Supply and delivery of local content safety consumables to stores at ntabelanga dam, maclear, eastern cape

Closing date: 29 October 2026 at 11:00

Compulsory briefing session: 21 October 2026 at 10:00

Venue: Ntabelanga Dam, Access Road close to Maclear, Eastern Cape Province

Coordinates: 31°07'19.2"S, 28°40'59.1"E

Attendance is mandatory; failure to attend disqualifies the bid.

Compulsory briefing session: Date 21 October 2026 at 10:00 am, Venue: Ntabelanga Dam, Access Road close to Maclear in the Eastern Cape Province, Coordinates: 31°07'19.2"S, 28°40'59.1"E. Attendance is mandatory; failure to attend will render the bid non-responsive.

Bidding procedure enquiries:

• Contact: Ms S Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mr F du Plessis
• Email: [email protected]
• Telephone: 060 980 5493

Submission address:

Department of Water and Sanitation

Construction East

Mthatha Dam Office Building

Mthatha, 5100

Service delivery address:

Stores at Ntabelanga Dam

Near Maclear

Eastern Cape Province

Submission method: sealed envelope deposited in the bid box at the entrance of the Mthatha Dam Office Building, Department of Water and Sanitation, Construction East, Mthatha Dam, Mthatha, 5100. Bids may also be emailed to [email protected], but must be received by 11:00 on the closing date. No telegraphic, telex, or facsimile bids accepted.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): signed cover page with bidder details.
• SBD 3.1 (Pricing Schedule): fully completed and priced, firm prices.
• SBD 4 (Declaration of Interest): discloses any state employment or connections.
• SBD 6.1 (Preference Points Claim): claims preference points under PPR 2022.
• Annexure C (Local Content), Annexure D and E, and LC Declaration Document.
• Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), both stamped by a commissioner of oaths.
• Proof of authority (e.g., board resolution) for the signatory.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Letter from local manufacturer confirming local production and content.

Disqualification risks:

• Failure to attend the compulsory site briefing.
• Missing or unsigned mandatory forms (SBD 1, SBD 3.1, SBD 4).
• Incomplete pricing schedule (SBD 3.1).
• Late submission, regardless of reason.
• Bids not submitted on official forms or with pages detached.

Evaluation in four phases:

• Phase 1 (Mandatory): attendance at compulsory site briefing; complete, sign, and submit SBD 1, SBD 3.1, SBD 4. Failure disqualifies.
• Phase 2 (Administrative Compliance): submit SBD 6.1, be registered on CSD, tax compliant with SARS, registered with CIPC, submit B-BBEE certificate/affidavit, meet 100% local content for PVC, sign and submit Annexure C, D, E, LC Declaration, Annexure 1 and 2. Failure to submit forfeits preference points.
• Phase 3 (Technical Evaluation): confirm specification compliance for all items in Table 3; non-compliance disqualifies.
• Phase 4 (Preference Points): 80/20 system — 80 points for price, 20 points for specific goals.

Specific goals (max 20 points):

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership: 5 points
• Location of enterprise (Eastern Cape): 2 points
• B-BBEE status level 1 or 2 (QSE or EME): 3 points

Award may be made to a bidder offering goods meeting local content requirements even if not the highest scorer.

Supply and delivery of local content safety consumables to the stores at Ntabelanga Dam near Maclear, Eastern Cape.

Items and quantities (as per pricing schedule):

• Royal blue dust coats: 100 (size 50), 100 (size 54), 50 (size 56), 50 (size 60)
• Reflective jackets (lime with reflective strip): 200 (small), 350 (medium), 350 (large), 350 (X-large)
• FFP1 dust masks (20/box): 300 boxes
• Chrome leather gloves (wrist length): 300
• Clear anti-scratch goggles: 400
• Welding gloves (wrist size): 100
• Foam corded earplugs (100/box): 100 boxes
• Tinted anti-scratch goggles: 300
• Ruby red PVC gloves (wrist length): 2500
• SABS safety helmets: 150 (yellow), 350 (green), 60 (blue), 150 (white)
• Headband earmuffs: 100
• Transport: 1 (sum)

Specifications:

• All equipment must be SABS approved and meet local content requirements.
• Dust coats: polycotton blend, 190-235 g/m² twill weave, knee length, front closure, chest and side pockets.
• Reflective jackets: fluorescent lime polyester mesh, silver retro-reflective tape, ISO 20471 compliant.
• FFP1 dust masks: filter at least 80% of airborne particles, adjustable nose clip, dual elastic headbands.
• Chrome leather gloves: wrist length, 1.10-1.30 mm split chrome cowhide, reinforced palm.
• Clear goggles: polycarbonate lens, anti-scratch coating, EN166/ANSI Z87.1.
• Welding gloves: wrist length, 2-2.5 inch cuff, genuine leather.
• Foam earplugs: NRR 29-33 dB, cord length 650-700 mm, EN 352-2.
• Tinted goggles: UV400 protection, anti-scratch, EN166.
• PVC gloves: 27 cm total length, elasticated knitted wrist, EN 388/EN 420, functions -4°C to 66°C.

