Hygiene services supply & installation – roodeplaat dam tender (gauteng)

Closing date: 18 November 2026 at 11:00

Compulsory briefing session: 12 November 2026 at 10:00

Venue: Department of Water and Sanitation, Infrastructure Branch Training Centre (IBTC), Roodeplaat Dam Access Rd, Off Kwa Mhlanga Rd (R573), near Pretoria, Gauteng. GPS: Lat -25.618439°, Long 28.368786°

Attendance is compulsory; failure to attend disqualifies the bid.

Bidding procedure enquiries:

• Contact: Ms S. Gumede
• Email: [email protected]
• Telephone: 081 017 5365

Technical enquiries:

• Contact: Mrs R. Mfomadi-Rahube
• Email: [email protected]
• Telephone: 012 808 9980 / 083 708 8697

Submission address:

Department of Water and Sanitation

Construction East Office Building

Mthatha Dam

Mthatha, 5900

Service delivery site:

Infrastructure Branch Training Centre (IBTC)

Roodeplaat Dam Access Rd, Off Kwa Mhlanga Rd (R573)

Near Pretoria, Gauteng

Submission method: sealed envelope deposited in the bid box at the entrance of the Department of Water and Sanitation, Construction East Office Building, Mthatha Dam, Mthatha, 5900, or couriered to the same address.

• Envelope must be endorsed "Original Bid": WTE1075CE: SUPPLY, DELIVERY, INSTALLATION AND SERVICING OF SPECIFIED HYGIENE SERVICES WITH LOCAL CONTENT ITEMS INCLUDED FOR INFRASTRUCTURE BRANCH TRAINING CENTRE (IBTC) AT ROODEPLAAT DAM, PRETORIA IN GAUTENG PROVINCE FOR A PERIOD OF 18 MONTHS, CIDB GRADING: 1GB.
• Bids must be submitted on official forms, not retyped. All blanks must be completed in full.
• The original bid, cover letter and supporting documents must be sealed together.
• Bids received after the closing time (11:00 on 18 November 2026) will not be accepted.
• No bids by telegram, telex or facsimile will be considered.
• The bid must be signed by an authorised person; for a company, a board resolution certified by the chairperson must be submitted.
• For joint ventures, the original or notarially certified copy of the JV agreement and authorisation certificates from each participant must be submitted.
• The bid documents must not be separated or pages detached.
• Returnable forms (all must be completed, signed and submitted):
• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): fully completed and priced; failure invalidates the bid.
• SBD 4 (Declaration of Interest): discloses any connection to state employees.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Annexure C (Local Content Declaration): confirms local production and content.
• Annexure 1 (Percentage Ownership Affidavit): stamped by a commissioner of oaths.
• Annexure 2 (Location of Enterprise Affidavit): stamped by a commissioner of oaths, with proof of premises.
• Proof of address.
• Certified copy of B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Proof of CIDB registration.
• Valid COIDA certificate.
• Proof of authority to sign (e.g. board resolution).
• Failure to complete, sign and submit any mandatory document will render the bid non-responsive and disqualified.

Evaluation is in four phases:

• Phase 1 – Mandatory Requirements: attendance of the compulsory briefing, submission of SBD 1, SBD 3.1, SBD 4, CIDB registration (1GB or higher), and a valid COIDA certificate. Failure disqualifies.
• Phase 2 – Administrative Compliance: submission of SBD 6.1, CSD registration, tax compliance (verified via CSD/SARS), CIPC registration, certified B-BBEE certificate/affidavit, Annexure C, Annexures 1 and 2, and proof of address. Failure to submit SBD 6.1, B-BBEE evidence, Annexures 1/2 or proof of address forfeits preference points.
• Phase 3 – Technical Evaluation and Specification Compliance: bidders must mark "Comply" for each item in Table 3; marking both columns or failing to comply disqualifies. Section 2 (Price Quotation Data) must be signed.
• Phase 4 – Preference Points System: 80/20 system – maximum 80 points for price, 20 points for specific goals.

Specific goals and maximum points (80/20 system):

• Women Ownership: 5 points
• Disability Ownership: 5 points
• Youth Ownership: 5 points
• Location of enterprise (Gauteng Province): 2 points
• B-BBEE status level 1 or 2 (QSE or EME): 3 points

Total: 20 points

• Points for ownership are calculated pro-rata: e.g. if 60% of shareholders are women, the bidder gets 60% of the 5 points.
• Proof documents for goals: Annexure 1 for ownership, Annexure 2 plus proof of premises for location, and a SANAS-accredited B-BBEE certificate or sworn affidavit for EME/QSE.
• Failure to submit proof for a claimed goal means those points are not allocated.
• The state may award to a bidder that did not score the highest points if that bidder offers goods meeting local content requirements.

