Supply and delivery of end user devices to land bank

The agreement is a service procurement agreement between Land Bank and a contractor for the supply and delivery of end user devices. The contractor is appointed on a non-exclusive basis at Land Bank's sole discretion.

Bidders must accept the appointment on the terms of the agreement without adding their own conditions. The contractor must have full capacity and authority, and all necessary registrations, permits, and licenses. The contractor must comply with Land Bank policies, including B-BBEE and PFMA requirements. The contract prohibits cession or assignment without Land Bank's prior written consent. No specific B-BBEE score or CSD registration is stated in the extracted text.

The agreement covers the supply and delivery of end user devices to Land Bank for a period of three years. Services are to be rendered on a non-exclusive basis at Land Bank's sole discretion. Time is of the essence in the performance of the services. The scope of services is described in Annexure A of the agreement.

Consideration for services is detailed in the Cost Schedule (Annexure B). Invoicing requirements include tax invoice details, VAT numbers, invoice number, date, description, amount excluding VAT, and banking details. Payment is due within 30 days of invoice presentation. Disbursements for travel and subsistence are limited to specified parameters: 3-4 star accommodation up to R1,300 per person per night, economy air travel, B class car hire, or AA rate per km for own car.

The contractor must comply with all applicable South African legislation including health and safety, labour, employment, and industry-related laws. The contractor must comply with Land Bank Policies and accreditation processes. Land Bank may conduct accreditation assessments and terminate the agreement if the contractor fails to comply with policies. The contractor acknowledges Land Bank is subject to the PFMA and undertakes to assist Land Bank in complying with PFMA obligations.

The contractor must comply with all applicable South African health and safety legislation. The contractor is responsible and liable for the cost of all injuries or loss of life suffered by persons arising from the rendering of the services. The contractor indemnifies Land Bank against claims from staff and third parties arising from the services.

General provisions: No concession or indulgence constitutes a waiver. The agreement contains the entire agreement between the parties. All provisions are severable.

The contractor must meet the quality, standard and performance requirements in relation to the services as set out in Land Bank Policies.

Land Bank seeks a service provider for the supply and delivery of end-user computing devices (laptops, wireless mouses, laptop carrying bags) over a three-year period. Initial Year 1 requirement: 100 laptops, 100 mouses, 100 bags. Estimated additional demand of approximately 300 laptops in Years 2 and 3, subject to operational needs and purchase orders. Equipment must be business-grade, secure, and capable of supporting cloud-based platforms such as Microsoft 365. No specific brands prescribed; must match quality and performance of leading enterprise manufacturers. Quantities are estimates for evaluation, not guaranteed commitments.

Closing date: 28 August 2026 at 11:00am.

Written questions of clarification closing: 14 August 2026 at 16h00.

Written response to all clarifications: 17 August 2026.

Tender validity period: 120 business days from closing date.

Bidding and technical enquiries: Bathabile Nkosi, email [email protected].

Account queries: Ms Jeanette Raphalalani, email [email protected], tel (+27 12) 686 0848.

Submission address: Land Bank Head Office, Tender Box, Lakefield Office Park, Block A, first floor, 272 West Avenue, Die Hoewes, Centurion.

Two-envelope submission process:

• Envelope 1: RFB Document and Technical/Functionality Response (original, excluding pricing).
• Envelope 2: Price Response only (original).
• Also submit one electronic copy (PDF on USB) of each envelope, in a sealed padded envelope, clearly marked.
• Hard and electronic copies must be marked with bidder name, contact details, RFB number, description, and closing date.
• Bids must be hand-delivered to the Land Bank Head Office Tender Box, Lakefield Office Park, Block A, first floor, 272 West Avenue, Die Hoewes, Centurion, before or on the closing date and time.
• Late, faxed, or e-mailed bids will not be accepted.
• Proposal must be signed by an authorised representative, with initials at the bottom of every page.
• All returnable documents must be submitted with the bid by closing time.
• Returnable forms include: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), Vendor Accreditation Form, Bidders Disclosure, Covenant of Integrity, FICA/KYC documents, Bribery and Corruption Declaration, valid B-BBEE certificate or affidavit, tax compliance status PIN and certificate, cancelled cheque or bank letter, CSD proof of registration, and the completed pricing schedule.
• Bidders must notify Land Bank of intent to bid via email to [email protected], providing company name, contact person, phone, CSD number, B-BBEE level, and email address.
• Clarification questions must be emailed to [email protected].