Delivery requirements:

• Delivery within 14 days after receipt of official order.
• Delivery to site at Ntabelanga Dam.
• Collection hours: 7h30-15h00 Monday to Thursday, excluding Fridays after 14h00, weekends, public holidays, and last Thursday/Friday of month.

Technical support:

• Representative on site within 24 hours to resolve problems.
• Solution within 24 hours, or follow-up service on site within 48 hours at supplier's expense.

Technical support: representative on site within 24 hours to resolve problems; solution within 24 hours or follow-up within 48 hours at supplier's expense. Delivery required within 14 days after receipt of official order. Collection hours 7h30-15h00 Monday to Thursday, excluding Fridays after 14h00, weekends, public holidays, and last Thursday/Friday of month.

Pricing schedule (SBD 3.1) with firm prices, quantities for each item, all-inclusive rates including VAT and delivery. Offer valid for 120 days. Delivery period 14 days after receipt of order. Delivery to site at Ntabelanga Dam. Failure to complete SBD 3.1 renders bid non-responsive.

Pricing format: firm prices in SBD 3.1, all-inclusive (VAT, delivery, and all costs).

Offer validity: 120 days from closing date.

Payment: by EFT within 30 days of receipt and approval of original invoice. No cash, cheque, or upfront payment.

Payment per goods delivered to site, monthly on receipt of specified tax invoices.

Quantities not guaranteed; orders placed as requirements arise.

Contract duration: up to 24 months.

Firm prices subject only to statutory changes (VAT, customs/excise levies with written proof).

Mandatory compliance:

• Attendance at compulsory site briefing.
• Complete, sign, and submit SBD 1, SBD 3.1, SBD 4.

Administrative compliance:

• Registered and compliant on National Treasury Central Supplier Database (CSD).
• Tax compliant with SARS (verified via CSD/SARS); submit TCS PIN or CSD number.
• Actively registered with CIPC.
• Submit original or certified copy of B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs).
• 100% local production and content for PVC products; letter from local manufacturer required.
• Sign and submit Annexure C (Local Content), Annexure D and E, LC Declaration Document.
• Sign and submit Annexure 1 (Percentage Ownership Affidavit) and Annexure 2 (Location of Enterprise Affidavit), stamped by commissioner of oaths.

Other requirements:

• No bids from persons in service of the state, or companies with directors who are.
• Foreign suppliers must complete the questionnaire in Part B:3.
• Joint ventures must submit original or notarial certified copy of JV agreement and authorisation certificates.

Bidders must adhere to the Department's Safety and Environmental policies. Vehicles must be roadworthy (no oil leaks). Safety attire to be worn by all staff.

General Conditions of Contract (National Treasury 2010) apply. Successful bidder must sign a written contract (SBD 7). Department not liable for bidder's expenses. Payments by EFT within 30 days of invoice approval. No upfront payment. Firm prices subject only to statutory changes (VAT, customs/excise levies). Quantities not guaranteed; orders placed as requirements arise. Contract duration up to 24 months.

Only locally produced or locally manufactured PVC products from local raw material will be considered. Minimum threshold for local production and content for PVC is 100%. A letter from local manufacturer confirming local production and content must be submitted. Exemption letter from dtic required for imported items.

Mandatory requirements: Complete, sign and submit SBD1, SBD3.1, SBD4. Attend compulsory site briefing. Failure to submit any listed document or attend briefing will render bid non-responsive. Administrative compliance: Complete, sign and submit SBD 6.1, be registered on Central Supplier Database, tax compliant with SARS, registered with CIPC, submit B-BBEE certificate/affidavit, comply with 100% local content for PVC, sign and submit annexure C, D, E, LC Declaration, and annexures 1 and 2. Failure to submit will forfeit preference points.

Evaluation in four phases: Phase 1 Mandatory Requirements, Phase 2 Administrative Compliance, Phase 3 Technical Evaluation and Specification Compliance, Phase 4 Preference Points. 80/20 preference points system: 80 points for price, 20 points for specific goals (women ownership 5, disability ownership 5, youth ownership 5, location in Eastern Cape 2, B-BBEE level 1 or 2 QSE/EME 3). Award may be made to bidder offering goods meeting local content requirements even if not highest points.