Provision of indigent & pauper burial services — 3-Year contract

Tender documents available from: 3 September 2026, 10h00.

Cut-off for purchasing/collecting documents: 16 September 2026, 15h00.

Compulsory clarification meeting: 17 September 2026, 10h00 (doors close 10h00 sharp) — attendance mandatory, non-attendance disqualifies.

Closing date and time: 30 September 2026, 12h00.

Tender validity period: 90 consecutive days from closing.

Document collection enquiries: Nomthandazo Ngcobo, No. 2 Industria Crescent, KwaDukuza, Lavoipierre Building, Community Services and Public Amenities, office No. 38. Tel: 032 437 5583. Email: [email protected].

Technical queries: Nokubonga Duma. Tel: 032 300 0108. Email: [email protected].

Submission address: Tender Box, SCM Municipal Offices, No. 2 Industria Crescent, KwaDukuza, Lavoipierre Building, SCM Offices.

Payment for tender documents: Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza. Account: KDM Primary Account, Cheque, ABSA, Account No. 4087627126, Branch: Public Sector – KZN, Branch Code: 632005. Reference: MN 142/2026.

Submission method: sealed envelope placed in the Tender Box at SCM Municipal Offices, No. 2 Industria Crescent, KwaDukuza, Lavoipierre Building, SCM Offices.

Closing: 12h00 on 30 September 2026. Late, electronic, or faxed tenders will not be accepted.

Tenders must be submitted on the tender documentation provided by the Municipality.

Envelope must be endorsed with: TENDER NO. MN142/2026-PROVISION OF INDIGENT & PAUPER BURIAL SERVICES FOR A PERIOD OF THREE (3) YEARS.

Tender documents available from 10h00 on 3 September 2026 at No. 2 Industria Crescent, Lavoipierre Building, KwaDukuza, Community Services & Public Amenities, office No. 38, upon payment of a non-refundable fee of R201.00 (incl. VAT) at Municipal Finance Directorate, General Justice Mpanza Building, 104 Mahatma Gandhi Street, KwaDukuza (Cash or EFT). EFT reference: MN142/2026.

Cut-off for purchasing/collecting documents: 15h00 on 16 September 2026.

Compulsory clarification meeting: 17 September 2026 at 10h00, PMU boardroom, Lavoipierre Building, yard complex (back entry), 2 Industria Crescent, KwaDukuza, 4450. Doors close at 10h00 sharp; late arrivals not admitted. Attendance is compulsory — failure to attend disqualifies the tenderer. Only tenderers in possession of a tender document may participate.

Returnable forms/documents (all must be completed, signed and submitted):

• All applicable MBD forms (Municipal Bid Documents).
• Valid certified copy of certificate of competency issued under Government Notice R237 of 1985 (Health Act 1977) — refer to Annexure A.
• Proof of municipal rates/services not in arrears: recent municipal account/utility bill, or landlord letter/certificate, or ward councillor letter, or affidavit (validity tested with Municipal Finance Rates office).
• Proof of CSD registration and valid tax compliance status (verified via CSD).
• B-BBEE certificate or sworn affidavit for preference points claim (SBD 6.1 equivalent).
• Pricing schedule (firm prices inclusive of VAT).

Disqualification risks: missing/unsigned returnable forms; non-attendance at compulsory briefing; late submission; submission not on municipal tender documents; canvassing; bidder in service of any organ of state; false declarations.

Evaluation system: 80/20 preference points (Preferential Procurement Regulations, 2022).

Price: 80 points.

Specific goals (B-BBEE): 20 points — proof of claim must be provided with the bid; failure to provide proof results in zero points for specific goals.

Mandatory pre-qualification / responsiveness criteria (failure = non-responsive):

• Registered on National Treasury Central Supplier Database (CSD).
• Valid tax compliance status (verified via CSD).
• Valid certified copy of certificate of competency under Government Notice R237 of 1985 (Health Act 1977).
• Proof that municipal rates and services are not in arrears (municipal account, utility bill, landlord letter, ward councillor letter, or affidavit).
• Completion of all applicable MBD forms.
• Bidder not in service of any organ of state.
• Prices firm and inclusive of VAT.
• Tender validity: 90 consecutive days.
• Compliance with Regulation 27(2) of Supply Chain Regulations (brand names or equivalent).

Additional conditions: For awards exceeding R4 million, the tenderer must sub-contract 30% to an EME or QSE at least 51% black-owned within KwaDukuza Municipality jurisdiction. Municipality reserves the right to require preferred bidders to form a joint venture with a B-BBEE company. All bidders screened against National Treasury Defaulters Database. Council does not bind itself to accept any tender. Canvassing prohibited and leads to disqualification.

Scope: Provision of indigent and pauper burial services for a period of three (3) years.

Mandatory technical requirement: Valid certified copy of certificate of competency issued by the relevant authority under Government Notice R237 of 8 February 1985 (Regulations Relating to Funeral Undertakers' Premises, framed under Sections 33 and 39 of the Health Act 1977, Act 63 of 1977) — refer to Annexure A.

Prices must be firm and inclusive of VAT.

Compliance with Regulation 27(2) of Supply Chain Regulations (brand names or equivalent).

Service providers must be registered on the National Treasury Central Supplier Database.

For contracts exceeding R4 million: mandatory sub-contracting of 30% to an EME or QSE at least 51% black-owned within KwaDukuza Municipality jurisdiction.

Municipality reserves the right to require preferred bidders to form a joint venture with a B-BBEE company.

Pricing: firm prices inclusive of VAT.

Tender document fee: R201.00 (incl. VAT), non-refundable, payable before collection.

Payment methods: Cash or EFT (reference MN142/2026).

Banking details: KDM Primary Account, Cheque, ABSA, Account No. 4087627126, Branch: Public Sector – KZN, Branch Code: 632005.

Tender validity: 90 consecutive days.

For awards exceeding R4 million: 30% sub-contracting to an EME or QSE at least 51% black-owned within KwaDukuza Municipality jurisdiction.

No explicit performance bond, guarantee, or insurance amounts stated in the document.

Mandatory compliance documents (failure = non-responsive):

• CSD registration (National Treasury Central Supplier Database).
• Valid tax compliance status (SARS tax clearance verified via CSD).
• Valid certified copy of certificate of competency under Government Notice R237 of 1985 (Health Act 1977) — Annexure A.
• Proof municipal rates/services not in arrears: recent municipal account/utility bill, or landlord letter/certificate, or ward councillor letter, or affidavit (validity tested with Municipal Finance Rates office).
• Completion of all applicable MBD forms (Municipal Bid Documents).
• B-BBEE certificate or sworn affidavit for 80/20 preference points claim (proof required with bid).
• Bidder not in service of any organ of state.
• Compliance with Regulation 27(2) of Supply Chain Regulations.
• Tender validity 90 days.
• Prices firm and inclusive of VAT.
• Screening against National Treasury Defaulters Database.
• For awards > R4m: 30% sub-contracting to EME/QSE ≥51% black-owned within KwaDukuza Municipality.
• Canvassing prohibited (disqualification).