Construction of sanitation facilities at betshwana primary school, eastern cape (sanitation 17 programme) – TMT-ECDOE-26/27-SAN17-CL13

Site possession date: to be advised. Practical completion: 18 weeks from possession. Commencement of works: within 5 working days of taking possession. No briefing session or site visit dates are stated.

Employer and Principal Agent: The Mvula Trust, 67 Devereux Avenue, Vincent, East London. Telephone: 043 726 2255. Facsimile: 043 726 5967.

Returnable documents: the fully priced bill of quantities, including the Health and Safety Bill with quantities inserted per item (not lumped), must be submitted with the tender. Tenders must remain valid for 20 weeks from the closing date. The priced documents must be submitted within 5 working days of the Letter of Appointment. No payment guarantee is required as this is a state contract; the agreement is signed once the priced bill, security, insurances and waiver of lien are provided.

No specific scoring or preference point system is stated in the document. Bidders must be able to provide the required insurances (works, SASRIA, public liability) and a waiver of lien. No CIDB grading or B-BBEE requirements are stated. Tenders must be valid for 20 weeks.

Works: construction of new ablution facilities at the existing school site. No work or installations by others. A desktop geotechnical report is available on request. The contractor must provide a 4 x 3m site office with concrete floor, lockable, with tables and chairs. A lockable storage container or structure with a concrete or steel floor is required. The contractor must provide water, electricity, telephones and toilet facilities on site. Hoardings, safety screens, barriers and access gates must be erected for public protection. A main notice board must be provided. As-built drawings: three full sets submitted to the Principal Agent within 14 days after practical completion. Site books required: Construction Instruction Book and Daily Record Book, both A4 triplicate. Weekly labour and plant records must be submitted to the Principal Agent. The contractor must record construction breaks and concrete pours on the structural engineer's drawings.

The contractor must produce a Method Statement when required by the Principal Agent, outlining construction methods and labour and plant resources. Approval by the Principal Agent does not relieve the contractor of responsibility for timely execution. The contractor must record construction breaks and concrete pours on the structural engineer's drawings.

The contractor must comply with the General Preambles for Trades 2017 and any supplementary preambles. Proprietary branded products must be handled and installed per manufacturer's instructions. Alternatives to specified trade names require the architect's written approval before tender submission. The contractor is responsible for patent and latent defects in materials and workmanship. As-built drawings must be submitted within 14 days after practical completion.

All items in the bill of quantities must be priced individually, not lumped. The fully priced schedule must be returned with the tender. Unpriced items are deemed to be provided free of charge. The General Preambles for Trades 2017 apply. Preliminaries must be allocated as F, V or T where applicable. The Health and Safety Bill requires the contractor to insert quantities based on individual requirements.

Pricing: all items in the bill of quantities must be priced individually, not lumped. Unpriced items are deemed to be provided free of charge. Preliminaries must be allocated as F (fixed), V (value-related) or T (time-related) where Alternative A applies. Penalty for non-completion: R 2,000.00 per calendar day, to a maximum of 10% of the contract amount. Contract works insurance: contract sum plus 10%, deductible not exceeding 5% per claim. SASRIA insurance: contract sum plus 20%. Public liability insurance: R 5 million, deductible not exceeding 5% per claim. Payment for materials and goods is provided. Off-site materials may be included in interim payments at the principal agent's discretion, subject to a bank guarantee. No payment guarantee is required from the employer.

The contract is a state contract; no payment guarantee is required. The contractor must provide a waiver of lien. The contractor must comply with the Occupational Health and Safety Act and Construction Regulations 2014. No CIDB grading or B-BBEE requirements are stated.

The contractor must prepare a site-specific Health and Safety Plan and submit a Health and Safety File. A full-time Health and Safety Officer is required for the entire construction period. Induction training, first aid boxes, and PPE (reflective vests, hard hats, protective footwear, ear plugs, dust masks) must be provided. Medical examinations (baseline and exit) and noise monitoring (noise zones, audiograms) are required. Temporary barrier fencing: 300m of 1.8m high SANS approved weld mesh with 80% knitted HDPE green shed netting on gum poles. Two double swing vehicle gates (5.5 x 1.8m) and two pedestrian gates (1.8 x 1.8m) are required. Costs must include a Community Liaison Officer. The contractor must comply with the OHS Act and Construction Regulations 2014.

The contract is a state contract under the JBCC Principal Building Agreement Series Edition 4.1, March 2005, with JBCC Series 2000 Preliminaries. No payment guarantee is provided. The agreement is signed once the priced bill, security, insurances and waiver of lien are provided. Dispute resolution: mediation followed by litigation. The law of the Republic of South Africa applies. Latent defects: any water leakage into the building is classified as a latent defect unless proven to be a design defect or storm damage. Defects must be attended to progressively during the defects liability period. The contractor is responsible for any encroachment onto adjoining properties. The principal agent may direct the order of work and require additional resources to recover programme slippage at the contractor's cost. Overtime costs are borne by the contractor unless authorised in writing by the principal agent.