Three-stage evaluation; bidders must pass each stage to proceed:

• Stage 1 (Mandatory): Must be an OEM or accredited reseller/partner/distributor of the end-user devices, with proof. Must complete the technical compliance schedule (Annexure A) confirming full compliance with all laptop specifications. Must complete the pricing schedule. Failure to meet any mandatory requirement results in immediate disqualification.
• Stage 2 (Technical/Functionality): Minimum threshold of 70 points to proceed. Scoring based on:
• Company experience supplying end-user devices (laptops): up to 50 points. Proof of supplying more than 100 devices scores 50; 40 devices scores 40; 50 devices scores 35; less than 50 or none scores 0. Reference letters must be on client letterhead with contact details, within five years of closing date.
• Positive testimonial letters from current/previous clients: up to 40 points. Seven or more letters scores 40; five to six scores 35; three to four scores 30; less than three scores 0. Letters must include service description, client name, and contact details.
• Stage 3 (Price and specific goals): Only bidders passing Stages 1 and 2 are considered. Either the 90/10 or 80/20 preference point system applies, determined by the lowest/highest acceptable tender. Bidders must submit a valid B-BBEE certificate to qualify for specific goals. Commitment to preference goals is legally binding for the contract duration.

Supply and delivery of end-user computing devices: laptops, wireless mouses, and laptop carrying bags.

Contract period: three years.

Initial Year 1 requirement: 100 laptops, 100 wireless mouses, and 100 laptop carrying bags.

Estimated additional demand for Years 2 and 3: approximately 300 laptops, subject to operational requirements and purchase orders.

No specific brands prescribed; equipment must be of equivalent quality, performance, durability, security, and support levels to leading enterprise manufacturers such as HP, Dell, Lenovo, or equivalent.

Laptop categories and specifications (Year 1 quantities):

• Executive Category (15 units): Enterprise Class Notebook 13 2in1, Intel Core Ultra 5 335 vPro (8 cores, up to 4.6 GHz, 47 TOPS NPU), 16 GB LPDDR5x RAM, 512 GB SSD, Windows 11 Pro Copilot+ PC.
• General User Category (45 units): Enterprise Class Notebook 14/16, Intel Core Ultra 5 332 vPro (6 cores, up to 4.4 GHz, 46 TOPS NPU), 16 GB DDR5 RAM, 512 GB SSD, Windows 11 Pro Copilot+ PC.
• Dev User Category (40 units): Enterprise Class Notebook 14/16, Intel Core Ultra 7 365 vPro (8 cores, up to 4.8 GHz, 49 TOPS NPU), 32 GB DDR5 RAM, 512 GB SSD, Windows 11 Pro Copilot+ PC.
• Laptop bags (100 units): Business Traveller Multi-Functional Backpack Laptop Bag.

Delivery to Land Bank Head Office in Woodmead, including chargers.

Quantities are estimates for evaluation and do not guarantee commitment beyond purchase orders.

No specific methodology or execution plan required beyond completing the technical compliance schedule and providing substantiating evidence for technical/functionality criteria. Bidders must reference the location of evidence in their bid response.

Bidders must demonstrate experience supplying and delivering bulk quantities of end-user devices (laptops) under contracts of similar nature, scale, and complexity. Reference letters must be on client letterhead with contact details, within five years of closing date. Scoring: more than 100 devices supplied scores 50; 40 devices scores 40; 50 devices scores 35; less than 50 or none scores 0. At least three positive testimonial letters required; seven or more scores 40, five to six scores 35, three to four scores 30, less than three scores 0.

No specific quality management system requirements stated beyond the technical specifications and compliance with the technical compliance schedule (Annexure A). Equipment must meet or exceed specified minimum functional and technical requirements. Bidders must provide substantiating evidence for all technical requirements.

