Supply and fit of bullbar bumper, mounted winch and towbar for a 2024 2.4GD6 Toyota hilux 4x4 (Q11-2026)

Closing date: Friday, 30 October 2026 at 12:00

No site meeting or briefing session is scheduled.

Bidding procedure enquiries:

• Contact: Mr. L Tshambu (also listed as L Tshambu / Mr. L Tshambu)
• Role: Supply Chain Management Department
• Telephone: 028 425 1157 ext. 208
• Email: [email protected]

Technical enquiries:

• Contact: Mr. T Martin
• Role: Environmental Management Services
• Telephone: 028 425 1157
• Email: [email protected]

Submission address:

Overberg District Municipality

26 Long Street

Bredasdorp, 7280

(Bid box at the Municipal Offices)

Service delivery address:

Overberg District Municipality

Environmental Management Services

11 Recreation Street

Bredasdorp, 7280

Returnable documents — all must be completed, signed and submitted with the bid:

• MBD 1 (Invitation to Bid): signed offer cover page.
• MBD 2 (Tax Compliance Status): valid TCS PIN or CSD number; failure invalidates the bid.
• MBD 3.1 (Pricing Schedule): completed and signed; alternative pricing schedules not accepted.
• MBD 4 (Declaration of Interest): discloses any kinship with state employees.
• MBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• MBD 6.1(a) (Sworn Affidavit for EME): for B-BBEE exempted micro enterprises.
• MBD 7.1 (Contract Form): to be signed by successful bidder within 30 days of notification.
• MBD 8 (Declaration of Past SCM Practices): declares any past improper conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• MBD 16 (Key Performance Indicators): performance measurement schedule.
• Details of Bidder, Authority to Sign, Compulsory Enterprise Questionnaire, Previous Experience, Annexure A, Annexure B Certificate for Municipal Services, and completeness checklist.

Submission requirements:

• Sealed envelope, clearly marked with bid number Q11-2026, title, closing date and time.
• Deposit in the Bid box at the Municipal Offices, 26 Long Street, Bredasdorp, 7280.
• Hand, courier or post acceptable — courier must deposit into the bid box; no fax, e-mail or late bids.
• Bid documents must not be retyped, altered, or contain correction fluid (Tippex); any such bid is disqualified.
• Every page must be initialled by the authorised signatory; missing initials may invalidate the bid.
• The original bid document must be signed in black ink; electronic signatures not accepted.
• Bid validity: 90 days from closing date; offer must remain valid for that period.

Disqualification risks:

• Late, faxed, e-mailed, or incorrectly addressed bids.
• Incomplete documentation or missing returnable forms.
• Unauthorised alterations or corrections with correction fluid.
• Bidder or directors in arrears with municipal rates/taxes for more than three months without settlement arrangement.
• No sub-contracting of any kind allowed.

Evaluation stages:

1. Functionality/Technical evaluation — minimum 14 out of 20 points to proceed. Assessed on:

• Years of business experience (1 yr – 1 point up to 5+ yrs – 5 points).
• Client reference letters confirming nature of goods, contract duration, performance (1 ref – 1 point up to 5 refs – 5 points).
• Positive references for similar services (1 ref – 1 point up to 5 refs – 5 points).
• Warranty/guarantee on products (3 months – 1 point, 6 months – 2, 1 year – 3, 2 years – 4, 3 years – 5 points).

2. Price and preference points — 80/20 system (80 points price, 20 points B-BBEE specific goals).

Award may be split: two bidders identified; if first fails, second is used, first bears cost difference.

Scope: Supply and fit of a bullbar bumper, mounted winch and towbar for a 2024 model 2.4GD6 Toyota Hilux 4x4 (GD6 Legend/Raider/GR Sport, 2020–present).

Product specifications:

• Bullbar bumper: Full-replacement steel bullbar, post type design, airbag/ADR compatible, winch-ready, mounting points for accessories, powder-coated finish.
• Winch: Musclelift EW-9500 (or equivalent) rated 9,500 lbs single-line pull, 6.6HP series wound motor (12V/24V), 3-stage planetary gear train, 94 ft synthetic rope, remote control, automatic in-the-drum braking, 26 kg weight.
• Towbar: Hilux detachable 3.5-ton towbar, 3500 kg towing, 140 kg vertical load, plug-and-play wiring harness, SABS specifications, 5-year warranty.

Fitment: All items inclusive of supply and fitment; fitment at the municipality's premises.

Delivery: Lead time must be stated; firm or not firm. Goods must be delivered within mutually agreed time frames.

No sub-contracting allowed.

