 months.

5.2.2 The bid consists of eight (8) categories with a total of seventy five (75) line items as per the

table below

Table 4: Summary of Technical Specification Items

Category # items in the # category description

Category

1 RT74-001 Clip Type Shelving 15

2 RT74-002 Beaded Side Shelving 15

3 RT74-003 Bolted Shelving 14

4 RT74-004 Heavy Duty Rack 8

5 RT74-005 Mobile Shelving 16

6 RT74-006 Filing Cupboards 3

7 RT74-007 Filing Cabinets 3

8 RT74-008 Parcel Trolley 1

Total number of items in the bid 75

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Section b: conditions of bid

6. Part 1: evaluation criteria

6.1 The details of the evaluation phases are outlined below:

Table 5: Evaluation Criteria

Phase 1 Phase 2 Phase 3 Phase 4

6.4.3 All products must be supplied new; second-hand or refurbished products will not be

accepted.

6.5 Third-Party Authorization Letter of Undertaking

6.5.1 Any bidder who is not an original manufacturer of the product must submit a valid Third-

Party Authorization Letter of Undertaking (template provided as TCBD 13.2) in full for all

relevant goods or services. The letter of undertaking from the manufacturer must include

but not be limited to the following:

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a) In terms of products/equipment: The letter must clearly indicate the relevant item

numbers, item description, and brand/model name offered by the third-party on

behalf of the bidder.

b) In terms of services offered by a third party (sub-contracted partners) – the bidder

must list the type of service to be offered by the relevant third-party - partner/sub-

contractor.

c) The letter must be issued on the third-party service provider’s official letterhead and

must be dated and signed by an authorised representative.

d) The letter must be dated and must not be older than the date on which the bid was

advertised.

e) The letter must not be dated earlier than the date on which the bid was advertised.

f) The letter must include the third-party company name, contact person's name,

address and telephone number or email address. The designation or capacity of the

person signing the letter on behalf of the third party must also be clearly stated.

g) All information contained in the letter and any supporting documentation submitted

in support thereof must be provided in English.

6.5.2 Third-Party Authorization Letter of Undertaking must be from an Original Product

Manufacturer (OPM). In the case where the letter of undertaking is from an authorized

importer/distributor, proof from OPM authorizing the importer or distributor must also be

submitted with the bid at the closing date and time of the bid, such proof must not be older

than the advertisement date of the bid.

6.5.3 Failure to indicate the relevant item numbers and brand name on the Third-Party

incorrect, the bidder will be disqualified for all items and further, the State may exercise

additional legal remedies available.

6.5.5 The bidder must ensure that all financial and supply arrangements for goods or services

have been mutually agreed upon between the bidder and the third party. No agreement

between the bidder and the third party will be binding on the State.

6.5.6 Failure by a bidder to submit the required Third-Party Authorization Letter of Undertaking,

confirming the arrangements with the third-party will result in the bid being declared non-

responsive and disqualified from further evaluation.

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6.6 Phase 4: price and specific goals evaluation

6.6.1 Pricing Schedule and Structure Requirements

6.6.1.1 Prices quoted must be furnished based on “delivered to State facility” country-wide

inclusive of VAT.

6.6.1.2 The Pricing Schedule (Annexure A) provided in this bid forms an integral part of the bid

document. Bidders must complete the Pricing Schedule in full and must not alter its format,

structure, formulas, or content.

6.6.1.3 Bidders are required to complete and submit the mandatory Pricing Schedule, indicating

the prices applicable to the goods and/or services offered.

6.6.1.4 Due diligence on market-related pricing reasonability may be conducted. The State

reserves the right to disqualify bid offers that are under-quoted or above market value. In

this case, the bidder may be required to submit supporting documentation to the State to

prove that the pricing is not under-quoted or above market value.

6.6.1.5 Conditional discounts offered will not be taken into consideration during evaluation.

6.6.1.6 All prices must be entered in the fields provided in the Pricing Schedule supplied with the

bid document. Pricing structures that do not comply with this requirement may result in the

bid being declared non-responsive.

6.6.1.7 The completed Pricing Schedule (Annexure A) must be submitted together with the bid

document and as an unlocked Microsoft Excel spreadsheet at the closing date and time of

the bid.

6.6.1.8 The bidder shall ensure that all prices are quoted using the prescribed units of measure

indicated in the pricing schedule.

