Frequently Asked Questions — Stage Machinery and Rigging Training for 6 Employees – RFQ in Gauteng

Question 1

What are the submission requirements for this tender (Ref: SAST/RFQ/2026/485)?

Accepted Answer

Returnable Documents: appointed) are covered in terms of the Compensation for Occupational Injuries and Diseases Act, registration and “good standing” with the Compensation Fund, or similar proof acceptable to the SAST.

Question 2

How will bids be evaluated?

Accepted Answer

Must be registered on National Treasury Central Supplier Database (CSD) with registration number MAAA. Must hold valid SARS tax pin and be tax compliant. Must be accredited by QCTO and registered with CATHSSETA or TETA (or relevant SETA). Must submit B-BBEE certificate or sworn affidavit for any points claimed. Must not be listed in Register for Tender Defaulters or List of Restricted Suppliers. Must not be employed by the state or have directors/shareholders who are state employees. Foreign suppliers without local registered entity are exempt from CSD registration. Must provide proof of accreditation and registration. Must submit two reference letters for similar services. Must demonstrate personnel experience in servicing, maintaining, and repairing upper and lower stage machinery and rigging systems.

Question 3

What are the technical specifications?

Accepted Answer

Appointment of a service provider for the provision of Stage Machinery and Rigging Training for 6 Employees to the South African State Theatre (SAST). The South African State Theatre (SAST) is a public entity of the National Department of Sport, Arts and Culture (DSAC). The SAST is listed as a Schedule 3A Public Entity in terms of the Public Finance Management Act (PFMA). As a Schedule 3A public entity, the State Theatre is established in terms of the Cultural Institutions Act, 1998. The core mandate of the SAST is to provide access to performance spaces in which the performing arts sector creates productions that are watched by diverse audiences. The South African State Theatre (SAST) seek to appoint a reputable and experienced service provider to provide Stage Machinery and Rigging Training for 6 Employees to the South African State Theatre (SAST). 4 REQUIREMENT / SCOPE OF WORK 4.1 SAST requires a reputable service provider to render the following services: ITEM DESCRIPTION OF GOODS Quantity APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF STAGE MACHINERY AND RIGGING TRAINING FOR SIX (6) EMPLOYEES (In Person Training) Course Content 1. • Stage rigging systems and fly systems 6 • Counterweight systems and operation • Safety standards for rigging and lifting • Maintenance of stage machinery • Set movement and automation • Load calculations and risk management 2. Accredited service provider to issue the certificate of competency 6 after the training has been done. 3. Breakfast and Lunch must be served 6 of 12 5 VALUATION OF BIDS The RFQ’s will be evaluated in four (4) phases as mentioned below: ➢ Phase 1: SCM Administrative compliance ➢ Phase 2: Mandatory requirements ➢ Phase 3: Compliance with Technical Specification ➢ Phase 4: Price and Specific Goals. Phase 1: SCM Compliance requirements RFQs received will be verified for completeness and correctness. SAST reserves the right to accept or reject a RFQ based on the completeness and correctness of the documentation and information provided. Bidders are to ensure that they submit the following documentation / information with their RFQ. Requirements Comments Proof of registration on the National CSD report with registration number (MAAA). Treasury Central Supplier Database (CSD) Request for Invitation SBD 1 Completed and signed SBD 4 (Bidder’s Declaration) Completed and signed SBD 6.1 (Preference Points Claim Form) Completed and signed if points are claimed Company Registration (CIPC) Documents CK document ID copies of directors listed on the Certified ID copies company registration document SARS (South African Revenue Service) Valid SARS tax pin Tax Pin Valid and compliant original B-BBEE and/or certified B-BBEE Certificate / Sworn Affidavit copies of Sworn Affidavit must be submitted for any points claimed Valid certified share certificate Certified Share Certificate Completed and signed SAST POPIA Consent form Initialed General Conditions of Contract - GCC Bidders who comply with the above requirements will be considered for further evaluation. of 12 Phase 2: Mandatory Requirements Bidders must meet the below mandatory requirements to qualify for further evaluation. NO Mandatory Requirements Evidence to be submitted with Confirm . bid (Comply / Not Comply) The service provider must be accredited by the Submit a Proof of valid 1. QCTO and registered with CATHSSETA or TETA. accreditation and registration. or any relevant. 2. The bidder must submit demonstrable personnel Submit a comprehensive CV experience in servicing, maintaining and repairing with experience in servicing or upper and lower stage machinery and rigging maintaining or repairing or systems as an alternative means of demonstrating training on upper and lower relevant technical competence, supported by stage machinery and rigging appropriate CVs and experience records. systems. 3. The bidder must provide two (1) or more Submit two (1) relevant contactable reference letters/purchase orders not reference letters/purchase order older than 5 years where similar services were of similar work done. provided as per the scope of work/specifications. The reference letters must The reference letters must contain the following: contain the following: - Be on a client’s letterhead. - Be on a client’s letterhead. Bidders who fail to meet all of the above criteria will automatically be disqualified for further evaluation. Phase 3: Compliance with Technical Specification Items offered to SAST in terms of this bid will be verified for compliance against the technical specifications for each item in RFQ. Bidders must provide the technical specifications of the product/s offered to SAST in terms of this bid with their response to this bid. The table in paragraph 4.1 will be used by SAST to verify compliance with the technical requirement/s for each of the item/s. Bidders whose offer comply with the technical specifications will be further evaluated on Price and Specific Goals. Failure to comply with the ab…

