36-Month water metering project for the ethekwini municipality area of supply (contract 35023-5W)

Compulsory clarification meeting

• Date and time: 19 October 2026 at 11:00
• Venue: Boardroom 103, 03 Prior Road, Durban 4001
• Attendance is compulsory.

Query deadlines

• Email queries to the Employer's Agent's Representative: by 29 October 2026
• Consolidated questions and answers published on eTenders, the Municipal website and the eThekwini Supplier Portal: by 5 November 2026

Closing

• 13 November 2026 at 11:00 — hard copy delivery and electronic JDE submission both due.

Document issue

• 9 October 2026

Employer's Agent's Representative (bid queries)

• Name: Zlungile Memela
• Telephone: 031-322 8568
• Email: [email protected]

JDE System general queries

• Name: Lindo Dlamini
• Telephone: 031 322 7153 / 031 322 7133
• Email: [email protected]

JDE System technical queries

• Name: Kgopotso Maja
• Telephone: 031 322 3808
• Email: [email protected]

Hard copy submission address

The Tender Box in the foyer of the Municipal Building

166 KE Masinga Road

Durban

Clarification meeting venue

Boardroom 103

03 Prior Road

Durban 4001

Submission method

• Two-part submission: a hard copy delivered to the tender box, plus an electronic upload on the eThekwini Municipality JDE System (Ethekwini Supplier Portal, JDE-ESP Module).
• A tender is only valid if the hard copy has been delivered; the hard copy is the ruling version.
• Both the hard copy delivery and the electronic submission must be completed by the closing time.
• Offers submitted by any other means are invalid; fax and email submissions are rejected.

Hard copy delivery address

• The Tender Box in the foyer of the Municipal Building
• 166 KE Masinga Road
• Durban

Closing time

• 13 November 2026 at 11:00

Packaging and completion

• Complete every returnable document in full and sign it; the original and all copies must be signed.
• Submit the original plus the number of copies stated in the Tender Data, sealed as separate packages marked "ORIGINAL" and "COPY", with the employer's address and identification details, the bidder's name and contact address on the outside.
• Seal the original and copy packages together in an outer package showing only the employer's address and identification details.
• Bidders are responsible for resolving all JDE System access and submission problems before the closing time.

Returnable forms and documents

• MBD 5: audited financial statements (where the offer exceeds R10 million incl. VAT) and a listing of contracts awarded in the past 5 years, including any material non-compliance or dispute.
• Compulsory Enterprise Questionnaire: confirms the enterprise's registration, tax, CIDB and B-BBEE status.
• Declaration of Municipal Fees: certifies no undisputed municipal services commitments and no arrears.
• Joint Venture Agreements form: evidences a formalised JV, or an undertaking to formalise it if recommended for award.
• Tender documents are issued free of charge in electronic format via the National Treasury eTenders website or the eThekwini Municipality website.

Preference point system

• 90/10 price preference point system, applied in terms of the SCM Policy: Section 52 (Preferential Procurement).
• Preference points are awarded as detailed in Tender Data C.3.11.

Evaluation sequence

• Open and record offers received.
• Check completeness, then test responsiveness.
• Evaluate responsive offers using the criteria and weightings in the Tender Data, by a panel of at least three persons familiar with the scope.
• Screen for grounds of disqualification, determine acceptability of the preferred bidder, prepare the evaluation report and confirm its recommendation.

Responsiveness

• A responsive offer conforms to all terms, conditions and specifications without material deviation.
• Non-responsive offers are rejected and cannot later be made responsive by correcting or withdrawing the deviation.

Arithmetic corrections

• Amounts in words govern over amounts in figures.
• Where a line-item total conflicts with the unit rate, the line-item total governs and the rate is corrected; an obviously misplaced decimal point in a unit rate is corrected against the quoted line-item total.
• Where the total of prices is wrong, the total governs and the bidder is asked to revise selected item prices to reach the tendered total.

Other

• The contract is not part of a Targeted Development Programme; CIDB Potentially Emerging status provisions do not apply.
• Tender validity: 12 months after expiry of the original validity period, extendable on request.

Scope of work

• Investigate, maintain or replace faulty and obsolete municipal water meters.
• Assist in resolving unread, incorrect or unlocated meters.
• Re-site meters that are located inside properties.

Area and duration

• eThekwini Municipality area of supply.
• Contract period: 36 months.

Contract framework

• Infrastructure procurement document under GCC 2015.
• Pricing is by Bill of Quantities (Part C2.2).
• CIDB B.U.I.L.D. Programme: the Standard for Developing Skills through Infrastructure Contracts applies; the Standard for Indirect Targeting for Enterprise Development through Construction Works Contracts does not apply.
• Bidders must build any applicable developmental goals into their plans and pricing.

Pricing

• Priced on the Bill of Quantities (Part C2.2).
• Rates and prices are fixed for the duration of the contract and are not subject to adjustment except as provided in the conditions of contract.
• All duties, taxes (other than VAT) and levies payable by the successful bidder must be included in the rates and prices.
• VAT payable by the employer is shown separately as an addition to the tendered total.
• Prices are stated in Rand unless the Tender Data instructs otherwise.

Financial capacity

• Audited financial statements must be submitted where the tender offer exceeds R10 million incl. VAT.