6.6.2 Preferential Point System

6.6.2.1 The pricing evaluation will be in terms of the Preferential Procurement Regulations as per

the Preferential Procurement Policy Framework Act, 2000 (Act ), responsive bids

will be adjudicated by the State on the 90/10 preference point system based on:

a) The bid price (Maximum of 90 points)

b) Historically disadvantaged individuals as well as specific goals (maximum 10 points)

6.6.2.2 The following formula will be used to calculate the points for price:

 Pt − P min 

Ps = 90  1 − P min 

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Special conditions of contract for RT74-2027

List of attachments and annexures .............................................................................. 3

List of tables ...................................................................................................................... 3

Section a: introduction and terms of reference ...................................................... 8

1. Description and format of the bid ..................................................................... 8
2. Legislative and regulatory framework ........................................................... 8
3. Objective of the bid ............................................................................................... 9
4. Briefing session .................................................................................................... 9
5. Terms of reference ............................................................................................... 9
6. Part 1: evaluation criteria ................................................................................. 11
7. Part 2: additional bid requirements ................................................................ 21
8. Part 3: recommendation and appointment of bidders ................................. 27

Section c: conditions of contract ............................................................................. 29

9. Conclusion of contract .................................................................................. 29
10. Participating state institutions ....................................................................... 29
11. Post-award participation .................................................................................. 29
12. Contract management: roles and responsibilities ...................................... 30
13. Contract price adjustment ............................................................................... 31
14. Undesirable/improper practices ..................................................................... 35
15. Delivery adherence, orders and payments .................................................... 37
16. Suspension for material breach ...................................................................... 38
17. Continuity of supply .......................................................................................... 40
18. Product adherence / brand change ............................................................... 40
19. Packaging and labelling ................................................................................... 41
20. Assignment, cession and changes of contact details ................................ 42
21. Post-award product compliance procedures ............................................. 43
22. Registration on databases of participating institutions ............................ 43
23. Monitoring ........................................................................................................... 44
24. Termination .......................................................................................................... 44

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Special conditions of contract for RT74-2027

evaluation and the tenure of the transversal contract, the State may access the bidder’s tax

compliance status.

6.3.1.9 Company registration documents issued by CIPC - Bidder must submit proof of

registration with the Companies Intellectual Property Commission (CIPC). In a case where

the shareholding percentage is not indicated on the CIPC registration documents, an

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Special conditions of contract for RT74-2027

additional shareholding certificate issued by the relevant authority detailing the

shareholding of the bidder must be submitted.

6.3.1.10 Copy of Identity Document (Directors/Owners) – Bidders are required to submit a copy

of an identity document of the directors and/or owners.

6.3.2 Failure to submit the documents indicated above even after the bidder has been notified

and given a maximum of seven calendar days to rectify may invalidate the bid.

6.4 Phase 3: technical compliance requirements evaluation

6.4.1 During this phase bidders’ responses will be evaluated based on technical requirements for

each item offered on the pricing schedule. Non-compliance to the applicable requirements

for each item below will result in disqualification of the relevant line item being evaluated.

6.4.2 Compliant to Item Standards/Specifications Requirements

6.4.2.1 Items must comply with technical requirements on the pricing schedule (Annexure A) as

stated in the bid document of each item. Non-compliance to the technical specification

requirement will invalidate the relevant item.

6.4.2.2 Where specific specifications and/ or standards are applicable for each item, the quality of

products shall not be less than the requirements of the latest edition of such specifications

and/or standards throughout the contract period.

6.4.2.3 The State may consider products that have a reasonable deviation from the technical

specification. This is subject to the deviation providing a better output and provided that the

deviation not causing functional harm to the target population and users that the product is

aimed at and that the functional output of the item's technical specification is achieved. This

will therefore be decided upon based on the expertise judgement provided for by the Bid

the State reserves the right to reject the bidder's bid, in whole or in part, without

incurring any liability, and to take any further action permitted in law.

c) The exercise of this right shall be without prejudice to any other rights or remedies

available to the State under the Constitution, applicable legislation, the General

7.2 Submission of bids

7.2.1 Online bid submission

7.2.1.1 Bidders must submit their bids online through the eTender Publication portal.

7.2.1.2 Manual or hardcopy bids are not acceptable.

7.2.1.3 The online eTender publication portal can be accessed on the following link:

https://www.etenders.gov.za/

7.2.1.4 The guide for online bid submission is attached.

7.2.1.5 Bidders to adhere to all the rules for the online bid submission.

7.2.1.6 Bidders’ attention is drawn to the prescribed submission format as set out in the checklist

contained in Table 1.

