Service, calibration and qualification of sas pinocchio super ii compressed gas microbial air sampler over a period of three (3) years at ithemba labs, faure, western cape

Closing date: 27 October 2026 at 16:00

Date issued: 12 October 2026

No briefing or site visit mentioned.

Technical and SCM enquiries:

• Email: [email protected]
• Telephone: 021 843 1000
• Fax: 021 843 3525
• Address: PO Box 722, Somerset West, 7129, South Africa

Submission address:

iThemba LABS, ATT: SCM Department, Old Faure Road, Faure, 7131

National Treasury CSD support:

• Telephone: +27 (0) 12 406 9222
• Email: [email protected]

Submission method: email only, to [email protected]

Closing time: 27 October 2026 at 16:00

Returnable documents (all must be completed and signed where applicable):

• SBD 4 (Bidder's Disclosure): discloses any state employment or connections to the procuring institution; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system; submit with B-BBEE certificate or sworn affidavit if claiming specific goals.
• Completed pricing schedule (all prices inclusive of VAT).
• SANAS Accreditation for Gas Metrology and Flow Metrology.
• Minimum of three (3) verifiable references for services previously rendered on comparable instrumentation.
• CSD Summary Report (www.csd.gov.za).

Disqualification risks:

• Late proposals/quotations/bids will not be accepted.
• Failure to provide mandatory RFQ requirements may result in disqualification.
• Changes made to the RFQ template and its terms and conditions will not be considered after the closing date and time.

Evaluation stages: administrative compliance, functionality, price, and B-BBEE.

Preference points system: 80/20 (80 points for price, 20 points for B-BBEE status/specific goals).

If all bids received exceed R1,000,000.00, the request is automatically cancelled.

Contract awarded to the tenderer scoring the highest points, subject to section 2(1)(f) of the PPPFA.

No award to bidders who are not tax compliant; CSD and tax compliance status PIN are the approved verification methods.

Scope: Service, calibration and qualification of a SAS Pinocchio Super II Compressed Gas Microbial Air Sampler over three (3) years at iThemba LABS, Faure, Western Cape.

Frequency: Annual service, calibration and qualification as per ISO 8573.

Required work:

• Flow meter calibration and verification test
• Pressure gauge calibration
• Timer and volume functionality tests
• Leak test
• Verification that hardware components such as the sampling arm are in working order

Testing requirements defined by the protocol provided by the Nuclear Medicine Department.

Documentation requirements:

• Company SANAS certification
• Calibration sticker for the calibrated instrument
• Calibration and certification reports including: date of calibration, date of follow-up calibration, location of the room where the apparatus is stored, reference instruments used with their calibration dates, company's SANAS accreditation logo and number (or similar), specifications or range used for each test, data and average of each test completed
• Signed protocol checklist as provided by the Nuclear Medicine Department

Service, calibration and qualification must be performed annually as per ISO 8573.

Required tests: flow meter calibration and verification, pressure gauge calibration, timer and volume functionality tests, leak test, and verification of hardware components (e.g., sampling arm).

Testing requirements defined by the department's protocol.

Documentation: company SANAS certification, calibration sticker, and calibration/certification reports including specified details (dates, location, reference instruments, SANAS logo/number, test specifications/ranges, data and averages).

Signed protocol checklist from the Nuclear Medicine Department required.

Pricing schedule: three line items (Year 1, Year 2, Year 3), each quantity 1.00, with price per unit and total; total VAT inclusive. Currency: ZAR. Prices must be firm and inclusive of VAT.

Pricing: Firm prices, inclusive of VAT, valid for at least 60 days from closing date.

Pricing schedule: Three line items (Year 1, Year 2, Year 3), each quantity 1.00, with price per unit and total; total VAT inclusive. Currency: ZAR.

Payment terms: 30 days from date of receipt of invoice (as Schedule 3A public entity).

Shorter payment terms (7/14 days from delivery date) may be mutually agreed at time of submitting pricing proposal.

Advance payments: require a payment guarantee approved by iThemba LABS Finance.

If bidder's payment terms differ (e.g., shorter), a Payment Guarantee will be requested to mitigate risks.

A firm delivery period must be indicated.

CSD registration: Compulsory on the National Treasury's Central Supplier Database (www.csd.gov.za); bids from unregistered bidders not considered. Provide CSD Summary Report.

Tax compliance: Must be tax compliant; CSD and tax compliance status PIN are the approved verification methods.

B-BBEE: Submit B-BBEE Certificate accredited with SANAS, or sworn affidavit if claiming specific goals. 80/20 preference point system applies.

SANAS Accreditation for Gas Metrology and Flow Metrology: Mandatory.

References: Minimum of three (3) verifiable references for services previously rendered on comparable instrumentation.

Forms: SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim) must be completed and signed.

B-BBEE points claimed under the 80/20 system (20 points for B-BBEE status/specific goals).

Submit B-BBEE Certificate accredited with SANAS, or sworn affidavit if claiming specific goals.

Subject to PPPFA and Preferential Procurement Regulations, 2022.

Contract subject to the General Conditions of Contract (GCC) and any applicable special conditions.

Payment terms: 30 days from date of invoice; shorter terms (7/14 days) may be mutually agreed at time of pricing proposal.

Advance payments require a payment guarantee approved by iThemba LABS Finance.

A firm delivery period must be indicated.

Late proposals/quotations/bids will not be accepted.

Changes to the RFQ template and its terms and conditions will not be considered after closing date and time.

Bidders failing to provide mandatory RFQ requirements may be disqualified.

80/20 preferential procurement system applies for quotations R2,000.00 or more.

Prices valid for at least 60 days from closing date, firm and inclusive of VAT.

A firm delivery period must be indicated.

Late proposals/quotations/bids will not be accepted.

Payment terms: 30 days from invoice; shorter terms (7/14 days) may be mutually agreed at time of pricing proposal.

Advance payments require a payment guarantee approved by iThemba LABS Finance.

If bidder's payment terms differ, a Payment Guarantee will be requested.

Subject to GCC and any applicable special conditions.

Compulsory CSD registration (www.csd.gov.za); provide CSD Summary Report.

Must be tax compliant; CSD and tax compliance status PIN are the approved verification methods.

Must hold SANAS Accreditation for Gas Metrology and Flow Metrology.

Must provide at least three verifiable references for comparable services.

Must submit signed SBD 4 and SBD 6.1 (with B-BBEE certificate or sworn affidavit if claiming specific goals).

Failure to provide mandatory RFQ requirements may result in disqualification.

Changes to the RFQ template and its terms and conditions will not be considered after closing date and time.

Evaluation by Supply Chain Management for administrative compliance, functionality, price and B-BBEE.

80/20 preference point system: 80 points for price, 20 points for B-BBEE status/specific goals.

If all bids exceed R1,000,000.00, the request is automatically cancelled.

Contract awarded to highest scoring tenderer, subject to section 2(1)(f) of PPPFA.

No award to non-tax-compliant bidders; CSD and tax compliance status PIN verify compliance.