Validity

• The tender offer must remain valid for 12 months after expiry of the original validity period; the Municipality may request confirmation of validity at any time in that period.

Registration

• Registration on the National Treasury Central Supplier Database (CSD), the eThekwini Municipality Supplier Portal and the eThekwini Municipality JDE System is required, and must be completed before tenders are submitted.
• CSD registration issues a MAAA number; JDE access is requested by email to [email protected] with a copy of the director's ID.
• Bidders must keep their CSD data accurate and current.

CIDB

• Minimum contractor grading designation: 7 CE or higher.
• CIDB registration and status must be valid at tender closing and before final award.

Tax and B-BBEE

• A valid Tax Compliance Status PIN is required at tender closing and before final award.
• A valid B-BBEE certificate is required at tender closing and before final award.
• Tax Compliance Status, CIDB status and B-BBEE level status are verified through the CSD.

Municipal fees

• Bidders must have no undisputed commitments for municipal services towards any municipality, and municipal rates and taxes must not be in arrears before award.
• Where arrears exist, a formalised offset agreement with the relevant municipality must be in place at tender closing.

Joint ventures

• Each JV member must submit a separate Tax Compliance Status PIN.
• Documentation requirements for a single entity apply to each JV member.
• Proof of a formalised JV, or an agreement to formalise it on award, must be submitted.

Other

• The contract is not part of a Targeted Development Programme; Potentially Emerging status provisions do not apply.
• Complaints and objections require payment of a non-refundable tariff per approved Council tariffs, with proof of payment attached.

Scope of work for the water metering project (Contract 35023-5W)

• Desktop and on-site investigations.
• Liaison with consumers about property access, meter re-siting where necessary and meter consolidation where applicable.
• Trenching, bedding and backfilling for reticulation and connection pipes.
• Earthworks, including pipeline trenching.
• Barricading of all trenches.
• Fabrication, supply, laying, jointing and testing of pipes and fittings connecting to existing pipework.
• Reinstatement of the site to its original condition.
• Return of usable materials to stores.

Project: water metering across the eThekwini Municipality area of supply.

Contract period: 36 months.

Client: eThekwini Municipality — Water and Sanitation.

Scope of work (Contract 35023-5W)

• Desktop and on-site investigations.
• Liaison with consumers on property access, meter re-siting where required, and meter consolidation where applicable.
• Trenching, bedding and backfilling for reticulation and connection pipes.
• Earthworks, including pipeline trenching.
• Barricading of all trenches.
• Fabrication, supply, laying, jointing and testing of pipes and fittings that connect to the existing pipework.
• Reinstatement of the site to its original condition.
• Return of all usable materials to stores.

Delivery area: eThekwini Municipality area of supply.

Contract period: 36 months.

Occupational health and safety

• Work must comply with the Occupational Health and Safety Act and its Regulations.
• The baseline risk assessment forms part of the health and safety plan to be applied on site.
• The plan must identify the hazards to which workers may be exposed and analyse and evaluate them using a documented method.

Baseline risk assessment (Reference BRA 04/08/2026)

• Compiled and approved by Hlengiwe Njapha, Safety Officer and Safety and Risk Manager, on 03/08/2026.
• Prepared under the Occupational Health and Safety Act; the assessment forms part of the site health and safety plan.
• Hazards are scored as Exposure × Probability × Severity and ranked from accepted to very high.

Activities assessed, with risk score and band

• Site access — vehicles, manual handling, community protest: 252, high.
• Site establishment — land clearing, crane off-loading, temporary water and electricity: 252, high.
• Site fencing — bush clearing, digging, moving vehicles: 126, substantial.
• Existing services — snakes, unidentified underground services, electrocution: 252, high.
• Traffic accommodation — signage, demarcation, traffic controllers: 252, high.
• Excavation — mechanical and manual, open trenches, dust: 252, high.
• Bedding and pipe laying — trench collapse, falling objects, incorrect lifting: 252, high.
• Backfilling and compaction — dust, noise, vibration, hearing loss: 126, substantial.
• Road works and asphalting — dust, weather, flooding, heat stroke, fires: 126, substantial.
• Pedestrian walkways — ready-mix delivery, excavation, hand tools: 63, possible.
• Mobile plant and equipment — operators, unsafe plant, collisions, spills: 252, high.
• Emergency management — no site-specific plan, untrained staff, no equipment: 108, substantial.
• Community risk management — unmanaged social issues, violent protest: 108, substantial.
• Subcontractor management — SHE assessment, supervision, unsafe behaviour: 108, substantial.

Environmental risks identified

• Environmental contamination from mobile plant and equipment on site.
• Petrol and oil spillages from plant and equipment.
• The severity scale accounts for asset or environmental damage exceeding R100 million, R10 million or R100 000 when rating consequences.

Risk estimation method used to evaluate hazards

• Risk score = Exposure × Probability × Severity.
• Exposure ratings: continuously 10; daily 6; weekly 3; monthly 2; a few times a year 1.
• Probability ratings: frequent 10; probable 6; occasional 3; remotely possible 1; improbable 0.5.
• Severity ratings: catastrophic 100; disaster 40; very serious 7; important 3; noticeable 1.
• Risk bands: over 400 very high (discontinue the activity); 200 to 400 high (immediate correction); 70 to 200 substantial (correction needed); 20 to 70 possible (attention needed); under 20 accepted.