7.2.1.7 The Pricing Schedule (Annexure A) must be submitted in Microsoft Excel Workbook (.XLSX)

format and not any other format.

7.2.1.8 Non-compliance with the prescribed online bid submission requirements WILL invalidate

the bidder’s response.

7.3 Late bids

7.3.1 Bids received after the closing date and time will NOT be accepted for consideration.

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7.4 Communication and confidentiality

7.4.1 The Chief Directorate: Transversal Contracting (TC) within the Office of the Chief

Procurement Officer (OCPO) may communicate with bidders where clarity is sought after

the closing date and time of the bid and before the award of the transversal contract, or

extend the validity period of the bid, if necessary.

7.4.2 Any communication to any State official or a person acting in an advisory capacity for the

Contracting Department via email on [email protected]

12.1.2 Suppliers must advise the Chief Directorate: Transversal Contracting, National Treasury

immediately when unforeseeable circumstances will adversely affect the execution of the

transversal contract. Full particulars of such circumstances as well as the period of delay

must be furnished.

12.2 Supplier Performance Management

12.2.1 Supplier performance management will be the responsibility of the purchasing institution

and where supplier performance disputes cannot be resolved between the supplier and the

relevant purchasing institution, National Treasury: Transversal Contracting must be

contacted for corrective actions.

12.2.2 Supplier performance rating Form (to be provided for by the National Treasury after the bid

award) will be instituted, and every supplier must complete it to ensure good performance.

12.2.3 End-user State institutions are required to report to the National Treasury on where

supplier’s performance is not satisfactory.

12.2.4 Successful suppliers will have their performance scored. National Treasury will provide a

template that will be used to measure overall performance in terms of the transversal

contract. Suppliers who score an unacceptable performance rating may not be awarded

future contracts of the same bid and may have the transversal contract terminated before

the end of the transversal contract period.

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6. Part 1: evaluation criteria ................................................................................. 11
7. Part 1: evaluation criteria

6.1 The details of the evaluation phases are outlined below

Table 5: Evaluation Criteria

mandatory the technical terms of the 90/10 legislative

requirements requirements preference system requirements

6.1.1 The State may conduct due diligence during any of the evaluation phases to confirm the

6.2 Phase 1: mandatory requirements evaluation

and disqualified from further evaluation.

disqualified from further evaluation.

BEC Bid Evaluation Committee

PPPFA Preferential Procurement Policy Framework Act

Specific Goals means specific goals as contemplated in section 2(1)(d) of the Act which may

6.4.2.2 Where specific specifications and/ or standards are applicable for each item, the quality of

Evaluation Committee.

Table 5: Evaluation Criteria ......................................................................................................... 11

Table 6: Specific Goals ............................................................................................................... 16

Bidders must comply with General Conditions of Contract. Tax clearance certificate from SARS required prior to award. No contract awarded to bidders with tax matters not in order. National Industrial Participation Programme (NIPP) applies to contracts subject to NIP obligation. Suppliers must not engage in corrupt or fraudulent practices. Restriction penalties up to 10 years for default or restrictive practices. Performance security required in form of bank guarantee, irrevocable letter of credit, or certified cheque. Local content and imported content definitions apply per GCC clauses 1.16 and 1.17.

provisions

in the SCC shall prevail.

Table of clauses

1. Definitions
2. Application
3. General
4. Standards
5. Use of contract documents and information; inspection
6. Patent rights
7. Performance security
8. Inspections, tests and analysis
9. Packing
10. Delivery and documents
11. Insurance
12. Transportation
13. Incidental services

General Conditions of Contract (July 2010) apply to all government bids, contracts and orders. Special Conditions of Contract (SCC) for a specific bid supplement the GCC and prevail in case of conflict. Key contractual terms include:

