Term tender for the supply of various types and sizes of fire-fighting hoses for the city of cape town on a basket-based allocation basis

Closing date: 1 December 2026 at 10:00.

Site visit/clarification meeting: 16 November 2026 at 08:00, via MS Teams (not compulsory but strongly recommended). Meeting link and passcode provided in tender document.

Tender advertised: 30 October 2026.

CCT tender representative (technical):

• Name: Marius Kelder
• Email: [email protected]

CCT tender representative (SCM):

• Email: [email protected]

Address for appeals (MSA.s 62):

• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town, 8000
• Email: [email protected]

Address for POPIA information requests:

• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X9181, Cape Town, 8000
• Email: [email protected]

CCT Supplier Database registration office:

• Location: 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town
• Telephone: 021 400 9242/3/4/5

Submission method: sealed envelope deposited into the official tender box before closing time.

Envelope endorsement: "TENDER NO: 110G/2026/27 — Term Tender for the Supply of various types and sizes of fire-fighting hoses for the City of Cape Town on a Basket Based Allocation Basis", tender box number, closing date.

Tender box location: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Tender box number: 244.

Submissions by fax or email are rejected.

Only one tender offer per tenderer, on original documents issued by CCT.

All returnable documents must be completed, signed, and submitted with the tender. Required returnable schedules:

• Details of Tenderer (provide tenderer information, registration number, and physical address).
• Schedule F.2: Certificate of Authority for Partnerships/Joint Ventures/Consortiums (authorises signatory; copy of partnership/JV/consortium agreement must be provided).
• Schedule F.4: Preference Points Claim Form (claims B-BBEE points under Preferential Procurement Regulations 2022).
• Schedule F.5: Declaration of Interest – State Employees (discloses whether any director/shareholder is employed by the state).
• Schedule F.6: Conflict of Interest Declaration.
• Schedule F.7: Declaration of Past Supply Chain Management Practices (MBD 8) (discloses past SCM practices).
• Schedule F.9: Certificate of Independent Tender Determination (certifies no collusion or price disclosure).
• Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT.
• Schedule F.10: Proposed Deviations and Qualifications (optional).
• Schedule F.13: Information to Be Provided With the Tender.
• Tax Compliance Status PIN must be recorded on the Details of Tenderer pages.
• For Joint Ventures, each party must submit its own Tax Compliance Status PIN.

Disqualification risks:

• Any returnable document omitted or unsigned.
• Material deviations or qualifications that affect scope, performance, or competitive position.
• Not registered on CCT Supplier Database or National Treasury CSD (orders and payments cannot be processed).
• Tax non-compliance, unless foreign supplier exempt.
• Tenders not properly sealed and marked.

Late tenders are rejected.

Two-stage system: not applicable.

Evaluation split: 80/20 price/preference (applicable to tenders up to R50 million, all taxes included).

Price scoring: based on sum of prices/rates relative to estimated quantities.

Preference points: allocated for Specific Goals as per the Preference Schedule, under Preferential Procurement Regulations 2022. Specific goals include promotion of Micro and Small Enterprises (MSEs) with turnover up to R20 million (Micro) and up to R80 million (Small) under the National Small Enterprise Act — scoring bands based on percentage of total expenditure:

• 15% of total expenditure: 6 points

• 12% up to 15%: 5 points

• 9% up to 12%: 4 points

• 6% up to 9%: 3 points

• 3% up to 6%: 2 points

• ≥1% up to 3%: 1 point
• <1%: 0 points

Specific goals also include RDP-related goals (additional 6 points for >5% expenditure, 5 points for >4-5%, 4 points for >3-4%, 3 points for >2-3%).

Minimum qualifying score for functionality: not applicable.

Evaluation stages: responsiveness check, then price/preference scoring. Highest total adjudication points wins.

CCT may verify information, conduct risk analysis, and consider bidder's ability (professional/technical competence, financial resources, capacity, experience).

CCT may reject tenders with material deviations.

Supply and delivery of various types and sizes of fire-fighting hoses on a basket-based allocation basis.

Baskets and required items:

• Basket 1: 38mm x 30m Red Rubber Lined lay flat firefighting hose with couplings. Standard: Independent BS 6391 Type 3 and EN 1924 class 4. Certification: Independent. Brochure: Yes.
• Basket 2: 45mm Red Rubber Lined lay flat firefighting hose with couplings. Standard: Independent BS 6391 Type 3 and EN 1924 class 4. Certification: Independent. Brochure: Yes.
• Basket 3: 65mm Red Rubber Lined lay flat firefighting hose with couplings. Standard: Independent BS 6391 Type 3 and EN 1924 class 4. Certification: Independent. Brochure: Yes.
• Basket 4: Canvas hose 25mm x 30m, percolating type. Proof of working pressure 40 Bar. Brochure: Yes.
• Basket 5: Rubber Lined firefighting hose 25mm with couplings. Proof of working pressure 40 Bar and fire resistance. Brochure: Yes.

Absolute prerequisite: hoses (except 25mm Canvas Hose) must be fully compatible with the City of Cape Town Fire and Rescue Services existing direct vulcanizing / hose patching system.

Tenderers may bid for any baskets, but must price all items in a chosen basket; incomplete basket pricing may render the bid non-responsive.

Samples: on written request only, within 14 days, at tenderer's cost. Only ONE clearly labelled sample per basket:

• Baskets 1-3: 1 x one metre length of hose with BIC couplings and two sets of patches.
• Baskets 4-5: 1 x one metre length of hose with two high pressure couplings complying with specifications and a set of patches.

Delivery address for samples: Mr M Kelder, Bellville Fire Station, Bellrail Road, Bellville, Cape Town.

