Supply and delivery of toilet paper, 125 g bar soap and 25 litre pine gel (SANS 1887-2 / SANS 1853) — johannesburg water

Closing

• Closing date and time: 3 November 2026 at 12:00.
• Quotations received after this time are not accepted.

Other dates

• RFQ issued: 28 October 2026.
• Quotation validity period: 60 days.

Briefing

• Attendance of a compulsory site briefing is listed as a mandatory requirement where applicable; no briefing date, time or venue is stated in the RFQ.

Enquiries

• Contact: Gerhard Buitendach
• Email: [email protected]
• Telephone: 011 689 9170
• Alternative telephone: 011 688 1530

Portal and registration support

• eTenders Contact Centre telephone: 012 406 9222 / 012 406 9229 / 012 312 5000
• eTenders email: [email protected]
• CSD helpdesk email: [email protected]
• Johannesburg Water information officer email: [email protected]

Johannesburg Water head office

Turbine Hall

65 Ntemi Piliso Street

Newtown

Marshalltown

Johannesburg 2107

Postal address

P.O. Box 61542

Marshalltown 2107

Telephone: +27 (0)11 688 1400

Fax: +27 (0)11 688 1528 / 011 688 1659

Website: www.johannesburgwater.co.za

Submission channel

• Submit electronically on the National Treasury e-Tender Portal: https://www.etenders.gov.za/
• Locate the RFQ by browsing opportunities for Johannesburg Water or by searching the RFQ reference number.
• Log in with the bidder's CSD credentials; the CSD helpdesk ([email protected]) assists with lost login details.
• Work through the portal submission checklist and attach all compulsory documents before confirming.
• Portal support: eTenders Contact Centre, 012 406 9222 / 012 406 9229 / 012 312 5000, [email protected].

Format of the quotation

• Submit in PDF only; MS Word, MS Excel and image files are not accepted.
• The quotation must be on the bidder's company letterhead.
• The quotation must be signed and stamped by an authorised representative.
• Quotations must be valid for 60 days.

Returnable documents (all compulsory)

• Original valid tax clearance certificate or a valid SARS tax compliance PIN.
• Certified, original or valid B-BBEE certificate, or a sworn affidavit that complies with the B-BBEE Practice Guide; a non-compliant affidavit scores zero.
• Municipal rates and taxes statement, not older than 90 days and not in arrears beyond 90 days (Regulation 38).
• Valid lease agreement or municipal account statement, not older than 3 months.
• Proof of CSD registration / MAAA supplier number.
• Company registration documents together with ID copies of all directors and shareholders.
• MBD 4 (Declaration of Interest): discloses any director, shareholder or representative who is employed by the state or connected to anyone involved in evaluating this RFQ.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any abuse of an SCM system, fraud or corruption conviction, or failure to perform on a public sector contract in the past five years.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently and without collusion with competitors.
• MBD 6.1 (Preference Points Claim Form): claims the specific goal points under the PPPFA 2022.
• Signed joint venture agreement, properly signed by all parties, where a JV is used.
• POPIA data subject consent form where personal information is supplied.

Disqualification risks

• Quotations received after the closing date and time are not accepted.
• Quotations without brand names where these are required are not accepted.
• Failure to include all applicable taxes in the total quotation value leads to disqualification.
• Failure to provide a manufacturer datasheet for all items leads to disqualification.
• Quotations not submitted in PDF on company letterhead are not accepted.
• Incomplete or unsigned MBD forms.

Preference point system

• 80/20 system applies, in terms of the PPPFA 2022.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goal claimed

• SMME that is an EME or QSE and is 51% or more black owned by Black people.
• Evidence: valid B-BBEE certificate from a SANAS accredited verification agency, or a DTI/CIPC B-BBEE certificate for an EME or QSE, or a sworn affidavit.
• A bidder who does not submit the required proof is treated as not claiming the specific goal points.
• Johannesburg Water may require a bidder to substantiate any preference claim before or after adjudication.