• Definitions: Closing time, contract, contract price, corrupt/fraudulent practice, country of origin, delivery, force majeure, GCC, goods, imported/local content, manufacture, order, project site, purchaser, Republic, SCC, services, written.
• Application: GCC applies to all bids, contracts and orders including functional/professional services, sales, hiring, letting, granting/acquiring rights (excluding immovable property unless otherwise indicated).
• Standards: Goods must conform to standards in bidding documents and specifications.
• Use of contract documents and information: Supplier may not disclose contract, specifications, plans, drawings, patterns, samples or information without purchaser's prior written consent. Documents remain purchaser's property and must be returned on completion. Supplier must permit inspection/audit of records.
• Patent rights: Supplier indemnifies purchaser against third-party claims of infringement of patent, trademark or industrial design rights arising from use of goods.
• Performance security: Successful bidder must furnish performance security within 30 days of contract award notification, in amount specified in SCC. Forms: bank guarantee/irrevocable letter of credit from reputable bank, or cashier's/certified cheque. Security discharged within 30 days after completion of performance obligations including warranty.
• Inspections, tests and analyses: Pre-bidding testing at bidder's account. If bid condition requires inspection during production/execution/completion, premises open at reasonable hours for inspection by Department representative. Non-compliant supplies may be rejected; costs of failed inspections borne by supplier. Rejected supplies held at supplier's cost/risk; supplier must remove and substitute promptly or purchaser may procure substitutes at supplier's expense.
• Packing: Supplier must provide packing to prevent damage/deterioration during transit, sufficient for rough handling, extreme temperatures, salt, precipitation, open storage. Packing, marking, documentation must comply with contract and SCC requirements.
• Delivery and documents: Delivery per contract terms; shipping/other documents specified in SCC.
• Insurance: Goods fully insured in freely convertible currency against loss/damage incidental to manufacture, acquisition, transportation, storage, delivery as specified in SCC.
• Transportation: Price other than all-inclusive delivered price specified in SCC.
• Incidental services: May include on-site assembly/commissioning supervision, tools for assembly/maintenance, operations/maintenance manuals, maintenance/repair services, training of purchaser's personnel. Prices agreed in advance, not exceeding prevailing rates.
• Spare parts: As specified in SCC, supplier may be required to provide spare parts, advance notification of production termination, and blueprints/drawings/specifications at no cost.
• Warranty: Goods warranted new, unused, latest/current models, incorporating recent improvements, no defects from design/materials/workmanship (unless required by purchaser's specifications) for 12 months after delivery/acceptance at final destination or 18 months after shipment, whichever earlier, unless SCC specifies otherwise. Supplier must repair/replace defective goods within period specified in SCC at no cost to purchaser.
• Payment: Method and conditions specified in SCC. Supplier furnishes invoice with copy of delivery note and fulfillment of other contract obligations. Payment within 30 days of invoice submission. Payment in Rand unless SCC stipulates otherwise.
• Prices: Prices charged shall not vary from bid prices except for price adjustments authorised in SCC or purchaser's request for bid validity extension.
• Contract amendments: Only by written amendment signed by parties.
• Assignment: Supplier may not assign obligations without purchaser's prior written consent.
• Subcontracts: Supplier must notify purchaser in writing of all subcontracts; notification does not relieve supplier of liability.
• Delays in supplier's performance: Delivery per time schedule in contract. Supplier must promptly notify purchaser in writing of delays, likely duration and causes. Purchaser may extend time with or without penalties. Purchaser may procure substitute supplies for delayed goods at supplier's expense/risk or cancel contract and claim damages.
• Penalties: For late delivery/performance, purchaser deducts penalty calculated on delivered price of delayed goods/unperformed services using current prime interest rate per day of delay until actual delivery/performance. Purchaser may also consider termination.
• Termination for default: Purchaser may terminate by written notice if supplier fails to deliver within specified period, fails to perform other obligations, or engages in corrupt/fraudulent practices. Purchaser may procure similar goods/services; supplier liable for excess costs. Restriction penalty up to 10 years from public sector possible. Supplier allowed 14 days to provide reasons against restriction. Restriction details furnished to National Treasury within 5 working days. Conviction under Prevention and Combating of Corrupt Activities Act may lead to endorsement on Register for Tender Defaulters (5-10 years prohibition).
• Anti-dumping and countervailing duties: State not liable for provisional payments or duties imposed after bid date; favourable differences must be paid by contractor to State.
• Force majeure: Supplier not liable for forfeiture of performance security, damages, or termination for default if delay/failure due to force majeure. Supplier must promptly notify purchaser in writing and continue performance as far as reasonably practical.
• Termination for insolvency: Purchaser may terminate by written notice if supplier becomes bankrupt/insolvent; termination without compensation to supplier.
• Settlement of disputes: Parties attempt amicable resolution by mutual consultation. After 30 days, either party may give notice to commence mediation per SCC rules. If mediation fails, matter may be settled in South African court. Parties continue performance during proceedings; purchaser pays monies due.
• Limitation of liability: Supplier not liable for indirect/consequential loss/damage, loss of use/production/profits/interest costs (except penalties/damages). Aggregate liability limited to total contract price (except cost of repairing/replacing defective equipment).
• Governing language: Contract and all correspondence in English.
• Applicable law: Contract interpreted per South African law unless SCC specifies otherwise.
• Notices: Written acceptance posted by registered/certified mail; other notices by ordinary mail to address in bid or later notified address. Time reckoned from date of posting.
• Taxes and duties: Foreign supplier responsible for taxes/duties/levies outside purchaser's country. Local supplier responsible for taxes/duties/license fees until delivery. No contract with bidder whose tax matters not in order; tax clearance certificate from SARS required prior to award.
• National Industrial Participation Programme (NIPP): Applies to all contracts subject to NIP obligation.
• Prohibition of restrictive practices: Collusive bidding prohibited per Competition Act. Purchaser may refer to Competition Commission; guilty parties may have bids invalidated, contracts terminated, restricted from public sector up to 10 years, and damages claimed.