Scope: supply and fit a bullbar bumper, mounted winch and towbar for a 2024 Toyota Hilux GD6. Bullbar must be heavy-duty steel, airbag/ADR compatible, winch-ready with mounting points for accessories. Winch: Musclelift EW-9500 (or equivalent) with 9,500 lbs pull, synthetic rope, remote control, in-drum brake. Towbar: detachable 3.5-ton with 140 kg vertical load, plug-and-play wiring, SABS spec. All fitment inclusive. No sub-contracting.

Bidders must provide at least three client reference letters with contact details, confirming nature of services, contract duration and performance. Company profile indicating year established, years of experience, and key clients (especially business/government). Appointment letters indicating service start dates. Functionality points awarded for years of experience (up to 5 points), positive references (up to 5 points), and warranty period (up to 5 points). Minimum threshold 14/20.

Pricing schedule (MBD 3.1) must list unit price and cost excluding VAT for each item: bullbar bumper, winch, towbar (quantity 1 each). Add 15% VAT and grand total. Prices inclusive of fitment and supply. No alternative schedules accepted. Estimated quantities for evaluation only.

Pricing:

• Complete the official MBD 3.1 pricing schedule only; alternative schedules rejected.
• Prices in Rand, inclusive of VAT and all costs (transport, overheads, profit).
• No correction fluid (Tippex) allowed on pricing schedule; disqualifies.
• Estimated quantities for evaluation only; not actual purchase quantities.
• No upfront payments; payment only after verification of goods, within 30 days of invoice.
• No price variations during contract.

Bid security: None stated.

Contractual: Successful bidder signs MBD 7.1 within 30 days; may be extended if funds available. Termination for default or insolvency.

Mandatory:

• Valid Tax Compliance Status PIN (SARS) or CSD number; each consortia/JV/sub-contractor member must submit separate.
• Registration on Central Supplier Database (CSD) — municipality cannot do business with unregistered suppliers.
• Expected registration on Overberg District Municipality's Accredited Supplier Database.
• B-BBEE certificate or sworn affidavit (EME/QSE) to claim preference points; without it, no preference points.
• CIDB registration number must be included (where applicable) and will be verified.
• Municipal account statement (not older than 3 months) or lease agreement if not on municipal supplier database.
• Copy of business registration documents (CIPC).
• Tax clearance: valid TCS PIN or CSD number; bids without are invalid.
• Company profile with year established and experience.
• At least three client reference letters with contact details.
• Authority to sign: board resolution or written authorisation for signatory.
• Declaration of interest (MBD 4): disclose any kinship with state employees; false declaration may disqualify.
• Declaration of bidder's past SCM practices (MBD 8).
• Certificate of Independent Bid Determination (MBD 9).

All returnable documents must be signed and initialled; failure invalidates the bid.

B-BBEE preference points are claimed under MBD 6.1. For claim, submit a valid B-BBEE certificate (SANAS-accredited or IRBA-approved auditor) or a sworn affidavit for EMEs (annual revenue ≤ R10 million) or QSEs (R10–R50 million). The certificate must be original or certified copy, include the verification agency's logo, certificate number, issue/expiry dates, scorecard used, and B-BBEE status level. Failure to submit valid proof results in no preference points.

Contract form MBD 7.1 must be signed within 30 days of notification. The contract is governed by South African law. The municipality may terminate for default (failure to deliver, breach, corrupt/fraudulent practices) and may impose a restriction of up to 10 years from doing business with the public sector. Disputes: mutual consultation for 30 days, then mediation, then court. Taxes and duties are the service provider's responsibility. VAT invoices must comply with the VAT Act. No contract with bidders with outstanding municipal rates/taxes.

No sub-contracting between third parties of any kind. The municipality may extend the contract if additional funds become available. The successful bidder must sign the contract form within 30 days. The municipality may terminate the contract for default, with a possible 10-year restriction from public sector business. Bidders cannot contact the municipality about the bid after closure except in writing.

Bidders must pass functionality with a minimum of 14/20 points. Must submit valid tax compliance status PIN or CSD number. Must be registered on CSD and municipality's accredited supplier database. Must not be in arrears with municipal rates/taxes for more than 3 months. No sub-contracting allowed. Must submit three client reference letters. Must submit B-BBEE certificate or sworn affidavit. Bidders must have own transport and arrange own accommodation if applicable.

Evaluation uses 80/20 preference system (80 price, 20 specific goals). Functionality threshold 14/20 points. Functionality criteria: experience (1–5 points), references (1–5 points), warranty (1–5 points). Two bidders may be awarded; first bidder responsible for cost difference if second is used.