Pricing must be completed on the provided template, with only yellow cells filled. Prices must exclude VAT, include all costs, be valid for 180 days, and remain firm for the contract duration. Pricing schedule covers Year 1 initial supply: 15 Executive laptops, 45 General User laptops, 40 Dev User laptops, and 100 laptop bags. Total bid price must be calculated and signed. Alternative pricing not considered. Prices form the basis for future purchases under the three-year contract.

Pricing must be completed on the provided pricing schedule template; alternative or different pricing will not be considered.

Only complete the yellow cells and calculate accurately.

Prices must include all costs: taxes, duty fees, logistics/delivery, storage, labour, overtime, subsistence, and travel.

Prices must be valid for 180 days and firm for the duration of the contract, with provision for price increase.

All pricing must exclude VAT, with VAT shown separately.

Prices submitted form the basis for future purchases under the three-year contract, subject to annual price adjustment provisions agreed during contracting.

Land Bank will not entertain price adjustments; the pricing document is assumed complete.

Pricing schedule must be completed in non-erasable ink; correction fluid/tape not permitted.

Banking details must be attached on original letterhead signed by CEO/Director.

Mandatory compliance:

• Proof of being an OEM or accredited reseller/partner/distributor of end-user devices.
• Registration on the National Treasury Central Supplier Database (CSD).
• Valid SARS tax compliance status (PIN or certificate); each consortium/JV/subcontractor party must submit separately.
• SBD 1 (Invitation to Bid) fully completed and signed.
• SBD 4 (Declaration of Interest) fully completed and signed; conflict of interest declared or identified leads to disqualification.
• SBD 6.1 (Preference Points Claim) completed in full.
• Valid B-BBEE certificate from a SANAS accredited agency or affidavit.
• FICA/KYC documents as per Annexure D.
• Covenant of Integrity (Annexure C) and Bribery and Corruption Declaration (Annexure G).
• Vendor Accreditation Form, Bidders Disclosure, cancelled cheque or bank letter, certified ID copies of shareholders/directors.
• Bidders must not be persons in the service of the state, nor have directors who are.
• Bidders must not be listed on the Register of Tender Defaulters or List of Restricted Suppliers.
• False declarations lead to exclusion.

No specific health and safety requirements stated in the tender document.

Successful bidder must enter into a Service Level Agreement with Land Bank, forming the contractual basis and including General Conditions of Contract. No work may commence without a signed SLA or other formal agreement; work done without it is at the bidder's own risk. Land Bank may amend terms of reference at its discretion. Bidders must sign a confidentiality agreement. The bidder's commitment to preference goals is legally binding for the contract duration.

Evaluation in three stages: mandatory requirements, technical/functionality (minimum 70 points), and price with specific goals. Preference point system (80/20 or 90/10) applies. Bidders must pass each stage to proceed. Technical scoring covers company experience (up to 50 points) and positive testimonial letters (up to 40 points).

Bidders must tender strictly in accordance with the scope of work supplied by the Land Bank, unless officially amended. The RFP is governed by South African law. The terms and conditions are non-negotiable and binding if the proposal is successful.

Briefing session:

• May be held if the Land Bank deems it necessary; if indicated as compulsory, attendance is mandatory and failure results in disqualification.
• Unless stated otherwise, held at Land Bank Head Office, Lakefield Office Park, Building A, First Floor, 272 Lenchen Avenue (Cnr of Lenchen Avenue and West Avenue), Die Hoewes, Centurion.
• No specific date or time provided in this document.

Bidders may be required to attend a briefing session if the Land Bank deems it necessary. If indicated as compulsory, failure to attend will result in disqualification. Unless stated otherwise, briefing sessions are held at the Land Bank Head Office, Lakefield Office Park, Building A, First Floor, 272 Lenchen Avenue, Die Hoewes, Centurion.