Special Conditions of Contract (SCC) are compiled separately for each specific bid and supplement the General Conditions of Contract. In case of conflict, SCC provisions prevail over GCC.

The National Industrial Participation (NIP) Programme, which is applicable to all government procurement contracts that have

an imported content, became effective on the 1 September 1996. The NIP policy and guidelines were fully endorsed by

Cabinet on 30 April 1997. In terms of the Cabinet decision, all state and parastatal purchases / lease contracts (for goods,

works and services) entered into after this date, are subject to the NIP requirements. NIP is obligatory and therefore must be

complied with. The Industrial Participation Secretariat (IPS) of the Department of Trade and Industry (dti) is charged with the

responsibility of administering the programme.

1 pillars of the programme

1.1 The NIP obligation is benchmarked on the imported content of the contract. Any contract having an imported content

equal to or exceeding US$ 10 million or other currency equivalent to US$ 10 million will have a NIP obligation. This

threshold of US$ 10 million can be reached as follows:

(a) Any single contract with imported content exceeding US$10 million.

or

(b) Multiple contracts for the same goods, works or services each with imported content exceeding US$3

million awarded to one seller over a 2 year period which in total exceeds US$10 million.

or

(c) A contract with a renewable option clause, where should the option be exercised the total value of the

imported content will exceed US$10 million.

or

(d) Multiple suppliers of the same goods, works or services under the same contract, where the value of the

imported content of each allocation is equal to or exceeds US$ 3 million worth of goods, works or

services to the same government institution, which in total over a two (2) year period exceeds US$10

million.

1.2 The NIP obligation applicable to suppliers in respect of sub-paragraphs 1.1 (a) to 1.1 (c) above will amount to 30 % of

the imported content whilst suppliers in respect of paragraph 1.1 (d) shall incur 30% of the total NIP obligation on a

pro-rata basis.

1.3 To satisfy the NIP obligation, the dti would negotiate and conclude agreements such as investments, joint ventures,

sub-contracting, licensee production, export promotion, sourcing arrangements and research and development

(R&D) with partners or suppliers.

1.4 A period of seven years has been identified as the time frame within which to discharge the obligation.

SBD 5 – The National Industrial Participation Programme

National Treasury: Contract Management

Sbd 5

2 requirements of the department of trade and industry

2.1 In order to ensure effective implementation of the programme, successful bidders (contractors) are required

to, immediately after the award of a contract that is in excess of R10 million (ten million Rands), submit

details of such a contract to the dti for reporting purposes.

2.2 The purpose for reporting details of contracts in excess of the amount of R10 million (ten million Rands) is

to cater for multiple contracts for the same goods, works or services; renewable contracts and multiple

suppliers for the same goods, works or services under the same contract as provided for in paragraphs

1.1.(b) to 1.1. (d) above.

3 bid submission and contract reporting requirements of bidders and successful

Bidders (contractors)

3.1 Bidders are required to sign and submit this Standard Bidding Document (SBD) 5 together with the bid on

the closing date and time.