Contract period: not exceeding 36 months from commencement date.

Appointment: one winner and one alternative per basket. CCT may allocate more than one basket to a bidder subject to capacity, or appoint fewer tenderers if insufficient responsive bids.

Work may be allocated to the alternative tenderer if the main tenderer refuses, cannot respond in time, lacks capacity, repeatedly fails, loses accreditation/registration/licence, or to ensure continuity. No compensation to main tenderer for such allocation.

CCT evaluates tenderer's professional and technical qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, and personnel. Must have legal capacity, not be insolvent or under business rescue. Must be free of conflicts of interest. No specific years of experience or key personnel qualifications stated.

Samples required for testing; successful bidders' samples retained for contract duration. Samples may not be returned in original condition. CCT may conduct inspections, tests, and analysis. Bidders must cooperate with due diligence reviews. Quality standards: hoses must comply with BS 6391 Type 3 and EN 1924 class 4 (for rubber lined hoses), and working pressure 40 Bar (for canvas and 25mm rubber lined hoses).

Price Schedule (C.4) must be completed with rates and prices in Rand. Prices include all duties, taxes (except VAT), levies, expenses, and costs. All prices final and binding. Fixed rates for contract duration, subject to adjustment only per clause 17 of Conditions and Special Conditions. Tenderers may bid for any baskets, but must price all items in a basket. Nil rates must be clearly entered. Arithmetical errors corrected per rules (words govern over figures). 80/20 preferencing applies for tenders up to R50 million.

Pricing format: fixed rates and prices for the duration of the contract, not subject to adjustment except as per clause 17 of Conditions of Contract and Special Conditions.

Prices must be in Rand, include all duties, taxes (except VAT), other levies, expenses, disbursements, costs (e.g., transport, accommodation), and cover general risks, liabilities, overheads, and profit. VAT excluded.

Prices applicable 14 days before closing time.

Where quantities are given, both Rate and Price must be entered. Nil rates must be entered as a zero (or nil rate); any other entry (e.g., dash, "included") also treated as nil rate, and may be subject to clarification or risk analysis.

Non-refundable tender fee: R200 for a hard copy of the tender document (not applicable for website download).

Tender offer validity: 120 days from closing date, extendable by 12 months unless notified otherwise, then further up to 6 months by mutual agreement.

Where transaction value exceeds R10 million (incl. VAT), tenderer must provide on written request:

• Audited annual financial statements for past 3 years (or since establishment if less).
• Certificate that no undisputed municipal service payments are overdue by more than 30 days.
• Particulars of organ-of-state contracts in past 5 years, including material non-compliance or disputes.
• Statement on portion of goods/services sourced outside South Africa and payment transferred out.

Performance security/guarantee and advance payment guarantee referred to in annexures (pro formas provided).

Appeal administration fee: R300 (payable at municipal offices or via EFT to CCT NEDBANK account, reference 198158966). Surcharge for vexatious appeals: 1/2 of administrative cost + 0.25% of appellant's tender price.

CSD registration: required on National Treasury Central Supplier Database. Registration via https://secure.csd.gov.za. Requirement applies individually to each JV party.

CCT Supplier database: registration required upon written request, otherwise no orders or payments.

Tax compliance: must be registered with SARS and tax affairs in order. Must submit valid Tax Compliance Status PIN. CCT verifies via CSD or e-Filing; if not compliant, bidder given 7 working days to provide proof of arrangements from SARS; otherwise bid rejected. Foreign suppliers not required to register may be exempt if they answer 'NO' to Questionnaire.

B-BBEE: Preference points claimed under Preferential Procurement Regulations 2022. Tenderer must submit sufficient, relevant, verifiable documentary proof; failure may result in no preference points.

Local content: not specified.

CIDB grading: not applicable (goods tender).

OHS: Must comply with Occupational Health and Safety Act. On written request, must submit a Health and Safety Plan demonstrating competence and resources. OHS Agreement (C.3) must be signed under Section 37(2).

No abuse of SCM system, no conflicts of interest, no contravention of Competition Act, no restrictions by CCT.

For JV/consortium: Certificate of Authority and copy of agreement required.

Compliance with Occupational Health and Safety Act is mandatory. Tenderer must submit, on written request, a Health and Safety Plan demonstrating competence and resources. Must sign OHS Agreement (C.3) under Section 37(2) of OHSA. Costs of OHS compliance to be included in pricing. Subcontractors must also comply.

Contract term: not exceeding 36 months from commencement.

CCT may appoint a winner and an alternative per basket; alternative may be used under specified circumstances (refusal, inability to respond, lack of capacity, repeated non-compliance, loss of accreditation, or to ensure continuity). No compensation to main tenderer for such allocation.

Appeals: objections/complaints within 14 days; appeals under s62 of Municipal Systems Act within 21 days, with administration fee R300 and possible surcharge for vexatious appeals.

Tender validity: 120 days, extendable.

CCT may cancel tender if no longer needed, funds unavailable, no acceptable tenders, material irregularity, or inability to negotiate pricing.

Disputes subject to CCT SCM Policy.

OHS Agreement under Section 37(2) of OHSA must be signed.

Performance security and advance payment guarantee pro formas are provided.

Evaluation uses 80/20 price/preference point system. Price points allocated based on sum of prices/rates. Preference points allocated for Specific Goals (e.g., promotion of Micro and Small Enterprises) per the Preference Schedule under Preferential Procurement Regulations 2022. Scoring bands for MSE expenditure: >15% = 6 points, >12-15% = 5, >9-12% = 4, >6-9% = 3, >3-6% = 2, ≥1-3% = 1, <1% = 0. Also RDP-related goals with additional points. No minimum functionality score.