Supply and delivery of one 650 cr tractor battery to arc infruitec-nietvoorbij, stellenbosch

Closing date and time: 06 October 2026 at 11:00

Compulsory site briefing: none

Site briefing: none

Enquiries

• Name: Guillaume Kotzé
• Email: [email protected]
• Cell: 083 6272 444

Submission

• Method: email
• Email: [email protected]

Delivery address

ARC – Infruitec-Nietvoorbij

Nietvoorbij Campus

R44 Klapmuts Road

Stellenbosch

Submission method: email

Submission email: [email protected]

Closing time: 11:00

Format: written quotation on the bidder's official letterhead, duly signed, emailed as instructed in the advert or invitation email.

Returnable documents (all must accompany the bid on the closing date and time):

• Company registration documents (CK certificate or equivalent).
• Specification compliance list, with every box ticked; where the bidder deviates, the deviation must be stated.
• Valid B-BBEE certificate.
• Valid tax compliance PIN.
• CSD registration number and full CSD report.
• Completed and signed Standard Bidding Documents (SBD) forms issued with the RFQ, including SBD 6.1 (Preference Points Claim) and the Bidder's Disclosure declaration.
• Quotation must state the validity period and the delivery date.

Disqualification risks:

• Non-compliance with the terms of reference — the quotation will be disqualified and will not be scored on price or specific goals.
• SBD forms not signed and returned with the quotation.
• Bidder not registered on the Central Supplier Database.
• Bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to disclose all CSD-registered active companies linked to the bidder's directors.

Evaluation stages:

• Phase 1: Administrative requirements.
• Phase 2: Mandatory requirements of the terms of reference and specification.
• Phase 3: Price and specific goals.

Bids with obvious deviations from the requirements or conditions are eliminated before further adjudication.

Preference point system: 80/20, applied to quotations from R2,000.00 up to below R50,000,000.00 including VAT.

• Price: 80 points. The lowest acceptable price scores 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals scoring (20 points):

• HDI ownership of 51% or more: 6 points.
• Women ownership of 51% or more: 4 points.
• Youth ownership of 51% or more: 4 points.
• Ownership by persons with disabilities of 51% or more: 2 points.
• B-BBEE status level 1 to 4: 2 points.
• RDP goals — promotion of SMMEs: 2 points.

Only bidders who claim specific goals are considered for the 20 preference points. Points not claimed, or claimed without the supporting proof submitted with the bid, are forfeited. The ARC may require a bidder to substantiate any preference claim at any time.

Supply and delivery of one 650 CR tractor battery.

• Quantity: 1
• Delivery point: ARC – Infruitec-Nietvoorbij, Nietvoorbij Campus, R44 Klapmuts Road, Stellenbosch.
• Bidders must confirm compliance with the specification on the specification list; any deviation must be stated.
• The quotation must state the delivery date.
• The warranty applicable to the goods must be stated, including its period and extent.

Price schedule: 650 CR Tractor Battery, quantity 1, priced at unit price and total price, with delivery, subtotal, VAT and grand total.

Pricing format: price schedule with item description, quantity, unit price and total price, plus delivery, subtotal, VAT and grand total.

• Quantity priced: 1 x 650 CR tractor battery.
• Prices must be quoted in South African Rand and must be inclusive of VAT and of costs such as delivery, insurance and taxes.
• No price adjustments or amendments to the delivery particulars will be considered.
• The validity period of the quotation must be indicated.
• The supplier carries full responsibility for proper execution and fulfilment of the goods quoted.
• Goods are supplied only on receipt of a purchase order from the ARC.
• The ARC reserves the right to do due diligence on quotations and to benchmark quoted prices.
• The ARC may accept or reject any special terms and conditions that qualify the goods offered.

CSD: only bidders registered on the Central Supplier Database are considered; the CSD registration number and full CSD report must be submitted with the bid.

Tax: a valid tax compliance PIN must accompany the bid.

B-BBEE: a valid B-BBEE certificate must accompany the bid; B-BBEE status level 1 to 4 earns 2 of the 20 specific-goals points.