3.2 In order to accommodate multiple contracts for the same goods, works or services; renewable contracts and

multiple suppliers for the same goods, works or services under the same contract as indicated in sub-

paragraphs 1.1 (b) to 1.1 (d) above and to enable the dti in determining the NIP obligation, successful

bidders (contractors) are required, immediately after being officially notified about any successful bid with a

value in excess of R10 million (ten million Rands), to contact and furnish the dti with the following

information:

• Bid / contract number.
• Description of the goods, works or services.
• Date on which the contract was accepted.
• Name, address and contact details of the government institution.
• Value of the contract.
• Imported content of the contract, if possible.

3.3 The information required in paragraph 3.2 above must be sent to the Department of Trade and Industry,

Private Bag X 84, Pretoria, 0001 for the attention of Mr Elias Malapane within five (5) working days after

award of the contract. Mr Malapane may be contacted on telephone (012) 394 1401, facsimile (012) 394

2401 or e-mail at [email protected] for further details about the programme.

4 process to satisfy the nip obligation

4.1 Once the successful bidder (contractor) has made contact with and furnished the dti with the information

required, the following steps will be followed:

a. the contractor and the dti will determine the NIP obligation;

b. the contractor and the dti will sign the NIP obligation agreement;

c. the contractor will submit a performance guarantee to the dti;

d. the contractor will submit a business concept for consideration and approval by the dti;

e. upon approval of the business concept by the dti, the contractor will submit detailed business plans

outlining the business concepts;

f. the contractor will implement the business plans; and

g. the contractor will submit bi-annual progress reports on approved plans to the dti.

SBD 5 – The National Industrial Participation Programme

National Treasury: Contract Management

Sbd 5

4.2 The NIP obligation agreement is between the dti and the successful bidder (contractor) and, therefore, does

not involve the purchasing institution.

Bid number .......................................................................................... Closing date:....................................

Name of bidder................................................................................................................................................

Postal address ................................................................................................................................................

..............................................................................................................................................

Signature................................................... Name (in print)..........................................................................

.

Date..................................................

Js475wc)

SBD 5 – The National Industrial Participation Programme

Closing date and time: 28 September 2026 at 11:00 (from tender record).

No compulsory briefing or site visit is mentioned in this document.

NIP programme enquiries:

• Mr Elias Malapane, Department of Trade and Industry (dti)
• Telephone: (012) 394 1401
• Facsimile: (012) 394 2401
• Email: [email protected]
• Postal address: Private Bag X 84, Pretoria, 0001

Contract reporting information must be sent to the above address within five (5) working days after award of a contract exceeding R10 million.

Returnable forms:

• SBD 5 (National Industrial Participation Programme): must be signed and submitted with the bid on the closing date and time. Signing commits the bidder to the NIP reporting and obligation process if the contract value exceeds R10 million.

Disqualification risks:

• Omitting or failing to sign SBD 5.
• Submitting the bid after the closing date and time.

Bidders must be registered on the Central Supplier Database (CSD), have valid tax clearance (SARS TCS/tax pin), and submit a signed SBD 5 with the bid. No specific CIDB grading, B-BBEE level, or local content percentages are stated in the provided document.

Scope: Supply, delivery, installation of prefabricated adjustable shelving, steel racking, designing of mezzanine flooring, and high-density mobile filing systems to the state for a period of 36 months (from tender record).

National Industrial Participation (NIP) Programme applies to contracts with imported content equal to or exceeding US$10 million (or equivalent). The threshold can be reached through:

• A single contract with imported content exceeding US$10 million.
• Multiple contracts for the same goods, works or services each exceeding US$3 million awarded to one seller over a 2-year period, totalling over US$10 million.
• A contract with a renewable option clause where the total imported content would exceed US$10 million if exercised.
• Multiple suppliers under the same contract where each allocation exceeds US$3 million, totalling over US$10 million over two years.

NIP obligation: 30% of the imported content (30% of total obligation on a pro-rata basis for multiple suppliers under paragraph 1.1(d)).

Obligation discharge period: seven years.

Satisfaction methods: investments, joint ventures, sub-contracting, licensee production, export promotion, sourcing arrangements, research and development (R&D).

Performance guarantee: the successful bidder must submit a performance guarantee to the dti as part of the NIP obligation agreement process.

Contract reporting trigger: contracts exceeding R10 million (ten million Rands) must be reported to the dti.

No pricing schedule, bond percentages, or payment terms are specified in this document.

Mandatory returnable form:

• SBD 5 (National Industrial Participation Programme): signed submission with the bid.