Scope: Supply, delivery, installation and servicing of hygiene equipment and consumables at the Infrastructure Branch Training Centre (IBTC), Roodeplaat Dam, for 18 months.

Items (quantities as per pricing schedule):

• 15 x White Plastic 700ML Manual Foam Hand Wash Soap Dispenser (equivalent to Quartz)
• 10 x Stainless Steel Automated Hand Dryer/Hot Air Dryer (equivalent to Excel)
• 5 x White Plastic 700ML Manual Foam Hand Sanitizer Dispenser (equivalent to Quartz)
• 14 x White Plastic 350ML Manual Foam Toilet Seat Sanitiser Dispenser (equivalent to Quartz)
• 20 x White Plastic 600ML Toilet & Urinal Auto (Digital) Sanitizer Dispenser (equivalent to Quartz)
• 15 x White Plastic 100ML Air Freshener Dispenser (equivalent to Quartz)
• 12 x White Plastic 18L Sanitary Bin – Foot Pedal Operated (equivalent to Quartz)
• 6 x Black 0.90M x 1.5M Entrance Dust Mat
• 8 x 20L Cleaning Bucket with Divider & Wringer
• 15 x 2Pc Wet Floor Sign 61.5cm x 29cm
• Monthly servicing and refill replacement for 18 months for items 11-16 (soap, sanitizer, bin liners, toilet seat sanitiser, urinal/toilet sanitizer, air freshener)
• Fortnightly servicing of sanitary bins, bin liner replacement and waste removal for 18 months
• 50 x Specialised Clean Treatments/Deep Cleaning Service (6 urinals & 44 toilets) – monthly for 18 months

Key specifications:

• Equipment must be high quality, white ABS plastic or stainless steel as specified, wall mounted unless otherwise specified.
• Battery-operated equipment must include batteries at installation and replacements for the contract duration.
• Hand dryer must be SABS/NRCS approved, 2500 watt, with 1-year carry-in warranty.
• Sanitary bins must be SABS compliant, foot-pedal operated, with odour control.
• Consumables must be antibacterial, environmentally friendly, and suitable for sensitive skin.
• Deep cleaning must disinfect all surfaces and remove stains from floors, tops, urinals and toilets.

Delivery and service:

• Deliveries required within 14 days of official order.
• Working hours for delivery/service: 07:15 to 15:15, Monday to Friday, excluding public holidays and the period 23 December to 6 January.
• Proof of delivery, installation and service slips must be signed by the site (IBTC) representative and the supplier.
• The department reserves the right to change quantities; orders placed as requirements arise.

Pricing format: Firm prices, all-inclusive (VAT, delivery, loading and any other costs must be included in unit rates).

• Pricing schedule (SBD 3.1) must be completed in full; failure invalidates the bid.
• Rates and amounts in Rand, including VAT.
• Offer must remain valid for 120 days from the closing date.
• Payment: monthly, within 30 days of receipt and approval of the original invoice, by electronic funds transfer (EFT) into the bidder's bank account.
• No cash, cheque or upfront payments.
• Payment made per delivery, installation and service done, supported by signed delivery notes.
• The department may check quantities and services at any time.
• The department reserves the right to purchase only one product per item, one item, or none.
• Corrections to the pricing schedule must be initialled; failure to initial invalidates the bid.

CIDB grading: 1GB or higher (class of construction work: GB). Proof of CIDB registration must be submitted with the bid.

• Valid COIDA certificate required.
• CSD registration: must be registered on the Central Supplier Database.
• Tax compliance: must be tax compliant with SARS; provide a TCS PIN or CSD number. Each party in a consortium/JV/subcontract must submit separate proof.
• CIPC registration: must be actively registered with the Companies and Intellectual Property Commission.
• B-BBEE: a certified B-BBEE Status Level Verification Certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points. The Construction Sector Code applies.
• Local content: minimum threshold of 100% for steel and plastic products. A letter from the local manufacturer confirming local production and content must be submitted. Annexure C must be completed and signed.
• If imported items are used, a dtic exemption letter must be obtained.
• Bidders must not be persons in the service of the state, nor companies with directors who are persons in the service of the state.
• Proof of address required (for preference points).