Supply and delivery of ceilometers for atmospheric measurement – government tender in western cape

Enquiries:

• Department: South African Weather Service, SCM Acquisition Department
• Email: [email protected]
• Telephone: not provided in document

Submission address: electronic only via eTender platform https://www.etenders.gov.za/

Service delivery address: not specified in extracted text (ceilometers delivery locations would be in Annexure H specifications)

Tutorial for eTender platform: https://youtu.be/B7pNseNJYHM

Submission method: electronic only via the eTender platform (https://www.etenders.gov.za/). Bids not submitted on the platform will be disqualified.

Closing date and time: 26 November 2026 at 11:00. Late bids will not be considered.

Returnable documents (all must be completed, signed and submitted):

• Annexure A: Invitation to Bid (supplier details, B-BBEE status, foreign supplier questionnaire)
• Annexure B: General Conditions of Contract (GCC July 2010)
• Annexure C: Bidder's Disclosure (declaration of interest)
• Annexure F: Preference points claim form (PPPFA 2022)
• Annexure G: Pricing Schedule and Financial Proposal
• Annexure H: Specifications / Terms of Reference with bidder's technical/functional response
• Annexure i: POPIA Supplier Notice and Consent form
• Any other documentation issued with the bid

Disqualification risks:

• Submission outside the eTender platform
• Late submission
• Incomplete standard bidding documents
• Bid not according to specifications/terms of reference
• Unsigned or omitted returnable forms

Validity period: 90 days from closing date.

Enquiries must be submitted in writing to [email protected] no later than 5 days before closing date.

Evaluation follows the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations 2022 (80/20 or 90/10 preference point system – exact split not stated in extracted text).

Stages:

1. Mandatory compliance screening: CSD registration or valid SARS Tax Compliance Status PIN; tax matters in order; no directors/members in service of the state; complete returnable documents; B-BBEE certificate or sworn affidavit for EMEs/QSEs to claim preference points; foreign suppliers must complete questionnaire in Annexure A.
2. Technical/functional evaluation: response to Annexure H specifications; OEM accreditation verification (verifiable OEM email required); reference letter verification (contact details must be correct and responsive); due diligence site visit at bidder's premises to verify capacity and infrastructure.
3. Shortlisted bidders may be required to present to the evaluation committee.
4. Price and preference points scoring.
5. Supplier due diligence before award: reference letter verification, OEM accreditation verification, financial stability check (latest audited financial statements may be requested).

Minimum qualifying score: not explicitly stated in extracted text.

Joint ventures/consortia: signed teaming agreement required; each party must submit separate TCS PIN/certificate/CSD number.

Subcontracting: proof of subcontracting agreement between main tenderer and subcontractor required.

Supply and delivery of ceilometers capable of precise measurement for capturing accurate cloud and mixing layer height data, inversion and boundary layers, and nocturnal stable layers near ground level.

Detailed technical specifications, quantities, delivery locations, standards, service levels and capacity requirements are contained in Annexure H (Specifications / Terms of Reference) which is not fully extracted in the provided text.

Bidders must submit a technical/functional proposal responding to Annexure H.

Service provider must have duly approved operational premises with necessary infrastructure and relevant accreditation.

Due diligence site visit will be conducted at bidder's premises before award to verify capacity.

OEM accreditation/authorisation must be verifiable (valid official OEM email address required for verification).

Reference letters for experience claims must be verifiable (correct, valid, responsive contact details).

Pricing format: Pricing Schedule and Financial Proposal (Annexure G) – details not extracted.

Payment terms: within 30 days from receipt of invoice (unless otherwise agreed).

Performance security: successful bidder must furnish performance security within 30 days of contract award notification; amount specified in Special Conditions of Contract (SCC); form: bank guarantee/irrevocable letter of credit or cashier's/certified cheque; discharged within 30 days after completion of all obligations including warranty.

Warranty: 12 months after delivery/acceptance at final destination or 18 months after shipment, whichever ends earlier (per GCC clause 15.2), unless SCC specifies otherwise.

Financial stability: SAWS reserves the right to request latest audited financial statements before award; failure to provide may result in rejection.

Bid security: not mentioned in extracted text.

Retention: not mentioned in extracted text.

Local content: GCC defines local content but no specific threshold stated in extracted text.

NIPP (National Industrial Participation Programme) applies to contracts subject to NIP obligation (GCC clause 33).

