Supply and delivery of twin uni-plant and uni hydraulic plant – jb marks local municipality

Published date: 31 August 2026. Closing date: 17 September 2026 at 12:00. No compulsory briefing session (stated as N/A). Bid validity period: 120 days after bid closure (also noted as 90 days on MBD 3.1 pricing schedule).

Technical/specifications enquiries: Ms Betty Mongale, Tel: (018) 299 5152, Email: [email protected]. Bidding procedures enquiries: Mr Morwa Matsaunyane, Tel: (018) 299 5414, Email: [email protected]. Additional SCM contact: Mr K Kehalemang, Tel: (018) 299 5535. Submission address: Bid box at Room 315, Third Floor, Municipal Building, Dan Tloome Civic Centre, corner of Sol Plaatjie Avenue and Wolmarans Street, Potchefstroom. Postal address: PO Box 113, Potchefstroom, 2520.

Submission method: sealed envelope placed in the bid box at Room 315, Third Floor, Municipal Building, Dan Tloome Civic Centre, corner of Sol Plaatjie Avenue and Wolmarans Street, Potchefstroom, or posted to PO Box 113, Potchefstroom, 2520 (at sender's risk). Envelope must be clearly marked with tender number 38/2026 and title "SUPPLY AND DELIVERY OF TWIN UNI-PLANT AND UNI HYDRAULIC PLANT". Closing date: 17 September 2026 at 12:00. Late, faxed, or emailed bids will not be accepted. Original bid document must be completed in black ink, signed by the authorised signatory, and every page initialled. No retyping or alteration of the bid document is permitted. A board resolution authorising the signatory must be attached. All returnable forms and supporting documents listed in the checklist must be completed, signed, and submitted with the bid.

Two-stage evaluation: functionality first, then price and specific goals. Functionality is scored out of 20 points based on track record of supplying similar machinery: up to 2 contracts = 5 points; 3-4 contracts = 10 points; 5-6 contracts = 15 points; 6 or more contracts = 20 points. Minimum functionality threshold is 50% (10 points); bids scoring below this are disqualified and financial proposals are not evaluated. Price and specific goals use the 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals and required proof: Historically Disadvantaged Individual (Black Person) = 5 points (certified ID); Youth = 1 point (certified ID); Female Director = 5 points (certified ID); Disabled Director = 1 point (medical report from SASSA-recognised practitioner); JB Marks Local Municipality = 3 points (municipal rates/taxes account or lease agreement >6 months with proof of payment); Dr Kenneth Kaunda District = 3 points (company and all directors' municipal rates not in arrears for 3 months, with account or lease >6 months and proof of payment); North West Province = 2 points (same municipal rates condition). Total specific goals = 20 points. Price points calculated using the 80/20 formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Supply and delivery of two machines:

1. TWIN UNI-PLANT (Quantity: 1) - 1.5 kW, 400V, 3-phase, high-speed twin shaft vibrator; hydraulic production board feeder and magazine holding up to 8 boards with automatic feed; 2.2 kW hydraulic power pack; production board size 610mm x 530mm; board thickness 21mm; 3m product removal conveyor roller; 15m chain conveyor. Dimensions: Width 6405mm, Height 5500mm, Length 8980mm, Weight 3500kg. Vibrator drive motor 1.5kW per uni hydraulic machine. Production board size 610mm x 530mm, thickness 18mm or 21mm. Production capacity per 9-hour shift: 33,600 standard bricks (210x70x105mm); 22,000 interlocking pavers (200x100x50/60/80mm); 14,400 maxi bricks (290x90x140mm).
2. UNI HYDRAULIC PLANT (Quantity: 1) - 1.5 kW, 400V, 3-phase, high-speed twin shaft vibrator; hydraulic production board feeder and magazine holding up to 8 boards with automatic feed; 2.2 kW hydraulic power pack; production board size 610mm x 530mm; board thickness 21mm; 3m product removal conveyor roller; 15m chain conveyor. Dimensions: Width 1000mm, Height 1475mm, Length 2575mm, Weight 850kg. Vibrator drive motor 1.5kW; hydraulic power pack pump motor 2.2kW. Production board size 610mm x 530mm, thickness 18mm or 21mm. Production capacity per 9-hour shift: 14,000 standard bricks; 10,000 interlocking pavers; 6,300 maxi bricks.

Successful bidder must provide training to municipal employees and issue certificates. Only bidders who have previously supplied the required equipment may tender. Proof of signed appointment letters and delivery notes for similar equipment must be submitted.