Post-award compliance (if contract value exceeds R10 million):

• Report contract details to the dti within five (5) working days of award, including bid/contract number, description, acceptance date, government institution details, contract value, and imported content (if possible).
• Enter into NIP obligation agreement with the dti.
• Submit performance guarantee to the dti.
• Submit business concept and detailed business plans for dti approval.
• Implement approved business plans.
• Submit bi-annual progress reports to the dti.

Standard South African compliance (CSD registration, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content) is not addressed in this document; refer to the main tender pack for those requirements.

NIP obligation agreement process (between dti and successful bidder):

1. Determine NIP obligation jointly with dti.
2. Sign NIP obligation agreement.
3. Submit performance guarantee to dti.
4. Submit business concept for dti consideration and approval.
5. Upon approval, submit detailed business plans outlining the concepts.
6. Implement the approved business plans.
7. Submit bi-annual progress reports on approved plans to dti.

The agreement does not involve the purchasing institution. Reporting of contracts exceeding R10 million to dti within 5 working days of award is a prerequisite.

Procedure to download historical exchange rates from the South African Reserve Bank website: Visit https://www.resbank.co.za/, navigate to 'What we do' > 'Statistics' > 'Key Statistics' > 'Selected Historic Rates', select the required exchange rate (e.g., Rand per US Dollar), specify start and end dates for the calculation period, download the DOC file, open it, and calculate the average of the values using =AVERAGE(V1:VX).

Procedure to download historical exchange rates from the South African Reserve Bank website: Visit https://www.resbank.co.za/, navigate to 'What we do' > 'Statistics' > 'Key Statistics' > 'Selected Historic Rates', select the required exchange rate (e.g., Rand per US Dollar), specify start and end dates for the calculation period, download the DOC file, open it, and calculate the average of the values using =AVERAGE(V1:VX).

{"closingDate":"1 September 2015"}

National Treasury CSD support: [email protected], 012 315 5509

Suppliers must be registered on the Central Supplier Database (CSD) with complete, accurate, and up-to-date information including supplier details, contact information, address, bank account, tax information, ownership details, associations, and commodities. A valid email address, identity number, cell phone number, and bank account details are mandatory for CSD registration. B-BBEE information will be required in a future phase.

supply.

need to maintain their records through the current supplier

systems for the period 1 September 2015 to 31 March 2016. A valid email address, identity number, cell phone number and bank

account details are mandatory in order to register on the CSD. Apart from

During the interim period, suppliers must provide their CSD supplier the above, it is fo

Suppliers must register on the Central Supplier Database (CSD) at www.csd.gov.za. Mandatory registration fields: valid email address, South African identity number, cell phone number, and bank account details. Required information categories: supplier details (type, identification number, name, trading name, country of origin), contact information, address details, bank account information, tax information, ownership information (directors/members), associations to other suppliers, and commodities supplied. B-BBEE information will be required in a future phase. During the interim period (1 September 2015 to 31 March 2016), suppliers must provide their CSD supplier number and unique security code plus any documentation not yet electronically verified to organs of state. CSD auto-verifies data with SARS, CIPC, and other sources.

National Treasury CSD support: [email protected], 012 315 5509

Transversal contract RT74-2027 for the supply, delivery, installation of prefabricated adjustable shelving, steel racking, designing of mezzanine flooring, and high-density mobile filing systems to the State for a period of 36 months. This document (TCD 13) is the Authorisation Declaration used when a bidder sources goods or services from a third party. It requires the bidder to declare third-party sourcing, provide full third-party details, and attach an unconditional written undertaking from each third party (TCD 13.2) confirming supply for the full contract period on the third party's official letterhead, addressed to the bidding company, with contact details included.

Closing date: 28 September 2026. No briefing, site visit or clarification deadlines stated in this document.

Returnable forms — all must be completed, signed and submitted with the bid:

• TCD 13 (Authorisation Declaration): declares whether the bidder sources goods or services from a third party; if yes, full third-party details must be provided in the attached table.
• TCD 13.1: list of goods or services offered, including brand name and third-party source details.
• TCD 13.2 (Third-Party Undertaking): unconditional written undertaking from each third party to supply the listed goods or services for the full 36-month transversal contract period, on the third party's official letterhead, addressed to the bidding company, with the third party's email and telephone number indicated.
• A separate authorisation letter is required for each third party.
• If the third-party undertaking does not cover the full contract tenure, the affected items will be disqualified.
• All financial and supply arrangements with third parties must be mutually agreed and confirmed.
• The State reserves the right to verify all declared information; false or incorrect information may lead to remedies in the bid documents.
• Submission closing date: 28 September 2026 (time not specified in this document).