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

BRIEFING SESSION N/A DELIVERY ADDRESS 320 PRETORIOUS STREET, PRETORIA 0001 VALIDITY PERIOD Price quoted should remain valid for at least 120 days after the closing date. DEADLINE FOR 28/10/2026 at 16H00 ENQUIRIES/CLARIFICATI ONS ALL BID RESPONSE DOCUMENTS MUST BE EMAILED TO: RFQ@statetheatre.co.za (EMAIL SUBJECT LINE MUST CLEARLY INDICATE THE RFQ NUMBER) BIDDING PROCEDURE AND TECHNICAL ENQUIRIES MAY BE DIRECTED TO: CONTACT PERSON SCM OFFICE TELEPHONE NUMBER 012-392-4019 E-MAIL ADDRESS RFQ@statetheatre.co.za SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER SUPPLIER COMPLIANCE TAXCOMPLIANCE SYSTEM OR STATUS PIN: CENTRAL SUPPLIER DATABASE No: MAAA ARE YOU THE ACCREDITED ARE YOU A FOREIGN BASED Yes No REPRESENTATIVE IN SOUTH Yes No SUPPLIER FOR THE GOODS AFRICA FOR THE GOODS IF YES, ANSWER THE /SERVICES OFFERED? /SERVICES OFFERED? [IF YES ENCLOSE PROOF] QUESTIONNAIRE BELOW] QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS of 12 IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 BELOW. of 12 SBD 1: PART B TERMS AND CONDITIONS FOR BIDDING BID SUBMISSION: 1.1. BIDS MUST BE EMAILED / DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED (NOT TO BE RE-TYPED) OR IN THE MANNER PRESCRIBED IN THE BID DOCUMENT. 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000 AND THE PREFERENTIAL PROCUREMENT REGULATIONS, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 1.4. THE SUCCESSFUL BIDDER MAY BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7), FOR LONG TERM CONTRACTS / OR WERE DEEMED NECESSARY. 1.5. PROSPECTIVE BIDDERS MUST CONSIDER THE SPECIFICATION & ADDITIONAL SUPPORTING DOCUMENTATION WHEN RESPONDING. 1.6. ALL INFORMATION SUBMITTED AS EVIDENCE MUST BE CONSISTENT WITH DECLARATIONS MADE TO BE AWARDED POINTS. INCONSISTENT INFORMATION PROVIDED MAY RESULT IN 0 POINTS AWARDED FOR THE APPLICABLE GOAL/S. 1.7. SAMSA RESERVES THE RIGHT TO DISQUALIFY BIDDERS WITH SUPPORTING DOCUMENTS THAT ARE NOT DULY SUBMITTED IN TERMS OF THE BID CONDITIONS. 1.8. DELIVERY COSTS IN THE QUOTATION WILL NOT BE CONSIDERED SEPARATELY, BUT RATHER AS PART OF THE TOTAL QUOTATION DURING THE EVALUATION. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE SARS WEBSITE WWW.SARS.GOV.ZA. 2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED; EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. TOTAL BID PRICE (INCLUDING VAT) SIGNATURE OF BIDDER DATE CAPACITY UNDER WHICH THIS BID IS SIGNED: ................................................... of 12 SBD 4 BIDDER’S DISCLOSURE PURPOSE OF THE FORM Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder to make this declaration in respect of the details required hereunder. Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers, that person will automatically be disqualified from the bid process. Bidder’s declaration 2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a controlling interest1 in the enterprise, employed by the state? YES/NO 2.1.1 If so, furnish particulars of the names, individual ide…

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingTime":"11:00am","briefingSession":"{\"date\":null,\"time\":\"16H00\",\"venue\":\"least 120 days after the closing date.\",\"is_compulsory\":true}"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"RFQ@statetheatre.co.za","phone":"012-392-4019","department":"SUPPLY CHAIN MANAGEMENT","address":"ISION OF STAGE MACHINERY"}

Stage machinery and rigging training for 6 employees – RFQ in gauteng

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Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

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Prevention and Combating of Corrupt Activities Act (PRECCA)

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Promotion of Access to Information Act (PAIA)

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