Functionality evaluation is based solely on track record of supplying similar machinery. Points allocated: up to 2 contracts = 5 points; 3-4 contracts = 10 points; 5-6 contracts = 15 points; 6+ contracts = 20 points. Minimum threshold: 10 points (50%). Bidders must submit proof of signed appointment letters and signed delivery notes for each contract claimed. Only bidders who have previously supplied the required equipment may tender. A brief outline of company history and practice profile with specific reference to experience in supplying similar equipment must be provided. References table (Annexure A) requires project name, brief description, and project value (excl. VAT) for up to five projects.

No specific quality management standards, QA/QC requirements, or certifications (e.g., ISO 9001) are stated in the document beyond the requirement that equipment must comply with the detailed technical specifications provided. Bidders must confirm compliance with specifications on the pricing schedule (MBD 3.1) and indicate any deviations. Responsive tenders must conform to all terms, conditions, and specifications without material deviation or qualification.

MBD 3.1 pricing schedule for firm prices only. Required fields: brand and model, country of origin, compliance with specifications (YES/NO), deviations if any, delivery period, delivery basis (firm/not firm). All delivery costs must be included in the bid price for delivery at Potchefstroom. Prices must be VAT inclusive. Offer validity on pricing schedule: 90 days from closing date. Separate pricing schedule required for each delivery point if different delivery points influence pricing. Grand total must be completed; bidders who fail to price each specification column will be considered non-responsive.

Pricing schedule (MBD 3.1) requires firm prices only; non-firm prices (including prices subject to exchange rate variations) will not be considered. All prices must be VAT inclusive. All delivery costs must be included in the bid price for delivery at the prescribed destination (Potchefstroom). Offer validity on pricing schedule: 90 days from closing date (bid conditions state 120 days). Payment terms: municipality undertakes to pay within 30 days after receipt of invoice accompanied by delivery note (per MBD 7.1 contract form). No bid bonds, guarantees, or retention percentages specified in the document. Municipal rates and taxes accounts for both the bidding entity and its directors must not be in arrears for more than three months with any municipality; otherwise the bidder is disqualified.

Mandatory returnable forms and documents (all must be completed, signed, and submitted):

• MBD 1: Invitation to Bid (bidder details and offer)
• MBD 3.1: Pricing Schedule – Firm Prices (Purchases)
• MBD 4: Declaration of Interest
• MBD 6.1: Preference Points Claim Form for Specific Goals
• MBD 7.1: Contract Form – Purchase of Goods/Works
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices
• MBD 9: Certificate of Independent Bid Determination
• Authority of Signatory (board resolution authorising the representative)
• Certificate of Municipal Services (declaration of municipal accounts for bidder and directors)
• Company profile
• Certificate of registration (CIPC)
• SARS PIN / Tax Compliance Status (TCS) certificate or PIN
• CSD Report (Central Supplier Database registration)
• Company ownership status
• Authority letter to distribute or be a re-seller (if not manufacturer)
• Municipal rates and taxes accounts for the company and all directors (not in arrears >3 months)
• Proof of track record: signed appointment letters and delivery notes for previous supply of similar machinery
• Current municipal certificate or lease agreement

Eligibility: CSD registration mandatory; valid Tax Compliance Status (TCS PIN or certificate) mandatory; no bids accepted from persons in the service of the state; municipal rates and taxes for bidder and directors not in arrears >3 months; only bidders with proven track record of supplying similar equipment may tender.

No occupational health and safety (OHS) requirements, safety plans, or HSE compliance obligations are specified in the tender document for this supply and delivery contract.

Contract form (MBD 7.1) to be signed by successful bidder and municipal manager. Contract comes into effect when bidder receives a fully completed original copy. Bidder has five working days to notify employer in writing of any reason for non-acceptance; otherwise agreement constitutes a binding contract. Contract documents include: invitation to bid, SARS PIN, pricing schedule(s), technical specifications, preference claims, declaration of interest, declaration of past SCM practices, certificate of independent bid determination, special conditions of contract, general conditions of contract. Payment within 30 days of invoice with delivery note. Successful bidder liable for all stamp duties and costs on legal documents, surety, and retentions. Contract language: English. Validity period: 120 days after bid closure. Municipality reserves right to withdraw invitation, re-advertise, reject any bid, accept part of a bid, and is not bound to accept lowest bid. Bidder must sign contract form within 120 days of notification of acceptance.

Evaluation occurs in two stages. Stage 1: Functionality (track record of supplying similar machinery) scored out of 20 points. Minimum 10 points (50%) required to proceed. Stage 2: Price (80 points) and Specific Goals (20 points) using the 80/20 preference point system. Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin) where Pt is the tender price and Pmin is the lowest acceptable tender. Specific goals and proof requirements are detailed in the evaluationCriteria section. Responsive tenders must conform to all terms, conditions, and specifications without material deviation. Non-responsive tenders are rejected and cannot be corrected after submission.