Other evaluation points

• The quotation must be fully priced on the bill of quantities/specification.
• Brand names and manufacturer datasheets are assessed against the stated standards (SANS 1887-2 and SANS 1853).
• No minimum qualifying score is stated.

Scope

• Supply and delivery of cleaning and hygiene consumables to Johannesburg Water.

Items and quantities

• General toilet paper, one ply, SANS 1887-2 approved: 6 units.
• Clean bar soap, facial and body, 125 g: 3 units.
• Clean pine thick gel, 25 litre, concentrated all-purpose cleaner, deodoriser, degreaser and disinfectant gel, SANS 1853 approved: 10 units.

Product requirements

• Bidders must state the brand name offered for each item.
• A manufacturer datasheet must be provided for every item; failure to provide it results in disqualification.
• Products must comply with the stated SANS standards.
• The bill of quantities/specification must be completed in full.
• Where applicable, datasheets, reference letters, proof of certification, proof of accreditation and functionality evidence must be attached.

Pricing must be submitted on the bill of quantities/specification, with the brand name offered and the price quoted excluding VAT for each item.

Financial compliance

• The total quotation value must include all applicable taxes.
• Municipal rates and taxes must not be in arrears for more than 90 days, in line with Regulation 38.
• A non-compliant B-BBEE affidavit scores zero for preference points.
• Quotations must remain valid for 60 days.

Pricing

• Prices are quoted excluding VAT, but the total quotation value must include all applicable taxes.
• Failure to include all applicable taxes in the total quotation value leads to disqualification.
• Quotations must remain valid for 60 days.
• Pricing must be submitted on the bill of quantities/specification.

Financial standing

• Municipal rates and taxes must not be in arrears for more than 90 days, in line with Regulation 38.
• No bid security, performance guarantee, retention or payment terms are stated in the RFQ.

Registration and status

• Bidders must be registered on the Central Supplier Database (CSD); proof of CSD registration or MAAA supplier number is compulsory.
• A valid tax clearance certificate or valid SARS tax compliance PIN is compulsory.
• Company registration documents with ID copies of all directors and shareholders are compulsory.
• A valid lease agreement or municipal account statement not older than 3 months must be submitted.

B-bbee

• A certified, original or valid B-BBEE certificate, or a sworn affidavit compliant with the B-BBEE Practice Guide, is compulsory.
• A non-compliant affidavit scores zero.
• The specific goal claimed is SMME (EME or QSE) that is 51% or more black owned by Black people.

Exclusions

• No quotation will be considered from a person in the service of the state.
• Bidders blacklisted by National Treasury or any national authority for non-performance will not be considered.
• Bidders or directors listed on the National Treasury Database of Restricted Suppliers or the Register for Tender Defaulters, convicted of fraud or corruption in the past five years, or who had a public sector contract terminated for non-performance in the past five years, may be rejected.

No CIDB grading or local content requirement is stated.

Mandatory requirements for this RFQ

• The bill of quantities/specification must be completed in full.
• A compulsory site briefing must be attended where applicable.
• Datasheets, reference letters, proof of certification, proof of accreditation and functionality evidence must be attached where applicable.
• No quotation will be considered from a person in the service of the state.
• Bidders blacklisted by National Treasury or any national authority for non-performance will not be considered.
• Quotations must be submitted in PDF on company letterhead; MS Word, MS Excel and image files are not allowed.
• A properly signed joint venture agreement must be submitted where a JV is used.

The RFQ is evaluated on the 80/20 preference point system under the PPPFA 2022.

Points

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goal

• SMME (EME or QSE) that is 51% or more black owned by Black people.
• Proof required: valid B-BBEE certificate from a SANAS accredited verification agency, or a DTI/CIPC B-BBEE certificate for an EME or QSE, or a sworn affidavit.
• A bidder who does not submit the required proof is treated as not claiming the specific goal points.
• Johannesburg Water may call for substantiation of any preference claim before or after adjudication.

No minimum qualifying score is stated.