Submission format:

• One original bid plus one soft copy on a USB Flash Drive.
• Tender number and subject must appear clearly on the front cover of the original.
• Bids must be submitted by the closing date and time; late bids will not be accepted.
• Bids must comply with all RFP requirements; the Land Bank may rely on the bid as accurate and comprehensive.
• No entity may be involved in more than one bid for this RFP; non-compliance may lead to disqualification.
• Any material change in bidder control or composition after submission requires prior written approval from the Land Bank.
• Bidders must complete and sign the required National Treasury standard forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and any other forms specified in the RFP.
• Bidders must attend any compulsory briefing session; failure to attend results in disqualification.
• Bidders must not be on National Treasury's restricted suppliers database or register of tender defaulters.
• Bidders must not have been found guilty of a serious breach of law in the preceding 5 years.
• Bidders must not have acted fraudulently or in bad faith towards the Land Bank or any public body.
• Bidders must not have withdrawn a bid after the closing date or failed to sign a contract when called upon.
• Bidders must not be involved in more than one bid for this RFP.
• Bidders must complete and sign the required National Treasury standard forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and any other forms specified in the RFP.
• Bidders must attend any compulsory briefing session; failure to attend results in disqualification.
• Bidders must not be on National Treasury's restricted suppliers database or register of tender defaulters.
• Bidders must not have been found guilty of a serious breach of law in the preceding 5 years.
• Bidders must not have acted fraudulently or in bad faith towards the Land Bank or any public body.
• Bidders must not have withdrawn a bid after the closing date or failed to sign a contract when called upon.
• Bidders must not be involved in more than one bid for this RFP.

Bids must be submitted by the closing date and time. One original and one soft copy on a USB Flash Drive are required, with the tender number and subject on the front cover. Bids must be formulated in accordance with the RFP requirements.

Bidders must be registered with National Treasury and listed on the Government's Central Supplier Database. Bidders must have all necessary approvals, registrations, certificates, permits, licences and authorisations to perform the services. Bidders must not be on National Treasury's database of restricted suppliers or register of tender defaulters. Bidders must not have been found guilty of a serious breach of law in the preceding 5 years. Bidders must not have acted fraudulently or in bad faith towards the Land Bank or any public body. Bidders must not have withdrawn a bid after the closing date or failed to sign a contract when called upon. Bidders must not be involved in more than one bid for this RFP. Bidders must attend any compulsory briefing session. Bidders must complete and sign the required National Treasury standard forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and any other forms specified in the RFP.

Bidders must tender strictly in accordance with the scope of work supplied by the Land Bank, unless officially amended. The scope of work is not detailed in this annexure; it is provided elsewhere in the RFP.

Prices quoted must be exclusive of VAT, which must be shown separately at the standard rate on the Tax Invoice. The successful bidder shall not increase prices for the duration of the Service Provider Agreement. The Land Bank may accept a bid in whole or in part; if accepted in part, the price will be adjusted according to the pricing schedule.

The RFP is governed by South African law. The Land Bank reserves the right to cancel the RFP at any stage up to and including award, without assigning reasons or liability for bid preparation costs. Bidders warrant they have all necessary approvals and are registered on the Central Supplier Database. The successful bidder must sign a written contract and adhere to General and Special Conditions of Contract. Contract documents comprise the Service Provider Agreement, these Terms and Conditions, and any schedules. The RFP is confidential, and bids become the property of the Land Bank. The Land Bank may accept any bid in whole or in part, and may reject any bid without reason. Bidders must not increase prices for the duration of the agreement. The validity period is 120 business days. Bidders must inform themselves of all risks and not rely on external representations. Default provisions allow the Land Bank to recover additional costs from defaulting bidders and disqualify bidders for various breaches. The RFP does not constitute an offer, and the Land Bank assumes no liability for bid preparation costs. Bidders may not be involved in more than one bid, and material changes in bidder composition require prior approval. Errors or omissions in bids may lead to rejection if material. The Land Bank may amend the RFP before closing, with significant amendments possibly extending the closing date. Queries before closing should be directed to the contact person. Site visits may be conducted to verify bid information. VAT must be shown separately on tax invoices.

Queries regarding the tender and evaluation process must be directed to the contact person identified in the RFP before the closing date. The Land Bank reserves the right to cancel the RFP at any stage up to and including award.

Bidders must complete Annexure G (Bribery and Corruption Declaration). No other eligibility criteria are stated in the provided document.

Annexure G (Bribery and Corruption Declaration) must be completed and signed. It requires bidders to disclose, for the last five years, whether any member (including directors, employees, or agents) has been charged with, convicted of, implicated in, or alleged to have been involved in bribery, corruption, collusion, or related practices, or whether there is reason to believe a charge will be laid. Affirmative answers require full details of charges, convictions, courts, and affected contracts.