Company registration: a copy of the company registration documents (CK certificate or equivalent) is mandatory.

Specification: the completed specification list must be returned with all boxes ticked.

SBD forms: completed and signed Standard Bidding Documents must be returned with the quotation, including SBD 6.1 (Preference Points Claim) and the Bidder's Disclosure declaration on employment by an organ of state, relationships with the procuring institution and interests in related enterprises.

Exclusion: bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified; failure to disclose all CSD-registered active companies linked to directors leads to disqualification.

Contracting framework: the National Treasury General Conditions of Contract and the ARC supply chain management code of conduct apply.

Specific goals points available (20 points under the 80/20 system; 10 points under the 90/10 system):

• HDI ownership of 51% or more: 6 points (3 under 90/10).
• Women ownership of 51% or more: 4 points (2).
• Youth ownership of 51% or more: 4 points (2).
• Ownership by persons with disabilities of 51% or more: 2 points (1).
• B-BBEE status level 1 to 4: 2 points (1).
• RDP goals — promotion of SMMEs: 2 points (1).

Total: 20 points (10).

A valid B-BBEE certificate must accompany the bid. Preference points claimed without the required supporting documentation are forfeited.

Warranty: the guarantee applicable to the goods must be stated, including its period and extent.

Quotation validity: the validity period must be indicated.

Currency and taxes: prices in South African Rand, inclusive of VAT, delivery, insurance and taxes.

Price adjustments: none accepted, and delivery particulars may not be amended.

Responsibility: the supplier is fully responsible for proper execution and fulfilment of the goods quoted.

ARC rights: the ARC may accept or reject special terms and conditions that qualify the goods, may do due diligence on quotations, and may benchmark quoted prices.

Form of offer: quotations on the bidder's official letterhead, duly signed.

Ordering: goods are supplied on receipt of an ARC purchase order.

Governing terms: the National Treasury General Conditions of Contract and the ARC supply chain management code of conduct apply.

Forms: signed SBD forms must be returned with the quotation; failure to do so may disqualify the quotation.

Delivery: the quotation must state the delivery date.

A written quotation must be submitted to the Agricultural Research Council in line with the terms of reference. Failure to comply with the terms of reference disqualifies the quotation and removes it from scoring on price and specific goals.

No compulsory site briefing applies.

Standard conditions:

• The quotation validity period must be stated.
• Prices in South African Rand, inclusive of VAT, delivery, insurance and taxes.
• No price adjustments or amendments to delivery particulars.
• The supplier accepts full responsibility for proper execution and fulfilment of the goods.
• The ARC may accept or reject special terms and conditions that qualify the goods.
• Quotations on official letterhead, duly signed.
• Goods supplied on receipt of an ARC purchase order.
• The National Treasury General Conditions of Contract and the ARC supply chain management code of conduct apply.
• Signed SBD forms must be returned with the quotation; failure may disqualify the quotation.
• The delivery date must be stated.
• The ARC may conduct due diligence and benchmark quoted prices.

Mandatory documents accompanying the bid on the closing date and time:

• Company registration documents (CK certificate or equivalent).
• Completed specification list with all boxes ticked.
• Valid B-BBEE certificate.
• Valid tax PIN.

Administrative requirements:

• CSD registration; the CSD number and full CSD report must be included.
• Only bidders claiming specific goals are scored on the 20 preference points under the 80/20 system.
• Completed and signed SBD forms must be included.
• Quotations must be emailed to [email protected].
• The warranty applicable to the goods, including its period and extent, must be clearly stated.
• Where services are required, the bidder must submit documentation of relevant experience.

Evaluation runs in three phases: administrative requirements; mandatory requirements of the terms of reference and specification; then price and specific goals. Bids with obvious deviations are eliminated before further adjudication.

Quotations from R2,000.00 up to below R50,000,000.00 including VAT are scored on the 80/20 system under the Preferential Procurement Policy Framework Act and its Regulations: 80 points for price, with the lowest acceptable price scoring the maximum, and 20 points for specific goals.