Mandatory eligibility:

• Central Supplier Database (CSD) registration OR valid SARS Tax Compliance Status (TCS) PIN
• Tax matters declared in order by SARS (TCS PIN or printed TCS certificate)
• Each party to JV/consortium/subcontract must submit separate TCS PIN/certificate/CSD number
• No bids from persons in service of the state, companies with directors in service of the state, or close corporations with members in service of the state
• Foreign suppliers with no SA tax obligations must complete questionnaire in Annexure A

B-bbee:

• B-BBEE status level verification certificate (SANAS accredited) OR sworn affidavit (for EMEs ≤ R10m annual revenue and QSEs ≤ R50m annual revenue) required to claim preference points
• Certificate/affidavit must be submitted with bid
• B-BBEE improvement/retention plan required within 30 days of contract signature (per currentAnalysis)

Standard forms/declarations:

• Annexure A: Invitation to Bid (includes supplier info, B-BBEE status, foreign supplier questionnaire)
• Annexure B: General Conditions of Contract (GCC July 2010)
• Annexure C: Bidder's Disclosure (declaration of interest)
• Annexure F: Preference points claim form (PPPFA 2022)
• Annexure i: POPIA Supplier Notice and Consent form
• SBD 7 (contract form) to be signed by successful bidder

Other:

• Proof of subcontracting agreement if subcontracting
• Signed teaming agreement for JV/consortium/trust/partnership
• OEM accreditation verification (verifiable official OEM email)
• Reference letter verification (correct, valid, responsive contacts)
• Due diligence site visit at bidder premises before award
• Supplier Performance Management: SLA and scorecard required after award

Contract governed by General Conditions of Contract (GCC) July 2010 and any Special Conditions of Contract (SCC); SCC prevails in case of conflict.

Contract form: SBD 7 to be signed by successful bidder.

Contract duration: not specified in extracted text (likely in Annexure H or SCC).

Performance security: required within 30 days of award notification; amount in SCC; bank guarantee/irrevocable LC or cashier's cheque; released within 30 days after completion including warranty.

Warranty: 12 months after delivery/acceptance or 18 months after shipment, whichever earlier (GCC 15.2), unless SCC specifies otherwise.

Payment: within 30 days of invoice submission (GCC 16.3); Rand currency unless SCC stipulates otherwise.

Penalties for late delivery: prime interest rate per day of delay on delivered price of delayed goods/services (GCC 22.1); purchaser may terminate for default (GCC 23).

Termination for default: if supplier fails to deliver within contract period, fails other obligations, or engages in corrupt/fraudulent practices; purchaser may procure substitute goods and recover excess costs; restriction penalty up to 10 years from public sector (GCC 23.3).

Force majeure: supplier not liable for delays due to force majeure events (GCC 25).

Dispute resolution: mutual consultation → mediation (after 30 days) → South African court (GCC 27).

Limitation of liability: supplier not liable for indirect/consequential loss; aggregate liability limited to contract price (except cost of repairing/replacing defective equipment) (GCC 28).

Governing law: South African law (GCC 30).

Language: English (GCC 29).

Insurance: goods fully insured in freely convertible currency per SCC (GCC 11).

Transportation: all-inclusive delivered price unless SCC specifies otherwise (GCC 12).

Incidental services: installation, commissioning, training, maintenance, manuals as per SCC (GCC 13).

Spare parts: as per SCC; advance notification of termination of production; blueprints at no cost if requested (GCC 14).

Subcontracting: supplier must notify purchaser of all subcontracts; does not relieve supplier of liability (GCC 20).

Assignment: not permitted without purchaser's prior written consent (GCC 19).

Intellectual property indemnity: supplier indemnifies purchaser against third-party patent/trademark/design claims (GCC 6, 1.13).

Confidentiality: supplier may not disclose contract documents/information without purchaser's written consent (GCC 5).

Inspection and tests: purchaser may inspect supplier's premises/records; costs for failed inspections borne by supplier (GCC 8).

Packing: must prevent damage/deterioration; comply with SCC requirements (GCC 9).

Delivery documents: as specified in SCC (GCC 10).

Taxes and duties: local supplier responsible until delivery; foreign supplier responsible outside purchaser's country; no contract with bidder whose tax matters not in order (GCC 32).

NIPP: applies to contracts subject to NIP obligation (GCC 33).

Anti-corruption: restriction penalties, Register for Tender Defaulters (GCC 23.7, 34).

Supplier Performance Management: SLA required after award; scorecard for measuring performance.

Due diligence: reference letter verification, OEM accreditation verification, site visit at bidder premises, financial statements review.

Joint ventures/consortia: signed teaming agreement required.

Subcontracting proof: subcontracting agreement between main tenderer and subcontractor required.

Presentation: shortlisted bidders may be required to present to evaluation committee.

POPIA: personal information processed per POPIA, SAWS POPIA policy, section 18 consent documentation (www.weathersa.co.za).