Scope: supply, delivery, installation of prefabricated adjustable shelving, steel racking, designing of mezzanine flooring, and high-density mobile filing systems to the State for a period of 36 months.

Bidders must list each bid item with brand name and the name, address and contact details of the company from which the goods or services will be sourced.

If goods or services are sourced from a third party, the third party must provide an unconditional written undertaking (TCD 13.2) to supply for the full 36-month transversal contract period, on official letterhead, addressed to the bidding company, with email and telephone number included.

A separate authorisation letter is required for each third party.

All items offered must be detailed in the TCD 13.1 table; additional items may be attached with proper referencing.

CSD registration and valid tax compliance status are standard requirements for National Treasury transversal contracts (not explicitly stated in this document).

B-BBEE certification or sworn affidavit likely required under PPPFA (not explicitly stated in this document).

No CIDB grading, professional registration or local-content thresholds mentioned in this document.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 4 (Bidder's Disclosure): discloses whether any director, trustee, shareholder, member or partner is employed by an organ of state, has a relationship with anyone at the procuring institution, or holds an interest in any other CSD-registered enterprise. Failure to disclose all active CSD-linked companies results in disqualification.
• SBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently, without consultation, communication or agreement with any competitor on prices, specifications, quantities or market allocation, and that bid terms were not disclosed to competitors before the official opening.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bidder or any director/shareholder listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• False declaration on SBD 4 or SBD 9.

Mandatory compliance screening:

• Bidder must not appear on the National Treasury Register for Tender Defaulters or the List of Restricted Suppliers.
• All directors, trustees, shareholders, members or partners must declare any employment by an organ of state (section 239 of the Constitution).
• Any relationship with employees of the procuring institution must be declared.
• All active CSD-registered companies linked to directors must be disclosed; non-disclosure leads to disqualification.
• Bidder must certify independent bid determination (no collusion, no price disclosure to competitors, no improper contact with officials).

No functionality, price/preference split, or minimum qualifying scores are stated in this document.

Mandatory compliance requirements:

• CSD registration (active supplier number MAAA) for the bidding entity and all director-linked companies.
• Not listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• Declaration of any director/shareholder employment by an organ of state.
• Declaration of any relationship with employees of the procuring institution.
• Declaration of all active CSD-registered companies linked to directors.
• Independent bid determination certification (no collusion).

Required returnable forms:

• SBD 4 (Bidder's Disclosure)
• SBD 9 (Certificate of Independent Bid Determination)

Supply, delivery, installation of prefabricated adjustable shelving, steel racking, designing of mezzanine flooring, and high-density mobile filing systems to the state for a period of thirty-six (36) months.

Closing date: 28 September 2026. Closing time: 11H00. No compulsory briefing or site visit is mentioned.

Bidding procedure enquiries: Baningi Masilela. Telephone: (012) 315 5731 / 060 998 5513. Email: [email protected] / [email protected]. Facsimile: N/A.

Bids must be submitted electronically on the eTenders website (https://www.etenders.gov.za) by 28 September 2026 at 11H00. Late bids will not be accepted. All bids must be submitted on the official forms provided and not re-typed. The successful bidder will be required to fill in and sign a written contract form (SBD 7).

This bid is subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations, 2022, the General Conditions of Contract (GCC), and any applicable special conditions of contract. Specific evaluation criteria, scoring split, and minimum qualifying thresholds are not stated in this document.

Supply, delivery, installation of prefabricated adjustable shelving, steel racking, designing of mezzanine flooring, and high-density mobile filing systems to the state for a period of thirty-six (36) months.

Bidders must be registered on the Central Supplier Database (CSD) to upload mandatory information (business registration/directorship/membership/identity numbers; tax compliance status; and banking information for verification). Bidders must ensure compliance with tax obligations and submit their unique SARS PIN or CSD number. A printed Tax Compliance Status (TCS) may also be submitted. Where consortia/joint ventures/sub-contractors are involved, each party must submit separate proof of TCS/PIN/CSD number. Foreign suppliers must complete the questionnaire in Part B section 3. VAT registration number must be provided. Failure to provide any of the above particulars may render the bid invalid.

Bidding procedure enquiries: Baningi Masilela. Telephone: (012) 315 5731 / 060 998 5513. Email: [email protected] / [email protected]. Facsimile: N/A.